GEMS &

JEWELLERY
SHOP
MANAGEME
NT SYSTEM
 A

Project Report

On

“Gems & Jewellery Shop Management System”

In

Partial Fulfilment of

Bachelor of Computer Application

BCA-III(Sem-V)

By

MR.MAYURESH G BADAYA

&

JASLEEN SINGH SAHANI

Under Guidance of

Mrs.Swati.S. Shinde

To

“University of Pune”

Through

Sinhgad TechnicalEducation Society

Nivruti Babaji Navale College of Commerce

Kusgaon(Bk)

Lonavala,Pune

2010-2011
 Certificate
This is to certify that MAYURESH G. BADAYA & JASLEEN SINGH
SAHANI has successfully completed the project report on “GEMS &
JEWELLERY SHOP MANAGEMENT SYSTEM” as partial fulfillment of
Bachelor of Computer Application course affiliated to University of Pune during
academic year 2010-2011.

This work is original work carried out by him & has not been submitted
to any of the University/Institute for an award of any degree/diploma.

Place: - Lonavala

Date: - OCTOBER 2010

Principal External Examiner Project Guide

 INDEX

1. Introduction
o Introduction to system
o Scope of the system
o Proposed System
2. Analysis
o Fact Finding Technique
o Feasibility Study
o Hardware & Software Requirement
3. System Design
o E-R Diagram
o Context Level Diagram
o Data Flow Diagram
o File Design
4. Form Design (with input values)
5. Reports
6. Advantages & Limitations
7. Future Enhancement
8. Bibliography
 Acknowledgement

At first I would like to give heartiest thanks to my guide Mrs.Swati Shinde for her valuable
suggestions,guidance and endless contribution of time for successful completion of my project.I
am also thankful to her for providing me all the facilities needed during the project development.

Secondly, I am thankful to my college for granting me permission and kind co-operation for
conducting this project. Last but not the least , I would like to thank all my friends for their
everlasting support and encouragement.

Thanks

Name:-Mayuresh G Badaya

&

Jasleen Singh Sahani

 Introduction

As we all know the management of anything involves a lot of database requirement,transactions

and other complicated processes.Thus making software and computerizing all the work of the

company saves a lot energy and manual work thus saving cost by reducing the manpower

required to do the huge amount of work.

Our software is quite small and simple as well as easy to handle as it requiresvery low

maintenance.This software involves very less number of steps for entering,modifying or

retrieving the data.Thus it is quite fast to work with.

One more speciality is the management of stock according to each single product available in

the company and multiple user accounts facility.This facility makes the software much secure as

only users with full access acxcounts can perform the appropriate activity.Thus all the

information of the customers will be safe,which is one of the very important concerns nowadays.
Scope
This existence of the system or software you developed is of much much importance.The

software should be such that it must be universally accepted and should be able to use every

where in it’s own field of application.It can be widely used at various jewellery companies

maintaining various products like gemstones, jewellery product etc. As it maintains efficient

records keeping it adds plus point in use of it.Also it provides facility to update it’s data which is

used offently and is stored by the adminintrator.

 Proposed System
This software is implemented in programming language Visual Basic and database stored in

MS-Access. Connection between this projects and database are done in ODBC of control

panels.

Active-x controls are used in the project that inbuilt applications are available for the project.

System
1:-Purchase;-

This includes product ID, product type, product size,quantity, price, purchase date

and name and details of the supplier.

2:-Sales:-

This includes customer details, contact person, product type, product size, product

shape, quantity, price and sales date.

3:-Stock:-

This includes detail of the product in stock. This shows the product type, product

size and quantity of the product available in stock. I also checks for the stock if quantity to be

sold is greater than quantity available in stock.

Reports:-
1:-Sales Report:-

This report is used to view all the information of the sales. It shows the day wise
sales and month wise sales report. It can be used to take bill for a particular customer as single
sales report for that particular customer.

2:-Purchase Report:-

This report is used to view all the information of the purchase. This report shows
the details of the purchases made for every single product of its own type;

3:-Stock Report:-

This report is used to view all the information of the stock available.
 Objectives

This software is specially prepared for accessing of data the whole management is
done by keeping in mind the process of handling data in a jewellary shop. Its does
data file handling in a more appropriate manner. The main aim of this software is
to obtain maximum task in minimum time.

Contents:-

Availability of jewellery item –It keeps the up-to-date information about the
jewellery available in the store quantity, price & contents.

Stock information- It checks whether the jewellary in sufficient supply, if not then
gives warning.

Easy access – for checking the existence of a specification in the jewellary store
can be done by enter wine name.

Billing – Bill of the total number of jewellery purchased per customer can be
generated there itself.

Limit access – It provides limited access to user other than ADMIN for security
concern.
FEASIBILTY STUDY

A feasibility analysis usually involves a through assessment of the operational(need),

financial and technical aspects of a proposal. Feasibility study is the test of the system proposal
made to identify whether the user needs may be satisfied using the current software and
hardware technologies, whether the system will be cost effective from a business point of view
and whether it can be developed with the given budgetary constraints. A feasibility study should
be relatively cheap and done at the earliest possible time. Depending on the study, the decision is
made whether to go ahead with a more detailed analysis.
When a new project is proposed, it normally goes through feasibility assessment.
Feasibility study is carried out to determine whether the proposed system is possible to develop
with available resources and what should be the cost consideration. Facts considered in the
feasibility analysis were.
 Technical Feasibility
 Economic Feasibility
 Behavioral Feasibility
HARDWARE-SOFTWARE REQUIREMENT SPECIFICATIONS

Hardware Requirement

 RAM : 4GB

 PROCESSOR : P4

 HARD DISK : 512MB

 PRINTER : INKJET/DOT MATRIX

 Software Requirements

 Operating System : Windows XP

 Front-End : VISUAL BASIC 6.0

 Back-End : MICROSOFT ACCESS

Form Design:-

Czsales:-

Name Datatype Description

Sno Autonumber Primary Key
Company name Text
Product Type Text
Product Size Number
Quantity Number
Price Number
Total Number

Czpurchase:-

Name Datatype Description

Sno Autonumber Primary Key
Company name Text
Product Type Text
Product Size Number
Quantity Number
Price Number
Total Number

Czstock:-

Name Datatype Description

Item Text
Size Number
Quantity Number
Jewellery Sales:-

Name Datatype Description

Sno Autonumber Primary Key
Company name Text
Product Type Text
Quantity Number
Price Number
Total Number

Jewellery Purchase:-

Name Datatype Description

Sno Autonumber Primary Key
Company name Text
Product Type Text
Quantity Number
Price Number
Total Number

Jewellery Stock:-

Name Datatype Description

Item Text
Quantity Number
Date Text
Semi-Precious Sales:-

Name Datatype Description

Company Name Text
Item Text
Product Shape Text
Product Size Number
Quantity Number
Price Number
Total Number
Sales Date Text

Seme-Precious Purchase:-

Name Datatype Description

Company Name Text
Item Text
Product Shape Text
Product Size Number
Quantity Number
Price Number
Total Number
Purchase Date Text

Seme-Precious Stock:-

Name Datatype Description

Item Text
Product Shape Text
Product Size Number
Quantity Number
Payment:-

Name Datatype Description

Sno Autonumber Primary Key
Payment made To Text
For Purchase Of Text
Amount Number
Amount Piad Number
Balance Number
Date Text
Receive Payment:-

Name Datatype Description

Sno Autonumber Primary Key
Payment Receive From Text
For Sales Of Text
Amount Number
Amount Received Number
Balance Number
Date Text

Login:-

Name Datatype Description

User Name Text
Password Text

Order:-

Name Datatype Description

Order No Autonumber Primary Key
Order From Text
Order Date Text
Shape Text
Size Number
Quantity Number
Price Number
Total Number
Splash Form:-

Login Form:-
Main Form:-

Cz Sales Form:-

Cz Purchase Form:-
Cz Stock Form:-

Jewellery Sales Form:-

Jewellery Purchase Form:-

Jewellery Stock Form:-

Semi-Precious Sales Form:-

Semi-Precious Purchase Form:-

Semi-Precious Stock Form:-

Order Form:-
Payment Form:-

Semi-Precious Stock Report:-

Jewellery Stock Report:-

Cz Stock Report:-
Semi-Precious Purchase Report::-

Jewellery Purchase Report:-

Cz Purchase Report:-

Exit Form:-
DATEFLOW DIAGRAM (CONTEXT LEVEL)

Inquiry Details MANAGEMENT

CUSTOMER
Feedback
details

0.0
REPORTS
GEMS & JEWELLERY
Order details
SHOP MANAGEMENT
Sales Details Order Details
SYTEM
Semi-Precious Details Sales Details

Cz Details

Purchase
Jewellery Detail
Quotation
Details
Purchase Quotation
Details ADMIN
SUPPLIER
Data Flow Diagram {First Level}

Supplier file
Supplier Quatation
Details 1.0 Quatation
Details
Supplier
Product Details Product Details
process

Order Details
Admin 2.0

Order Process Order Details

ProductDetails Order File
ProductDetails

Customer
3.0 Customer
Customer Details
Customer Details
Customer File
Process
OrderDetails OrderDetails

ProductDetails
4.0
Admin Sales Process ProductDetails
Sales File
SalesDetails
Sales Details

5.0

Customer PaymentDetails Payment & Bill PaymentDetails Payment & Bill

Process File
 Sales Report
Sales File

Order File Order Report 6.0

MIS Reports Manager
Report
Customer
Customer File Report

Supplier File Supplier Report

Purchase & Bill

Payment & Bill
Report
File
 ADVANTAGES

 Automation of day to day work of “GEMS & JEWELLERY SHOP

MANAGEMENT SYSTEM”.
 Usage of system would help in proper storage of daily record.
 Save time consumption.
 Computerized auditing can be done.
 Error free stock management system of raw material.
 Real time updates of the database when any sale or purchase is made.
 Quick & faster access of stored data of customer whenever required by the
user.
 Ease the burden on the employees to update the stock report.
 No expertise required for handling the system.
 Reduce extra employee cost.
 Reduced time to search the record.
 System is very helpful to display all the records.
 Password can be reset easily.
 If three times password is typed wrong then the login window will exit.
 LIMITATIONS OF SYSTEM

 Employee must be trained to use computer system.

 The hardware requirements limit the use of hard disk drive (HDD) LESS
THEN 20GB. Vast product data to be handled due course of time needs
suitable data backup devices to be used.
 The application can’t work on operating system other than windows.
Handling of an oracle requires an expert hand.
 The system is not web supported, because these limitations systems
capabilities are not utilized in a wide range.
 No separate database available for different products.
 There is no any facility to backup data in another storage location.
 When power of system is off improperly then unsaved data recovery is
not available.
 Computerized system may lead to unemployment.
 FUTURE ENHANCEMENT

There is a scope for the enhancements in the available system. The

enhancement can be noted as:-

 Automatic reordering date signals

 Automatic reordering quantity recognitions. By calculating the sale
purchase ratio of the different products.
 Online availability of products.
 Online purchase of products.
 Online advertising of Company & Products.
 CONCLUSION

 The system works efficiently in the present situation. The uniqe features

like automatically database update & stock display proved helpful in the

daily work of the stock

 There are some limitations like delicate database connectivity, but for

small reasons the system proves to be efficient.

 The system can be enhanced in the near future by making it online

ordering/selling/payments.

 It can be used for online advertising.

 BIBLIOGRAPHY

 Visual Basic 6.0 Programming Black Book by Steven Holzner.

 Programming with Visual Basic 6.0 by Mohammed Azam.

 Nirali Prakashan VISUAL BASIC by Umakant S. Shirshetti &

Mrs. Bhavana Chaudhari.

 Vast knowledge of MRS. SWATI S. SHINDE

Sites:-

 www.google.com (For Images)

 www.planet-source.com (Connectivity Reference)

 E R Diagram:-

Buys
CUSTOMER Jewellery shop

Number Name Buys

has

Admin Staff Product

manages
types Type

Stock
Jewellery Semi
Precious

Type Size CZ
Size

Size Type