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SuperFund 2009 Version 17/02/2010

SuperFund 2009
Important Notice!

Every effort has been made to ensure that this User Manual is accurate at the time of printing; however
there may be some inaccuracies due to the continuous improvements made to the module.
An updated User Manual may be available for download from HandiSoft’s Internet site
www.sagehandisoft.com.au.
The following Licence Agreement will appear as a splash screen prior to the installation of the Software.

Licence Agreement

Important - Read Carefully: Permission to use this Software is conditional upon you, the customer, agreeing to the terms set out below. By passing
beyond the splash screen, installing, copying, downloading, accessing or otherwise using the Software, you agree to be bound by the following terms.
If you do not agree to the terms, do not pass beyond the screen, install, copy, download, access or otherwise use the Software but promptly return this
Software and any accompanying materials to HandiSoft or its Authorised Distributor with proof of payment, and any Licence Fee you have paid will
be refunded to you.

Copyright
© HandiSoft Software Pty Ltd 2010. All rights reserved.
Copyright in the Software and in the Documentation is owned by HandiSoft Software Pty Ltd. ("HandiSoft"). No part of the Software or the
Documentation may be reproduced or copied in any form or by any means (graphic, electronic or mechanical, including photocopying, recording,
taping or information storage and retrieval systems) without the prior written permission of HandiSoft Software Pty Ltd.
The copyright in the Software and the Documentation is protected by Australian national copyright laws (including the Copyright Act 1968 (Cth)) and
by international copyright treaties.

1. Words with defined meanings


1.1 Unless defined elsewhere in this Agreement, a word or expression starting with a capital letter has the meaning given to that word or
expression set out in clause 15 of this Agreement.

2. Disclaimer
2.1 You acknowledge that you have sought independent professional advice in relation to the Software and Documentation, and that you
are not relying on the advice or judgment of HandiSoft. To the extent permitted by law, the Software and the Documentation are
provided on the basis that:
(a) HandiSoft, its officers, employees, contractors, agents and Authorised Distributors are not responsible for the results of any
actions taken by you in reliance on information in the Software or Documentation, nor for any error or omission in the
Software or Documentation;
(b) HandiSoft, its officers, employees, contractors, agents and Authorised Distributors are not engaged in and do not represent by
providing the Software and Documentation that they are providing any legal, accounting, professional or other advice or
services; and
(c) HandiSoft, its officers, employees, contractors, agents and Authorised Distributors are not responsible for the results of any
actions taken by you in reliance on information contained in any third party software or data, embedded in or provided in
conjunction with the Software or Documentation, nor for any error or omission in such third party software or data.

3. Grant of rights
3.1 Subject to your payment of the Licence Fee, HandiSoft grants to you a non-exclusive licence ("Licence") during the Term to use the
Software and Documentation at the Site, for your own internal purposes only, on the terms and conditions set out in this Agreement.
3.2 The Licence entitles a single accounting practice to install and operate the Software for one site of access only, and is limited to the
number of concurrent network Users specified on the Invoice and the Software for that Site. You must purchase the Software for each
location and site of access.
3.3 If there is a limit to the number of Users of the Software, number of networks, or other restriction specified on the Invoice and in the
Software, or otherwise imposed upon the Licence under this Agreement, the Licence to use the Software will be restricted accordingly.
You may only increase the limits specified in the Invoice or Licence by paying such fees as are applicable to the increased limits. No
reduction of Licence Fees will be provided in the event any limits are reduced during the Term.
3.4 If your accounting practice shares offices with another unrelated accounting practice, both accounting practices must purchase the
Software in their own right, even if the parties share a common computer system.

4. Duration of agreement
4.1 This Agreement commences on the date of its acceptance by you and will continue in effect until the expiry of the current financial year
on 30 June ("Term"), unless extended in accordance with clause 4.2, or terminated in accordance with clauses 4.3, 4.4 or 12.
4.2 Subject to clauses 4.3 and 4.4, you may extend the Term for further one year periods by paying the then current Annual Renewal Fee
for the extended period in accordance with clause 8.
4.3 The current Annual Renewal Fee must be paid, or arrangements for payment acceptable to HandiSoft made, by the due date specified
by HandiSoft for the Term to be extended.
4.4 Without limiting any other right to terminate this Agreement under clause 12, HandiSoft may terminate this Agreement upon expiry of
any financial year, by giving you written notice on or before expiry of the then current financial year. HandiSoft will not unreasonably
terminate this Agreement.

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Licence agreement SuperFund 2009

5. Your obligations
5.1 You are not permitted to purchase the Software with an additional tax agent reference number for use by another tax agent without
HandiSoft’s written consent.
5.2 Subject to this Agreement, and to any non-excludable provisions at law (including the Copyright Act 1968 (Cth)), you must not, and
must not allow or cause any other person to:
(i) print, copy or reproduce the Software or Documentation by any means or in any form other than to make one copy of the
Software for back-up and security purposes;
(ii) give, lease, rent, lend, assign (other than as expressly permitted under this Agreement), licence, sub-licence, transfer,
distribute, disclose, disseminate, or publish the Software in any form to any other person or attempt to do any of these acts;
(iii) modify, adapt, alter, reverse engineer or decompile the Software; or modify or change the database other than through use of
the Software;
(iv) create or recreate, or attempt to create or recreate, the source programs, object programs or any other aspect of the Software in
whole or in part.
(v) access, install or use the Software other than at the Site in accordance with this Agreement;
(vi) use the Software for sublicensing, timesharing, rental, facility management, service bureau usage, or third party training
purpose.
5.3 You agree to indemnify and keep indemnified HandiSoft, its officers, employees, contractors, agents and Authorised Distributors
against any loss or damage incurred by them as a result of use of the Software or Documentation by you, your employees, contractors
or agents that is not in accordance with this Agreement.

6. Configuration and installation


6.1 The Software may only be installed on a computer at the Site.
6.2 The Index File provided with the Software is specific to you, the Licencee. Any change will require a new Index File. You must not
circumvent the Index File system needed to operate the Software, or use an index file which has not been provided to you by
HandiSoft.

7. Use of software and documentation


7.1 Subject to your payment of the Licence Fee, applicable taxes and any other fees specified in the Invoice in full, upon installation of the
Software pursuant to clause 6, you may use the Software and Documentation in accordance with the terms of this Agreement.
7.2 You must, upon receiving a written request from HandiSoft, allow HandiSoft to access the Site, during ordinary business hours, as
reasonably necessary to audit your compliance with the terms and conditions of this Agreement and the restrictions in clauses 3 and 5.
7.3 If the Term of this Agreement is not extended in accordance with clause 4.2, the Licence will automatically terminate on the expiry of
the then current Term, and you acknowledge and agree that no further notice is required to you from HandiSoft to effect such
termination.

8. Fees
8.1 You must pay the Licence Fee, applicable taxes and any other fees listed in the Invoice in full.
8.2 You acknowledge that a Deposit, if taken, is non-refundable in the event that you do not pay the Balance or proceed with installation of
the Software in accordance with clause 6.
8.3 The Annual Renewal Fee is invoiced annually in advance for each financial year commencing 1 July in the relevant year and ending 30
June in the subsequent year. Each year, on or before 1 July, HandiSoft may increase the Annual Renewal Fee. You must pay the
Annual Renewal Fee on or before 1 July of each year of the Term.
8.4 Without limiting any other right or remedy of HandiSoft or its Authorised Distributors, interest on overdue amounts is payable by you
at the rate of 20% per annum, from the date the amount became overdue until it is paid in full, inclusive of interest. Interest accrues
daily.

9. Intellectual property rights


9.1 All Intellectual Property Rights relating to or subsisting in the Software and Documentation, including all enhancements, modifications,
alterations, customisations or adaptations to the Software (whether created by HandiSoft or any other person), remain the property of
HandiSoft. The Licence granted under clause 3 does not make you the owner of the Software or Documentation nor does it cause any
transfer of Intellectual Property Rights relating to or subsisting in the Software or Documentation.
9.2 You must not alter, change, remove, obscure or otherwise effect any modification to any notice or other indication of HandiSoft’s
ownership of the Software and its Documentation or of its Intellectual Property Rights relating to or subsisting in the Software and
Documentation.
9.3 You must ensure that each copy of the Software and Documentation in your possession bears such notices relating to HandiSoft’s
ownership of the Software and Documentation and of its Intellectual Property Rights relating to or subsisting in the Software and
Documentation as HandiSoft may direct. In the absence of any specific direction by HandiSoft, you must ensure that all notices
appearing on the Software and Documentation are reproduced and maintained in their entirety on all copies made by you.

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SuperFund 2009 Licence agreement

10. Updates, software maintenance and support, and third party software and data
10.1 You acknowledge that HandiSoft has no obligation to develop Updates. During the Term you may receive Updates (if any) for the
Software, including instructions and/or Documentation that HandiSoft considers reasonably necessary to assist in a smooth transition
for use of any Update. Updates may include revisions to Documentation. You must have internet and email access for Updates to be
supplied to you.
10.2 If HandiSoft provides you with an Update:
(i) the terms of this Agreement will continue to apply in all respects to the Update which will be deemed to be the Software or
Documentation for the purposes of this Agreement;
ii) if requested by HandiSoft, you must return the Software and Documentation (and all copies) that was used prior to the Update
to HandiSoft, or otherwise deal with it in accordance with HandiSoft’s reasonable directions.
10.3 HandiSoft may, in its absolute discretion, withhold or refuse to provide support and maintenance if you have failed to install, within a
reasonable time, all available Updates provided in respect of the Software.
10.4 Technical support and Updates will only be supplied so long as the Software is used under conditions and on operating environments
for which the Software is designed.
10.5 The technical support provided under this Agreement is limited to telephone support of the Software by HandiSoft during normal
business hours. If you require any additional technical support, including telephone support outside normal business hours, HandiSoft
may, in its absolute discretion, provide that support to you at its then current rates for such services.
10.6 Any supplemental software code provided to you as part of the support services shall be considered part of the Software and subject to
the terms of this Agreement.
10.7 You must provide HandiSoft with reasonable assistance as requested by HandiSoft for the purpose of providing you with maintenance
and support.
10.8 If, in the course of obtaining maintenance and support services from HandiSoft, you provide any personal information about an
individual, including, personal information about any officer or employee, then you warrant that in providing such personal information
you have complied with your legal obligations under the Privacy Act 1988 (Cth.), including the National Privacy Principles in Schedule
3 of that Act.
10.9 You consent to HandiSoft using any technical or confidential information which you provide to it:
(i) to enable HandiSoft to perform maintenance and support services; and
(ii) for its business purposes, including for the purpose of product support and development.
HandiSoft agrees not to use such technical information in a form that personally identifies you, or where such information is
comprised of information identified by you as ‘confidential’ or subject to privacy laws, prior to consent being provided by you.
10.10 HandiSoft is not required to support any third party software or data, whether or not the third party software or data is provided by
HandiSoft in connection with your use of the Software.
10.11 If HandiSoft provides you with any third party software or data, then your use of that third party software or data is subject to such
terms as may be imposed by the relevant third party and must only be used for the purposes for which it is provided.
10.12 You agree that HandiSoft is not liable or otherwise responsible if a third party changes the terms (including as to payment) on which it
licences any software or data. Without limiting the foregoing, it is your responsibility to pay any fees associated with your use of such
third party software or data.
10.13 Notwithstanding any other provision of this Agreement, you agree to indemnify and keep indemnified HandiSoft, its officers,
employees, contractors, agents and Authorised Distributors against any third party claim or action (including but not limited to
reimbursement of legal costs), loss, damage, or expense incurred by them as a result of a failure by you, your employees, contractors or
agents to comply with this clause 10.

11. Warranties and limitation of liability


11.1 HandiSoft warrants that:
(i) it has the full right, power and authority to enter into and perform this Agreement; and
(ii) to the best of its knowledge, the use by you of the Software or Documentation in accordance with this Agreement, will not
infringe the Intellectual Property Rights or moral rights of any person, and HandiSoft indemnifies and agrees to keep you
indemnified from and against any loss, damages and expenses, including but not limited to, reasonable legal fees which you
may suffer and incur as a result of any claim, action or proceeding arising directly from any breach of the warranty contained
within this clause, provided that HandiSoft is not liable for any indirect, consequential or economic loss or damage suffered by
you in connection with this Agreement.
11.2 You acknowledge that:
(i) the Software was developed without consideration of your objectives and needs; and
(ii) software in general is not error-free, and agree that the existence of errors in the Software will not constitute a breach of this
Agreement by HandiSoft.
11.3 HandiSoft provides the Software and Documentation "as is".
11.4 Except as expressly provided in this Agreement, no warranties are made with respect to the Software or Documentation by any person,
including but not limited to HandiSoft, any of its officers, employees, contractors, agents and Authorised Distributors.
11.5 In the event any third party software or data is provided with or embedded in the Software, notwithstanding anything to the contrary, no
warranties are made by HandiSoft, its officers, employees, contractors, agents, or Authorised Distributors, with regard to such third
party software or data, including but not limited to its accuracy or reliability.
11.6 To the extent permitted by law, HandiSoft or any of its officers, employees, contractors, agents or Authorised Distributors will not be
liable to you for any loss, costs, expenses or damages incurred by you as a result of using the Software and Documentation.

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Licence agreement SuperFund 2009

11.7 Notwithstanding any other term in this Agreement, to the extent that consumers have the benefit of certain rights or remedies under the
Trade Practices Act and similar state and territory laws in Australia, in respect of which liability may not be excluded, then to the
maximum extent permitted by law, such liability is limited, at HandiSoft’s option, to:
(i) in the case of the Software, Documentation or other goods supplied under this Agreement:
A. replacement of the goods; or
B. correction of defects in the goods; or
C. the cost of having defects in the goods corrected; or
(ii) in the case of services provided under this Agreement, replacement of the services.
11.8 To the extent permitted by applicable law, HandiSoft or any of its current or former officers, employees, contractors, agents or
Authorised Distributors (Those Indemnified) will not be liable for any direct, indirect, general, special, incidental or consequential
damages arising out of or in any way related to the provision of any goods or services by HandiSoft or Those Indemnified, pursuant to
this Agreement and including your use of or inability to use the Software or Documentation, even if HandiSoft or any of Those
Indemnified have been advised of the possibility of such consequence.
11.9 You acknowledge that any times quoted for delivery and installation of the Software and/or performance of maintenance and support
services are estimates only, and that HandiSoft accepts no liability whatsoever for failure to meet those estimated times.
11.10 You acknowledge that you are responsible for ensuring that your operation of the Software does not breach any laws, or obligation of
confidentiality or privacy owed to any person, and for maintaining the security of any databases which are accessed, used or managed
by the operation of the Software. You indemnify and keep indemnified HandiSoft against any action, proceeding, claim, loss, injury or
expense arising out of any failure by you to comply with your obligations in this clause

12. Termination
12.1 This Agreement may be terminated immediately by written notice from HandiSoft in any of the following circumstances:
(i) if you are in breach of any term of this Agreement;
(ii) if you, being a corporation, become the subject of insolvency proceedings;
(iii) if you, being a firm or partnership, are dissolved;
(iv) if the Software is otherwise outside your effective control; or
(v) if there is a change in ownership which effectively alters control of you.
12.2 You may terminate this Agreement by notice in writing to HandiSoft in the event that HandiSoft has breached a material term of this
Agreement and failed to rectify such breach within 30 days of a notice requesting HandiSoft to do so.
12.3 Upon termination of this Agreement:
(i) the Licence is revoked; and
(ii) you must immediately pay all fees, charges or other payments owing under this Agreement; and
(iii) you must either destroy or return any remaining copies of the Software and Documentation, in the manner directed by
HandiSoft; and
(iv) you hereby grant HandiSoft a licence to enter upon the Site(s) at which copies of the Software and Documentation may be
situated and remove same in the event of non-compliance with the above subclause, and you must render all reasonable
assistance to facilitate this action.
12.4 Termination of this Agreement will be in addition to any other remedies which either party may have under this Agreement or
otherwise and does not affect any rights or obligations that had accrued at the time of termination.

13. Governing law and jurisdiction


13.1 This Agreement and the transactions contemplated by this Agreement are governed by the law in force in Western Australia.
13.2 Each party irrevocably and unconditionally submits to the non-exclusive jurisdiction of the courts of Western Australia and courts of
appeal from them.

14. General
14.1 If you purchase any additional modules of the Software from HandiSoft, increase the limits under clause 3.3 of this Agreement, or if
HandiSoft otherwise agrees to alter the configuration of the Software, then the terms of this Agreement will continue to apply to your
use of the Software as reconfigured.
14.2 You acknowledge that in entering into this Agreement you have not relied on any representations or warranties about its subject matter
except as expressly provided by this Agreement.
14.3 This Agreement constitutes the entire agreement of the parties about its subject matter and supersedes all previous agreements,
understandings and negotiations on that subject matter.
14.4 You may assign your rights and obligations under this Agreement with the prior written consent of HandiSoft, provided that the
assignee executes a deed of novation pursuant to which it agrees to be bound by the terms of this Agreement.
14.5 A party may exercise a right, power or remedy at its discretion, and separately or concurrently with another right, power or remedy. A
single or partial exercise of a right, power or remedy by a party does not prevent a further exercise of that right, power or remedy or an
exercise of any other right, power or remedy. Failure by a party to exercise or delay in exercising a right, power or remedy does not
prevent its exercise. A party is not liable for any loss caused by the exercise or attempted exercise of, failure to exercise, or delay in
exercising the right, power or remedy.
14.6 A provision of, or a right created under this Agreement may not be waived or varied except in writing, signed by the party or parties to
be bound.
14.7 The rights, powers and remedies provided in this Agreement are cumulative with and not exclusive of the rights, powers or remedies
provided by law independently of this Agreement.

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SuperFund 2009 Licence agreement

14.8 Neither party is liable for any breach of its obligations under this Agreement (other than an obligation to pay any moneys or to
indemnify) if the breach resulted from a cause beyond its reasonable control.
14.9 If any provision of this Agreement is held to be invalid, unenforceable or illegal for any reason, this Agreement will remain otherwise
in full force apart from such provision which will be deleted.
14.10 Each indemnity in this Agreement is a continuing obligation, separate and independent from the other obligations of the parties and
survive the termination of this Agreement.
14.11 Clauses 2, 5, 9, 10, 11, 12, 13, 14, and any other clause which by its nature is intended to continue, shall survive the termination of this
Agreement for any reason.

15. Definitions and interpretation


15.1 The following words have these meanings in this Agreement unless the contrary intention appears.
Agreement means this Agreement as it may be amended from time to time by written agreement between the parties.
Annual Renewal Fee means the fee designated as such in the Invoice, as amended by HandiSoft from time to time in accordance with
clause 8.3.
Authorised Distributor means an entity appointed by HandiSoft to maintain and support the Software and Documentation.
Balance means the residue of the Licence Fees payable after the deduction of the Deposit.
Deposit means the agreed amount of the Licence Fees initially payable in accordance with the Invoice.
Documentation means all manuals, handbooks, and other material, whether in hard copy or electronic form, in relation to the
Software and its use, and provided by HandiSoft under this Agreement.
Licence Fees means the total fees specified in the Invoice.
HandiSoft means HandiSoft Software Pty Limited ABN 91 089 780 218.
Intellectual Property Rights means all intellectual property rights of whatever nature including all rights conferred under statute,
common law or equity, including, without limitation, all copyrights, patent rights, trade mark rights, design rights, trade secrets, and
all other intellectual property as defined in Article 2 of the Convention Establishing the World Intellectual Property Organisation of
July 1967.
Licence Fee means the fee designated as such in the Invoice.
Index File is an unlock key which allows access to the nominated Software modules and specified number of concurrent network
Users to access the Software.
Invoice means HandiSoft’s or the Authorised Distributor’s standard form invoice as sent to you in relation to your ordering of the
Software or Updates.
Site means the geographical location of access address specified in the Invoice.
Software means the object code version of the suite of computer programs known as the ‘HandiSoft Software’, as detailed in the
Invoice and includes any Updates provided to you under this Agreement.
Updates means an executable file that modifies the Software by correcting bugs or errors, or by making minor improvements to the
functionality of the Software, and includes new versions of the Software which HandiSoft generally makes available to licencees of
the Software that have entered into an agreement with HandiSoft and paid the relevant Annual Renewal Fee. Updates do not include
any new products, including new products based on the Software, which are licensed separately, and for which an additional charge,
separate to the Annual Renewal Fee, is payable.
User means a person accessing any part or all of the Software at any given point in time. For the avoidance of doubt, any background
tasks created or spawned by an individual user is not to be treated as a separate user. If, however, a background task or process created
by a particular individual user is still running then that individual user is deemed to be accessing the Software at that point in time.
15.2 In this Agreement unless the contrary intention appears:
(i) the singular includes the plural and vice versa;
(ii) a reference to a statute, ordinance, code or other law includes regulations and other instruments under it and consolidations,
amendments, re-enactments or replacements of any of them; and
(iii) a reference to "you" is a reference to the customer specified in the Invoice.
15.3 Any marginal notes or headings are included for convenience and do not affect the interpretation of this Agreement.

Information regarding additional agents


To protect your interests we wish to clarify several situations where you need to exercise care:
The licence entitles a single accounting practice to install and operate the Software for one site of access. At that one site of access, you may
operate the Software at the same time subject to the limits of the total number of concurrent network user licences you have purchased for use
during the Term. To clarify:
You must purchase the nominated Software for each site of access. For example, if you had two branches (Sydney and Melbourne) and the
software was installed only at Sydney, and the Melbourne branch remotely accesses the Sydney installation, then you must purchase the
nominated Software twice.
If your practice shares offices with another accounting practice, and the practices are not in partnership, both accounting practices must purchase
the nominated Software in their own right. This is the case, even where you share a common computer system.
Where a client purchases an additional tax agent reference number, this is not an additional licence. It is simply an addition to your program to
lodge tax returns under another tax agent name and number. It in no way allows you, the licence holder, to give a copy of the Software to the
additional tax agent. You are not permitted to purchase the Software with an additional tax agent reference number for use by another tax agent
without Sage's written consent.

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Contents

History of changes 11
Introduction 11
Changes made 11

Chapter 1. Installing and configuring SuperFund 2009 13


System requirements 14
Installing SuperFund 2009 14
Running SuperFund 2009 14
Closing SuperFund 2009 14
Configuring SuperFund 2009 15
SuperFund 2009 program information 15
Customising colours 15
Menu descriptions 16

Chapter 2. The Client database 23


Opening the Client database 23
Using the "Clients Detail" window 25
Adding a new client 25
Recording a client note 26
Client extra details 27

Chapter 3. Adding and changing funds 29


Adding a superannuation fund 29
Setting up an existing fund 30
Setting up investment categories 40
Viewing and editing funds 41
Adding and editing members 43

Chapter 4. Managing assets 47


GST payments and claims 47
Purchasing assets 48
Viewing and editing assets 54
Revaluation of assets 57
Disposing of assets 59
Allocating assets to members 64
Deleting assets 66

Chapter 5. Maintaining data 69


Resolving data corruption 69
Managing code lists 70
Exporting SuperFund data to HandiTax 72
Closing and re-opening years 72

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Contents SuperFund 2009

Chapter 6. Transactions 75
Managing expenses 75
Contributions to super funds 77
Managing benefits 78
Managing income 80
Tax payments and refunds 90
Managing properties 92
Processing bank statements 94

Chapter 7. General Ledger 99


Viewing and editing a fund's chart of accounts 99
Pruning account codes 99
Sub accounts 100
Operating the "Transactions" window 102
Journal entries 105
Transaction narration 106

Chapter 8. Reports 107


Standard reports 107
Saving reports to disk 108

Superannuation terms 111


Index 115

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History of changes

Introduction
The SuperFund 2009 user manual has been updated since the initial version. The following list details
the changes that have been made.

Changes made
The following changes have been made to this manual:

Changes included in version: 17/02/2010


• Added information on GST payments and claims. See pages 30 and 47.
• Added information on return of capital. See page 89.

Changes included in version: 18/01/2010


• Added information on deferring expense payments.
• Added information on batch disposing of financial assets.

Changes included in version: 16/12/2009


• Added information on importing bank statements.
• Added information on entering receivables when setting up a fund
• Added information on deferring receiving of distributions.

Changes included in version: 20/11/2009


• Added information on deleting assets.
• Added information on closing and re-opening years.

Changes included in version: 28/10/2009


• Added information on the Client database.

Changes included in version: 09/10/2009


• First version of product.

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Chapter 1. Installing and configuring SuperFund 2009

SuperFund 2009 is a practice-level program for preparing compliance accounts for non-reporting self
managed superannuation funds.
SuperFund 2009 has been designed specifically for integration with HandiTax 2009 and HandiLedger
2009.
SuperFund 2009 enables you to do the following:
• Control distributions to member’s accounts of 'benefits accrued as a result of operations' (before and
after income tax), specific expenses and specific income allocation, including income from
segregated assets.
• Determine Account Based, Allocated or Market Linked Pension minimum and maximum values and
deductible amounts.
• Reconcile and control all movements in each member's Preserved, Restricted Non-preserved and
Unrestricted Non-Preserved accounts, as required by legislation.
• Produce journal entries for member’s account distributions, member’s additional information
journals and tax reconciliation notes.
• Prepare Net Market values of all types of Investments, including Real Property valuations.
• Check statutory compliance areas - Investment Strategy, SGC compliance, contribution deductibility
rules, contribution limit rules, In-house assets, Lifetime CGT Caps.
• Integrate with HandiTax to prepare the Superannuation Fund income tax returns, supporting Trust
Distributions, Interest, Dividends, Franking Credits, Foreign tax credits, Tax Rebates, TFN credits
and PAYG instalments.
• Calculate “Eligible Service Period” data for members up to crystallisation date (Year ended 30th
June 2007).
The HandiSoft Software Suite shares client information and transaction data between programs. For
example, if a client changes their address, you record the new address in only one program – all other
programs update instantly.
You should upgrade SuperFund 2009 annually to ensure that:
• Your practice complies with any legislative changes.
• You can transfer accounting information into the current year taxation forms.
• You are able to obtain software support.

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Chapter 1. Installing and configuring SuperFund 2009 SuperFund 2009

System requirements
The system requirements for the operation of SuperFund 2009 depend on a number of factors. For
example, the more programs you run concurrently, the higher the requirements.
The following are recommended specifications for standalone or workstation computers. SuperFund
2009 may run on systems with lower specifications, but the performance could be significantly degraded.
Your computer technician will be able to advise you further on this matter.

Item Recommended specification

Computer A 500 MHz or faster processor


RAM 256 MB RAM or preferably 512MB; depending on
number of applications required to run concurrently.
Hard disk The size depends on the number of clients, and the
number of transactions or data that you enter. Generally,
you should keep at least 2 GB of disk space free.
Removable disks CD Drive
Monitor 17” SVGA monitor. (It can work with a 15” monitor.)
Operating system Windows 2000
Windows XP Home
Windows XP Professional
Windows Vista
Other software Microsoft Office 2000 or later
Other hardware Mouse or equivalent pointing device.
A suitable backup device
Modems Access to the internet is recommended for downloading
software updates.
Printers Graphics capable printer. Laser printers are
recommended.

Installing SuperFund 2009


Please refer to the installation information that is included with the HandiSoft program installation disks.

Running SuperFund 2009


To run the SuperFund 2009 program, double-click on the desktop icon. The "Starting SuperFund 2009"
window will open for you to log in as a user.

Closing SuperFund 2009


When you have finished using SuperFund 2009 you can use either of the following methods to exit the
program.
• From the Fund menu, click Exit.
• Click the window close button on the top right corner.

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SuperFund 2009 Configuring SuperFund 2009

Configuring SuperFund 2009


If this is the first time your practice has used SuperFund 2009, you must configure the program before
entering any data.
If your practice has previously used SuperFund 2009, we recommend that you check the configuration
settings that are discussed in the following sections.

SuperFund 2009 program information


The "About SuperFund 2009" window displays license and version information about the SuperFund
2009 program you have installed. You can use it to check whether you are running the latest version of
SuperFund 2009.

Opening the "About SuperFund 2009" window


• From the Help menu, click About. The "About SuperFund 2009" window will open.

Customising colours
Users can change the colours of the screen displays to suit their individual tastes.

To change the screen colours:


1. From the Options menu, click Customise Colours. The program will open the “Controls Colour
Setup” window.

Figure 1: The "Controls Colour Setup" window


The “Controls Colour Setup” window allows you to specify the colours for the following areas:
Row Colours Select Enable row colouring to have background
colours for rows in tables.
The Colour1 and Colour2 fields specify the
background colours for alternate rows in tables.
Gridlines Select Horizontal to have gridlines between rows in
tables, and Vertical to have gridlines between columns
in tables.
The Colour field specifies the colour for the gridlines.
Other The Focused field option specifies the colour for the

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Chapter 1. Installing and configuring SuperFund 2009 SuperFund 2009

currently selected data entry field.


Application The Application background option specifies the
background background colour for the HandiSoft program.

2. Set the screen colours as required. To do this, click the button next the relevant field, and select
the colour from the “Colour” window.
The Preview area will show you how the new colours would appear.
3. If necessary, click Load Default to revert the colours back to the original settings.
4. Click OK to confirm the new colour settings and close the “Controls Colour Setup” window.
The colours have now been set up for the logged in user.

Menu descriptions
Fund menu

Figure 2: The Fund menu

Select a Fund Opens the “Select a Fund” window for you to


select a fund for further processing.
Add a New Fund Opens the “Add a new Fund” window for you to
add a new fund to the database.
Reselect a Fund Displays a list of funds that you have selected
during this session, and enables you reselect one.
Fund Setup Opens the “Fund Opening Setup” window for
you to set up the opening values for the selected
fund. This is not available if you are setting up a
new fund in the current year.
Balances Carried Forward Opens the “Opening Balances as at” window
showing the balances brought forward from the
previous year.
Actuary Percentage Enables you to view and set up the actuary
percentage for the selected fund.
Deferred Tax Opens the “Deferred Tax” window for you to
view an enter details of any deferred tax for the
selected fund.
Investment Strategy Opens the “Investment Strategy” window for you
to view and set up the investment strategy for the
selected fund.

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SuperFund 2009 Menu descriptions

Next Years Details Moves to the next financial year for the selected
fund.
Prior Years Details Moves to the previous financial year for the
selected fund.
Close the Year Closes the currently selected year for the selected
fund.
Re-open the Year Re-opens the currently selected closed year for
the selected fund.
Exit Exits from the SuperFund 2009 program.

Members menu

Figure 3: The Members menu

Members Opens the “Fund Members” window for you to


add, view and edit details of the selected fund’s
members.
Member allocations Opens the “Member Allocations” window where
you can specify how the fund earnings are to be
allocated to the members.
Pensions Opens the “Pensions” window for you to add,
view and edit details of pensions being received
by the members of the selected fund.
Insurance Policies Enables you to view, add and edit details of
insurance policies held by the selected fund.:

Assets menu

Figure 4: The Assets menu

Accounts Enables you to view, add and edit details of the


following accounts held by the selected fund::
• Bank Accounts
• Term Deposits
Financial Investments Enables you to view, add and edit details of the
following financial investments held by the
selected fund.
• Shares in Listed Companies
• Shares in Unlisted Companies

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Chapter 1. Installing and configuring SuperFund 2009 SuperFund 2009

• Units in Listed Trusts


• Units in Unlisted Trusts
• Managed Funds
• Partnerships
Other Financial Assets Enables you to view, add and edit details of non-
specific financial assets held by the selected fund.
Property/Real Estate Opens the “Property” window for you to add,
view and edit details of real estate property
owned by the selected fund.:
Artwork, collectables, Opens the “Artwork, Collectables, Metals or
metals or jewels Jewels” window for you to add, view and edit
details of artworks and collectables owned by the
selected fund.:
Other Physical Assets Opens the “Other Physical Assets” window for
you to add, view and edit details of non-specific
physical assets owned by the selected fund.
Revaluation Enables you to add, view and edit details of
revaluations for financial investments and
physical assets held by the selected fund.

Transactions menu

Figure 5: The Transactions menu

Bank Statements Opens the “Bank Statement Entry/Import”


window for you to enter and import bank
statements. The bank statement entries can then
be processed as transactions.
Expenses Enables you to add, view and edit details of
expenses incurred by the selected fund in the
following areas:
• General
• Insurance policies
• Pensions
Contributions Opens the “Contributions” window for you to
add, view and edit details of contributions made
by the members of the selected fund.

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SuperFund 2009 Menu descriptions

Benefits Opens the “Benefits” window for you to add,


view and edit details of benefits received from
members of the selected fund.
Interest Enables you to view, add and edit details of
interest earned by the selected fund from the
following:
• Bank Accounts
• Term Deposits
Dividends Enables you to view, add and edit details of
dividends received by the selected fund from the
following share holdings:
• Listed Companies
• Unlisted Companies
Trust Distributions Enables you to view, add and edit details of
distributions received by the selected fund from
the following trusts:
• Listed Trusts
• Unlisted Trusts
Managed Fund Enables you to view, add and edit details of
Distributions distributions received by the selected fund from
the managed funds.
Partnership Distributions Enables you to view, add and edit details of
distributions received by the selected fund from
partnerships.
Rental Income Opens the “Rental Income” window for you to
view, add and edit details of rents received from
properties owned by the selected fund.
Return of Capital Opens the “Shares in Listed Companies - Return
of Capital” or “Shares in Unlisted Companies -
Return of Capital” window for you to view, add
and edit details of capital returns from shares.
Tax Payments/Refunds Opens the “Tax Payments &Refunds” window
for you to add, view and edit details of tax
payments and refunds made or received by the
selected fund.
Property Additions Opens the “Additions” window for you to add,
view and edit details of additions made to
properties owned by the selected fund.

Ledger menu

Figure 6: The Ledger menu

Chart of Accounts Opens the “Chart of accounts” window for you to


add, view and edit the selected fund’s Chart of
Accounts.

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Chapter 1. Installing and configuring SuperFund 2009 SuperFund 2009

GL Transactions Opens the “Transactions” window for you to


view and edit details of transactions made by the
selected fund.
Journal Entries Opens the “Journal Entries” window for you to
add, view and edit journal entries made by the
selected fund.
Account Setup Opens the “HandiLedger Account Setup”
window for you to select accounts for the
selected fund.

Reports menu

Figure 7: The Reports menu

Cash Book Generates a report showing cash book entries for


selected fund for the current financial year.
Expenses Generates a report that provides a summary of the
expenses for the selected fund.
Purchases and Disposals Generates a report that lists all the purchases and
disposals by the selected fund during the
financial year.
GST Reconciliation For funds registered for the GST, this report lists
all the payable and claimable GST amounts.
Investment Income Generates a report showing the income from
investments held by the selected fund.
Realised Capital Gains Generates a report showing capital gains from the
disposals of investments by the selected fund that
have been realised.
Unrealised Capital Gains Generates a report showing capital gains from the
disposals of investments by the selected fund that
have not yet been realised.
Investment Summary Generates a report summarising the investments
held by the selected fund.
Investment Class Generates a report summarising the investment
Summary classes held by the selected fund.
TFN Credit Generates a report listing the Tax File Number
credits for the selected fund.

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SuperFund 2009 Menu descriptions

Imputation Credit Generates a report listing the Imputation credits


for the selected fund.
Foreign Tax Credit Generates a report listing the Foreign Tax credits
for the selected fund.
Members Statements Generates a report showing details of a selected
member or all members of the selected fund.
Tax Reconciliation Generates a report that reconciles the tax
payments and receipts for the selected fund.
Accounting Profit Generates a report that details the profit made by
Breakdown the selected fund.
Opening Balances Generates a report showing the selected fund’s
opening balances for the year.
Saved Reports Opens the “Saved Reports” window for you to
edit and preview previously saved reports.

Options menu

Figure 8: The Options menu

Investment Categories Opens the “Investment Categories” window for


you to allocate a target percentage of the
investments to each category.
Customise Colours Opens the “Controls Colour Setup” window for
you to customise the window colours.

Tools menu

Figure 9: The Tools menu

ASX Codes Opens the “ASX Codes” window for you to view
and edit the Australian Stock Exchange codes
and prices for listed companies and trusts.
APIR Codes Opens the “APIR Codes” window for you to
view and edit the Asia Pacific Investment
Register codes for managed investments.
Import ASX Closing Opens an import window for you to load a file
Values containing the ASX closing values.

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Chapter 1. Installing and configuring SuperFund 2009 SuperFund 2009

Bank Statement Search Opens the “Auto-code Search Words/Phrases”


Terms window for you to view, add and edit search
words and phrases used by SuperFund 2009 to
automatically code imported bank transaction
entries.
Export Fund Data to Creates a file with the fund data, which is
HandiTax detected and used by HandiTax to enter
information in tax returns.
Client Details Opens the “Clients” window that lists all the
clients in your HandiSoft client database.
Calculator Opens the calculator.
Send Email Message Opens an email window for you to send an email.
Document Manager Runs the Document Manager if you have it
installed.
Jobflow Manager If you have Practice Manager installed, runs
Jobflow Manager.
Reindex or Rebuild Re-indexes or rebuilds the database
Database Files

Help menu

Figure 10: The Help menu

Help Topics Opens the online help window.


View Release Notes Displays the release notes for the program.
About Opens the “About SuperFund 2009” window,
which provides program version and licensing
information.

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Chapter 2. The Client database

The Client database, which is shared by all HandiSoft programs, records details of your firm's clients. If
a client changes their address, you need only to record that change in one HandiSoft program because all
HandiSoft programs automatically update to reflect the change.
When you add a fund to SuperFund 2009, you create a record in the Entity database, which is also
accessed by HandiLedger 2009. However, if you want to use data from SuperFund 2009 in HandiTax
2009, there must also be a record in the Client database.

Opening the Client database


To open the Client database:
• From the Tools menu, click Client Details. The "Clients" window will open.

Figure 11: The "Clients" window


The "Clients" window displays a summary view of the Client database, listing each client on a single line.
If the client has been tagged, the entry will be displayed as bold text.

Tip: You can use the Ref, Name and TFN columns to order your data. For example, if you want
to list the clients in TFN order, click the TFN… heading.
To see more details on a specific client, highlight the client and then click View to open the "Clients
Detail" window.

Tip: For information on the fields in the "Clients" window, press F1 to display the online help.

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Chapter 2. The Client database SuperFund 2009

Listing selected clients


When you enter or edit clients in the “Clients Detail” window, you can allocate them to a specific partner,
manager, staff member and office. You can also indicate whether the client is current or not.

When you list the clients in the "Clients" window, you can use the Client Type field to display only those
clients who are current or those who are not. You can use the ID Type and ID Member fields to display
only those clients that have been allocated to a specific partner, manager, staff member or office.

For more information, please refer to the "Advanced Features 2009" manual.

Finding and ordering clients


You can go directly to a client in the "Clients" window by clicking the Find button. This will open the
"Find/Order" window, which you can also use to change the order in which the clients are listed in the
"Clients" window.

Figure 12: The "Find/Order" window

To find a client
1. On the "Clients" window, click the Find button to open the "Find/Order" window.
2. On the upper part of the window, select the client area on which you want to search. You can use
your up and down arrow keys to move through the selection.
3. In the Find field, type the search text. As you type the initial characters, SuperFund 2009 will
highlight the first client matching the search text.
4. Click OK to close the "Find/Order" window when you have completed the search.

To order the clients


1. On the "Clients" window, click Find to open the "Find/Order" window.
2. On the upper part of the window, select the client area on which you want the clients ordered in the
"Clients" window. You can use your up and down arrow keys to move through the selection.
3. Click OK to close the "Find/Order" window.

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SuperFund 2009 Using the "Clients Detail" window

Using the "Clients Detail" window


The "Clients Detail" window displays detailed information on a client.
To access the "Clients Detail" window:
1. From the Tools menu, click Client Details to open the "Clients" window.
2. Highlight the relevant client and then click View.
The "Clients Detail" window will open.

Figure 13: The "Clients Detail" window

Tip: The View button toggles between the “Clients” and the "Clients Detail" window. For
example, if you click View from within the "Clients Detail" window, you will be returned to the
"Clients" window.

Tip: For information on the fields in the "Clients Detail" window, press F1 to display the online
help.

Adding a new client


If you have not already added a client to the Client Database in another HandiSoft program (for example,
HandiTax 2009), you can add it in SuperFund 2009 as follows:
1. From the Tools menu, click Client Details to open the "Clients" window.
2. Click New.
3. Complete the "Clients Detail" window, and then click Save.

Note: After adding a client, you will still have to add the fund in SuperFund 2009. Refer to Chapter 3,
“Adding and changing funds”.

Copy details from another client


If you are adding a client that has the same address, phone number and email information as an existing
client, you can use the Copy details button to speed up your data input.
1. On the “Clients Detail” window, complete the Details fields.
2. Click Copy details and then, on the “Attention” window, click OK.

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Chapter 2. The Client database SuperFund 2009

3. On the “Client selection” window, highlight the client from which the details are to be copied.
4. Click Select.
On the “Clients Detail” window, the Addresses, Phone Numbers and Email Addresses fields will be
automatically completed.

Recording a client note


Within the Client database, you are able to attach notes to the clients. For example, you may want to
record the date you received financial information from a client, or information relating to the client’s
proposed business venture.

Add a client note


1. From the Tools menu, click Client Details.
2. On the "Clients" window, highlight the client.
3. Click Notes. The "Client Notes For" window will open, listing the notes currently attached to the
client.

Figure 14: The "Client Notes For" window

Note: You can also add notes to a client by clicking Notes on the “Clients Detail” window.
4. Click New to open the “Client Note” window.

Figure 15: The "Client Note" window


5. Enter details of the note, and then click Save and Close.

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SuperFund 2009 Client extra details

Client extra details


If you have the Practice Manager program installed, you can store and retrieve additional client
information from all your HandiSoft programs.

Figure 16: The "Client Extra Detail" window


For more information on the Client Extra Details facility, please refer to the "Advanced Features 2009"
manual.

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Chapter 3. Adding and changing funds

This chapter describes how you would add new superannuation funds and edit existing ones.

Adding a superannuation fund


The following procedure describes how you would add a Super fund and import existing balances.

Adding fund details


1. From the Fund menu, click Add a New Fund to open the “Add a New Fund” window.

Figure 17: The "Add a New Fund" window

2. If you want the fund to have a corresponding record in the Client database, click in the Reference
Field and select the client. If there is no existing client, you can add one. See Chapter 2, “The Client
database”.
Note: If you create a fund without a corresponding record in the Client database, HandiTax 2009
will not be able to use fund data exported from SuperFund 2009.
3. Complete the remaining fields as required.

Tip: For information on the “Add a New Fund” window fields, press F1 to access the online
help.
4. Click Save.

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Chapter 3. Adding and changing funds SuperFund 2009

5. On the “Select a master chart” window, select the “Chart of Accounts” for the new fund.

Registering for the GST


If the fund is registered for the GST, and can claim a refund for GST paid, on the “Add a New Fund”
window, under Year Details, select the Registered for GST check box. This will enable the GST
Payable and GST Claimable fields in the SuperFund 2009 transaction windows.
During data entry, SuperFund 2009 will take 1/11th of the cost (cost, purchase fee, disposal fee, expense,
etc) and automatically enter it into the GST Claimable or GST Payable field.
In many cases the fund can only claim 75% of the GST paid so, even though SuperFund 2009 fills the
GST Claimable field with 100% of the GST, you will need to determine what amount the fund is entitled
to claim and adjust the value accordingly.

Setting up an existing fund


After you have added an existing fund, the “Fund Opening Setup” window will open for you to enter
details of members and assets.

Note: This window is only available if you are setting up an existing fund that has a commencement date
before the currently selected year. It is not used for setting up new funds.

Figure 18: The "Fund Opening Setup" window

Entering opening balances


1. On the “Fund Opening Setup” window, highlight Carried Forward Balances and click Setup to
open the “Opening Balances” window.

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SuperFund 2009 Setting up an existing fund

Figure 19: The "Opening Balances" window


2. Enter any carried forward tax losses, capital losses and foreign tax losses.
3. Click Save and then Close.

Adding member details


1. On the “Fund Opening Setup” window, highlight Member Details and click Setup to open the
“Fund Members” window.
2. Click New to enter details of a fund member.
3. Complete the “Member Details” window and click Save.

Figure 20: The “Member Details" window


4. To add more members, click New, enter their details and click Save.

Tip: For information on the “Member Details” window fields, press F1 to access the online
help.
5. Click Close when you have added all the fund members.

Entering member opening balances


1. On the “Fund Opening Setup” window, highlight Opening Balances and click Setup to open the
“Member Opening Balances” window.

Tip: If you are setting up a Super fund with a member that has an existing Pension and
Accumulation account, you must set up the Pension account opening balances after setting up
Accumulation account opening balances here.
2. Complete the “Member Opening Balances” window and click Save.

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Chapter 3. Adding and changing funds SuperFund 2009

Figure 21: The “Member Opening Balances" window


3. Click the blue arrows to enter the opening balances for other fund members, and click Save.

Tip: For information on the “Member Opening Balances” window fields, press F1 to access
the online help.
4. Click Close when you have entered the opening balances for all the fund members.

Setting up member allocations


1. On the “Fund Opening Setup” window, highlight Member Allocations and click Setup to open the
“Member Allocations” window.
2. For each member of the fund, enter the percentage allocation.
Under Allocation Method, you can select Based on Members Opening Balances to automatically
allocate the funds based on the members’ opening balances. This is the preferred method for
continuing funds.

Figure 22: The “Member Allocations" window

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SuperFund 2009 Setting up an existing fund

Note: The Based on members Opening Balances option does not take into account the dates that
members made their contributions. If you want to weight the allocations to allot more to members
who made contributions earlier, then you must select the Manually Assign Allocation to Each
Member option and complete the table.
3. Click Save.

Tip: For information on the “Member Allocations” window fields, press F1 to access the
online help.
4. Click Close when you have entered the members’ allocations.

Setting up pensions
1. If any members are receiving pensions from the fund, on the “Fund Opening Setup” window,
highlight Pensions and click Setup to open the “Pensions” window.

Tip: If you are setting up a Super fund with a member that has an existing Pension and
Accumulation account, you must set up the opening balances in the Accumulation account before
entering the Pension account opening balances.
2. Click New to add details of a pension.
3. On the “Pension” window, enter details of the pension.

Figure 23: The “Pension" window


4. Click New to enter information on another pension, and click Save.

Tip: For information on the “Pension” window fields, press F1 to access the online help.
5. Click Close when you have entered all the pensions.

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Chapter 3. Adding and changing funds SuperFund 2009

Adding insurance policies


1. To enter details of insurance policies held by members of the fund, on the “Fund Opening Setup”
window, highlight Insurance Policies and click Setup to open the “Insurance Policies” (list)
window.
2. Click New to add details of insurance policies.
3. On the “Insurance Policies” window, enter details of a policy and click Save.

Figure 24: The “Insurance Policies" window


4. Click New to enter information on another insurance policy, and click Save.

Tip: For information on the “Insurance Policies” window fields, press F1 to access the online
help.
5. Click Close when you have entered all the insurance policies.

Adding fund assets


On the “Fund Opening Setup” window, highlight the asset type and click Setup to add the following
types of assets:
• Bank accounts
• Term deposits
• Shares in listed companies
• Shares in unlisted companies
• Units in listed trusts
• Units in unlisted trusts
• Managed funds
• Partnerships
• Other financial assets
• Property
• Artworks and collectables
• Other physical assets
1. On the list window, click New to add the asset type.
2. Complete the applicable window with information on the asset.

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SuperFund 2009 Setting up an existing fund

Figure 25: The “Term Deposits” window


3. Click Allocation to allocate percentages of the asset to fund members.
4. Click Save.

Tip: For information on the “Allocation of tax” window fields, press F1 to access the online
help.
5. Click New to add another asset.
6. Click Close when you have entered the assets of that type.

Adding receivables
If the fund has cash from managed fund, trust distributions and return of capital from shares that has been
declared but not received, you can add details of the distributions.
1. To enter details of distributions, on the “Fund Opening Setup” window, under Receivables, highlight
the following to open the relevant window, and click Setup:
• Listed Trust Distributions
• Unlisted Trust Distributions
• Managed Fund Distributions
• Listed Shares Return of Capital
• Unlisted Shares Return of Capital

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Chapter 3. Adding and changing funds SuperFund 2009

Figure 26: The “Units in Listed Trusts - Distributions” window


2. Click New to add details of a distribution with a receivable amount.
• Listed Trust Distributions
• Unlisted Trust Distributions
• Managed Fund Distributions
• Listed Shares Return of Capital
• Unlisted Shares Return of Capital

Figure 27: The "Units in Listed Trusts – Distribution" window


3. Complete the fields as required.
4. If you have HandiLedger installed, select the Add transaction to HandiLedger check box to create
a transaction in HandiLedger. Select the Preview Transaction check box to preview the transaction
before posting it to HandiLedger.
5. If required, use the blue arrows to edit another distribution, or click New to add a new one.

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SuperFund 2009 Setting up an existing fund

6. Click Save and then Close.

Adding tax refund provisions


1. To enter details of tax receivables, on the “Fund Opening Setup” window, under Tax Refund
Provisions, highlight one of the following and click Setup to open the relevant window.
• Tax Refunds
• GST Refunds

Figure 28: The "Tax Refunds" (List) window


2. Click New to add details of tax to be refunded.
3. On the relevant window, enter details of a tax liability, and click Save.

Figure 29: The “Tax Refunds" window


4. Click New to enter information on another tax receivable, and click Save.

Tip: For information on the tax window fields, press F1 to access the online help.
5. Click Close when you have entered all the tax receivables.

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Chapter 3. Adding and changing funds SuperFund 2009

Adding tax payable provisions


1. To enter details of tax liabilities, on the “Fund Opening Setup” window, under Tax Payable
Provisions, highlight one of the following and click Setup to open the relevant window.
• Excess Contributions Payments
• Tax Payable
• PAYG Payments
• GST Payable

Figure 30: The "Excess Contributions Payments" (List) window


2. Click New to add details of tax that is payable.
3. On the relevant window, enter details of a tax liability and click Save.

Figure 31: The “Excess Contributions Payments" window


4. Click New to enter information on another tax liability, and click Save.

Tip: For information on the tax window fields, press F1 to access the online help.
5. Click Close when you have entered all the tax liabilities.

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SuperFund 2009 Setting up an existing fund

Adding deferred tax values


1. To enter year opening and closing deferred tax values, on the “Fund Opening Setup” window,
highlight Deferred Tax and click Setup to open the “Deferred Tax” window.
2. Click New to add deferred tax values.
3. On the “Deferred Tax” window, enter the year opening and closing deferred tax values and click
Save and Close.

Figure 32: The “Deferred Tax" window

Tip: For information on the “Deferred Tax” window fields, press F1 to access the online help

Adding deferred expenses


You can add expenses that have been deferred and carried over to the current year.
1. On the “Fund Opening Setup” window, depending on the type of expense, highlight General
Expenses, Pension Payments or Insurance Premiums and Fees, and click Setup to open the
“General Expenses”, “Pension Payments” or “Insurance Premiums and Fees” window.

Figure 33: The "General Expenses" (list) window


2. Click New to add the deferred General Expense, Pension Payment or Insurance Premium and Fees.
3. Enter details of the expense and click Save and Close.

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Chapter 3. Adding and changing funds SuperFund 2009

Figure 34: The “General Expenses" window

Tip: For information on the window fields, press F1 to access the online help
Note: The Paid and Date Paid fields will be unavailable because the expense should not have been paid
yet. If you want to make payment on a deferred expense, from the Transactions menu, point to
Expenses and click on the expense type.

Setting up investment categories


You can specify target maximum and minimum investment percentages for the selected fund.
1. From the Options menu, click Investment Categories to open the “Investment Categories” window.

Figure 35: The "Investment Categories" window


2. In the Minimum and Maximum columns, for each investment category, enter the target minimum
and maximum percentages for the selected fund.
3. Click Save and then Close.
The “Investment Strategy” window gives you a graphical indication of whether the selected fund’s
investment category percentages are within the target ranges.

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SuperFund 2009 Viewing and editing funds

1. From the Fund menu, click Investment Strategy.

Figure 36: The "Investment Strategy" window


2. If necessary, you can click Setup to open the “Investment Categories” window to change the target
percentages.
3. Click Close to exit the “Investment Strategy” window.

Viewing and editing funds


You are able to change details of funds entered in SuperFund 2009.

Viewing and editing fund details


1. From the Fund menu click Select a Fund to open the “Select a Fund” window.

Figure 37: The "Select a Fund" window


2. To select a fund for processing, highlight the required fund and click Select.
3. To edit details of a fund, highlight the fund and click Edit to open the “Fund Details” window.

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Chapter 3. Adding and changing funds SuperFund 2009

Figure 38: The "Fund Details" window


4. Edit the fields on the “Fund Details” window as required and then click Save and Close.
5. To add or edit fund years, on the lower buttons click New or View. In the Year Details fields enter
the required information.

Figure 39: The Year Details fields


Note: If the fund is registered for the GST, you must select the Registered for GST check box to
enable the GST Payable and GST Claimable fields on the transaction windows.
6. To return to the Fund Years list view, click View on the lower buttons.

Tip: For information on the “Select a Fund” and “Fund Details” window fields, press F1 to
access the online help.

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SuperFund 2009 Adding and editing members

Adding and editing members


1. Select the required fund:
• From the Fund menu click Select a Fund.
• Highlight the required fund and click Select.
2. On the Access Panel, click Members or from the Members menu, click Members to open the “Fund
Members” window.

Figure 40: The "Fund Members" window


The Active Members pane lists all the current members of the fund, and the In-active members pane
lists those members who have exited the fund.

Adding a member
1. On the “Fund Members” window, click New to open the “Member Details” window.
2. Complete the “Member Details” window fields and click Save.

Tip: For information on the “Member Details” window fields, press F1 to access the online
help.
3. To add another member, click New and enter the details.
4. Click Close to return to the “Fund Members” window.

Editing a member
1. On the “Fund Members” window, highlight the required member and click Edit to open the
“Member Details” window.
2. Complete the “Member Details” window fields and click Save.
• If you select Yes for Pension Mode, the member will have a ‘Y’ in the “Fund Members”
window Pension Mode column.
• If you enter a date in the Date Exited field, the member will be listed in the In-active Members
pane.
3. If required, click the blue arrows to display another member’s details.
4. Click Close to return to the “Fund Members” window.

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Chapter 3. Adding and changing funds SuperFund 2009

To enter a member’s opening balance


1. From the Fund menu, click Fund Setup to open the “Fund Opening Setup” window.
Note: The Fund Setup menu command will only be available if the fund’s commencement date is
before the currently selected year.
2. Under Members, highlight Opening Balances and click Setup to open the “Member Opening
Balances” window. “
3. Use the Blue Arrows to display the required member.
4. Complete the “Member Opening Balances” window fields and click Save.

Tip: For information on the “Member Opening Balances” window fields, press F1 to access
the online help.
5. If required, click the blue arrows to display another member’s opening balances.
6. Click Close to return to the “Fund Opening Setup” window.

Setting member allocations


You can set the amount that each member is allocated from the fund.
1. From the Members menu, click Member Allocations to open the “Member Allocations” window.
2. Under Allocation Method, you can select Based on Members Opening Balances to automatically
allocate the funds based on the members’ opening balances. This is the preferred method for
continuing funds.
Note: The Based on members Opening Balances option does not take into account the dates that
members made their contributions. If you want to weight the allocations to allot more to members
who made contributions earlier, then you must select the Manually Assign Allocation to Each
Member option and complete the table.
3. If you select the Manually Assign Allocations to Each Member option, in the Allocation%
column, enter the percentage to be allocated to each member.
Note: The allocations must add up to 100%
4. Click Save and then Close.

Setting members’ pensions


You can enter details of pensions received from the fund by members.
1. From the Members menu, click Pensions to open the “Pensions” window, which lists all the
pensions received by members.

Figure 41: The "Pensions" window


2. To add a new pension or edit the highlighted pension, click New to open the “Pension” window.

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SuperFund 2009 Adding and editing members

Figure 42: The "Pension" window


3. In the Member field, select the member who is receiving the pension, and complete the other field as
required.
4. Click Save to save the information.
5. If necessary, click New to cerate a new pension, or use the blue arrows to edit another pension.
6. Click Close to return to the “Pensions” window.
7. Click Close to exit from the “Pensions” window.

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Chapter 4. Managing assets

This chapter describes how you would manage the assets owned by the funds.

GST payments and claims


Funds that are registered for the GST will be required to pay GST on some transactions and claim a
refund of GST on others. During data entry, SuperFund 2009 will take 1/11th of the cost (cost, purchase
fee, disposal fee, expense, etc) and automatically enter it into the GST Claimable or GST Payable field.
These fields are only available for funds that are set up in SuperFund 2009 as being registered for the
GST for the year.
Do the following to set up a fund and year as being registered for the GST:
1. From the Fund menu, click Select a Fund to open the “Select a Fund” window.

Figure 43: The "Select a Fund" window


2. On the upper pane, highlight the required fund.
3. Under Fund Years, highlight the required year.
4. Click Years and View to display the Year Details fields.

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Chapter 4. Managing assets SuperFund 2009

Figure 44: The Year Details fields


5. Select the Registered for GST check box.
6. Click Save.
7. If required, click Select to select the fund and the year for further management.
Note: In many cases the fund can only claim 75% of the GST paid. Therefore, even though SuperFund
2009 fills the GST Claimable field with 100% of the GST, you will need to determine what amount the
fund is entitled to claim and adjust the value accordingly.

Purchasing assets
Purchasing bank accounts and term deposits
You can add bank accounts and term deposits to the fund.
1. Select the required fund. From the Fund menu click Select a Fund.
2. From the Assets menu, point to Accounts and then click one of the following:
• Bank Accounts
• Term Deposits
Depending on your selection, a window will open, listing the accounts of that type that are owned by
the fund.

Figure 45: The "Bank Accounts" (list) window


3. To add a new account, on the list window click New to open the “Term Deposits” or “Bank
Accounts” window.
4. Complete the fields as required and click Save.

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SuperFund 2009 Purchasing assets

Tip: If you want to include bank account details when exporting data to HandiTax, on the
“Bank Accounts” window, select the Use account details on tax return for refund check box.
5. If required, use the blue arrows to display details of another account.
6. Click Close to return to the list window.

Purchasing financial assets


You can enter details of financial assets purchased for the fund.
1. Select the fund for which the financial asset is being purchased.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Assets menu, point to Financial Investments, and then, depending on the financial asset
being purchased, click one of the following.
• Shares in Listed Companies
• Shares in Unlisted Companies
• Units in Listed Trusts
• Units in Unlisted Trusts
• Managed Funds
• Partnerships

Figure 46: The "Shares in Listed Companies" (list) window


3. On the window that opens, click New to add the asset:
4. Complete the fields in the window and click Save and Close.

Purchasing other financial assets


You can enter details of other financial assets purchased for the fund.
1. Select the fund for which the financial asset is being purchased.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Assets menu, click Other Financial Assets to open the “Other Financial Assets” (list)
window.

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Chapter 4. Managing assets SuperFund 2009

Figure 47: The "Other Financial Assets" (list) window


3. To add a new asset, click New to open the “Other Financial Assets” window.

Figure 48: The "Other Financial Assets" window


4. Complete the window fields, and click Save and Close.
Note: If the selected fund is registered for the GST, SuperFund 2009 will automatically complete the
GST Claimable fields. However, if the fund is not able to claim the full GST amount, you must change
the value to what can be claimed.

Purchasing insurance policies


You can enter details of insurance policies purchased for the fund.
1. Select the fund for which the insurance policy is being purchased.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Members menu, click Insurance Policies to open the “Insurance Policies” (list) window.

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SuperFund 2009 Purchasing assets

Figure 49: The "Insurance Policies" (list) window


3. To add a new policy, click New to open the “Insurance Policies” window.

Figure 50: The "Insurance Policies" window


4. Complete the window fields, and click Save and Close.

Purchasing property/real estate


You can enter details of properties purchased for the fund.
1. Select the fund for which the physical asset is being purchased.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Assets menu, click Property/Real Estate to open the “Property” (list) window.

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Chapter 4. Managing assets SuperFund 2009

Figure 51: The "Property" (list) window


3. To add a new property, click New to open the “Property” window.

Figure 52: The "Property" window


4. Complete the window fields, and click Save and Close.
Note: If the selected fund is registered for the GST, SuperFund 2009 will automatically complete the
GST Payable and GST Claimable fields. However, if the fund is not able to claim the full GST
amount, you must change the GST Claimable value to what can be claimed.

Purchasing artworks, jewellery and collectables


You can enter details of artworks jewellery and collectables purchased for the fund.
1. Select the fund for which the asset is being purchased.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.

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SuperFund 2009 Purchasing assets

2. From the Assets menu, click Artwork, Collectables, Metals or Jewels to open the “Artwork,
Collectables, Metals or Jewels” (list) window.

Figure 53: The “Artwork, Collectables, Metals or Jewels" (list) window


3. To add a new asset, click New to open the “Artwork, Collectables, Metals or Jewels” window.

Figure 54: The “Artwork, Collectables, Metals or Jewels" window


4. Complete the window fields, and click Save and Close.
Note: If the selected fund is registered for the GST, SuperFund 2009 will automatically complete the
GST Claimable fields. However, if the fund is not able to claim the full GST amount, you must change
the value to what can be claimed.

Purchasing other physical assets


You can enter details of other physical assets purchased for the fund.
1. Select the fund for which the asset is being purchased.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Assets menu, click Other Physical Assets to open the “Other Physical Assets” (list)
window.

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Chapter 4. Managing assets SuperFund 2009

Figure 55: The "Other Physical Assets" (list) window


3. To add a new asset, click New to open the “Other Physical Assets” window.

Figure 56: The "Other Physical Assets" window


4. Complete the window fields, and click Save and Close.
Note: If the selected fund is registered for the GST, SuperFund 2009 will automatically complete the
GST Claimable fields. However, if the fund is not able to claim the full GST amount, you must change
the value to what can be claimed.

Viewing and editing assets


Viewing and editing bank accounts and term deposits
You can view and edit details of bank accounts and term deposits owned by the fund.
1. Select the required fund. From the Fund menu click Select a Fund.
2. From the Assets menu, point to Accounts and then click one of the following:
• Bank Accounts
• Term Deposits

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SuperFund 2009 Viewing and editing assets

Depending on your selection, a window will open, listing the accounts of that type that are owned by
the fund.
3. To edit or view details of an account, on the list window, highlight the asset and then click Edit or
View to open the “Term Deposits” or “Bank Accounts” window.
4. Complete the fields as required and click Save.
5. If required, use the blue arrows to display details of another account.
6. Click Close to return to the list window.

Transferring funds between bank accounts


You can transfer funds from one bank account to other accounts.
1. Select the required fund. From the Fund menu click Select a Fund.
2. From the Assets menu, point to Accounts and then click Bank Accounts to open the “Bank
Accounts” window.
3. Highlight the back account from which the funds are to be transferred and click Transfer. The “Bank
Account Funds Transfer” window will open.

Figure 57: The “Bank Account Funds Transfer” window


4. In the Date and Amount column fields, enter the date and amount being transferred.
5. In the Account column, press F2 or click to select the bank account to which the funds are being
transferred.
6. Click Save.
7. If required, click New to enter details of another transfer.
8. Click Close to return to the “Bank Accounts” window.

Viewing and editing financial assets


You can view and edit details of financial assets owned by the fund.
1. Select the required fund. From the Fund menu click Select a Fund.
2. From the Assets menu, point to Financial Investments and then click one of the following:
• Shares in Listed Companies
• Shares in Unlisted Companies
• Units in Listed Trusts
• Units in Unlisted Trusts
• Managed Funds
• Partnerships
Depending on your selection, a window will open, listing the assets of that type that are owned by the
fund.

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Chapter 4. Managing assets SuperFund 2009

3. To edit or view details of a financial asset, on the list window, highlight the asset and then click Edit
or View to open one of the following windows:
• Shares in Listed Companies
• Shares in Unlisted Companies
• Units in Listed Trusts
• Units in Unlisted Trusts
• Managed Funds
• Partnerships
4. Complete the fields as required and click Save.
5. If required, use the blue arrows to display details of another investment.
6. Click Close to return to the list window.
Note: If the selected fund is registered for the GST, SuperFund 2009 will automatically complete the
GST Claimable fields. However, if the fund is not able to claim the full GST amount, you must change
the value to what can be claimed.

Viewing and editing insurance policies


You can view and edit details of financial assets owned by the fund.
1. Select the required fund. From the Fund menu click Select a Fund.
2. From the Members menu, click Insurance Policies.
The “Insurance Policies” window will open, listing insurance policies held by the fund.
3. To edit or view details of an insurance policy, on the list window, highlight the policy and then click
Edit or View to open the “Insurance Policies” window.
4. Complete the fields as required and click Save.
5. If required, use the blue arrows to display details of another policy.
6. Click Close to return to the list window.

Viewing and editing physical assets


You can view and edit details of financial assets owned by the fund.
1. Select the required fund. From the Fund menu click Select a Fund.
2. From the Assets menu, click one of the following:
• Property/Real Estate
• Artworks Collectables, Metals or Jewels
• Other Physical Assets
Depending on your selection, a window will open, listing the assets of that type that are owned by the
fund.
3. To edit or view details of a physical asset, on the list window, highlight the asset and then click Edit
or View to open one of the following windows:
• Property
• Artwork, Collectables, Metals or Jewels
• Other Physical Assets
4. Complete the fields as required and click Save.
5. If required, use the blue arrows to display details of another asset.

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SuperFund 2009 Revaluation of assets

6. Click Close to return to the list window.


Note: If the selected fund is registered for the GST, SuperFund 2009 will automatically complete the
GST Payable and GST Claimable fields. However, if the fund is not able to claim the full GST
amount, you must change the GST Claimable value to what can be claimed.

Revaluation of assets
You can revalue assets owned by the selected fund.

Revaluing financial investments


To revalue the financial investments owned by the fund, do the following.
1. Select the required fund. From the Fund menu click Select a Fund. Highlight the required fund and
click Select.
2. From the Assets menu, point to Revaluation and then click Financial Investments. The
“Revaluation - Financial Investments” window will open.

Figure 58: The "Revaluation - Financial Investments" window


3. To revalue individual investments, in the Rev.Date and Value columns, enter the valuation date and
the valuation.
4. To revalue multiple investments, do the following:
• In the first column, select the check boxes of the investments being revalued.

Tip: To select all the check boxes, click Tag All.


• Click Revalue
• On the “Revaluation” window, enter the Revaluation Date and click OK.

• SuperFund 2009 will automatically insert the revaluation date for the selected investments.
• In the Value column, enter the new value for each investment.

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Chapter 4. Managing assets SuperFund 2009

5. Click Save and Close.

Revaluing physical assets


To revalue the physical assets owned by the fund, do the following.
1. Select the required fund. From the Fund menu click Select a Fund. Highlight the required fund and
click Select.
2. From the Assets menu, point to Revaluation and then click Physical Assets. The “Revaluation –
Physical Assets” (list) window will open.

Figure 59: The "Revaluation - Physical Assets" (list) window


3. Highlight the asset to be revalued and click Edit to open the “Revaluation - Physical Assets”
window.

Figure 60: The "Revaluation - Physical Assets" window


4. Complete the fields in the window and click Save.
5. If required, use the blue arrows to move to another asset for revaluation.
6. Click Close to return to the list window.

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SuperFund 2009 Disposing of assets

7. Click Save and Close.

Disposing of assets
This section shows how to record the disposal of assets by the fund.

Disposing of financial assets as a batch


If you have multiple holdings of the same financial asset type, you dispose of assets as batch rather than
having to do so individually from each holding.
1. Select the fund which is disposing of the financial assets.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Assets menu, point to Financial Investments, and then, depending on the financial asset
being purchased, click one of the following.
• Shares in Listed Companies
• Shares in Unlisted Companies
• Units in Listed Trusts
• Units in Unlisted Trusts
• Managed Funds
• Partnerships
3. On the window that opens, highlight the asset to be disposed of, and click Dispose.
Note: The Dispose button enables you to batch dispose of assets from multiple holdings of the same
asset type. Highlight one of the holdings and click Dispose. The disposals will be applied in order
of first bought – first sold.

Figure 61: The "Disposal - Shares in Listed Companies” window


4. Under Disposal Details, enter the relevant information. Ensure that the Quantity does not exceed
what the fund owns on the disposal date.
5. If you have HandiLedger installed, select the Add transactions to HandiLedger check box to post
the transactions to HandiLedger. If the disposals are over a number of holdings, a transaction will be
created for each holding.
6. Click Save to confirm the disposals.
7. On the bottom row of buttons, click Disposals to activate the buttons.

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Chapter 4. Managing assets SuperFund 2009

Note: If the selected fund is registered for the GST, SuperFund 2009 will automatically complete the
GST Claimable fields. However, if the fund is not able to claim the full GST amount, you must change
the value to what can be claimed.

Disposing of financial assets individually


If necessary, you can dispose of financial assets individually from each holding.
1. Select the fund which is disposing of the financial assets.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Assets menu, point to Financial Investments, and then, depending on the financial asset
being purchased, click one of the following.
• Shares in Listed Companies
• Shares in Unlisted Companies
• Units in Listed Trusts
• Units in Unlisted Trusts
• Managed Funds
• Partnerships
3. On the window that opens, highlight the asset to be disposed of, and click Edit.

Figure 62: The "Shares in Listed Companies” window


4. On the bottom row of buttons, click Disposals to activate the buttons.
5. To add a new disposal, click New and complete the fields on the Disposal window.
6. Click Save and Close.

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SuperFund 2009 Disposing of assets

Disposing of other financial assets


You can enter details of other financial assets disposed of by the fund.
1. Select the fund which is disposing of the financial asset.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Assets menu, click Other Financial Assets to open the “Other Financial Assets” (list)
window.
3. Highlight the asset being disposed of, and click Edit to open the “Other Financial Assets” window.

Figure 63: The "Other Financial Assets” window


4. In the Disposal Date and Consideration fields enter the date of the disposal and the value for which
it was sold.
5. Complete the window fields, and click Save and Close.
Note: If the selected fund is registered for the GST, SuperFund 2009 will automatically complete the
GST Claimable fields. However, if the fund is not able to claim the full GST amount, you must change
the value to what can be claimed.

Disposing of property/real estate


You can enter details of properties purchased for the fund.
1. Select the fund which is disposing of the property.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Assets menu, click Property/Real Estate to open the “Property” (list) window.
3. To dispose of a property, highlight the property and click Edit to open the “Property” window.

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Chapter 4. Managing assets SuperFund 2009

Figure 64: The "Property" window


4. In the Disposal Date and Consideration fields enter the date of the disposal and the value for which
the property was sold.
5. Complete the window fields, and click Save and Close.
Note: If the selected fund is registered for the GST, SuperFund 2009 will automatically complete the
GST Payable and GST Claimable fields. However, if the fund is not able to claim the full GST
amount, you must change the GST Claimable value to what can be claimed.

Disposing of artworks, jewellery and collectables


You can enter details of the disposal of artworks jewellery and collectables.
1. Select the fund which is disposing of the asset.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Assets menu, click Artwork, Collectables, Metals or Jewels to open the “Artwork,
Collectables, Metals or Jewels” (list) window.
3. To dispose of an asset, highlight the asset and click Edit to open the “Artwork, Collectables, Metals
or Jewels” window.

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SuperFund 2009 Disposing of assets

Figure 65: The "Artwork, Collectables, Metals or Jewels" window


4. In the Disposal Date and Consideration fields enter the date of the disposal and the value for which
the asset was sold.
5. Click Save and Close.
Note: If the selected fund is registered for the GST, SuperFund 2009 will automatically complete the
GST Claimable fields. However, if the fund is not able to claim the full GST amount, you must change
the value to what can be claimed.

Disposing of other physical assets


You can enter details of the disposal of other physical assets.
1. Select the fund which is disposing of the asset.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Assets menu, click Other Physical Assets to open the “Other Physical Assets” (list)
window.
3. To dispose of an asset, highlight the asset and click Edit to open the “Other Physical Assets”
window.

Figure 66: The "Other Physical Assets" window

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Chapter 4. Managing assets SuperFund 2009

4. In the Disposal Date and Consideration fields enter the date of the disposal and the value for which
the asset was sold.
5. Click Save and Close.
Note: If the selected fund is registered for the GST, SuperFund 2009 will automatically complete the
GST Claimable fields. However, if the fund is not able to claim the full GST amount, you must change
the value to what can be claimed.

Allocating assets to members


This section shows how allocate individual assets to the fund members. Any assets that are not allocated
individually, will default to what is specified in the “Member Allocations” (Members / Member
Allocations) window.

Allocating financial assets


You can allocate financial assets to the fund members.
1. Select the fund which is allocating the financial asset.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Assets menu, point to Financial Investments, and then, depending on the financial asset
being allocated, click one of the following.
• Shares in Listed Companies
• Shares in Unlisted Companies
• Units in Listed Trusts
• Units in Unlisted Trusts
• Managed Funds
• Partnerships
3. On the window that opens, highlight the asset to be allocated, and click Edit.
4. To allocate the asset, click Allocation to open the “Asset Allocation” window.

Figure 67: The "Asset Allocation" window

5. In the Member column, press F2 or click to select the fund members to whom the asset is to be
allocated. In the Allocation % column, type the percentage to be allocated to the members.

Note: The total must be 100%.


6. Click Save and Close.

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SuperFund 2009 Allocating assets to members

Allocating other financial assets


You can allocate other financial assets to members of the fund.
1. Select the fund which is allocating the financial asset.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Assets menu, click Other Financial Assets to open the “Other Financial Assets” (list)
window.
3. Highlight the asset being allocated, and click Edit to open the “Other Financial Assets” window.
4. To allocate the asset, click Allocation to open the “Asset Allocation” window.
5. In the Member column, press F2 or click to select the fund members to whom the asset is to be
allocated. In the Allocation % column, type the percentage to be allocated to the members.

Note: The total must be 100%.


6. Click Save and Close.

Allocating property/real estate


You can allocate values of property owned to the fund members.
1. Select the fund which is allocating the property.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Assets menu, click Property/Real Estate to open the “Property” (list) window.
3. Highlight the property to be allocated and click Edit to open the “Property” window.
4. Click Allocation to open the “Asset Allocation” window.
5. In the Member column, press F2 or click to select the fund members to whom the asset is to be
allocated. In the Allocation % column, type the percentage to be allocated to the members.

Note: The total must be 100%.


6. Click Save and Close.

Allocating artworks jewellery and collectables


You can allocate the value of artworks jewellery and collectables to the fund members.
1. Select the fund which is allocating the asset.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Assets menu, click Artwork, collectables, metals or jewels to open the “Artwork,
Collectables, Metals or Jewels” (list) window.
3. Highlight the asset to be allocated, and click Edit to open the “Artwork, Collectables, Metals or
Jewels” window.
4. Click Allocation to open the “Asset Allocation” window.
5. In the Member column, press F2 or click to select the fund members to whom the asset is to be
allocated. In the Allocation % column, type the percentage to be allocated to the members.

Note: The total must be 100%.

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Chapter 4. Managing assets SuperFund 2009

6. Click Save and Close.

Allocating other physical assets


You can allocate the values of other physical assets to fund members.
1. Select the fund which is allocating the asset.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Assets menu, click Other Physical Assets to open the “Other Physical Assets” (list)
window.
3. Highlight the asset to be allocated, and click Edit to open the “Other Physical Assets” window.
4. Click Allocation to open the “Asset Allocation” window.
5. In the Member column, press F2 or click to select the fund members to whom the asset is to be
allocated. In the Allocation % column, type the percentage to be allocated to the members.

Note: The total must be 100%.


6. Click Save and Close.

Deleting assets
It is possible to delete assets from SuperFund 2009.
1. From the Fund menu, click Select a Fund to open the “Select a Fund” window.
2. In the top pane, highlight the required fund. In the lower pane, highlight the year in which the asset to
be deleted was created.
Note: You can only delete an asset in the year it was created. SuperFund 2009 will automatically
update the following years.
Note: If the asset was acquired before the year that the fund was entered into SuperFund 2009,
select the year that the fund was entered.
3. Click Select.
4. If the year has been closed, from the Fund menu, click Re-open the Year to re-open it.
5. From the Assets menu, open the list window of the asset to be deleted. For example, to delete an
artwork, from the Assets menu, click Artwork, Collectables, Metals or Jewels to open the
“Artwork, Collectables, Metals or Jewels” (list) window.
If the asset was acquired before the year that the fund was entered into SuperFund 2009, from the
Fund menu, click Fund Setup to open the “Fund Opening Setup” window. Highlight the asset type
and click Setup.

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SuperFund 2009 Deleting assets

Figure 68: The “Artwork, Collectables, Metals or Jewels” (list) window.


6. Highlight the asset to be deleted and click Delete.

Caution: The following step will delete all records of the asset, including General Ledger
entries, for the selected and following years. They can only be re-instated from a backup.
7. Click Ok on the “Attention” window.
The asset will be deleted from SuperFund 2009. If required, you can now close the year. See Chapter 5,
“Maintaining data”.

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Chapter 5. Maintaining data

This chapter discusses possible methods of fixing data corruption.

Resolving data corruption


If you suspect that the data on your computer is corrupted, you may be able to fix it by rebuilding the
database:
If this does not resolve the problem, it is likely that the data will need to be restored from backup. When
in doubt, contact our Software Support department for further advice.

Rebuilding the database files


This option attempts to restore integrity to corrupted SuperFund 2009 data files. There are two types of
rebuilds available: -
Option Description

Re-Index only Performs a re-index on your existing data files. This is


significantly faster than a full rebuild.
Rebuild (Re-index and Reads all the data in your existing data files, validates
Pack) each data field, and then writes the data to new data
files.

Note: Where data files are damaged to the extent that data can no longer be read, then performing a
rebuild will not restore this data. In such cases, restoring from backup is your best option (refer to the
"Advanced Features 2009" manual).
1. Exit all computers out of all HandiSoft programs (excluding the SuperFund 2009 program on your
computer).
1. From the Tools menu, click Reindex or Rebuild Database Files to open the “Reindex or Rebuild
Data” window.

Figure 69: The “Reindex or Rebuild Data” window


2. Under Data files, select the files to be reindexed or rebuilt.
3. Click Reindex or Rebuild.

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Chapter 5. Maintaining data SuperFund 2009

4. The "Attention" window will appear for each file that SuperFund 2009 rebuilds. In each case, click
OK to continue.
5. If any error messages result when you are rebuilding the files, write down the message and then
contact the HandiSoft Software Support department for assistance.

Managing code lists


You can import and edit the following code lists with prices. These lists are used for selection when
adding and maintaining investments for a fund.
• ASX Companies and trusts listed on the Australian Stock Exchange, with their share prices.
• APIR Trusts and managed funds listed on the Asia Pacific Register for products in the financial
services industry.

Importing code lists


The ASX and APIR code lists with prices are made available as text files which you can import into
SuperFund 2009. There are three file types available.
• EzyChart
• Metastock
• Stock Easy
1. From the Tools menu, click Import ASX Closing Values.
2. On the “Select the ASX Code File to use for data import” window, In the Files of Type field, select
the file type you would like to use to import the list.

3. Highlight the required file and click Open to import the list.

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SuperFund 2009 Managing code lists

Entering and editing codes


You can manually enter and edit individual ASX, and APIR codes.
1. From the Tools menu, click ASX Codes or APIR Codes.

Figure 70: The "ASX Codes" (list) window


2. On the “ASX Codes” (list) or “APIR Codes” (list) window, click New to add a new code or Edit to
edit the highlighted code.

Figure 71: The "ASX Codes" window


3. On the “ASX Codes” or “APIR Codes” window, click Codes to make the upper row of buttons
active to add or edit a code and its name.
4. Click Prices to make the lower row of buttons active to add or edit price information for the code.
5. Click Save to save your changes.
6. If required, add another code, or use the blue arrows to highlight a code for editing.
7. Click Close to exit the window.

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Chapter 5. Maintaining data SuperFund 2009

Exporting SuperFund data to HandiTax


You can export data from SuperFund 2009 to HandiTax to be included in tax returns. To do this:
1. From the SuperFund 2009 Tools menu, click. Export Fund Data to HandiTax.
2. When you open the associated client’s superannuation return in HandiTax, it will detect that
Superfund data is available.
Note: HandiTax will only be able to detect and use the data if the fund has a corresponding record
(with the same reference ID) in the Client database. If necessary, you can add the client record, with
the same reference ID as the fund, in any HandiSoft program, including SuperFund 2009. See
Chapter 2, “The Client database”.

Tip: If you want to include bank account details when exporting data to HandiTax, on the “Bank
Accounts” window, select the Use account details on tax return for refund check box.

Closing and re-opening years


Closing a year
At the end of every financial year, you should close the year and roll assets and liabilities into the
following year. SuperFund 2009 provides a checklist to ensure that you have completed the required
steps.
1. If you have not already done so, from the Fund menu, click Select a Fund to select the find and the
year to be closed.
2. From the Fund menu, click. Close the Year to open the “Year Closing and Rollover Checklist”
window.

Figure 72: The “Year Closing and Rollover Checklist” window


The “Year Closing and Rollover Checklist” window ensures that you complete all the closing tasks
in the correct sequence.
3. Under Step 1, click Confirm if you have completed the related task. If you want to remove the
confirmation from a task, clear its check box.

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SuperFund 2009 Closing and re-opening years

Tip: If you want to perform the task, click Close to exit the window. The confirmations you
have entered will remain when you next open the window.
4. When you have completed the three tasks under Step 1, you can click Lock year to prevent any
further data entry for the year.
5. Under Step 2, click View to open a Member Statement report. If the member statements are correct,
click Confirm.
6. Click Distribute profit to distribute the fund profit in HandiLedger.
7. Under Step 3, click View to open a Tax Reconciliation report. The “Fund Year Profit” window will
open for you to confirm or change the benefits accrued amount. Click Ok.

Figure 73: The "Fund Year Profit" window


8. If the tax reconciliation is correct, click Confirm.
9. Click Create provision to create a tax provision for the fund in SuperFund 2009 and HandiLedger.
10. Under Step 4, click Close/roll over to close the year and roll over the assets and liabilities into the
next year.
11. Click OK on the “Information” window and Yes on the “Attention” window to rolling over the
depreciation schedules and assets.
12. On the HandiLedger “Budget Roll Over” window click Actuals to roll over the actual balances as
budget balances the next year.
13. Click OK on the “Information” window.
The year will now be closed and the fund rolled over to the next year. To return to the closed year, from
the Fund menu, click Prior Years Details.

Re-opening a year
You can reopen a year if you need to change any of the data for that year.
1. If you have not already done so, from the Fund menu, click Select a Fund to select the find and the
year to be re-opened.
2. From the Fund menu, click. Re-open the Year.
The year will be re-opened for you to change any data.

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Chapter 6. Transactions

The SuperFund 2009 Transactions menu provides a number of data entry options.
SuperFund 2009 provides special menu options that increase the speed of data entry and help ensure that
data is input into SuperFund 2009 correctly. These are discussed in more detail in the following chapters.

Managing expenses
You can view, edit and enter any expenses incurred by the fund..
1. Select the fund.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Transactions menu, point to Expenses, and then, depending on the expense type, click one
following:
General Any general expenses incurred by the fund
Pensions Pension payments to fund members
Insurance Premiums and fees paid for insurance policies.
Policies

Figure 74: The "General Expenses" window


3. On the window that opens, click New or Edit to add an expense or edit the highlighted expense.

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Chapter 6. Transactions SuperFund 2009

Figure 75: The "General Expenses" window


4. Complete the fields as required.
• Click the blue arrows to move from one expense to another.
• Click New to create a new expense.
5. If you have HandiLedger installed, select the Add transaction to HandiLedger check box to create
a transaction in HandiLedger. Select the Preview transaction check box to preview the transaction
before posting it to HandiLedger.
6. Complete the fields, and click Save.
Note: If the selected fund is registered for the GST, SuperFund 2009 will automatically complete
the GST Claimable field. However, if the fund is not able to claim the full GST amount, you must
change the value to what can be claimed.
7. If required, click New to create a new expense or use the blue arrows to edit another expense.
8. When you have finished adding and editing expenses, click Close.

Deferring payment of expenses


When you enter expenses into SuperFund 2009, you can defer the payment to a later date by leaving the
Paid and Date Paid fields blank on the “General Expenses” ,”Insurance Premiums and Fees” and
“Pension Payments” windows.
When you close the year, any unpaid expenses will be carried forward as liabilities to the next year.
To make a payment on an expense that has already been entered, do the following:
1. From the Transactions menu, point to Expenses, and then, depending on the expense type, click one
following:
General Any general expenses incurred by the fund
Pensions Pension payments to fund members
Insurance Premiums and fees paid for insurance policies.
Policies
2. On the window that opens, highlight the expense to be paid and click Edit.
3. Select the Paid check box and, in the Date Paid field, enter the date of payment.

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SuperFund 2009 Contributions to super funds

4. If you have HandiLedger installed, select the Add/modify HandiLedger transaction check box to
create a transaction in HandiLedger. Select the Preview transaction check box to preview the
transaction before posting it to HandiLedger.
5. Click Save.
6. If required, use the blue arrows to edit another expense.
7. When you have finished paying expenses, click Close.

Contributions to super funds


SuperFund 2009 enables you to enter member contributions to the super finds.

Managing member contributions


You can view, edit and delete contributions made by members to super funds:
1. Select the fund.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. On the Access Panel or from the Transactions menu, click Contributions. The “Contributions”
window will open, listing all the contributions made to the fund.

Figure 76: The "Contributions" window


3. To add a new contribution, click New, and enter the details of the contribution on the “Member
Contribution” window.

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Chapter 6. Transactions SuperFund 2009

Figure 77: The "Member Contribution” window


4. To edit a contribution, highlight the contribution and click Edit.
5. If you have HandiLedger installed, select the Add transaction to HandiLedger check box to create
a transaction in HandiLedger. Select the Preview transaction check box to preview the transaction
before posting it to HandiLedger.
6. To delete a contribution, highlight the contribution to be deleted and click Delete.
Note: Contribution Tax is automatically calculated at 15% on the concessional contributions. Excess
Contribution Tax needs to be manually entered on the “Tax Payment/Refund” (Transactions / Tax
Payments) window. Either the fund or the member can pay it.

Managing benefits
You can enter details of the following benefits received by and from the selected fund.
• Rollover transfers in and out
• Lump sums received
• Pensions

Adding and editing benefits


1. Select the fund.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Transactions menu, click Benefits. The “Benefits” window will open, listing all the
benefits received by and from the fund.

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SuperFund 2009 Managing benefits

Figure 78: The "Benefits" window


3. Click New or Edit to add a new benefit or edit the highlighted benefit. The “Benefit” window will
open.

Figure 79: The "Benefit" window


4. In the Type field, select the benefit type, and complete the remaining fields.
5. If you have HandiLedger installed, select the Add transaction to HandiLedger check box to create
a transaction in HandiLedger. Select the Preview transaction check box to preview the transaction
before posting it to HandiLedger.
6. If required, use the blue arrows to edit another benefit, or click New to add a new benefit.
7. Click Save and then Close to return to the “Benefits” window.
8. Click Close to exit the “Benefits” window.

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Chapter 6. Transactions SuperFund 2009

Managing income
Bank accounts interest
1. Select the required fund.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Transactions menu, point to Interest, and then click Bank Accounts. The “Bank
Accounts - Interest” (list) window will open, listing all the interest earned by the fund.

Figure 80: The “Bank Accounts - Interest” (list) window


3. Click New, Edit or View to add an interest receipt, or edit or view the highlighted receipt. The “Bank
Accounts - Interest” window will open.

Figure 81: The “Bank Accounts - Interest” window


4. Complete the fields as required.
5. If you have HandiLedger installed, select the Modify/Add transaction to HandiLedger check box
to change or create the transaction in HandiLedger. Select the Preview Transaction check box to
preview the transaction before posting it to HandiLedger.
6. If required, use the blue arrows to edit another interest receipt, or click New to add a new one.
7. Click Save and then Close to return to the “Bank Accounts - Interest” (list) window.
8. If applicable, you can click Delete to delete the highlighted interest receipt.
9. Click Close to exit the “Bank Accounts - Interest” (list) window.

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SuperFund 2009 Managing income

Term deposits interest


1. Select the required fund.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Transactions menu, point to Interest, and then click Term Deposits. The “Term Deposits
- Interest” (list) window will open, listing all the interest earned by the fund.

Figure 82: The “Term Deposits - Interest” (list) window


3. Click New, Edit or View to add an interest receipt, or edit or view the highlighted receipt. The
“Term Deposits - Interest” window will open.

Figure 83: The “Term Deposits - Interest” window


4. Complete the fields as required.
5. If you have HandiLedger installed, select the Modify/Add transaction to HandiLedger check box
to change or create the transaction in HandiLedger. Select the Preview Transaction check box to
preview the transaction before posting it to HandiLedger.
6. If required, use the blue arrows to edit another interest receipt, or click New to add a new one.

Dividends from listed companies


1. Select the required fund.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.

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Chapter 6. Transactions SuperFund 2009

2. On the Access Panel click Dividends or, from the Transactions menu, point to Dividends, and then
click Listed Companies. The “Shares in Listed Companies - Dividends” window will open, listing
all the dividends earned from listed companies.

Figure 84: The “Shares in Listed Companies - Dividends” window


3. Click New, Edit or View to add a dividend receipt, or edit or view the highlighted dividend receipt.
The “Shares in Listed Companies – Dividend Issue” window will open.

Figure 85: The "Shares in Listed Companies - Dividend Issue" window


4. Complete the fields as required.
5. If you have HandiLedger installed, select the Add transaction to HandiLedger check box to create
a transaction in HandiLedger. Select the Preview transaction check box to preview the transaction
before posting it to HandiLedger.
6. If required, use the blue arrows to edit another dividend payment, or click New to add a new one.
7. Click Save and then Close to return to the “Shares in Listed Companies - Dividends” window.
8. If applicable, you can click Delete to delete the highlighted dividend receipt.
9. Click Close to exit the “Shares in Listed Companies - Dividends” window.

Dividends from unlisted companies


1. Select the required fund.
• From the Fund menu, click Select a Fund.

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SuperFund 2009 Managing income

• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Transactions menu, point to Dividends, and then click Unlisted Companies. The “Shares
in Unlisted Companies – Dividends” window will open, listing all the dividends earned from unlisted
companies.

Figure 86: The “Shares in Unlisted Companies - Dividends" window


3. Click New, Edit or View to add a dividend receipt, or edit or view the highlighted dividend receipt.
The “Shares in Unlisted Companies – Dividend Issue” window will open.

Figure 87: The "Shares in Unlisted Companies - Dividend Issue" window


4. Complete the fields as required.
5. If you have HandiLedger installed, select the Add transaction to HandiLedger check box to create
a transaction in HandiLedger. Select the Preview Transaction check box to preview the transaction
before posting it to HandiLedger.
6. If required, use the blue arrows to edit another dividend payment, or click New to add a new one.
7. Click Save and then Close to return to the “Shares in Unlisted Companies - Dividends” window.
8. If applicable, you can click Delete to delete the highlighted dividend receipt.
9. Click Close to exit the “Shares in Unlisted Companies - Dividends” window.

Distributions from listed trusts


A super fund can receive a statement of earnings, and declares income from distributions based on the
date the statement is received (and pays tax on it accordingly), though it may receive the actual funds at a

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Chapter 6. Transactions SuperFund 2009

later date. Distributions can be marked as received when the actual funds are received, and distributions
not received are rolled over from year to year. The "receivable" distributions are listed in the investment
summary and opening balance reports so the total fund balance is equal to the total of the member
balances.
1. Select the required fund.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Transactions menu, point to Trust Distributions, and then click Listed Trusts. The
“Units in Listed Trusts – Distributions” window will open, listing all the distributions earned from
listed trusts.

Figure 88: The “Units in Listed Trusts - Distributions” window


3. Click New, Edit or View to add a distribution, or edit or view the highlighted distribution. The
“Units in Listed Trusts – Distribution” window will open.

Figure 89: The "Units in Listed Trusts – Distribution" window

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SuperFund 2009 Managing income

4. Complete the fields as required.


5. If you have HandiLedger installed, select the Add transaction to HandiLedger check box to create
a transaction in HandiLedger. Select the Preview Transaction check box to preview the transaction
before posting it to HandiLedger.
6. If the distribution funds have been received, under Total, select the Received check box and, in the
Date Received field, enter the date the funds were received. Funds that have not been received can
be rolled over to following year as receivables.
7. If required, use the blue arrows to edit another distribution, or click New to add a new one.
8. Click Save and then Close to return to the “Units in Listed Trusts – Distributions” window.
9. If applicable, you can click Delete to delete the highlighted distribution.
10. Click Close to exit the “Units in Listed Trusts – Distributions” window.

Distributions from unlisted trusts


1. Select the required fund.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Transactions menu, point to Trust Distributions, and then click Unlisted Trusts. The
“Units in Unlisted Trusts – Distributions” window will open, listing all the distributions earned from
unlisted trusts.

Figure 90: The “Units in Unlisted Trusts – Distributions” window


3. Click New, Edit or View to add a distribution, or edit or view the highlighted distribution. The
“Units in Unlisted Trusts – Distribution” window will open.

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Chapter 6. Transactions SuperFund 2009

Figure 91: The "Units in Unlisted Trusts – Distribution" window


4. Complete the fields as required.
5. If you have HandiLedger installed, select the Add transaction to HandiLedger check box to create
a transaction in HandiLedger. Select the Preview Transaction check box to preview the transaction
before posting it to HandiLedger.
6. If the distribution funds have been received, under Total, select the Received check box and, in the
Date Received field, enter the date the funds were received. Funds that have not been received can
be rolled over to following year as receivables.
7. If required, use the blue arrows to edit another distribution, or click New to add a new one.
8. Click Save and then Close to return to the “Units in Unlisted Trusts – Distributions” window.
9. If applicable, you can click Delete to delete the highlighted distribution.
10. Click Close to exit the “Units in Unlisted Trusts – Distributions” window.

Distributions from managed funds


1. Select the required super fund.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. On the Access Panel or from the Transactions menu, click Managed Fund Distributions. The
“Managed Funds – Distributions” window will open, listing all the distributions earned from
managed funds.

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SuperFund 2009 Managing income

Figure 92: The “Managed Funds – Distributions” window


3. Click New, Edit or View to add a distribution, or edit or view the highlighted distribution. The
“Managed Funds – Distribution” window will open.

Figure 93: The "Managed Funds – Distribution" window


4. Complete the fields as required.
5. If you have HandiLedger installed, select the Add transaction to HandiLedger check box to create
a transaction in HandiLedger. Select the Preview Transaction check box to preview the transaction
before posting it to HandiLedger.
6. If the distribution funds have been received, under Total, select the Received check box and, in the
Date Received field, enter the date the funds were received. Funds that have not been received can
be rolled over to following year as receivables.
7. If required, use the blue arrows to edit another distribution, or click New to add a new one.
8. Click Save and then Close to return to the “Managed Funds – Distributions” window.
9. If applicable, you can click Delete to delete the highlighted distribution.

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Chapter 6. Transactions SuperFund 2009

10. Click Close to exit the “Managed Funds – Distributions” window.

Distributions from partnerships


1. Select the required super fund.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Transactions menu, click Partnership Distributions. The “Partnerships – Distributions”
window will open, listing all the distributions earned from investing in partnerships.

Figure 94: The “Partnerships – Distributions” window


3. Click New, Edit or View to add a distribution, or edit or view the highlighted distribution. The
“Partnerships – Distribution” window will open.

Figure 95: The "Partnerships – Distribution" window


4. Complete the fields as required.

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SuperFund 2009 Managing income

5. If you have HandiLedger installed, select the Add transaction to HandiLedger check box to create
a transaction in HandiLedger. Select the Preview Transaction check box to preview the transaction
before posting it to HandiLedger.
6. If required, use the blue arrows to edit another distribution, or click New to add a new one.
7. Click Save and then Close to return to the “Partnerships – Distributions” window.
8. If applicable, you can click Delete to delete the highlighted distribution.
9. Click Close to exit the “Partnerships – Distributions” window.

Deferring receiving of distributions


When you enter distributions into SuperFund 2009, you can defer the receiving of the money to a later
date by leaving the Received and Date Received fields blank on the “Units in Listed Trusts -
Distribution”, “Units in Unlisted Trusts - Distribution” and “Managed Funds - Distribution” windows.
When you close the year, any unpaid distributions will be carried forward as receivables to the next year.
To receive a payment from a distribution that has already been entered, do the following:
1. From the Transactions menu do any of the following, depending on the type of distribution:
• Click Managed Fund Distributions.
• Point to Trust Distributions, and then click Listed Trusts.
• Point to Trust Distributions, and then click Unlisted Trusts.
2. On the window that opens, highlight the distribution to be paid and click Edit. Depending on the
distribution type, one of the following windows will open.
• Units in Listed Trusts - Distribution
• Units in Unlisted Trusts - Distribution
• Managed Funds - Distribution
3. Select the Received check box and, in the Date Received field, enter the date the money was
received.
4. If you have HandiLedger installed, select the Add/modify HandiLedger transaction check box to
create a transaction in HandiLedger. Select the Preview transaction check box to preview the
transaction before posting it to HandiLedger.
5. Click Save.
6. If required, use the blue arrows to edit another distribution.
7. When you have finished receiving distributions, click Close.

Return of capital
1. Select the required super fund.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Transactions menu, point to Return of Capital and click either Listed Companies or
Unlisted Companies. The “Shares in Listed Companies – Return of Capital” or “Shares in Unlisted
Companies – Return of Capital” window will open, listing all the returns of capital from share
holdings.

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Chapter 6. Transactions SuperFund 2009

Figure 96: The “Shares in Listed Companies – Return of Capital” (list) window
3. Click New, Edit or View to add a return of capital, or edit or view the highlighted return. The
“Shares in Listed Companies – Return of Capital” or “Shares in Unlisted Companies – Return of
Capital” window will open.

Figure 97: The "Shares in Listed Companies – Return of Capital" window


4. Complete the fields as required.
If the funds have been received, under Receipt, select the Received check box and, in the Date
Received field, enter the date of receipt. To defer the receipt, leave the fields under Receipt blank.
5. If you have HandiLedger installed, select the Add transaction to HandiLedger check box to create
a transaction in HandiLedger. Select the Preview Transaction check box to preview the transaction
before posting it to HandiLedger.
6. If required, use the blue arrows to edit another return, or click New to add a new one.
7. Click Save and then Close.

Tax payments and refunds


You can add, edit and delete records of tax payments and refunds.
1. Select the fund.

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SuperFund 2009 Tax payments and refunds

• From the Fund menu, click Select a Fund.


• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Transactions menu, click Tax Payments/Refunds. The “Tax Payments & Refunds”
window will open, listing all the tax payments and refunds made or received by the fund.

Figure 98: The "Tax Payments & Refunds" window


3. Click New to add a payment or refund, or Edit to change the highlighted payment or refund. The
“Tax Payment/Refund” window will open.

Figure 99: The "Tax Payment/Refund" window


4. Complete the fields as required.
5. If the payment or refund has been mode, under payment, select the Paid check box and, in the Date
paid field, enter the payment or refund date. To defer the payment or receipt, leave the fields blank.
6. If you have HandiLedger installed, under Generate opening Transactions and Generate Payment
Transactions, select the Modify/Add transaction to HandiLedger check box to change or create
an opening and payment transaction in HandiLedger. Select the Preview Transaction check boxes to
preview the transactions before posting it to HandiLedger.
7. Click Save.
8. If required, use the blue arrows to edit another payment or refund, or click New to add a new one.
9. Click Close to return to the “Tax Payments & Refunds” window.
10. If required, to delete a payment or refund, highlight the payment or refund and click Delete.

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Chapter 6. Transactions SuperFund 2009

Managing properties
Property additions
You can add, edit and delete records of additions to property owned by the selected fund.
1. Select the fund.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Transactions menu, click Property Additions. The “Additions” window will open, listing
all the additions made to the fund’s properties.

Figure 100: The "Additions" window


3. Click New to create a new addition, or Edit to change the highlighted addition. The “Addition”
window will open.

Figure 101: The "Addition" window


4. Complete the fields as required.
5. If you have HandiLedger installed, select the Modify/Add transaction to HandiLedger check box
to change or create the transaction in HandiLedger. Select the Preview Transaction check box to
preview the transaction before posting it to HandiLedger.
6. Click Save.
7. If required, use the blue arrows to edit another addition, or click New to add a new one.
8. Click Close to return to the “Additions” window.
9. If required, to delete an addition, highlight the addition and click Delete.

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SuperFund 2009 Managing properties

Rental income
You can add, edit and delete records of rental income from properties.
1. Select the fund.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Transactions menu, click Rental Income. The “Rental Income” window will open, listing
all the rental income receipts from the fund’s properties.

Figure 102: The "Rental Income" window


3. Click New to add a rental receipt, or Edit to change the highlighted receipt. The “Rent” window will
open.

Figure 103: The "Rent" window


4. Complete the fields as required.
Note: If the selected fund is registered for the GST, SuperFund 2009 will automatically complete
the GST Payable field.
5. If you have HandiLedger installed, select the Modify/Add transaction to HandiLedger check box
to change or create the transaction in HandiLedger. Select the Preview Transaction check box to
preview the transaction before posting it to HandiLedger.
6. Click Save.
7. If required, use the blue arrows to edit another rental income receipt, or click New to add a new one.
8. Click Close to return to the “Rental Income” window.
9. If required, to delete a rental receipt, highlight the receipt and click Delete.

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Chapter 6. Transactions SuperFund 2009

Processing bank statements


You can manually enter or directly import bank statements, and then quickly process the entries as
transactions in SuperFund 2009.

Manually entering bank statements


The following procedure describes how you manually enter bank statement entries, and then specify how
they are to be processed as transactions in SuperFund 2009. For information of directly importing bank
statements, see “Importing bank statements” on page 96.
1. From the Transactions menu, click Bank Statements to open the “Bank Statement Entry/Import”
window.

Figure 104: The "Bank Statement Entry/Import" window


2. Click Edit, and type the bank statement entry information into the Date, Description and Amount
columns.
3. In the Type and Transaction columns, select how the entry is to be processed as a transaction in
SuperFund 2009.
4. Highlight each entry to be processed as a transaction and click Process.
5. Depending on what you selected in the Type and Transaction columns, SuperFund 2009 will open
the relevant window for you to complete details of the transaction. For example, if you selected
‘Income’ and ‘Rental income’ for the Type and Transaction, the “Rent” window will open.

Figure 105: The "Rent" window

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SuperFund 2009 Processing bank statements

6. Complete any remaining fields on the transaction window and click Save.
7. On the “Bank Statement Entry/Import” window, the Done column will show a ‘Y’, indication the
entry has been processed.
8. If you want to save the transaction settings to auto-code future bank statement entries, highlight the
entry and click Store to open the “Auto-code Settings” window.

Figure 106: The "Auto-code Settings" window


9. Complete the window fields as required and click Save. If you now import bank statements, any
entries that contain what you have typed in the Word/Phrase 1 and Word/Phrase 2 fields will be
automatically coded as the specified transactions.
10. When you have completed entering and processing banks statement entries, click Close to exit the
“Bank Statement Entry/Import” window. You will be asked if processed transactions are to be
deleted. If you click Yes, all entries with a ‘Y’ in the Done column will be deleted.

Auto-code settings
If you import bank statements into SuperFund 2009, you can create a set of auto-code rules that match
search words and phrases with specified transaction details. Bank statement entries containing the search
words or phrases are then automatically coded as the transactions specified in the rule.
As already described, when you code bank statement entries on the “Bank Statement Entry/Import”
window, you can click Store to save the settings as a rule.
You can also set up your auto-code rules as follows:
1. From the Tools menu, click Bank Statement Search Terms to open the “Auto-code Search
Words/Phrases” window.

Figure 107: The “Auto-code Search Words/Phrases” window

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Chapter 6. Transactions SuperFund 2009

2. To add a new rule, click New to open the “Auto-code Settings” window.

Figure 108: The “Auto-code Settings” window


3. Under Search Word/Phrase, type two words or phrases that will be used to detect matching bank
statement entries.
4. Under Transaction Coding and Transaction Details, select details of transactions that will be
created for bank statement entries that have the specified search words and phrases.
Note: Statement entries that match both a Word/Phrase 1 AND Word/Phrase 2 will take
precedence over a match with a search term that has only a Word/Phrase 1.
5. Click Save and Close.

Importing bank statements


You can import bank statements as .csv or .txt files directly into SuperFund 2009. If you have set up auto-
code rules, the bank statement entries can be automatically coded for processing as transactions.
1. From the Transactions menu, click Bank Statements to open the “Bank Statement Entry/Import”
window.
2. To import a bank statement, click Import. The “Bank Statement Import” window will open.

Figure 109: The “Bank Statement Import” window


3. If you have previously saved a profile for importing that type of bank statement, in the Import
Profile field, click to select the profile on the “Bank Statement Import Profiles” window.

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SuperFund 2009 Processing bank statements

Figure 110: The “Bank Statement Import Profiles” window

4. In the File path field, click to select the file to be imported. In the First Line field, type the line
number that contains the first bank statement entry.
5. Once you have selected an import file, the information contained in it will be displayed under
Column Preview. If you have selected a profile, the information should relate to the column
headings. If not, click on the headings and select the correct terms.
6. Click Import to import the bank statement file.
7. If you want to save the import profile for future use, click Yes on “Attention” window.
The “Bank Statement Entry/Import” window will list the imported bank statement entries. If you
have set up auto-coding rules, the Type and Transaction columns will already be completed. You
can change these, if necessary.
8. Highlight each entry and click Process. The relevant transaction window will open. If you have set
up auto-coding rules, the fields will already be completed. Click Save to save the transaction.
9. If you have changed any of the fields for an entry, you can click Store to save the auto-code settings.
10. When you have completed the processing, lick Close to exit the “Bank Statement Entry/Import”
window. You will be asked if processed transactions are to be deleted. If you click Yes, all entries
with a ‘Y’ in the Done column will be deleted.

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Chapter 7. General Ledger

The SuperFund 2009 Ledger menu is used for managing a General Ledger, where each Super fund is
recorded as an entity.

Viewing and editing a fund's chart of accounts


1. Select the required fund.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. Press F9 or, from the Ledger menu, click Chart of Accounts to open the “Chart of accounts”
window.

Figure 111: The "Chart of Accounts" window


3. Click the tab for the correct account type, such as Expenses.
4. Use the New Edit and Delete buttons to change the client chart as required.

Pruning account codes


The fund's Chart of Accounts would generally include account codes that would not be used by the client.
For this reason, you should consider pruning the fund's Chart of Accounts. The size of the Chart of
Accounts affects the speed at which SuperFund 2009's reports are displayed.

Prune a client’s chart of accounts


To prune a fund’s chart of accounts:
1. Select the required fund.

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Chapter 7. General Ledger SuperFund 2009

2. Press F9 or from the Ledger menu, click Chart of Accounts to open the chart of accounts:
3. Make a note of the first and last account numbers that exist in the client’s chart of accounts.
4. Click Delete. The "Delete Accounts" window will open.

Figure 112: The "Delete Accounts" window


1. Complete the "Delete Accounts" window as follows:
• In the From Account field, type the first account number (for example 0000).
• In the To Account field, type the last account number (for example 4380).
Note: SuperFund 2009 will only delete unused account codes. Therefore, typing the first and last
account numbers in the client’s chart will cause SuperFund 2009 to delete only unused account
codes.
2. Click OK.
SuperFund 2009 will now delete any unused account codes including any sub-accounts under them.

Tip: Create your own master charts. The master charts that you create can contain far fewer
account codes, thereby reducing the time and effort involved in adding, editing and deleting unwanted
account codes.

Sub accounts
You may have a need to break a single SuperFund 2009 account into a number of sub accounts.

Caution: Where sub-accounts are used, ALL revenue and expense items must be allocated to a
sub-account. If they are not, then the reports produced by SuperFund 2009 will be incorrect.

Change between two digit and three digit sub account codes
You may choose either two or three digit sub accounts. Two digit sub account codes are the default
setting.
1. Press F6 or, from the Ledger menu, click Entities to open the Entity database.
2. Highlight the required entity and click Edit.
3. In the Sub accounts field, select Two digit or Three digit sub account codes.
4. Click Save and then Close.

Creating sub accounts


1. Press F9 or, from the Ledger menu, click Chart of Accounts to open the client’s chart of accounts.
The "Chart of Accounts" window will open.
2. Highlight the account code to be sub accounted.
3. Click New. The "Adding a new account code" window will appear in the "Chart of Accounts"
window.

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SuperFund 2009 Sub accounts

Figure 113: The "Adding a new account code" window


4. Complete the required information as follows:
• In the Account box, type the control account code, then a full stop, and then the sub account
number.
For example, to add sub account 01 to account 1804, you would type 1804.01.
• Complete the Description box. For example, you may type “Fuel and oil – Mazda”.
• Clear the Control account check box.
• Clear the Suspense account check box.
• In the Tax Code box, either:
Type the tax code; or
Press F2 and open the "Select a Tax Code" window.

Figure 114: The "Select a Tax Code" window


• Select the code to be used for GST purposes. The code that you select will affect your BAS
Statement. We recommend you select the tax code that is used by the control account code.
5. Click Save.

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Chapter 7. General Ledger SuperFund 2009

6. Click Close to exit the window.

Tip: There is a quick way to add sub accounts to a range of account codes. Simply click Copy and
complete the "Copy Sub accounts" window.

Setting up accounts
You can select the accounts to be used for the different Super fund components.
1. From the Ledger menu, click Account Setup to open the “HandiLedger Account Setup” window.

Figure 115: The "HandiLedger Account Setup" window


2. At the top of the window, click the tab for the required account grouping.
3. In each of the fields, press F2 or click to select the required account.
4. Click OK to confirm your selections and close the window.

Operating the "Transactions" window


You can view transactions that have been processed for the selected fund from the "Transactions"
window.

Open the "Transactions" window


To open the "Transactions" window, do either of the following:
• From the Ledger menu, click GL Transactions.
• On the Access Panel, click GL Transactions.
The top part of the “Transactions” window lists all the transactions for the selected entity and year. The
bottom part of the window lists all the ledger entries for the transaction currently highlighted in the top
part of the window.

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SuperFund 2009 Operating the "Transactions" window

Figure 116: The "Transactions" window

Tip: For information on the "Transactions" window, press F1 to display the online help.

Editing transactions
1. On the Access Panel or from the Ledger menu, click GL Transactions to open the "Transactions"
window.
2. On the upper section of the “Transactions” window, highlight the transaction you want to edit.
3. Click View. The "Transaction details" window will open.

Figure 117: The "Transaction details" window


4. Make the required changes to the transaction.
5. Click Save, and then Close.

Tip: For information on the "Transaction details" window, press F1 to display the online help.

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Chapter 7. General Ledger SuperFund 2009

Deleting transactions
You are able to delete a single transaction or a range of transactions from the "Transactions" window.
1. On the "Transactions" window, highlight the transaction to be deleted and click Delete. The "Delete
Transactions" window will open.

Figure 118: The "Delete Transactions" window


2. To delete the highlighted transaction, on the "Delete Transactions" window, under Delete Options,
select Current Transaction.
To delete a range of transactions, under Delete Options, select Range of Transactions. In the From
and To fields, type in the first and last transaction numbers in the range of transactions to be deleted.
3. Click OK, and click Yes on the "Attention" window to confirm the deletions.

Attaching narrations
You can attach a narration to any transaction from the "Transactions" window.
1. On the "Transactions" window, highlight the transaction to which the narration is to be attached.
2. Click Notes. The "Narration for Transaction" window will open.

Figure 119: The "Narration for Transaction" window


3. Type in the narration text, and click Save.
The "Transactions" window will display an 'N" in the end column, indicating that the transaction has a
narration attached.

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SuperFund 2009 Journal entries

Duplicating transactions
The Duplicate button on the "Transactions" window enables you to create duplicates of selected
transactions with new dates.
1. On the "Transactions" window, highlight the transaction to be duplicated.
2. Click Duplicate. The "Duplicate a Transaction" window will open.

Figure 120: The "Duplicate a Transaction" window


3. Enter the date of the new transaction.

Tip: Select the Reverse Entries check box if you want to reverse the debit and credit entries
in the duplicated transaction.
4. Click OK.
SuperFund 2009 will create a new duplicate transaction with the specified date.

Journal entries
The procedure for processing both cash and non-cash journal entries is outlined below:
1. From the Ledger menu, click Journal Entries. The "Journal Entries" window will open.

Figure 121: The "Journal Entries" window


2. Complete the "Journal Entries" window.

Tip: For information on the "Journal Entries" window, press F1 to display the online help.
3. You can click Options to open the “Journal Entries Options” window for you to set the cursor
movement sequence when you press the Tab key. .

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Chapter 7. General Ledger SuperFund 2009

Figure 122: The "Journal Entries Options" window


4. After typing in all ledger entries for the transaction, check the Entry Balance field to ensure the
transaction is in balance. Where the transaction is in balance, the Entry Balance field should contain
a zero.
5. Once the transaction is in balance, click Post to update your client with the transaction information.

Figure 123: The "Save Entries" window


6. On the "Save Entries" window, click Post entries to post the entries to a journal transaction.
7. Repeating the above steps can create additional transactions.

Transaction narration
If you wish to attach a narration to your transaction or journal entry, press the button to the right of the
Description field. The "Transaction Narration" window will open for you to type in a narration for the
transaction entry.

Figure 124: The "Transaction Narration" window


Transactions with attached narrations are displayed with an 'N' in the end column of the "Transactions"
window.

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Chapter 8. Reports

The SuperFund 2009 Reports menu allows you to view and print a variety of standard reports.

Standard reports
From the Reports menu, you are able to access the following standard reports:
Cash Book The report shows cash book entries for selected
fund for the current financial year.
Expenses This report provides a summary of the expenses
for the selected fund.
Purchases and Disposals This report lists all the purchases and disposals
by the selected fund during the financial year.
GST Reconciliation The report shows the GST claimable and payable
by the selected fund.
Investment Income The report shows the income from investments
held by the selected fund.
Realised Capital Gains The report shows the capital gains from disposals
of investments by the selected fund that have
been realised.
Unrealised Capital Gains The report shows the capital gains from disposals
of investments by the selected fund that have not
yet been realised.
Investment Summary The report summarises the investments held by
the selected fund.
Investment Class Summary The report summarises the amounts in the
investment classes held by the selected fund.
TFN Credit The report lists the Tax File Number credits for
the selected fund.
Imputation Credit The report lists the Imputation credits for the
selected fund.
Foreign Tax Credit The report lists the Foreign Tax credits for the
selected fund.
Members Statements The report shows details of a selected member or
all members of the selected fund.
Tax Reconciliation This report reconciles the tax payments and
receipts for the selected fund.
Accounting Profit This report provides a profit breakdown for the
Breakdown selected fund.
Opening balances The report summarises the opening balances for
the fund at the beginning of the selected year.

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Chapter 8. Reports SuperFund 2009

Generating a standard report


You can generate any of the reports under the Reports menu as follows:
1. From the Reports menu, click the required report.
The “Report Options” window will open.

Figure 125: The “Report Options” window


2. Under Header Options, select how the date and time and page numbers are to be displayed on the
report.
3. Click OK.
4. SuperFund 2009 will display the report in the “Report Preview” window. From this window, you
can edit the report, export the report to Microsoft Word, Microsoft Excel and PDF, print the report
and email the report. To exit from the “Report Preview” window, click Close.

Saving reports to disk


Once you have viewed a report in the “Report Preview” window, you can save it for later use.

Note: You are not able to save reports generated from the Document Manager and Jobflow Manager in
this manner. You can, however, export and save them as Word, Excel, PDF and HTML files.

Caution: The information in the saved report is not updated to reflect changes made to the
HandiSoft database.

Save a report
1. Preview the required report in the “Report Preview” window.
2. Click Save.
3. On the "Save Report" window, specify the name under which the report is to be saved.

4. Select the Save to Document Manager check box if you want the report saved to either the selected
client folder or your import folder in the Document Manager.
Clear the Save to Document Manager check box if you do not want to save the report to the
Document Manager. You can then retrieve the report via the Saved Reports command in the
Reports menu.
5. Click OK to save the report.

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SuperFund 2009 Saving reports to disk

Retrieve a report
If a report has been saved to the Document Manager, you can retrieve it by opening it in the Document
Manager. If the report was not saved to the Document manager, you can retrieve it as follows:
1. From the Reports menu, click Saved Reports. The "Saved Reports" window will open, listing all
the saved reports.

Figure 126: The "Saved Reports" window


2. Highlight the required report and click Preview.
The program will display the report in the “Report Preview” window.

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Superannuation terms

Account-based super income streams


An account-based benefit is an income stream where an account balance is attributable to the member.
That is, the amount supporting the income stream must be allocated to a separate account for each
member.
Assessable income
This is income that a person must include in their income tax return.
Annual deductible amount / Deductible amount
The annual deductible amount is that part of the undeducted purchase price (UPP) used in determining the
taxable amount of an income stream received in a particular year. See Undeducted Purchase Price partial
commutation of post-June 1994 pension or annuities
CGT
Capital Gains Tax
CGT exempt component
An employer termination payment will have a CGT exempt component if the payment arose because a
taxpayer claimed the small business exemption in relation to a CGT asset of the taxpayer.
Commutation
This is the process of converting an income stream into a lump sum payment. This payment can be paid
to the beneficiary or rolled over to another product within the same superannuation fund, or to another
superannuation fund.
Concessional component
A concessional component is that part of a superannuation lump sum which represents a bona fide
redundancy payment, an approved early retirement scheme payment or an invalidity payment that was
made before 1 July 1994.
Contributions segment
The contributions segment forms part of the tax-free component of a super interest.
It generally includes contributions made in respect of a member from 1 July 2007 that have not been
included in the assessable income of the superannuation fund. Typically these would be member
contributions where no personal tax deduction has been claimed by the member.
Crystallisation
This is the process that sets or determines the tax-free component of a super interest at 30 June 2007.
Crystallised segment
The crystallised segment forms part of the tax-free component of a super interest. It is the total of the
following components:
• the concessional component
• the post-June 1994 invalidity component
• the undeducted contributions
• the CGT exempt component
• the pre-July 1983 component
The segment is calculated by assuming that an eligible termination payment representing the full value of
the super interest is paid just before 1 July 2007.

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Superannuation terms SuperFund 2009

Disability superannuation benefit


A disability super benefit means a super benefit if:
• the benefit is paid to a person because he or she suffers from ill-health (whether physical or
mental), and
• two legally qualified medical practitioners have certified that because of the ill-health, it is
unlikely that the person can ever be gainfully employed in a capacity for which he or she is
reasonably qualified because of education, experience or training.
Element untaxed in the fund
This is the part the taxable component of a super benefit that has not been taxed in the fund.
Element taxed in the fund
This is the part the taxable component of a super benefit that has been taxed in the fund.
Eligible service period - superannuation fund
Generally, this is the period from the day membership with a fund commenced through to the day
membership ceased. Where monies have been rolled over into the current fund from another fund, the
commencement date will be the day membership commenced with the earlier fund if this is an earlier date
than the current fund membership start date.
Where the fund is an employer sponsored fund, the membership commencement date will be the earlier of
the day membership commenced with the fund or the day employment commenced.
Where an employer eligible termination payment has been rolled over into the fund, the membership
commencement date is the earlier of the day membership commenced with the fund or the day
employment commenced.
Eligible termination payment (ETP)
Generally, lump sum payments made before 1 July 2007 in consequence of termination of employment,
or a lump sum payment made before 1 July 2007 from a superannuation fund, approved deposit fund
(ADF) or retirement saving account (RSAs) etc, by virtue of being or having been a member of the super
fund, ADF or RSA.
Excessive component
This is the part of an ETP which exceeded the recipient’s reasonable benefit limit. (RBLs were abolished
as of 1 July 2007.)
Income stream benefit
A superannuation income stream is a regular series of payments from a superannuation fund. It has the
meaning given by section 307-70 of ITAA 1997.
Lump sum
A Superannuation lump sum is the benefit taken as a lump sum payment from a superannuation plan,
rather than as an income stream.
Non-account-based super income streams
There is no account balance attributable to the recipient of the income stream and the income stream is
funded from general reserves of the fund or, in the case of some unfunded public sector schemes,
consolidated revenue.
Non-qualifying component
This represents the earnings on any annuities that were purchased with non-superannuation or termination
of employment money. These amounts did not qualify for RBL concessional tax rates and were taxed as
ordinary income. Very few benefits will have a non-qualifying component.
Pay as you go (PAYG)
This is a single, integrated system for reporting and paying withholding amounts and tax on business and
investment income.
Pension or annuity
This is a benefit made up of a series of payments

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SuperFund 2009 Superannuation terms

Post-June 1994 Invalidity Component


A Post-June 94 Invalidity component is the amount of the eligible termination payment that consists of,
or is attributable to an invalidity payment made on or after 1 July 1994.
Pre-July 1983 component
A benefit may have a pre-July 1983 component if the recipient’s eligible service period started before 1
July 1983.
Proportioning rule
The proportioning rule provides that when a super benefit is paid from a super interest, the benefit will
include both tax-free and taxable components calculated in the same proportion that these components
make up the total value of the super interest.
Example
The amount of a super lump sum benefit is $1,000. Just before the benefit is paid, the total value of the
super interest was $10,000 (of which $4,000 was the tax-free component and $6,000 was the taxable
component). This proportion of tax-free and taxable components will apply to the lump sum benefit.
Therefore the lump sum benefit will consist of $400 tax-free component and $600 taxable component.
Reversionary income stream death benefit
This is an income stream which on your death continues to be paid to your nominated beneficiary.
Roll-over
A roll-over is:
• the transfer of all or part of an employer termination payment into a superannuation fund (can
occur only in very limited situations), or
• a transfer of a member’s capital value from one superannuation fund to another or to a new
product within the same fund.
Service period
See Eligible service period - superannuation fund.
Superannuation benefit
A super benefit is the amount paid either as a superannuation income stream, lump sum or a combination
of both, and is a payment usually made by a superannuation fund. It includes the following payments:
• a superannuation fund payment to the member
• a retirement savings account (RSA) payment to the holder of the RSA account
• an approved deposit fund payment to the depositor
• a small superannuation account payment to the holder of the account
• an unclaimed money payment to the person because the person or another person who has died
was the member or holder in relation to the money
• a superannuation co-contribution benefit payment
• a superannuation guarantee payment, and
• a superannuation annuity payment paid to the annuitant (including a payment arising from the
commutation of the superannuation annuity).
Superannuation income stream
A superannuation income stream is a regular series of payments from a superannuation fund. It has the
meaning given by section 307-70 of ITAA 1997.
Superannuation interest
Superannuation interest means:
• an interest in a superannuation fund
• an interest in an approved deposit fund
• an interest in an RSA, or
• an interest in a superannuation annuity.
A super interest is generally any amount, benefit or entitlement which a member holds in a fund.

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Superannuation terms SuperFund 2009

The total value of a member’s super interest at a particular time is the total amount of all superannuation
lumps sums, benefits or entitlements that could be payable from the interest at a particular time. Typically
this is the member’s total account balance in the fund.
Super interest below $200
Where a person’s super interest in a superannuation plan is less than $200 and the entire amount is paid
out as a superannuation lump sum, the benefit will be non-assessable non-exempt income if certain
conditions are met. See Super Benefits under $200.
Superannuation lump sum
A Superannuation lump sum is the benefit taken as a lump sum payment from a superannuation plan,
rather than as an income stream.
Tax-free component – super interest
The tax-free component of a super interest is the total value of the following segments:
• the contributions segment, and
• the crystallised segment.
Taxable component – super interest
The taxable component of a super interest or benefit is the total value of the interest or benefit less the
tax-free component. The taxable component is usually made up of tax deductible contributions made to
the superannuation fund by the person and/or by the employer on the person’s behalf, as well as earnings
on all contributions.
Taxed Source
This refers to superannuation funds, approved deposit funds or retirement savings accounts (RSAs) which
pay tax under the standard superannuation tax provisions.
Undeducted contributions
Undeducted contributions are contributions paid by the taxpayer or by a person other than an employer of
the taxpayer to a superannuation fund where no deduction has been allowed for the contributions. These
contributions must have been paid on or after 1 July 1983.
Untaxed Source
An untaxed source is typically a government fund for public servants where the fund does not pay tax on
contributions and earnings it receives.
Undeducted purchase price (UPP)
This is the amount contributed towards the purchase of a pension or annuity that was not eligible for a tax
deduction, for example undeducted contributions.
Unused undeducted purchase price (unused UPP)
The unused UPP is the UPP at the time the income stream commenced less the amounts subsequently
claimed as deductible amounts against the income stream.
Valuation factor
This is the factor used for determining the capital value of a super interest upon conversion of an income
stream to an equivalent lump sum. It is based on the age of the recipient at commencement of the income
stream, the level of reversion and the level of indexation. The income stream valuation factors can be
found in the Income Tax Assessment Regulations 1997 Schedule 1B.
Withholding tax
This is tax that is deducted at the source: on interest, dividend and royalty payments made to non-
residents, and certain investments or payments to residents where the recipient has not provided their tax
file number.

114 © HandiSoft Software Pty Ltd


reindexing files ..................................................22, 69
deferring expense payments .......................................76
deferring receiving of distributions ............................89
Index deleting assets.............................................................66
distributions
deferring receiving...................................................89
from managed funds ................................................19
from partnerships.....................................................19
from trusts..........................................................19, 84
dividends from shares.................................................19
A
E
accounts, selecting for ledger................................... 102
adding a fund.............................................................. 29 entities
APIR codes ................................................................ 21 customising Chart of Accounts................................99
artworks and collectables sub accounts ..........................................................100
adding and editing ................................................... 18 errors, correcting ........................................................69
allocating to members ............................................. 65 exit Superfund ............................................................14
disposing of ............................................................. 62 expenses
purchasing ............................................................... 52 deferring payments ..................................................76
assets entering into SuperFund ..........................................75
adding...................................................................... 34 exporting to HandiTax ...............................................72
allocating to members ............................................. 64 extra client details, storing..........................................27
deleting.................................................................... 66 F
disposing of ............................................................. 59
editing...................................................................... 54 financial investments, editing.....................................17
purchasing ............................................................... 48 funds
revaluing............................................................ 18, 57 adding ................................................................16, 29
ASX codes ................................................................. 21 adding assets............................................................34
ASX, ASXT, APIR codes importing and editing....... 70 adding receivables ...................................................35
lump sums................................................................78
B managing benefits..............................................19, 78
bank accounts managing expenses............................................18, 75
adding and editing ................................................... 17 managing income ....................................................80
interest receipts.................................................. 19, 80 member contributions........................................18, 77
purchasing ............................................................... 48 pension payments ....................................................78
transferring funds .................................................... 55 rollover transfers......................................................78
viewing and editing ................................................. 54 selecting for processing ...........................................16
bank statements, processing ................................. 18, 94 setting investment categories...................................40
viewing and editing .................................................41
C
G
Chart of Accounts
customising for entity.............................................. 99 GST
selecting accounts.................................................. 102 registering for the GST................................30, 42, 47
sub accounts .......................................................... 100 tax code selection ..................................................101
clients H
adding clients .......................................................... 25
Client database, opening ......................................... 23 HandiLedger
client notes .............................................................. 26 distribution transactions.....................................36, 85
copying from another client .................................... 25 dividend transactions ...............................................82
extra details ............................................................. 27 interest transactions .................................................80
closing a year ............................................................. 72 rental income transactions .................................92, 93
colours, setting screen ................................................ 15 tax payments and refunds ........................................91
configuring Superfund ............................................... 15 HandiTax, exporting data to.......................................72
copying client details ................................................. 25 I
corruption
resolving.................................................................. 69 installing Superfund ...................................................14
insurance policies
D adding ......................................................................17
database editing......................................................................17
rebuilding files .................................................. 22, 69 premiums and fees.............................................75, 76

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Index SuperFund 2009

purchasing ...............................................................50 R
viewing and editing .................................................56
rebuild database files ................................................. 69
interest
receivables, adding .................................................... 35
from bank accounts..................................................80
re-opening a year ....................................................... 73
from term deposits...................................................81
reports
investment strategy, setting and viewing....................40
retrieving saved reports......................................... 109
J saving.................................................................... 108
standard reports..........................................20, 21, 107
journal entries
return of capital.......................................................... 89
creating ..................................................................105
revaluing
narration ................................................................106
assets....................................................................... 18
L financial investments .............................................. 57
physical assets......................................................... 58
lump sums ..................................................................78 reversing transactions .............................................. 105
M rollover transfers........................................................ 78
managed investments S
allocating to members..............................................64 shares
disposing of .............................................................59
allocating to members............................................. 64
purchasing ...............................................................49 disposing of............................................................. 59
viewing and editing .................................................55 dividend receipts..................................................... 81
members
purchasing............................................................... 49
adding ................................................................31, 43 return of capital................................................. 19, 89
allocating assets ...........................................17, 32, 44 viewing and editing................................................. 55
contributions............................................................77
sub accounts
entering opening balances .......................................31 creating ................................................................. 100
managing pensions ............................................17, 44 using sub accounts ................................................ 100
pension payments ..............................................75, 76
system requirements .................................................. 14
N T
narrations in transactions..................................104, 106 tax payments and refunds .................................... 19, 90
O term deposits
interest receipts ....................................................... 81
opening a year ............................................................17 purchasing............................................................... 48
opening balances viewing and editing................................................. 54
member opening balances .................................31, 44 transactions
option settings deleting ................................................................. 104
investment strategy..................................................16 duplicate transactions, creating............................. 105
screen colours ..........................................................15 editing ................................................................... 103
other financial assets processing bank statements............................... 18, 94
allocating to members..............................................65 reversing transactions ........................................... 105
disposing of .............................................................61 viewing ................................................................. 102
other physical assets transferring between bank accounts........................... 55
allocating to members..............................................66
disposing of .............................................................63 U
purchasing ...............................................................53 unit trusts
P allocating to members............................................. 64
disposing of............................................................. 59
pensions distributions ............................................................ 84
adding and editing ...................................................44 purchasing............................................................... 49
payments............................................................75, 76 viewing and editing................................................. 55
physical assets, viewing and editing...........................56
property W
adding ..........................................................18, 19, 92
windows
allocating to members..............................................65 About Superfund..................................................... 15
disposing of .............................................................61 Add a New Fund..................................................... 29
editing......................................................................18 Adding a new account code .................................. 100
purchasing ...............................................................51 Additions ................................................................ 92
rental income .....................................................19, 93
APIR Codes ............................................................ 70
Artwork etc. ............................................................ 34

116 © HandiSoft Software Pty Ltd


SuperFund 2009 Index

Asset Allocation ...................................................... 64 Tax Payment/Refund ...............................................91


ASXT Codes ........................................................... 70 Tax Payments & Refunds........................................91
Auto-code Search Words/Phrases ........................... 95 Term deposits ..........................................................34
Auto-code Settings .................................................. 96 Term Deposits .........................................................48
Bank Account Funds Transfer................................. 55 Term Deposits - Interest ..........................................81
Bank accounts ......................................................... 34 Transaction details.................................................103
Bank Accounts ........................................................ 48 Transaction Narration............................................106
Bank Accounts - Interest ......................................... 80 Transactions...........................................................102
Bank Statement Entry/Import.................................. 94 Units in Listed Trusts ..............................................34
Bank Statement Import............................................ 96 Units in Listed Trusts – Distribution .......................84
Bank Statement Import Profiles .............................. 96 Units in Listed Trusts – Distributions......................84
Benefit..................................................................... 79 Units in Unlisted Trusts...........................................34
Benefits ................................................................... 78 Units in Unlisted Trusts – Distribution........85, 87, 88
Chart of accounts..................................................... 99 Units in Unlisted Trusts – Distributions ......85, 86, 88
Client Note .............................................................. 26 Year Closing and Rollover Checklist ......................72
Client Notes For ...................................................... 26
Clients ..................................................................... 23
Clients Detail........................................................... 25
Contributions........................................................... 77
Controls Colour Setup............................................. 15
Delete Accounts .................................................... 100
Delete Transactions ............................................... 104
Duplicate a Transaction......................................... 105
Fund Details ............................................................ 41
Fund Expenses .................................................. 75, 76
Fund Members ........................................................ 43
HandiLedger Account Setup ................................. 102
Insurance Policies.................................................... 34
Insurance Premiums and Fees ........................... 75, 76
Investment Categories ............................................. 40
Investment Strategy................................................. 40
Journal Entries....................................................... 105
Journal Entries Options ......................................... 105
Managed Investments.............................................. 34
Member Allocations................................................ 32
Member Contribution.............................................. 77
Member Details....................................................... 31
Member Opening Balances ..................................... 31
Opening Balances.................................................... 30
Other Financial Assets ............................................ 34
Other Physical Assets.............................................. 34
Pension .................................................................... 44
Pension Payments.............................................. 75, 76
Pensions .................................................................. 44
Property................................................................... 34
Rent ......................................................................... 93
Rental Income ......................................................... 93
Revaluation - Financial Investments ....................... 57
Revaluation – Physical Assets................................. 58
Select a Fund ........................................................... 41
Select a Tax Code.................................................. 101
Shares in Listed Companies .................................... 34
Shares in Listed Companies – Dividend Issue ........ 82
Shares in Listed Companies - Dividends................. 82
Shares in Listed Companies – Return of Capital..... 89
Shares in Unlisted Companies................................. 34
Shares in Unlisted Companies – Dividend Issue..... 83
Shares in Unlisted Companies – Dividends ............ 83
Shares in UNlisted Companies – Return of Capital 89
starting Superfund ................................................... 14

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