eSUGAM User Manual

GOVERNMENT OF KARNATAKA
DEPARTMENT OF COMMERCIAL TAXES

IN ASSOCIATION WITH
NATIONAL INFORMATICS CENTRE
DEALER’S USER MANUAL
FOR
e‐SUGAM

Government of Karnataka
Commercial Taxes Department
Table of Contents

PREFACE.....................................................................................................................................................3
INTRODUCTION TO MANUAL .................................................................................................................................... 3
AUDIENCE ............................................................................................................................................................. 3
ABOUT E‐SUGAM........................................................................................................................................3
1. WORKING WITH E‐SUGAM (DEALER) ............................................................................................... 7
1.1. LOGIN ........................................................................................................................................................ 7

1.1.1. Overview ........................................................................................................................................ 7
1.1.2. Action ............................................................................................................................................. 9
1.2. DEALER’S E‐SUGAM MAIN PAGE ................................................................................................................ 10
1.2.1. Overview ...................................................................................................................................... 10
1.2.2. Action ........................................................................................................................................... 13
1.3. E‐SUGAM FORMS..................................................................................................................................... 13
1.3.1. New Entry..................................................................................................................................... 13
1.3.1.1. Overview ...................................................................................................................................... 13
1.3.1.2. Action ........................................................................................................................................... 21
1.3.2. Cancel........................................................................................................................................... 22
1.3.2.1. Overview ...................................................................................................................................... 22
1.3.2.2. Action ........................................................................................................................................... 23
1.3.3. Upload XML/ ZIP file .................................................................................................................... 24
1.3.3.1. Overview ...................................................................................................................................... 24
1.3.3.2. Action ........................................................................................................................................... 27
1.4.1 XML File Format …………………………………………………………………27-29
1.4.2 XML Sample file…………………………………………………………………..29-30
1.4.3 Codes to category of transaction………………………………………………….. 30-31
1.4.4 State Codes ………………………………………………………………………31-32
1.4.5 Verification of account of e SUGAM account……………………………... 33-34

2

Introduction to Manual

This Manual is the primary reference for e‐SUGAM: Dealer Module. The purpose of this
manual is to introduce the system to the new user and to provide sufficient details so
that as users progress through the manual they gain a full understanding of the
application.

The manual is organized overall to flow from a general to a specific perspective. The
purpose being that as one reads through this manual he will be able to develop a
conceptual framework.

Each functionality has been explained with the help of 3 sections:
• Overview
• Exhibit (Figure)
• Action

Also whenever any terminology has been borrowed from the application, it has been
marked in bold

Audience

The manual is prepared for:‐

Dealers / Traders

3


Abbreviations

ABBREVIATION EXPANDED FORM
VAT Value Added Tax
LVO Local VAT Office
VSO VAT Sub Office
TIN Tax Payer’s Identification Number

List of Exhibits
EXHIBIT DESCRIPTION
1. Main page of the e‐filing system
2. Login Screen for e‐SUGAM Dealer Module
3. First time Login Screen
4. Basic Information of New Users
5. Creation of New Username Module
6. Dealer’s e‐SUGAM Main Page
7. New Entry
8. After clicking on Save button
9. Update and Submit option
10. After clicking on Select button
11. After clicking on Submit button
12. After clicking on Print option
13. Cancellation of e‐form
14. Cancel form
15. Excel format
16. Upload XML file
17. Validate XML file
18. After Validation of XML file

19 Update and Submit
20 e SUGAM Form with unique number
4

About e‐SUGAM

e‐Sugam is a facility provided to the dealers to upload the details of goods being
transported onto the department’s website while dispatching/receiving the goods and
obtain an unique number as a proof of uploading such transportation details. The unique
number thus obtained shall be produced before the check post/enforcement officer

Every dealer registered under Karnataka Value Added Tax, 2003 needs to enter the
details of notified goods being dispatched or transported in the format appearing in one
of the department’s websites namely: http://vat.kar.nic.in,
http://164/100.80.20/vat505, http://vatkar.gov.in , before the movement of good
commences. The Commissioner is authorized to notify the goods, the transport of which
needs to be entered in the notified website.

Thus a trader, before dispatching goods by a truck, first uploads each transaction’s
details onto the department’s website electronically, obtains an acknowledgement, e‐
SUGAM, for having uploaded, and then uses this e‐SUGAM as a valid document for
transportation of goods, This would ensure that all sales would be properly accounted
and the problem of tax evasion would not arise
Architecture of e‐Sugam System
All the registered traders are given a unique identity through which they can upload
their transactions on the central ‘Server’. The access to central server is controlled
through a user name and password assigned to each trader. A user friendly uploading
screen has been designed for use by traders – the screen captures vital details of each
transaction like details of buyer, value of transaction, name of commodity etc. On
uploading the data, the central server stores the data and generates a unique number
for each transaction and relays it back to the trader.The entire process takes 15 to 20
seconds. This unique number serves the purpose of acknowledgement.

The trader gives this unique number to the truck driver. When the truck reports at the
check post, he simply informs this number to the check post officer. The check post
officer just feeds this number into his computer. The computer immediately responds by

5


displaying all the details which the trader had uploaded. The check post officer can then
compare the information uploaded with actual physical situation in the truck (normally
the name of the commodity, the approximate quantity and rough values are verified. If
there are no variations, the check post officer allows the truck to proceed. In case of
discrepancies the process for imposition of penalty is set into motion. In case of a mobile
check post, the checking is done by sending the unique number through SMS. A return
message gives the details of the transactions.
As shown below in the diagram, there are various layers of redundancies in the system
due to which there is absolutely zero down time.

Web based e‐Sugam System
Advantages of e‐Sugam System
The following are the benefits of e‐Sugam system:
• Increased tax revenues for the department
o Better compliance to laws by traders
o Enabling processing of information furnished by traders
o Better utilization of human resources
• Simplifying procedures and eliminating frequent visits of traders to tax offices
• Reducing detention of vehicles at check posts
• Shifting capture of information from paper mode to electronic mode – savings in
paper and ease of processing.
6

1. Working with e‐SUGAM (Dealer)
1.1. Login
1.1.1. Overview

• Getting login account
You need to request the concerned Local VAT Officer (LVO) or VAT Sub Officer(VSO)
for an account in VAT e‐filing systemby submitting an application to the
Jurisdictional LVO/VSO. After processing, the jurisdictional LVO/VSO willprovide the
username and password. In case, you have already obtained the username and
password for other purposes like e‐filing of return, for obtaining the‘C’ form
electronically etc., you may use the same username and password for the purpose
of obtaining e‐SUGAM. However, for the first time, the jurisdictional LVO/VSO has to
enable you to obtain the e‐SUGAM. It is important to maintain the username and
password securely and confidentially so as to avoid the misuse of the same.

Note: Maintain the username and password securely. Please change your
password as often as possible and keep it safe and secure and do not part with
anyone. Ensure that only authenticated person uses this to work on the VAT e‐
filing system.

• Regular Logging in
Login to the Commercial Tax Department’s website:http://vat.kar.nic.in or
http://vatkar.gov.inor http://164.100.80.20/vat505. When you enter the web
address in the browser’s address bar, the system shows the main page of the e‐filing
system which would be as shown below:

7


Exhibit 1: Main page of the e‐filing system

You can see addresses of all the three websites and their utilities. For e‐ SUGAM, you
may use all the three websites. However, for quick and easy access you are advised
to use the websites: http://vatkar.gov.in or http://164.100.80.20/vat505 instead
ofhttp://vat.kar.nic.in. Once you click on any one of the three websites, the
following screen will be opened.

8


Exhibit 2: Login Screen for e‐SUGAMDealerModule

Enter username and password provided by the CTD and click on Login button.

1.1.2. Action

FIELD/ BUTTON DESCRIPTION
Username Enter the User Name (Login ID)
Password Enter the Password
Login Click on Login Button to login into module
Exit Click on Exit Button to exit the module

9


1.2. Dealer’se‐SUGAMMain Page
1.2.1. Overview
First time logging in
When you log in for the first time into the system successfully using theusername
and password given by the department, you will be displayed with the following
screen.

Exhibit 3: First time Login Screen
You are requested to click on “Next”. Then a new screen, requesting to enter your
contact information will be displayed.

10


Exhibit 4: Basic Information of New Users
You may please note that contact person’s name should start with a capital
letter. Further, the first three fields are mandatory fields and only after entering
these details, the system allowsyou to go to the next screen. If you click on Next,
the following screen willbe displayed:

11

Commercial Taxes Department +

Exhibit 5: Creation of New Username Module
.

You have to enter the username and password of your choice. The
usernameshouldbe ofat least 5 characters, andpassword of at least 8 characters
containing combination of alphabets (A‐Z, a‐z),numerals (0‐9) and some special
characters (@, #, $, %,&). You have to enter your password twice. Thereafter, when
you click the Create button, system generates the new username if it does not
already exist in the system.Once the sign in process is completed, you will be
directed to theMainPage.

The below screen will list the Main Menu wherein you will find various menu items
listed below.

Exhibit 6: Dealer’se‐SUGAMMain Page

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1.2.2. Action
BUTTONS DESCRIPTION
e‐SUGAM Forms Here you will find the following options:
• New Entry
• Upload XML/ZIP file
• Update and Submit
• Cancel
Sign Out Click on this button to sign out

1.3. e‐SUGAM Forms
1.3.1. New Entry
1.3.1.1. Overview
You need to click on New Entry option under e‐SUGAM Forms. (If you have not
added the commodities that you are dealing with, you will not be shown the main
screen of e‐SUGAM. You need to go to Reports and Help>Add e‐
SUGAMCommodities and insert commodities, then come back to e‐SUGAM form).
You will have to fill the e‐SUGAM New Entry form. In the form you need to enter the
details of the goods that are being transported. Transportation details such as
Transporter’s Name, GC/LR NO and Vehicle Number are optional fields. If the goods
arebeing transported within the State of Karnataka then a radio button “Within the
State” shall be clicked. In fact, by default the said radio button of “Within the State”
is already selected. In case, the goods are transported from outside the State or
being transported to the dealers of outside State,then you are required to select the
radiobutton “Interstate”. You may please note that the “Category of transaction”
and corresponding document to be chosen from “Document Type” arecorrelated.
The details are as under:
For “After Sale”, “After purchase” and“To his principal”, the document type
would be”Invoice.”
In case, the goods are purchased from URDs and transported, then for the
category of transaction “ After purchase”, the document type would be
“Self‐Purchase bill”.

13

For “Consignment Sale (Receipt)” and “Consignment Sale (Dispatch)” the
document type would be “Consignment Note”
“To His Shop/Godown/Storage”,“Stock transfer (Receipts)” and “Stock Transfer
(Dispatches)”, the document type would be “ Stock Transfer Memo”
“For jobwork” and“Return after jobwork”, the document would be “Labor
charges bill/ Job work bill”.
For any other category of transactions,the document type would be “Others”.
You may please note that if the correct document type is not selected corresponding
to the category of transaction, the e‐SUGAM unique number would not be
generated.
If you have chosen the radio button of “ Within the State” and the category of
transaction as one of these three: 1) “To His Shop/Godown/Storage” 2) “ Stock
transfer (Receipts) and 3) “Stock Transfer (Dispatches), then the system will
automatically display your TIN in the field “ Other dealer TIN”. Further, if you enter
the TIN of the dealer in the field“Other dealer TIN” within the state and if the cursor
is not moving, you are requested to press the “Enter” key from the key board. The
computer system verifies the TIN from theCTD’s data base and if the TIN is correct
and valid, the system displays the Name and Address of such dealerautomatically.
Otherwise a message “Invalid TIN” will be displayed. If the sales are to consumers,
government department etc. for which TINs are not available, then for”Within the
State” transactions, you have to enter the TIN: 29000000000 and press the “Enter”
key from the key board so that the cursor will appear in the Name and Address field.
Thereafter you have to key in the name and address of the URD.
In case, you have selected the radio button “Interstate”, then the field“Other dealer
TIN” should have the TIN of the dealer of other State. If a dealer of other State is
URD, then you may enter first two digits as code of that State followed by nine
zeros. (State Codes of various States and Union Territories are furnished at the end
of this user manual). For instance in case of URD of Maharashtra, the TIN would be
27000000000. After entering the TIN of the dealer of other State or URD of other
State, just press the “Enter“key from the key board so that you may enter the
“Name and Address” by keying in the details. Thenclick on either Save button to
save the form or click on Save and Submit button to submit the form.You can also
click on How to fill e‐SUGAM Screenfor guidance on filling the form. Click on Exit
button to exit the screen.
14


Exhibit 7: New Entry

Below are the fields to be filled up in the New Entry Form:
FIELDS/ BUTTONS DESCRIPTION
From Place Enter the place from where the goods are being
transported
To Place Enter the place to where the goods are being transported
Goods Details This field has the following options:
• Commodity: Select the commodity to be
transported
• Common Desc.(optional): Describe the
commodity
• Quantity with Units: Enter the quantity of goods
along with units
• Value (Rs): Enter the value of goods in Rs
Transporter/Owner This field has the following options:
Details (optional) • Trans. Name: Enter the name of the transporter
• Vehicle No: Enter the vehicle number
• GC/LR NO: Enter the GC/LR number
15


• Category of Transaction: Select from one of the
following categories of transaction based on
transaction type for which delivery note in Form is
being generated:
o After Sale
o After Purchase
o To his principal
o Interstate consignment for sale
o Intrastate consignment for sale
o To his shop/ Godown/ Storage
o For Jobwork/ Return after Jobwork/ Line
Sale/ Stock Transfer/ Others
Details of other party This field has the following options:
as per the category of • Other Dealer Tin: Enter the Tin of the other
transporting goods
dealer with whom the transaction is being carried
out
• Name & Address:In case, the transportation is to
the registered dealer of Karnataka, then the
“name and address” of the dealer is automatically
displayed in the relevant column and you need
not enter the said details. In case, the goods are
transported to Un‐registered dealer or the other
state dealer, the ‘name and addresses of the
dealer need to be entered
• Document Type:Select the type of the document
in this field in relation to the transportation of
goods for which the delivery note in Form is
issued. The “document type” also should match
with the requirement under the category
selected. In case of “After sale” and “To his
principal” categories, document type needs to be
“Invoice” and in case of “After Purchase”
category, the document type needs to be
“Invoice” or “Self‐purchased Bill”. All the details
have been mentioned earlier.
o Invoice
o Consignment Note
o Stock Transfer Memo
o Self Purchase Bill
o Lab. Chg/ Jobwork Voucher
16

o Others
Doc. No Enter the document number
Doc. Date Enter the document date
Date of You can enter date of transportation of goods as Today’s
transportation of date OR Tomorrow’s date for local purchase and sale or
goods for sale (Today
likely date of goods entering the state, in case of inter‐
or Tomorrow)/ Likely
Date of goods state purchases as 10 days from today. Other dates are
entering the state in not allowed for this column
case of inter‐state
purchase( 10 days
from today)

If you click on Save button, you will be directed to the screen below. You can
continue entering other e‐SUGAM forms or click Exit to come out from this screen

Exhibit 8: After clicking on Save button

Once you click on Exit button, system takes you to Main page. Here you need to
select, the Update andSubmitoption to submit and generate the e‐SUGAM form.
Once you click on the Update andSubmitoption, you will be directed to the screen
17

below.Here you will be displayed with all the forms entered by you. You need to
click on Select button against the form to be submitted and printed as shown below.

Exhibit 9: Update and Submit option

Once Select is clicked, you will be shown the forms details and on click of the Submit
button, the form will be submitted.

18

Exhibit 10: After clicking on Select button

Once you click on Submit button, you will be directed to the screen below. Now, you
can see the new page with the serial number for the form as shown below. This
serial number generated by the computer system is a unique number and it is
anauthenticationof entering in website the particulars of the goods carried by the
consignor or consignee. You may specify this unique number on the document being
carried by the person in charge or the driver of the goods vehicle. You may also take
a print of the e‐SUGAM form which is not mandatory but optional.You can select any
one of two options: Form Print or Pdf Print. Clickon Print option to print the form.
Click on Exit button to exit this screen

19

Exhibit 11: After clicking on Submit button

Once you click on Print option, you will be directed to the screen below.You should
ensure that Acrobat Reader is installed on your system. Otherwise you cannot see
the next screen. However you can continue printing with “Form Print” type. It is
advised to install “ACROBAT READER” to have better quality print of form. Here you
can select the print option in file menu of the Internet Explorer. On click of the print
option, 1 copy of the e‐SUGAM form will be printed. You can take the copy of the e‐
SUGAM form or e‐SUGAM Serial No. for verification in the checkpost.

20

Exhibit 12: After clicking on Print option
1.3.1.2. Action
Main Page Click on this button to go to main page
Sign Out Click on this button to sign out from the application
How to fill e‐SUGAM Click on this option for guidance on filling the form
Screen
Save Click on this option to save the form
Save and Submit Click on this option to submit the form
Update and Submit Click on this option to update and submit the form
Delete Click on this option to delete the form
Select Click on this button against the form to be submitted
Form Print Select this option for printing the form
Pdf Print Select this option for printing the form in pdf format
Print Click on this button for printing the form
Exit Click on this option to exit the screen
21

1.3.2. Cancel
1.3.2.1. Overview
The cancellation is allowed only in case where e‐SUGAM number is generated but
cannot be viewed forsome reason.
Click on Cancel option if you want to cancel thee‐SUGAM form. You will be directed
to the screen below. You can either enter the e‐SUGAM serial number or Date of
Submission (in format DD/M/YYYY). Then click on Process button. Click on Exit to
exit this screen.
Exhibit 13: Cancellation of e‐form
After clicking on the Process button, you will be directed to the screen below. Click
on Cancel button to cancel the form. Click on Exit to exit this screen.

22

Exhibit 14: Cancel form

1.3.2.2. Action
Serial No This field contains the e‐SUGAM serial number
Date of Submission This field contains the submission date of the form
Process Click on this button to go to Cancel form page
Cancel Click on this button to cancel the form

23

1.3.3. Upload XML/ ZIP file
1.3.3.1. Overview
If there is a requirement of generating large number of e‐SUGAM numbers, you may
use the facility of uploading the XML file. You are required to prepare the statement
in Excel format as shown below.
Exhibit 15: Excel format

You are required to download a converter from the website: http://vat.kar.nic.in
available under the heading “Reports and Help” and install the same into your
system. Convert the Excel file into XML by just copying the records and pasting on
the converter.

Click on Upload XML/ZIP file option if you want to upload theXML file containing the
details of your goods. As shown in the below screenshot, click on Browse and select
the file to be uploaded. Then click on Upload button to upload the file. Click on Exit
to exit this screen.

24

Exhibit 16: Upload XML file

After uploading the XML file, the next step is to Validate XML file as shown below.
Exhibit 17: Validate XML file

25

After clicking on Validate XML file, you will be directed to the below screen. If the
data is okay, the system allows you to Save the details.

Exhibit 18: After Validation of XML file
Then you have to go back to main menu and click onUpdate andSubmit and
the following screen will open.
Exhibit: 19 Details of e SUGAM after submission of xml file.
After selecting and submitting individual record, the e SUGAM form along
with unique number will be displayed as under:
26

Exhibit 20: e SUGAM form with unique number.
Action
Enter File Name Click on Browse to select the XML file to be uploaded
Upload Click on this button to upload the XML file
Validate XML file Click on this button to validate the XML file
Back Click on this button to go back
Save Click on this button to save the file after validation
Update and Submit Click on this button to edit, delete any record. If every
record is ok click on submit.
Select Select individual record to obtain e‐SUGAM number.

1.4.1 XML File Format

XSD for the XML file of e‐SUGAM is given

<?xml version="1.0" encoding="utf‐8"?>
<xs:schema elementFormDefault="qualified"
xmlns:xs="http://www.w3.org/2001/XMLSchema">
27

<xs:element name="VAT505_req" />
<xs:element name="Vat505_Det">
<xs:complexType>
<xs:sequence>
<xs:element name="Tin" type="TinNoType" />
<xs:element name="InvNo" type="v_gcinv_no" />
<xs:element name="InvDt" type="xs:date" />
<xs:element name="Dn_dt" type="xs:date" />
<xs:element name="Buy_Tin" type="TinNoType" />
<xs:element name="Buy_Nm" type="addresstype" />
<xs:element name="Fro_Place" type="addresstype" />
<xs:element name="To_Place" type="addresstype" />
<xs:element name="Goods_Desc" type="addresstype" />
<xs:element name="qty_unit_det" type="addresstype" />
<xs:element name="Val" type="xs:integer" />
<xs:element name="Tr_Veh_Own" type="addresstype" />
<xs:element name="Veh_No" type="Vehno" />
<xs:element name="Gc_Lr_No" type="v_gcinv_no" />
<xs:element name="Trans_Goods_Cat" type="cattype" />
<xs:element name="doc_type" type="documenttype" />
<xs:element name="Comm_Code" type="DecTyp" />
</xs:sequence>
</xs:complexType>
</xs:element>
<xs:simpleType name="TinNoType">
<xs:restriction base="xs:integer">
<xs:minInclusive value="1000000000" />
<xs:maxInclusive value="99999999999" />
</xs:restriction></xs:simpleType>
<xs:simpleType name="addresstype">
<xs:restriction base="xs:string">
<xs:pattern value="[a‐zA‐Z0‐9\.\,\‐\s\/]*" />
<xs:minLength value="1" />
<xs:maxLength value="50" />
28

</xs:restriction>
</xs:simpleType>
<xs:simpleType name="v_address">
</xs:restriction>
</xs:simpleType>
<xs:simpleType name="v_gcinv_no">
<xs:minLength value="1" /><xs:maxLength value="20" />
</xs:restriction>
</xs:simpleType>
<xs:simpleType name="Vehno">
<xs:minLength value="1" /><xs:maxLength value="12" />
</xs:restriction>
</xs:simpleType>
<xs:simpleType name="cattype">
<xs:enumeration value="V‐A" />
<xs:enumeration value="V‐B" />
<xs:enumeration value="V‐C" />
<xs:enumeration value="V‐D" />
<xs:enumeration value="V‐E" />
<xs:enumeration value="V‐F" />
<xs:enumeration value="V‐G" />
</xs:restriction>
</xs:simpleType>
29

<xs:simpleType name="documenttype">
<xs:enumeration value="INV" />
<xs:enumeration value="CON" />
<xs:enumeration value="STM" />
<xs:enumeration value="SPB" />
<xs:enumeration value="LJV" />
<xs:enumeration value="OTH" />
</xs:restriction>
</xs:simpleType>
</xs:schema>

1.4.2SAMPLE XML FIle

Sample XML file for e‐SUGAM is as follows
<?xml version="1.0"?>
<VAT505_req>
<Vat505_Det>
<Tin>29070104588</Tin>
<InvNo>1</InvNo>
<InvDt>2008‐11‐12</InvDt>
<Dn_dt>2008‐10‐12</Dn_dt>
<Buy_Tin>29550123336</Buy_Tin>
<Buy_Nm>R C Traders</Buy_Nm>
<Fro_Place>Bangalore</Fro_Place>
<To_Place>Hubli</To_Place>
<Goods_Desc>Agarabatti,Electrical wires</Goods_Desc>
<qty_unit_det>100kg 200bag</qty_unit_det>
<Val>50000</Val>
<Tr_Veh_Own>M S Transports Services</Tr_Veh_Own>
<Veh_No>KA‐04,6553</Veh_No>
30

<Gc_Lr_No>GcNo‐213</Gc_Lr_No>
<Trans_Goods_Cat>V‐A</Trans_Goods_Cat>
<doc_type>INV</doc_type>
</Vat505_Det><Vat505_Det>
<Tin>29070104588</Tin>
<InvNo>2</InvNo>
<InvDt>2008‐11‐12</InvDt>
<Dn_dt>2008‐10‐12</Dn_dt>
<Buy_Tin>29550123336</Buy_Tin>
<Buy_Nm>R C Traders</Buy_Nm>
<Fro_Place>Bangalore</Fro_Place>
<To_Place>Hubli</To_Place>
<Goods_Desc>Agarabatti,Electrical wires</Goods_Desc>
<qty_unit_det>100kg 200bag</qty_unit_det>
<Val>50000</Val>
<Tr_Veh_Own>M S Transports Services</Tr_Veh_Own>
<Veh_No>KA‐04,6553</Veh_No>
<Gc_Lr_No>GcNo‐213</Gc_Lr_No>
<Trans_Goods_Cat>V‐A</Trans_Goods_Cat>
<doc_type>INV</doc_type>
<Comm_Code>25.00</Comm_Code>
</Vat505_Det></VAT505_req>

1.4.3 Details of Code Assigned for the Purposes of e-SUGAM form for
use in the XML format only
Document Type INV Invoice Online e‐SUGAM
CON Consignment Note Forms with
STM Stock Transfer Memo the tagname as
SPB Self‐Purchase Bill <Doc_type>
LJV Lab. Chg/Jobwork Voucher
OTH Others
Category of V‐A After Sales
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Transaction V‐A After Purchase Online e‐SUGAM
V‐C To His Forms with
Shop/Godown/Storage tagname as
V‐D To his principal <Trans_goods_cat>
V‐E Interstate consignment for
Sale
V‐F Intrastate consignment for
sale
V‐G For Jobwork/Return after
Jobwork/Line Sale/Stock
Tansfer/Others
Commodity PL. see the codes of the commodities Online e‐SUGAM
Code added by you in the Add e‐SUGAM Forms with
Commodities tagname as
<comm_code>

1.4.4 State Codes of various State and Union Territories are as under:
State code Name of the State Number Assigned

OT OTHER COUNTRIES 0
JK JAMMU AND KASMIR 1
HP HIMACHAL PRADESH 2
PB PUNJAB 3
CH CHANDIGARH 4
UR UTTARANCHAL 5
HR HARYANA 6
DL DELHI 7
RJ RAJASTHAN 8
UP UTTAR PRADESH 9
BH BIHAR 10
SK SIKKIM 11
AR ARUNACHAL PRADESH 12
NL NAGALAND 13
MN MANIPUR 14
MI MIZORAM 15
TR TRIPURA 16
ME MEGHALAYA 17
AS ASSAM 18
32

WB WEST BENGAL 19
JH JHARKHAND 20
OR ORISSA 21
CT CHHATTISGARH 22
MP MADHYA PRADESH 23
GJ GUJARAT 24
DD DAMAN AND DIU 25
DN DADAR AND NAGAR HAVELI 26
MH MAHARASTRA 27
AP ANDHRA PRADESH 28
KA KARNATAKA 29
GA GOA 30
LD LAKSHADWEEP 31
KL KERALA 32
TN TAMIL NADU 33
PY PONDICHERRY 34
AN ANDAMAN AND NICOBAR 35

1,4.5 Regular verification of e SUGAM account
Every such dealer shall view the report of all such entries made and unique
numbers generated by him during every week for which a facility is provided
on the websites to ensure the correctness of the entries and also to ensure
that the facility of entry of transactions made by him is not misused by any
unauthorized person. Theverification your account can be done as under:
1. Click on Reports and Help in the main menu.
2. Next, click on e‐SUGAM/ 505 available on the heading Reports and
sub‐heading Details.
3. Select the radio button Utilised and Key in the date in the fields
Fromand To and click on ProcessThen following screen will open:

33


Exhibit 73: Detailed report of e‐SUGAM Forms obtained for a selected period.
Similarly you can also verify the e SUGAM forms cancelled for a selected
period by choosing the radio button Cancelled.
After verification of the details, in case you find that any entry of
transactions recorded in your account is not entered by you, you should
immediately change your password. Further, you shall also inform the
jurisdictional LVO or VSO within three days from the date of entry of such
transaction which you claim to be not made by you.

34

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1. WORKING WITH E‐SUGAM (DEALER) ............................................................................................... 7

1.1. LOGIN ........................................................................................................................................................ 7

Exhibit: 19 Details of e SUGAM after submission of xml file.

State code Name of the State Number Assigned

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