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FIRE SAFETY

LOG BOOK

ADDRESS OF PREMISES :

LOCATION OF LOG BOOK :


Contents of Log Book

Page No.

Notes on Test Procedures and Frequencies, etc:


Hose Reels 1
Fire Extinguishers 1
Fire Alarms 2
Smoke and Heat Detectors 2
Automatic Hold Open Devices 2
Escape Lighting 3
Fire Instructions 3
Fire Drills 3
Record of Visits by Fire Safety Officer and Comments 4
Escape Lighting System - Record of Tests 5
Primary Lighting on Escape Routes - Record of Tests 6
Fire Instruction and Drills 7
Hose Reels - Records of Tests 8
Fire Extinguishers - Record of Tests and Inspections 9
Fire Alarm System - Record of Tests 10
Fire Doors and Structural Means of Escape -
Record of Defects, Obstructions, etc 11
Electrical Installation - Record of Examinations,
Alterations, Modifications, Extensions, etc 12
Miscellaneous Equipment - Record of Tests 13

Useful Telephone Numbers

Fire and Rescue Fire Safety Officer


Service

Fire Extinguisher - Fire Alarm -


Maintenance Maintenance

Escape Lighting - Building -


Maintenance Maintenance
British Standards
British Standards are issued, amended and withdrawn on a regular basis. The
standards referred to in this Log Book were current at the time of publication.

NOTES ON TEST PROCEDURES AND FREQUENCIES ETC

It is strongly recommended that a maintenance contract be taken out with a


competent person/firm (e.g. registered with NICEIC or ECA for electrical, or
registered with BAFE for firefighting equipment).

HOSE REELS (for further information refer to BS 5306 or equivalent)

Regular inspections for leaks and correct operation.

* Annual test - the hose should be completely run out and subjected to
operational water pressure to ensure that the hose is in good condition and
that all couplings are water tight. A flow test should be carried out to
ensure that a discharge of at least 30 litres/minute is achieved.

FIRE EXTINGUISHERS (for further information refer to BS 5306 or


equivalent)

* Monthly inspection to ensure that they are in their correct location and have
not been discharged, (or lost pressure for those fitted with an indicator), or
suffered obvious damage.

* Annual inspection. We consider that this should be done by a competent


person having an adequate understanding of the appropriate standard and
manufacturers recommendations.

* At intervals not exceeding those given below the extinguisher should be


subject to a discharge test.

a. Every 4 years - water (stored pressure), foam (all types).

b. Every 5 years - water (gas cartridge), powder (gas cartridge), powder


(stored pressure valve operated).

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FIRE ALARMS (For further information refer to BS 5839 or equivalent)

It is important that the testing of a fire alarm system does not result in a false
signal of fire to the Fire Service.

Daily - Inspect the panel for normal operation of the system. Where provided,
check that the connection to the remote manned centre is functioning
correctly.

* Weekly - Test and examination to ensure that the system is capable of


operating under alarm conditions, namely:

a. Operate trigger device (manual call point or detector) or end of line


switch on a zone circuit. Zones should be tested in strict rotation, each
zone being tested at least quarterly for a monitored system, and weekly
for an non-monitored system. Each time a zone is tested a different
trigger device should be used.

b. Examination of batteries and connections including electrolyte level.

* Quarterly and annual inspection and test. We consider that this should be
done by a competent person having an adequate understanding of the
appropriate standard and manufacturers recommendations.

SMOKE AND HEAT DETECTORS (For further information refer to BS 5839


or equivalent)

Regularly inspect detectors for damage, unusual accumulations of dirt, heavy


coats of paint and other conditions likely to interfere with the correct operation
of the detector.

* Annual test of at least 2% of installed heat detectors by application of a


heat source as a check on reliability. Detectors other than heat should be
checked for correct operation and sensitivity in accordance with the
manufacturer's instruction.

AUTOMATIC HOLD OPEN DEVICES FOR FIRE DOORS AND SHUTTERS


CONNECTED TO FIRE ALARM SYSTEM

* Weekly, in conjunction with the fire alarm test, check that they release and
close fully.

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ESCAPE LIGHTING (For further information refer to BS 5266 or equivalent)

These tests should be undertaken at times of least risk.

Regularly inspect the system for cleanliness, particularly luminaires. Battery


banks and generators should be checked in accordance with the
manufacturer's instructions.

* Monthly - Test the escape lighting by simulating failure of the normal


lighting supply. Allow sufficient time to check all luminaires.

* Six monthly - Test the self contained and central battery systems by
simulating failure of the normal lighting supply, for a period of at least one
hour.

* Three yearly - Test the self contained and central battery systems for the
full duration of their specification.

FIRE INSTRUCTIONS

At intervals shown below instructions should be given in respect of the action


taken when discovering a fire, action taken on hearing the fire alarm, calling
the Fire Service, making power supplies safe, operation and use of fire
extinguishers and fire alarm, means of escape routes to final exits, and
location of the assembly point.

During first month of employment 2 instruction periods, then 3 monthly for


staff on night duties, and 6 monthly for staff on day duties.

FIRE DRILLS

At intervals shown below drills should be conducted to simulate fire conditions


i.e. one escape route obstructed. No advance warning should be given other
than to specific staff for the purposes of safety, the fire alarm should be
operated on instructions of management. Do not call the Fire Service for the
purposes of a drill.

*Six monthly for residential premises, places of entertainment, large


shops and department stores.

*Yearly for industrial and commercial premises.

* Indicates that a record should be made in the log book

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VISITS BY FIRE SAFETY OFFICER

Inspecting
Officer's
Date Officer's Name Comments
Signature
(capitals)

4
ESCAPE LIGHTING SYSTEM - RECORD OF TESTS

Satisfactory
Date Remedial Action Signature
Yes/No

5
PRIMARY LIGHTING ON ESCAPE ROUTES - RECORD OF TESTS

Satisfactory
Date Remedial action taken Signature
Yes/No

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FIRE INSTRUCTION AND DRILLS - RECORD OF WHEN GIVEN

Signature
Fire drill Person/department Observations
Instruction Nature of of
Date evacuation receiving of instructor
given instruction/drill instructor
time instruction/drill etc.
etc.

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HOSE REELS - RECORD OF TESTS

Location or Satisfactory
Date Remedial action taken Signature
number Yes/No

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FIRE EXTINGUISHERS - RECORD OF TESTS AND INSPECTIONS

Location or Inspected Satisfactory


Date Remedial action taken Signature
number or tested Yes/No

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FIRE ALARM SYSTEM - RECORD OF TESTS

Automatic
Fire Alarm door Automatic detectors
releases Remedial
Date action Signature
Call Satisfactory Location taken
Satisfactory Satisfactory
point or
Yes/No Yes/No Yes/No
used number

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FIRE DOORS AND STRUCTURAL MEANS OF ESCAPE RECORD
OF DEFECTS, OBSTRUCTIONS ETC.

Defect/ Remedial action


Date Item Signature
obstruction etc. taken

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ELECTRICAL INSTALLATION
RECORD OF EXAMINATIONS, ALTERATIONS, MODIFICATIONS,
EXTENSIONS ETC

Nature of Has all work Signature of


Name of firm or Certificate
procedure - e.g. been carried person
Date person carrying issued
test, alteration out to IEE carrying out
out procedure Yes/No
etc. regulations? the work

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MISCELLANEOUS EQUIPMENT - RECORD OF TESTS

Items
Satisfactory
Date tested Remedial action taken Signature
Yes/No
etc.

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