Data Analysis & Intrepretation

EFFECTIVNESS OF EMPLOYEES PERFORMANCE APPRAISAL
GARDEN CITY COLLEGE Page 1

INTRODUCTION
For the classification and tabulation of data I have followed a
questionnaire and interview method to collect data from the employees of
IMFA Ltd. This was very much helpful to draw inference. I designed the
questionnaire in such a way that it covers various aspects of the required
subject. The answered questionnaire has been classified according to
different categories and tabulated accordingly.
The questionnaire contains questions in which much information has been
elucidated since an interview method was followed. These questions were
asked to obtain valuable information of the organization.

ANALYSIS AND INTERPRETATION OF DATA
Table 1: Showing duration since the employees is working in IMFA LTD.
Category No. Of Employees Percentage

Less than one year 9 9%
1 year < 2 years 39 39%
2 year < 5 years 22 22%
Above 5 years 30 30%
Total 100 100
Source: Survey Data
Analysis:
The above table shows the duration since the employees are working
in IMFA LTD 9% of the employees have been working less than a year.
39% of the employees are working more than a year and less than 2 years.
22% of the employees have been working more than 2 years but less than 5
years. 30% of the employees have been working for 5 years and above.

Chart 1
Duration since the employees are working at C.S
100
90
80
70
60
50
40
30
20
10
0
Less than one 1 year < 2 years 2 year < 5 years Above 5 years
year
No. Of Employees
Percentage

Table 2: Showing satisfaction of employees with the working hours
Category No. Of employees Percentage
Yes 84 84%
No 16 16%
Total 100 100
Source: Survey data
Analysis:
The above table shows satisfaction of the employees with the working
hours in IMFA Ltd. 84% of them is very much satisfied.16% of them is not.

Chart 2
Satisfaction of employees with working hours
100
90
80
70
60
50
40
30
20
10
0
Yes No
No. Of employees
Percentage
Table 3: Showing whether the employees were equipped with the initial
training or not.

Percentage
Category No of employees
Yes 61 61%
No 39 39%
Total 100 100
Source: Survey data
Analysis:
The above table shows the equipping of the employees with the initial
training.61% of them was provided with the initial training 39% of them
were not.

Chart 3
Equipping the employees with initial training
100
90
80
70
60
50
40
30
20
10
0
Yes No
No of employees
Percentage

Table 4: Showing the kind of training received by the employees
Category
No of employees Percentage
On job training 59 59%
Off the job training 41 41%
Total 100 100
Source: Survey data
Analysis:
The above table shows the kind of training received by the employees.59%
of them was provided with on the job training.41% of them was provided
with off job training.

Chart 4
On job and Off job training for the employees
100
90
80
70
60
50
40
30
20
10
0
On job training Of the job training
No of employees
Percentage

Table 5: Showing how performance appraisal was done.
Category No of employees Percentage
Individual meeting 45 45%

Group meeting 41 41%
Measurement of output 14 14%
Total 100 100
Source: Survey data
Analysis:
From the above table it can be seen that majority of the respondents
i.e. 45% of employee prefers individual meeting and 41 % of employees
group meeting and the rest measurement of output for performance
appraisal.

Chart 5
Performance Appraisal system adopted
100
90
80
70
60
50
40
30
20
10
0
Individual meeting Group meeting Measurement of
output
No of employees
Percentage

Table 6: showing whether the ability and talent of an employee is
Judged.
Category
No of employees Percentage
Yes 63 63%
No 37 37%
Total 100 100
Source: Survey data
Analysis:
From the above table it can be seen that 63% of the respondents say yes
and 37% say no to whether the ability and talent of an employee is
measured.

Chart 6
showing whether the ability and talent of an employee is Judged.
100
90
80
70
60
50
40
30
20
10
0
Yes No
No of employees
Percentage

Table 7: Showing satisfaction of the employees based on ability and
talent judging
Satisfactory 38 38%
Average 55 55%
Non satisfactory 7 7%
Total 100 100
Source: Survey data
Analysis:
The above table shows satisfaction of the employees based on ability and
talent judging. According to 38% of the employees are satisfied. According

to 55% of the employees it is average satisfaction and 7% of them are not
satisfied.

Chart 7
Judging ability and talent of an employee
100
90
80
70
60
50
40
30
20
10
0
Satisfactory Average Non satisfactory
No of employees
Percentage

Table 8: Table showing Preference of performance appraisal
System
Yearly 14 14
Half yearly 45 45
Quarterly 41 41
Total 100 100
Source: Survey data
Analysis:
The above table it can be seen that majority of the respondents i.e.; 45% of
the employees prefer half yearly appraisal. 41% of them quarterly and the
rest like yearly.

Chart 8
Preference of performance appraisal system
100
90
80
70
60
50
40
30
20
10
0
Yearly Half yearly Quarterly
No of employees
Percentage

Table 9: Showing method used by company to appraise
Employees
Category No. of Employees Percentage
Open System 63 63
Confidential System 37 37
Total 100 100
Source: Survey data
Analysis:
The above table shows that 63% of the respondents prefer open system to
appraise and the rest 37% prefer confidential system.

Chart 9
Method used by company to apparaise employees
100
90
80
70
60
50
40
30
20
10
0
Open System Confidential System
No of employees
Percentage

Table 10: Table showing formal and informal performance
Appraisal
Category Percentage
No. of Employees
Formal 49 49
Informal 51 51
Total 100 100
Source: Survey data
Analysis:
The above table shows that 49% of the respondents prefer formal
performance appraisal system and the rest 51% prefer informal system to
evaluate their performance.

Chart 10
Formal and informal performance appraisal
100
90
80
70
60
50
40
30
20
10
0
Formal Informal
No of employees
Percentage

Chart 13
Table 11: Table showing how the formal appraisal has to be done?
Category No. of Employees Percentag

e
I Like to report my performance 38 38

My superior reports on my 21 21
performance
I like to have officials of personnel 41 41
department and others to be present

Total 100 100
Source: Survey data
Analysis:
The above table shows that 38% of the respondents have formal appraisal
system as to report the performance by themselves. Only 21% of the
respondents marked as to superior have to report his performance and the

rest 41% like to have officials of personnel department and others to be
present.

Chart 11
How the formal appraisal has to be done?
100
90
80
70
60
50
40
30
20
10
0
I Like to My superior I like to have
report my reports on officials of
performance my personnel
performance department
and others to
be present
No of employees
Percentage

Table 12: Table showing how the informal appraisal has to be done?
Category No. of • Percentage

Employees
I Like to report my performance 27 27

I am acceptable to any other 73 73
means
Total 100 100
Source: Survey data
Analysis:
The above table shows that 27% of the respondents prefer to report his
performance by himself in informal system of performance appraisal. 73%
of the respondents prefer any other means that means according to the
rule and principle of IMFA Ltd.


Chart 12
How the informal appraisal has to be done?
100
90
80
70
60
50
40
30
20
10
0
I Like to report my I am acceptable to any other
performance means
No of employees
Percentage

Table 13: Table showing the promotional avenues
Seniority 18 18
Merit 57 57
Examination 25 25
Total 100 100
Source: Survey data
Analysis:
The above table shows that 18% of the respondents prefer seniority as
avenues of promotion in the organization, 57% respondents marked merit
as the means of promotion and the rest 25% of the respondents marked
examination as the chief avenue for promotion.


Chart 13
Promotional Avenues
100
90
80
70
60
50
40
30
20
10
0
Seniority Merit Examination
No of employees
Percentage

Table 14: showing satisfaction of employees with the promotional avenues
Yes 77 77
No 23 23
Total 100 100
Source: Survey data
Analysis:
The above table shows 77% of the respondents are happy with their
promotional avenues and the rest 23% of respondents are not happy with
promotional facilities available in the company.

Chart 14
Satisfaction of employees with the promotional avenues
100
90
80
70
60
50
40
30
20
10
0
Yes No
No of employees
Percentage

Table 15: Showing basis of promotions if not satisfied
Category Percentage
No. of Employees
Qualification 4 4
Accomplishment 10 10
Output 53 53
Records of job 33 33
Total 100 100
Source: Survey data
Analysis:
The above table shows that 4% of the respondents prefer qualification as
base of promotion. 10% of the respondents prefer accomplishment as the
basis of promotion, 53%of the respondents prefer output as their basis for
promotion and the rest 33% as records of job.

Chart 15
Basis of promotions if not satisfied
100
90
80
70
60
50
40
30
20
10
0
Qualification Accomplishment Output Records of job
No of employees
Percentage


Table 16: showing if there is any feedback facility in the company
Yes 89 89
No 11 11
Total 100 100
Source: Survey data
Analysis:
The above table shows that 89% of the respondents marked that there is
feedback facility and the rest 11% of the respondents marked that there is
no feedback facility.

Chart 16
If there is any feedback facility in the company
100
90
80
70
60
50
40
30
20
10
0
Yes No
No of employees
Percentage

Table 17: showing Sincerity in Performance appraisal system
Yes 60 60
No 40 40
Total 100 100
Source: Survey data
Analysis:
The above table shows that 60% of the respondents marked that the
feedback is done with sincerity and the rest 40% marked that the feedback
system is not working properly.


Chart 17
Sincerity in Performance appraisal system
100
90
80
70
60
50
40
30
20
10
0
Yes No
No of employees
Percentage

Table 18: Showing Opinion about Potentialities of employees
Percentage
Category No. of Employees
Good 44 44
Average 40 40
Bad 16 16
Total 100 100
Source: Survey data
Analysis:
The above table shows that 44% of the respondents marked good about the
employees development in IMFA Ltd, 40% of them marked as average and the
rest 16% as bad.

Chart 18
Opinion about the potentialitiesof employees
100
90
80
70
60
50
40
30
20
10
0
Good Average Bad
No of employees
Percentage

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EFFECTIVNESS OF EMPLOYEES PERFORMANCE APPRAISAL

GARDEN CITY COLLEGE Page 1

For the classification and tabulation of data I have followed a

questionnaire and interview method to collect data from the employees of

questionnaire in such a way that it covers various aspects of the required

subject. The answered questionnaire has been classified according to

different categories and tabulated accordingly.

The questionnaire contains questions in which much information has been

elucidated since an interview method was followed. These questions were

asked to obtain valuable information of the organization.

GARDEN CITY COLLEGE Page 2

ANALYSIS AND INTERPRETATION OF DATA

Table 1: Showing duration since the employees is working in IMFA LTD.

Category No. Of Employees Percentage

1 year < 2 years 39 39%

2 year < 5 years 22 22%

Above 5 years 30 30%

Total 100 100

Source: Survey Data

GARDEN CITY COLLEGE Page 3

GARDEN CITY COLLEGE Page 4

Table 2: Showing satisfaction of employees with the working hours

Category No. Of employees Percentage

Source: Survey data

GARDEN CITY COLLEGE Page 5

GARDEN CITY COLLEGE Page 6

Source: Survey data

GARDEN CITY COLLEGE Page 7

GARDEN CITY COLLEGE Page 8

Table 4: Showing the kind of training received by the employees

Source: Survey data

with off job training.

GARDEN CITY COLLEGE Page 9

GARDEN CITY COLLEGE Page 10

Table 5: Showing how performance appraisal was done.

Category No of employees Percentage

Individual meeting 45 45%

Total 100 100

Source: Survey data

i.e. 45% of employee prefers individual meeting and 41 % of employees

group meeting and the rest measurement of output for performance

GARDEN CITY COLLEGE Page 11

GARDEN CITY COLLEGE Page 12

Table 6: showing whether the ability and talent of an employee is

Source: Survey data

and 37% say no to whether the ability and talent of an employee is

GARDEN CITY COLLEGE Page 13

GARDEN CITY COLLEGE Page 14

Table 7: Showing satisfaction of the employees based on ability and

Category No of employees Percentage

Source: Survey data

talent judging. According to 38% of the employees are satisfied. According

GARDEN CITY COLLEGE Page 15

GARDEN CITY COLLEGE Page 16

GARDEN CITY COLLEGE Page 17

Table 8: Table showing Preference of performance appraisal

Category No of employees Percentage

Source: Survey data

rest like yearly.

GARDEN CITY COLLEGE Page 18

GARDEN CITY COLLEGE Page 19

Table 9: Showing method used by company to appraise

Category No. of Employees Percentage