Professional Documents
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An Open Letter to Readers The answer is probably not. If there is one thing I’ve
seen systematically missing in many organizations,
For those of you who know me, sitting down in LWȇVDFRQȴGHQWLDOLW\DJUHHPHQW%XWWKLQNDERXWLW
one spot, eyes glazing over in front a screen, is not We now have phones the size of candy-bars that
exactly my idea of fun. But I have really enjoyed can take photos and neatly package these pictures
blogging over the last few months and am absolu- for distribution all over the world in a matter of se-
tely estatic (evidenced by my use of italics) about FRQGV$QGWKHPLQXWHVRPHRQHȴQGVRXWWKDWWKHLU
this newsletter. It’s been a loooong time coming. address or bank information has been disclosed by
But I will need the help of you all to ensure that it’s one of your people who do you think they’re going
something of value. After all, sitting down to write to come after? Yup, you.
this, and clogging up your email with yet another
tastefully designed newsletter, will not be worth it So why not try to mitigate this with a couple sheets
if it doesn’t help. So I’ve made edition numero uno of paper? Anytime you have volunteers around per-
fairly light. A proverbial toe in the water. Tell me sonal or sensitive data, it doesn’t hurt to have them
what you like, what you don’t like. What would you sign an agreement guaranteeing that they will not
like to see? What issues would you like addressed? disclose that information to anyone else. Of course
If there is an operational issue making you border- there is the possibility something will slip through.
line homicidal, why not send it to me? I’m here to But the point is to distance your organization from
help, so feel free to let me know what it it is exactly any wrongdoing should anything happen to go
you all could use help with. And on that note, enjoy! wrong. And by having this paper in place, you tell
the world that you don’t tolerate that kind of beha-
At Your Service, vior. That you take the protection of personal data
Click here to send your feedback
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ment?
1. Sit down and determine what you want to be
Do you collect the addresses of donors and suppor- FRQȴGHQWLDOLQIRUPDWLRQ7U\QRWWREHWRRVSHFLȴF
ters? Financial information? Check images? Per- but try not to be too broad either (I know). In other
joliprint
sonal information such as family size and income? words, list out things so its clear what your position
is, but make clear that this list «includes, but is not
Now the important question, do you have a means limited to....» those things listed. This gives you a
of ensuring that people don’t go posting this infor- little leeway in case you forget to list, or can’t think
Printed with
mation on the internet, talking to their friends or of, something. Without a true grasp of what consti-
blabbing to the press? WXWHVDVFRQȴGHQWLDOWKHUHVWRIWKHDJUHHPHQWLV
meaningless. Make sure that whatever you come
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