Professional Documents
Culture Documents
Note
1. g
b Replacement or renovation of a building which is structurally unsound or otherwise in a condition seriously jeopardizing
c
d
e
f
the health and safety of school children, where no alternative exists.
2. g
c Elimination of existing severe overcrowding.
d
e
f
3. g
c Prevention of the loss of accreditation.
d
e
f
4. g
c Prevention of severe overcrowding expected to result from increased enrollments.
d
e
f
5. g
b Replacement, renovation or modernization of school facility systems, such as roofs, windows, boilers, heating and
c
d
e
f
ventilation systems, to increase energy conservation and decrease energy related costs in a school facility.
6. g
c Short term enrollment growth.
d
e
f
7. g
b Replacement of or addition to obsolete buildings in order to provide for a full range of programs consistent with state
c
d
e
f
and approved local requirements.
8. g
c Transition from court-ordered and approved racial balance school districts to walk-to, so-called, or other school
d
e
f
districts.
Potential Project Scope: Potential New School
Is this SOI the District Priority SOI? NO
The MSBA ID for the District Priority SOI: 2010 Greylock
District Goal for School: Please explain the educational goals of any potential project at this school
The district goal for Sullivan School is to convert it from a K-5 facility to a K-8 school, to improve educational outcomes for
our students in grades 6-8. Up untile this fiscal year, students in grade 6 to 8 were served by Conte Middle School, a failing
school and in its third year of “restructuring” status. Due to budget cuts the District was forced to close the middle school and
redistribute the 6 & 7 grade to the three elementary schools and grade 8 to the high school. Research has shown that middle
level students do best when served in a K-8 structure that maintains fidelity to a middle level model of service delivery. The
district also seeks to expand the use of technology in the elementary curriculum to improve technological literacy, and to
facilitate access to improved differentiation in instruction for elementary students through the use of computer and web-based
learning tools.
District's Proposed Schedule: What is the District's proposed schedule to achieve the goal(s) stated above?
The District would like to accomplish as soon as possible yet will depend on funding.
Is this part of a larger facilities plan? YES
If "YES", please provide the following:
Facilities Plan Date: 7/15/2008
Has the district had any recent teacher layoffs or reductions YES
If "YES", how many teaching positions were affected? 2
At which schools in the district? The middle school. We also had 7 teachers retire yet they were all replaced.
Please describe the types of teacher positions that were eliminated(i.e art, math, science, physical education, etc.):
The District lost a math and science position.
Has the district had any recent staff layoffs or reductions NO
If "YES", how many staff positions were affected? 0
At which schools in the district?
Please describe the types of staff positions that were eliminated(i.e guidance, administrative, maintenance, etc.):
Please provide a description of the program modifications as a consequence of these teacher and/or staff
reductions,including the impact on district class sizes and curriculum.
Does Not Apply
Please provide a detailed description of your recent budget approval process including a description of any budget
reductionsand the impact of those reductions on te District's school facilities, class sizes and educational program.
Due to budget cuts the School Committee advised that the school budget needed to be reduced by $1 million. In order to
achieve this the decision was made to close Conte Middle School and redistribute the 6 & 7 graders to the three elementary
schools and grade 8 to the high school. By doing this and planning to use School Choice money the school budget was reduced
by $960,102 with no loss of educational programs and a small increase to class size.
General Description
BRIEF BUILDING HISTORY: Please provide a detailed description of when the original building was built, and the
date(s) and project scopes(s) of any additions and renovations (maximum of 5000 characters).:
Sullivan elementary opened in 1965. Other than a new roof being added in 2001 there have been no changes to the original
structure.
TOTAL BUILDING SQUARE FOOTAGE: Please provide the original building square footage PLUS the square
footage of any additions.:
51200
SITE DESCRIPTION: Please provide a detailed description of the current site and any known existing conditions
that would impact a potential project at the site (maximum of 5000 characters).:
Sullivan School is located on a 5.5 acre wooded site in a residential neighborhood. It is set back from the road by a 250 yard
long driveway that terminates in a small loop outside the main entrance. There is inadequate packing for the current staff and
no parking for visitors to the building. There is no vehicle access to the remaining three sides of the building. The site is on a
steep hillside, composed of rock ledge.
BUILDING ENCLOSURE: Please provide a detailed description of the building enclosure, types of construction
materials used, and any known problems or existing conditions (maximum of 5000 characters).:
Sullivan School was built in 1965. Exterior walls are constructed of pre-cast concrete faced in brick. The building design
includes four off-set levels to accommodate the hillside site. The foundation in the upper most levels has sunk considerably
causing distortion in the interior framing of the building, so that interior doors and cabinets on that level no longer close
properly. The windows are of single-pane plexiglass. Many are discolored and the caulk is deteriorating. The roof is of
sarnafil dating from 2001. All but one of the thirty exterior metal and glass doors are original to the building, posing security
and energy efficiency challenges.
Age of EXTERIOR WALLS (In Years): 43
Year of Last Repair or Replacement: 1965
Description of Last Repair or Replacement:
No major repairs or replacement.
Age of ROOF(In Years): 8
Year of Last Repair or Replacement: 2001
Type Of ROOF PVC rubber roof
Description of Last Repair or Replacement:
Old roof was removed and replaced with sarnafil. Additional roof drains were also added.
Age of WINDOWS(In Years): 43
Year of Last Repair or Replacement: 1965
Type Of WINDOWS Single Pane
Description of Last Repair or Replacement:
MECHANICAL and ELECTRICAL SYSTEMS: Please provide a detailed description of the current mechanical and
electrical systems, and any known problems or existing conditions (maximum of 5000 characters).:
Sullivan school has two original sectional, oil-fired, forced hot water boilers. The heating system is a single continuous loop,
making it impossible to regulate temperatures in different parts of the building to increase efficiency. There is a computerized
climate control system, however, that allows the Director of Facilities to program settings and adjust heat seasonally and for
time of day. Heating pipes are under the floor making them inaccessible for repairs without tearing up the floor. Heating pipes
rupture 2 to 3 times per year. The electrical system also dates from the original construction, with limited outlets per
classroom, making it impossible to support today’s technology. There is no sprinkler system in the building.
Age of BOILERS(In Years): 43
Year of Last Repair or Replacement: 1965
Description of Last Repair or Replacement:
Age of HVAC SYSTEM (In Years): 3
Year of Last Repair or Replacement: 2005
Description of Last Repair or Replacement:
A climate control system linked to outside air temperature was installed.
Age of ELECTRICAL SERVICES AND DISTRIBUTION SYSTEM(In Years): 43
Year of Last Repair or Replacement: 1965
Description of Last Repair or Replacement:
BUILDING INTERIOR: Please provide a detailed description of the current building interior including a description
of the flooring systems, finishes, ceilings, lighting, etc. (maximum of 5000 characters).:
Sullivan’s interior walls and ceilings are of pre-cast concrete. The walls are faced with a wire mesh covered with a masonry
finish. Floors are poured concrete covered in both asbestos and non-asbestos floor tiles. There are fluorescent lights
throughout the buildings, fixtures have been replaced through the years and upgraded with energy efficient bulbs and ballasts.
All interior doors are original and do not lock, posing a security threat. Moreover, in the upper section of the building,
because of the settling foundation, the interior framing has become distorted so that interior classroom doors and the doors of
the metal classroom cabinets do not close properly.
PROGRAMS and OPERATIONS: Please provide a detailed description of the current programs offered and
indicate whether there are program components that cannot be offered due to facility constraints, operational
constraints, etc.:
Sullivan School currently offers a comprehensive elementary education (including instruction in reading, writing, mathematics,
science and social studies) to 214 students in grades K to 5, in 14 self-contained, single-grade classrooms. In addition,
students take 45-minute art, music and physical education classes on a weekly basis throughout the school year. Each class is
scheduled for 45 minute per week in the computer lab. Children who are making inadequate academic progress in reading
received 30 to 60 minutes of small group instruction per day, and special education services are also delivered in small group
settings. Sullivan also houses a district wide self-contained program for children with emotional disabilities in grades K to 2.
The school has no science lab facilities which limits our ability to include the laboratory component in science education. The
limited electrical supply and the lack of an elevator prevent the distribution of instructional technology (fixed and mobile)
throughout the building. Classrooms average about 900 square feet, less than the recommended space for elementary
classrooms. There are an insufficient number of spaces for small group instruction, requiring the use of the stage and
converted closets for instruction, or the sharing of space in larger rooms without dividers. The program for emotionally
disturbed students has not been configured for that purpose and does not contain a quiet room or lavatory. The building
contains no elevators, preventing us from serving students with physical disabilities that limit mobility as part of our inclusive
education program. There is no conference room so that IEP meetings with parents must take place in temporarily empty
rooms with limited privacy. The Student Support Center is housed in a converted closet, as are the offices of our Parent
Center Coordinator and our After School Program Coordinator.
CORE EDUCATIONAL SPACES: Please provide a detailed description of the Core Educational Spaces within the
facility, a description the number and sizes (in square feet) of classrooms, a description of science rooms/labs
including ages and most recent updates, and a description of the media center/library (maximum of 5000
characters).:
Sullivan School contains 24 classrooms which are all approximately 900 square feet. There is a small library that serves only
as a book depository. The library has insufficient storage even for its small collection, with books housed on window sills.
There are no science labs in the building.
CAPACITY and UTILIZATION: Please provide a detailed description of the current capacity and utilization of the
school facility. If the school is overcrowded, please describe steps taken by the administration to address capacity
issues. Please also describe in detail any spaces that have been converted from their intended use to be used as
classroom space (maximum of 5000 characters).:
The current enrollment of Sullivan School is 214. NESDEC puts its capacity at 216, if current classrooms were taken off line
and reconfigured to provide additional spaces for small group instruction, which now occurs in hallways, converted closets,
and on the stage. Music and art classes now take place in regular classroom spaces with little modification for these special
purposes (e.g. soundproofing, extra storage capacity, etc)
MAINTENANCE and CAPITAL REPAIR: Please provide a detailed description of the district’s current
maintenance practices, its capital repair program, and the maintenance program in place at the facility that is the
subject of this SOI. Please include specific examples of capital repair projects undertaken in the past, including if any
override or debt exclusion votes were necessary (maximum of 5000 characters).:
The district’s current maintenance practices include monthly inspection of all roofs and drains, and weekly blowdowns of all
boilers to ensure that safety and shut-off systems are working correctly. The custodial staff inspects and replaces bulbs daily.
Electrical and plumbing system repairs are made as needed. Maintenance and routine repairs run between $40,000 and
$60,000 annually. There is an annual capital maintenance budget of $150,000 per year for the entire district. Priorities are set
across buildings and reviewed on an annual basis. Capital projects are completed as funds and priorities allow. The last major
capital repair was the replacement of the roof in 2001, which was financed through a bond anticipation note. Last year this
note was converted to long term debt of $300,000.
Priority 1
Please provide a detailed description of the perceived health and safety problems below. Attach copies of orders or
citations from state and/or local building and/or health officials.
Sullivan's heating pipes rupture several times a year, spraying hot water into interior spaces in the building. Some pipes are still
covered in asbestos, which is deteriorating with the water damage.
Priority 1
Please describe the measures the School District has taken to mitigate the problem(s) described above.
During FY88, a municipal asbestos abatement program sponsored by the State removed much of the asbestos in the
building but at that time recommended leaving asbestos protecting the heating pipes that was still in good condition. When repairs
must be made to the pipes, the district must engage a firm specializing in asbestos removal. When the asbestos floor tiles break, they
are replaced. Over time, 30% of the original asbestos floor tiles have been replaced.
Priority 1
Please provide a detailed explanation of the impact of the problem described in this priority on your district's
educational program. Please include specific examples of how the problem prevents the district from delivering the
educational program it is required to deliver and how students and/or teachers are directly affected by the problem
identified.
Because of the rupture of the heating pipes individual classrooms and occasionally the entire school need to be closed with a
concomitant loss of instructional time. Moreover, as pipes burst and hot water sprays or leaks into the classrooms, educational
materials are damaged, and the district has not always been able to absorb the cost of replacing them.
Priority 5
Please provide a detailed description of the energy conservation measures that are needed and include an estimation
of resultant energy savings as compared to the historic consumption.
Sullivan Elementary School was built long before energy conservation became an important factor in school construction. The
building has inefficient single pane windows. One of the two boilers in the building is original, and the heating system is on a single
continuous loop, making it impossible to regulate temperatures in different parts of the building to increase efficiency. With the
replacement of the current windows (including framing) and resign of the heating system, we would reduce energy consumption by
at least 30% to 40%.
Priority 5
Please describe the measures the School District has already taken to reduce energy consumption.
The district has installed a computerized climate control system that allows the Director of Facilities to program settings and
adjust the heat seasonally and for time of day. We also maintain a service contract for the boilers to insure that they continue to
function.
A grant from National Grid contributed toward replacement of inefficient 400 watt mercury vapor lamps with T5
fluorescent lights on motion detectors in the gym.
Priority 5
Please provide a detailed explanation of the impact of the problem described in this priority on your district's
educational program. Please include specific examples of how the problem prevents the district from delivering the
educational program it is required to deliver and how students and/or teachers are directly affected by the problem
identified.
Our inability to regulate the temperature within the buildings causes considerable discomfort to staff and students in the winter
months. Some classrooms are too hot while others are too cold. This interferes with students’ and staff’s ability to concentrate on
learning and instruction. These additional fuel costs associated with poor energy efficiency diverts funds from more educationally
relevant expenditures such as instructional materials and professional development (both areas in which our district underspends
according to best-practice models of educational funding allocation). Students lose time on learning when we have to close
classrooms, and occasionally the entire building, due to breakages in the heating system. Moreover, ruptured heating pipes spray
water in the interior of the building and damage educational materials.
Priority 7
Please provide a detailed description of the programs not currently available due to facility constraints, the state or
local requirement for such programs and the facility limitations precluding the programs from being offered.
In light of the academic problems that faces, the school district and its school committee have made the decision that it is in the
best interests of students, in regard to their health, safety, social and academic achievement, to move towards a K-8 model of
education. The North Adams school system plans therefore to replace the current K-5 elementary and 6-8 middle school model
with a K-8 configuration. This will involve the conversion of Sullivan School into a K-8 school. However, the current facility is
inadequate to support the educational programs necessary for the additional middle schoolers. First, if we were to close Conte
Middle School and redistribute those students to the three exiting elementary school's, Sullivan's enrollment would increase from the
current 214 to 320. Given the current number of classrooms, and our policy of capping K-2 enrollments at 15, the average class
size for students in grades 3 to 8 would increase to 28. Second, Sullivan lacks science labs, facilities for family consumer science,
or locker rooms for physical education activities. The lockers of daily use outside the classrooms are inappropriately sized for
middle school aged students. There are no outside recreational areas for team sports and other physical activities, nor dedicated
rooms for art and music.
Moreover, even if we were to keep the current grade configuration, the current facility does not allow us to teach laboratory science
(no science labs), or to fully integrate technology into classroom instruction (due to insufficient electrical supply and lack of mobility
for computer carts within the building). Small group instruction is currently delivered in inappropriate spaces including converted
closets and subdivided classrooms. Finally, the library is too small to support its expansion into a full media center, and remains
fixed in 20th century mode of accessing information and other educational materials, making it difficult to meet the state’s media
literacy educational standards.
Priority 7
Please describe the measures the School District has taken or is planning to take in the immediate future to mitigate
the problem(s) described above.
The district has not yet taken steps to renovate the building to suit the educational needs of middle school aged students.
To date we have hired the New England School Development Council to complete a feasablity study to fully explore our facility
options and costs for our our conversion to a K-8 model.
Priority 7
Please provide a detailed explanation of the impact of the problem described in this priority on your district's
educational program. Please include specific examples of how the problem prevents the district from delivering the
educational program it is required to deliver and how students and/or teachers are directly affected by the problem
identified.
The current facility does not allow us to teach laboratory science (no science labs), or to fully integrate technology into classroom
instruction (due to insufficient electrical supply and lack of mobility for computer carts within the building). Small group instruction is
currently delivered in inappropriate spaces including converted closets and subdivided classrooms. Finally, the library is too small to
support its expansion into a full media center, and remains fixed in 20th century mode of accessing information and other
educational materials, making it difficult to meet the state’s media literacy educational standards.
Vote
Form of Vote
The following form of vote should be used by both the City Council/Board of Aldermen, Board of
Selectmen/equivalent governing body AND the School Committee in voting to approve this Statement of
Interest.
If a regional school district, the regional school district should use the following form of vote.
in accordance with its charter, by-laws, and ordinances, has voted to authorize the Superintendent to
submit to the Massachusetts School Building Authority the Statement of Interest dated _____________
_____________________________________________________________________[Address] which
describes and explains the following deficiencies and the priority category(s) for which
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
the Statement of Interest and a brief description of the deficiency described therein for each priority]; and hereby further specifically
acknowledges that by submitting this Statement of Interest, the Massachusetts School Building Authority
in no way guarantees the acceptance or the approval of an application, the awarding of a grant or any
other funding commitment from the Massachusetts School Building Authority, or commits the
CERTIFICATIONS
The undersigned hereby certifies that, to the best of his/her knowledge, information and belief, the statements and information
contained in this statement of Interest and attached hereto are true and accurate and that this Statement of Interest has been
prepared under the direction of the district school committee and the undersigned is duly authorized to submit this Statement of
Interest to the Massachusetts School Building Authority. The undersigned also hereby acknowledges and agrees to provide
the Massachusetts School Building Authority, upon request by the Authority, any additional information relating to this
Statement of Interest that may be required by the Authority.