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6.1 - Introduction
INTRODUCTION
Financial statements are a snapshot of a company's well being at a specific point in time. The length of time (the
accounting period) that these financial statements represent varies; they can be annual (fiscal) or quarterly
(every three months), among others. Fiscal year-end is normally defined as 12 months of operations. A
company's year-end is defined by management and may not concur with the calendar year-end (Dec 31). When
comparing the performance of different companies, one must be aware of these timing differences, if any.
The timing and the methodology used to record revenues
and expenses may also impact the analysis and
comparability of financial statements across companies.
Accounting statements are prepared in most cases on the
basis of these three basic premises:
1. Cash-basis accounting – This method consists of recognizing revenue (income) and expenses when
payments are made (checks issued) or cash is received (deposited in the bank).
2. Accrual accounting – This method consists of recognizing revenue in the accounting period in which it is
earned (revenue is recognized when the company provides a product or service to a customer, regardless of
when the company gets paid). Expenses are recorded when they are incurred instead of when they are paid.
Benefits
• It is easy to use and implement because the company records income only when it gets paid and records
expenses only when it pays them.
• If accepted by the IRS (limited cases only), the company is taxed when it has money in the bank.
• On average, fewer transactions will be recorded (bookkeeping).
Biggest Drawback
• Cash accounting can distort a company's actual income and expenses, especially if it extends credit to its
customers, purchases raw materials on credit from its suppliers or keeps inventory.
• Generally, it provides a clearer picture of the financial performance (income statement) and financial
health (balance sheet).
• It allows management to keep track of accounts receivables and payables more efficiently.
• It is more representative of the economic reality of the business. A service provider may not require
upfront payment for an annual service; this revenue will be recorded as it is performed, not when it is
paid. Similarly, expenses that are paid in advance - such as property taxes, which are paid semiannually
- will be recognized on a monthly basis.
• It enhances comparability of performance (income statement) and financial stability (balance sheet)
from one period to the next.
• There is a smoother earning stream.
• There is enhanced predictability of future cash flow.
Let's consider a practical example to fully understand the impact of Cash versus Accrual Accounting on XYZ
Corporation's Income Statement and Balance Sheet.
Additional Information:
A1. June 12, 2005 – The company received a rush order for $80,000 of wood panels. The order was delivered to
the customer five days later. The customer was given 30 days to pay. (With the cash-basis method, sales are not
recorded in the income statement and not recorded in accounts receivables: no cash, no record).
A2. June 13, 2003 – The company received $60,000 worth of wood panels to replenish their inventory, and
$40,000 was related to the rush order. The company paid the invoice in full to take advantage of a 2% early-
payment discount. (With the cash-basis method, this is recorded in full on the income statement, and there is no
record of inventory on hand).
A3. June 1, 2005 – The company launched an advertising campaign that will run until the end of August. The
total cost of the advertising campaign was $15,000 and was paid on June 1, 2005.
Figure 6.2: XYZ Corporation's Restated Financial Statements using Accrual Basis Accounting
Note: tax effect not considered
Adjustments:
To obtain the figures in the restated financial statements in figure 6.2 above, the following adjusting entries
were made:
A1. Product sales and Accounts receivable – Even though the client has not paid this invoice, the company still
made a sale and delivered the products. As a result, sales for the accounting period should increase by $80,000.
Account s receivables (reported sales made but awaiting payment) should also increase by $80,000.
Adjusting entries:
A2. June 13, 2003 – Since the entire $60,000 order was paid during the accounting period, the full amount was
included in production costs under the cash-basis method. Only $40,000 of the order was related to product
sales during that accounting period, and the rest was stored as inventory for future product sales.
Adjusting entries:
A3. June 1, 2005 – Marketing expenses included in the income statement totaled $15,000 for a three-month
advertising campaign because it was paid in full at initiation (cash-basis accounting). The reality is that this
campaign will last for three months and will generate a benefit for the company every month. As a result, under
accrual-basis accounting, the company should record in this accounting period only one-third of the cost. The
remainder should be allocated to the next period and recoded as prepaid expenses on the assets side of the
balance sheet.
Adjusting entries:
Results:
Under cash-basis accounting, this company was not profitable and its balance sheet would have been weak at
best. Under accrual accounting, the financials tell us a very different story.
Look Out!
Debit:An accounting term that refers to an entry that increases an
expense or asset account, or decreases an income, liability or net-worth
account.
Look Out!
Going forward, all statements will use accrual-basis accounting. Please
note that on the exam, candidates should assume that all financial
statements use accrual-basis accounting, unless it is specified that the
cash-basis accounting method is used in the question.
3. Operating expenses – These include all other expenses that are not included in COGS but are related to
the operation of the business during the specified accounting period. This account is most commonly
referred to as "SG&A" (sales general and administrative) and includes expenses such as selling,
marketing, administrative salaries, sales salaries, maintenance, administrative office expenses (rent,
computers, accounting fees, legal fees), research and development (R&D), depreciation and
amortization, etc.
4. Other revenues & expenses – These are all non-operating expenses such as interest earned on cash or
interest paid on loans.
5. Income taxes – This account is a provision for income taxes for reporting purposes.
• Operating income from continuing operations – This comprises all revenues net of returns,
allowances and discounts, less the cost and expenses related to the generation of these revenues. The
costs deducted from revenues are typically the COGS and SG&A expenses.
• Recurring income before interest and taxes from continuing operations – This component includes,
in addition to operating income from continuing operations, all other income, such as investment income
from unconsolidated subsidiaries and/or other investments and gains (or losses) from the sale of assets.
To be included in this category, these items must be recurring in nature. This component is generally
considered to be the best predictor of future earning. That said, it does assume that noncash expenses
such as depreciation and amortization are a good indicator of future capital expenditures. Since this
component does not take into account the capital structure of the company (use of debt), it is also used to
value similar companies.
• Recurring (pre-tax) income from continuing operations – This component takes the company's
financial structure into consideration as it deducts interest expenses.
• Pre-tax earning from continuing operations – This component considers all unusual or infrequent
items. Included in this category are items that are either unusual or infrequent in nature but cannot be
both. Examples are an employee-separation cost, plant shutdown, impairments, write-offs, write-downs,
integration expenses, etc.
• Net income from continuing operations – This component takes into account the impact of taxes from
continuing operations.
Non-Recurring Items
Discontinued operations, extraordinary items and accounting changes are all reported as separate items in the
income statement. They are all reported net of taxes and below the tax line, and are not included in income from
continuing operations. In some cases, earlier income statements and balance sheets have to be adjusted to reflect
changes.
• Income (or expense) from discontinued operations – This component is related to income (or
expense) generated due to the shutdown of one or more divisions or operations (plants). These events
need to be isolated so they do not inflate or deflate the company's future earning potential. This type of
nonrecurring occurrence also has a nonrecurring tax implication and, as a result of the tax implication,
should not be included in the income tax expense used to calculate net income from continuing
operations. That is why this income (or expense) is always reported net of taxes. The same is true for
extraordinary items and cumulative effect of accounting changes (see below).
• Extraordinary items - This component relates to items that are both unusual and infrequent in nature.
That means it is a one-time gain or loss that is not expected to occur in the future. An example is
environmental remediation.
• Cumulative effect of accounting changes - This item is generally related to changes in accounting
policies or estimations. In most cases, these are non cash-related expenses but could have an effect on
taxes.
Within this section we will further our discussion on the non-recurring components of net income, such as
unusual or infrequent items, discontinued operations,
extraordinary items, and prior period adjustments.
Look Out!
Accounting treatment is usually displayed as pre-tax. That means that
they are displayed on the income statement after income from continuing
operations gross of tax implication.
Extraordinary Items
Events that are both unusual and infrequent in nature are qualified as extraordinary expenses.
Look Out!
Accounting treatment is usually displayed net of tax. That means that they
are displayed on the income statement after income from continuing
operations net of its tax implication.
Discontinued Operations
Sometimes management decides to dispose of certain business operations but either has not yet done so or did it
in the current year after it had generated income or losses. To be accounted for as a discontinued operation, the
business must be physically and operationally distinct from the rest of the firm. Basic definitions:
• Measurement date - The date when the company develops a formal plan for disposing.
• Phaseout period - Time between the measurement date and the actual disposal date
The income or loss from discontinued operations is reported separately, and past income statements must be
restated, separating the income or loss from discontinued operations.
On the measurement date, the company will accrue any estimated loss during the phaseout period and estimated
loss on the sale of the disposal. Any expected gain on the disposal cannot be reported until after the sale is
completed (same rule applies to the sale of a portion of a business segment).
Look Out!
Important: Accounting treatment of income and losses from discontinued
operations are reported net of tax after net income from continuing
operations.
Accounting Changes
Accounting changes occur for two reasons:
The most common form of a change in accounting principle is the switch from the LIFO inventory accounting
method to another method such FIFO or average cost basis.
The most common form of a change in accounting estimates is a change in depreciation method for new assets
or change in depreciable lives/salvage values, which is considered a change in accounting estimates and not a
change in accounting principle. Note that past income does not need to be restated from the LIFO inventory
accounting method to another method such FIFO or average cost basis.
In general, prior years' financial statements do not need to be restated unless it is a change in:
• Assets are economic resources that are expected to produce economic benefits for their owner.
• Liabilities are obligations the company has to outside parties. Liabilities represent others' rights to the
company's money or services. Examples include bank loans, debts to suppliers and debts to employees.
• Shareholders' equity is the value of a business to its owners after all of its obligations have been met.
This net worth belongs to the owners. Shareholders' equity generally reflects the amount of capital the
owners have invested, plus any profits generated that were subsequently reinvested in the company.
Look Out!
Components of Total Assets on the balance sheet are listed in order of
liquidity and maturity.
• Cash – This is what the company has in cash in the bank. Cash is reported at its market value at the
reporting date in the respective currency in which the financials are prepared. (Different cash
denominations are converted at the market conversion rate.
• Marketable securities (short-term investments) – These can be both equity and/or debt securities for
which a ready market exist. Furthermore, management expects to sell these investments within one
year's time. These short-term investments are reported at their market value.
• Accounts receivable – This represents the money that is owed to the company for the goods and
services it has provided to customers on credit. Every business has customers that will not pay for the
products or services the company has provided. Management must estimate which customers are
unlikely to pay and create an account called allowance for doubtful accounts.Variations in this account
will impact the reported sales on the income statement. Accounts receivable reported on the balance
sheet are net of their realizable value (reduced byallowance for doubtful accounts).
• Notes receivable – This account is similar in nature to accounts receivable but it is supported by more
formal agreements such as a "promissory notes" (usually a short term-loan that carries interest).
Furthermore, the maturity of notes receivable is generally longer than accounts receivable but less than a
year. Notes receivable is reported at its net realizable value (what will be collected).
• Inventory – This represents raw materials and items that are available for sale or are in the process of
being made ready for sale. These items can be valued individually by several different means - at cost or
current market value - and collectively by FIFO (first in, first out), LIFO (last in, first out) or average-
cost method. Inventory is valued at the lower of the cost or market price to preclude overstating earnings
and assets.
• Prepaid expenses – These are payments that have been made for services that the company expects to
receive in the near future. Typical prepaid expenses include rent, insurance premiums and taxes. These
expenses are valued at their original cost (historical cost).
2. Long-term assets – These are assets that may not be converted into cash, sold or consumed within a year or
less. The heading "Long-Term Assets" is usually not displayed on a company's consolidated balance sheet.
However, all items that are not included in current assets are long-term Assets. These are:
• Investments – These are investments that management does not expect to sell within the year. These
investments can include bonds, common stock, long-term notes, investments in tangible fixed assets not
currently used in operations (such as land held for speculation) and investments set aside in special
funds, such as sinking funds, pension funds and plan-expansion funds. These long-term investments are
reported at their historical cost or market value on the balance sheet.
• Fixed assets – These are durable physical properties used in operations that have a useful life longer
than one year. This includes:
o Machinery and equipment – This category represents the total machinery, equipment and
furniture used in the company's operations. These assets are reported at their historical cost less
accumulated depreciation.
o Buildings (plants) – These are buildings that the company uses for its operations. These assets
are depreciated and are reported at historical cost less accumulated depreciation.
o Land – The land owned by the company on which the company's buildings or plants are sitting
on. Land is valued at historical cost and is not depreciable under U.S. GAAP
• Other assets – This is a special classification for unusual items that cannot be included in one of the
other asset categories. Examples include deferred charges (long-term prepaid expenses), non-current
receivables and advances to subsidiaries.
• Intangible assets – These are assets that lack physical substance but provide economic rights and
advantages: patents, franchises, copyrights, goodwill, trademarks and organization costs. These assets
have a high degree of uncertainty in regard to whether future benefits will be realized. They are reported
at historical cost net of accumulated depreciation.
Look Out!
These assets are listed in order of their liquidity and tangibility. Intangible
assets are listed last since they have high uncertainty and liquidity.
Look Out!
In July 2001, the Financial Accounting Standards Board (FASB) adopted
Statement of Financial Accounting Standards (SFAS) No. 142, "Goodwill
and Other Intangible Assets", which sets new rules for goodwill
accounting. SFAS 142 eliminates goodwill amortization and instead
requires companies to identify reporting units and perform goodwill
impairment tests.
2. Accounts payable – This amount is owed to suppliers for products and services that are delivered but
not paid for.
3. Wages payable (salaries), rent, tax and utilities – This amount is payable to employees, landlords,
government and others.
4. Accrued liabilities (accrued expenses) - These liabilities arise because an expense occurs in a period
prior to the related cash payment. This accounting term is usually used as an all-encompassing term that
includes customer prepayments, dividends payables and wages payables, among others.
5. Notes payable (short-term loans) – This is an amount that the company owes to a creditor, and it
usually carries an interest expense.
6. Unearned revenues (customer prepayments) – These are payments received by customers for
products and services the company has not delivered or started to incur any cost for its delivery.
7. Dividends payable – This occurs as a company declares a dividend but has not of yet paid it out to its
owners.
8. Current portion of long-term debt - The currently maturing portion of the long-term debt is classified
as a current liability. Theoretically, any related premium or discount should also be reclassified as a
current liability.
9. Current portion of capital-lease obligation – This is the portion of a long-term capital lease that is due
within the next year.
Look Out!
Current liabilities above are listed in order of their due date.
4. Long-term Liabilities – These are obligations that are reasonably expected to be liquidated at some date beyond one year or
one operating cycle. Long-term obligations are reported as the present value of all future cash payments. Usually included are:
• Notes payables – This is an amount the company owes to a creditor, which usually caries an interest
expense.
• Long-term debt (bonds payable) – This is long-term debt net of current portion.
• Deferred income tax liability – GAAP allows management to use different accounting principles
and/or methods for reporting purposes than it uses for corporate tax fillings (IRS). Deferred tax
liabilities are taxes due in the future (future cash outflow for taxes payable) on income that has already
been recognized for the books. In effect, although the company has already recognized the income on its
books, the IRS lets it pay the taxes later (due to the timing difference). If a company's tax expense is
greater than its tax payable, then the company has created a future tax liability (the inverse would be
accounted for as a deferred tax asset).
• Pension fund liability – This is a company's obligation to pay its past and current employees' post-
retirement benefits; they are expected to materialize when the employees take their retirement (defined-
benefit plan). Valued by actuaries and represents the estimated present value of future pension expense,
compared to the current value of the pension fund. The pension fund liability represents the additional
amount the company will have to contribute to the current pension fund to meet future obligations.
• Long-term capital-lease obligation – This is a written agreement under which a property owner allows
a tenant to use and rent the property for a specified period of. Long-term capital-lease obligations are net
of current portion.
Look Out!
The liabilities above are listed in order of their due date.
• Preferred stock – This is the investment by preferred stockholders, which have priority over common
shareholders and receive a dividend that has priority over any distribution made to common
shareholders. This is usually recorded at par value.
• Additional paid-up capital (contributed capital) – This is capital received from investors for stock; it
is equal to capital stock plus paid-in capital. It is also called “contributed capital”.
• Common stock – This is the investment by stockholders, and it is valued at par or stated value.
• Retained earnings – This is the total net income (or loss) less the amount distributed to the shareholders
in the form of a dividend since the company’s initiation.
• Other items – This is anall-inclusive account that may include valuation allowance and cumulative
translation allowance (CTA), among others. Valuation allowance pertains to noncurrent investments
resulting from selective recognition of market value changes. Cumulative translation allowance is used
to report the effects of translating foreign currency transactions, and accounts for foreign affiliates.
Look Out!
This statement shows the changes in each type of stockholders’ equity account and the total stockholders’
equity during the accounting period. This statement usually includes:
1. Preferred stock
2. Common stock
3. Issue of par value stock
4. Additional paid-in capital
5. Treasury stock repurchase
6. Cumulative Translation Allowance (CTA)
7. Retained earning
Contributed Capital
Contributed capital is the total legal capital of the
corporation (par value of preferred and common stock)
plus the paid-in capital.
• Par value – This is a value of preferred and common stock that is arbitral (artificial); it is set by
management on a per share basis. This artificial value has no relation or impact on the market value of
the shares.
• Legal capital of the corporation – This is par value per share multiplied by the total number of shares
issued.
• Additional paid-in capital (paid-in capital) – This is the difference between the actual value the
company sold the shares for and their par value.
Example:
Company XYZ issued 15,000 preferred shares to investors for $300,000.
Company XYZ issued 30,000 common shares to investors for $600,000.
Par value of preferred shares is $7 per share.
Par value of common shares is $15 per share.
Legal capital:
Preferred shares: $300,000(15,000 x $20)
Common shares: $450,000(30,000 x $15)
Legal capital $750,000
Paid-in capital:
Preferred shares: $ 0 ($300,000-$300,000)
Common shares: $150,000($600,000-$450,000)
Paid-in capital $150,000
Look Out!
If issued common shares have no par value, the amount the stock is sold
for constitutes common stock. Preferred stock is always sold with a stated
par value.
• Cash dividends – These are cash payments made to stockholders of record. Retained earnings are
reduced when dividends are declared.
• Stock dividends – These are dividends paid in the form of additional stock of the issuing company to
shareholders of record in proportion to their current holdings. A stock dividend does not increase the
wealth of the recipient nor does it reduce the net assets of the firm. It is a permanent capitalization of
retained earnings to contributed capital.
Dividend Terminology
• Date of Declaration: This is the date the board approved and declared a dividend.
• Date of record: This is thedate set by the issuer that determines who is eligible to receive a declared
dividend or capital-gains distribution.
• Ex-dividend date: This is the first day of trading when the selling shareholder is entitled to the recently
announced dividend payment. Shares purchased as of the ex-dividend date will not receive the
previously declared dividend.
• Date of payment: This is the date on which the company will pay the declared dividend to its
stockholders of record as of the date of record.
XYZ declares a dividend on Jan 1, 2005, for its common shareholders of $400,000 payable to shareholders of
record on Feb 1, 2005, and payable on Feb 31, 2005.
Stock Dividends
Stock dividends involve the issuance of additional shares of stock to existing shareholders on a proportional
basis. Stock dividends are issued to stockholders of record as of the record date. The dividends are not paid in
cash but are paid as additional shares.
Since a company does not pay out any cash when it declares a stock dividend, the company’s cash account
(current assets) is not affected. The only account that is affected is the company’s contributed capital (paid-up
capital). When a company issues a stock dividend, the company’s retained earnings are reduced by the value of
the stock dividend, and the company will increase its common stock and paid-up capital accounts.
Note that the size of the dividend declared is important. If the company declares a 25% or less stock dividend
(as a percentage of the company’s previous total outstanding shares) then the value of the stock dividend
declared is equal to the market value of the shares issued. (Common shares are increased to reflect value of
dividend.) If the stock dividend is larger than 25%, the company will transfer 100% of the par or stated value of
the common shares to the common-stock account.
Examples:
Stock dividends are best learned by considering an example of a situation where the stock dividend is 25% or
less of previously outstanding shares, and where the stock dividend is 25% or more of the previously
outstanding shares.
Stock Split
Stock splits are events that increase the number of shares outstanding and reduce the par or stated value per share of the
company’s stock. For example, a two-for-one stock split means that the company stockholders will receive two shares for every
share they currently own. This will double the number of shares outstanding and reduce by half the par value per
share. Existing shareholders will see their shareholdings double in quantity, but there will be no change in the proportional
ownership represented by the shares (i.e. a shareholder owning 2,000 shares out of 100,000 would then own 4,000 shares out of
200,000).
• Dividends
o Preferred stocks pay to stockholders a
predefined dividend that is based on a
specific amount, or is a percentage of
the preferred stock’s par value.
o Like common stock, preferred stocks represent partial ownership in a company.
o Preferred stockholders do not usually enjoy any of the voting rights of common stockholders or
any additional net income distributions beyond the stated dividend payout, unless they are
participating preferred stockholders.
• Classification
o From an accounting point of view, preferred stock is classified as equity, and the dividend
payments are classified in a similar fashion as common stock dividends.
o Unlike interest paid on bonds, the fixed dividend paid out to preferred stockholders is not
deductible from earnings before taxes (EBT) and is not tax deductible.
• Attributes
In general, preferred stock can have several attributes; they can be:
o Cumulative - This is preferred stock on which dividends accrue in the event that the issuer does
not make timely dividend payments. Unpaid preferred dividends are called “dividends in
arrears”. Most preferred stocks are cumulative.
o Non-cumulative - This is preferred stock on which dividends do not accrue in the event that the
issuer does not make timely dividend payments.
o Participating - This is preferred stock that, in addition to a regular dividend, pays a dividend
when common stock dividends exceed a specified amount.
o Convertible - This is preferred stock that can be converted into a specified amount of common
stock at the holder's option.
o Retractable - This is preferred stock that grants the stockholder the right to redeem the stock at
specified future date(s) and price(s).
o Callable (Non-perpetual) – These are preferred shares that have a predetermined maturity date.
At the maturity date, the company will buy back the preferred shares at their par value.
• Voting Rights
Most preferred stock is non-voting. However, most of these securities also include a clause that would
give holders a predetermined voting right if dividends are not paid for a certain period of time (in most
cases, three years).
Stock Issuance
The issuing company will normally receive cash in exchange for shares (stock). The shares may or many not
have a stipulated par value. If they do have a par value, the excess paid to the par value will be recorded in
additional paid-in capital (paid-in capital) account. If the stock sold has no par value, the full amount will be
recorded in the stock account.
Example:
XYZ Company has issued 800,000 common shares at a price of $5 per share.
With par value of $3 per share:
Stock Repurchase
A program by which a company buys back its own shares from the marketplace, reducing the number of
outstanding shares. This is usually an indication that the company's management thinks the shares are
undervalued.
Look Out!
Because a share repurchase reduces the number of shares outstanding (i.e.
supply), it increases earnings per share and tends to elevate the market
value of the remaining shares.
Revenue-Recognition Principles
SFAS 5 specifies that two conditions must be met for revenue recognition to take place:
2. Assurance of Payment
There must be a quantification of the cash or assets that will be received for realized goods and services.
Furthermore, the company must be able to accurately estimate the reliability of payment. Both must be
true for this requirement to be met.
The amount of revenues to be recognized at any given point in time is measured as:
Formula 6.3
1. Sales-basis Method
1. Under the sales-basis method, revenue is
recognized at the time of sale, which is
defined as the moment when the title of
the goods or services is transferred to the
buyer.
2. The sale can be made for cash or credit.
This means that, under this method,
revenue is not recognized even if cash is received before the transaction is complete.
3. For example, a monthly magazine publisher that receives $240 a year for an annual subscription
will recognize only $20 of revenue every month (assuming that it delivered the magazine).
2. Percentage-of-completion method
1. This method is popular with construction and engineering companies, who may take years to
deliver a product to a customer.
2. With this method, the company responsible for delivering the product wants to be able to show
its shareholders that it is generating revenue and profits even though the project itself is not yet
complete.
3. A company will use the percentage-of-completion method for revenue recognition if two
conditions are met:
1. There is a long-term legally enforceable contract
2. It is possible to estimate the percentage of the project that is complete, its revenues and
its costs.
4. Under this method, there are two ways revenue recognition can occur:
1. Using milestones - A milestone can be, for example, a number of stories completed, or a
number of miles built for a railway.
2. Cost incurred to estimated total cost- Using this method, a construction company would
approach revenue recognition by comparing the cost incurred to date by the estimated
total cost.)
5. Implication:Thiscan overstate revenues and gross profits if expenditures are recognized before
they contribute to completed work.
3. Completed-contract method
1. Under this method, revenues and expenses are recorded only at the end of the contract.
2. This method must be used if the two basic conditions needed to use the percentage-of-
completion method are not met (there is no long-term legally enforceable contract and/or it is not
possible to estimate the percentage of the project that is complete, its revenues and its costs.)
3. Implication: Thiscan understate revenues and gross profit within an accounting period because
the contract is not accounted for until it is completed.
4. Cost-recoverability method
1. Under the cost-recoverability method, no profit is recognized until all of the expenses incurred to
complete the project have been recouped.
2. For example, a company develops an application for $200,000. In the first year, the company
licenses the application to several companies and generates $150,000.
3. Under this method, the company recognizes sales of $150,000 and expenses related to the
development of $150,000 (assuming no other costs were incurred). As a result, nothing would
appear in net income until the total cost is offset by sales.
4. Implication: Thiscan understate gross profits initially and overstate profits in future years.
5. Installment method
1. If customer collections are unreliable, a company should use the installment method of revenue
recognition.
2. This is primarily used in some real estate transactions where the sale may be agreed upon but the
cash collection is subject to the risk of the buyer's financing falling through. As a result, gross
profit is calculated only in proportion to cash received.
3. For example, a company sells a development project for $100,000 that cost $50,000. The buyer
will pay in equal installments over six months. Once the first payment is received, the company
will record sales of $50,000, expenses of $25,000 and a net profit of $25,000.
4. Implication: This can overstate gross profits if the last payment is not received.
Summary of Revenue Recognition Methods
Goods/ServicesMeasurable
QuantificationReliability
Method Provided Cost
Sales Basis
Yes Yes Yes Yes
Percentage of
Incomplete Yes Yes Yes
Completion
Completed
Incomplete Yes or No Yes/No Yes/No
Contract
Cost
Yes with
Recoverabilit Yes Yes/No Yes/No
Contingency
y
Installment
Yes Yes Yes No
Method
Construction Company ABC, has just obtained a $50 million contract to build a five-building resort in the
Bahamas for Meridian Vacations. Company ABC estimates that each building will take a full year to build.
Meridian Vacations has agreed to pay Company ABC according to the following schedule: $5m in year 1, $10m
in year 2, $10m in year 3, $10m in year 4 and $15m in year 5.
Company ABC has estimated that the total cost of this contact
will be $35m, and will occur over the five years in this way;
$5m in year 1, $4m in year 2, $10m in year 3, $10m in year 4
and $6m in year 5. Equal monthly payments will be made to ABC, and Meridian will have a 30-day grace
period except for the last payment in year 5.
Total
Revenue: $50M
Total
Cost: $35M
Year 1 Year 2 Year 3 Year 4 Year 5 Total
Accounts
416,667 833,333 1,250,000 666,667 -
Receivable
Percentage-of-Completed-Contract Method
We first need to estimate the revenues Company ABC will declare each year. Remember we are using the
percentage-of-completion method based on estimated cost.
% of
Completio 14.29% 11.43% 28.57% 28.57% 17.14% 100%
n
Cumulativ
14.29% 25.71% 54.29% 82.86% 100%
e
Step 1:
Revenues to be declared
We first need to extrapolate how much each annual cost represents as a percentage of the total cost. Armed with
this information we multiply the percentage of completion with the total expected revenue for the project for
each period.
Recall that one of the basic accounting principles is assurance of payment, and here is the formula used to
determine amount of revenues to be recognized at any given point in time:
Formula 6.4
Results:
1. Annual Income Statement Entries
In each year, the revenues, expenses would be entered as seen on the following table.
• Cash:It is the total cash Company ABC has on hand at the end of the year, and is defined as the total
cash inflow minus the total cash outflow. If the result of this equation were negative, the company
would have to borrow from its line of credit additional funds to cover its total expenses.
• Accounts Receivable:The total amount billed less the cash received by Meridian.
• Net construction in progress (asset) and net advance billing (liability):
These accounts offset each other and are composed of construction in progress less total billings.
1. If the result of this equation were negative, the company would have billed its client for more
than what has delivered. This would have constituted a liability for the construction company,
and would have been reported as net advance billings.
2. If this equation were positive, then the company would have built more than the client has paid
for it, and the result of the equation would have constituted an asset and would be recorded as net
construction in progress.
3. In most cases, companies only report net construction in progress or net advance billing on their
balance sheet.
• Retained earnings –The cumulative shares of the total profit to date. This item is not shown on the
balance sheet above. It normally appears after shareholders equity.
Formula 6.5
Less
Look Out!
Completed-Contract Method
Under this accounting methodology, revenues and expenses are not recognized until the contract is completed
and the title is transferred to the client.
• Cash and accounts receivables stay the same under both the percentage of completion and completed
contract methods.
1. This is normal because, no matter which method you use, you always know how mush cash you
have in the bank, and you how much credit you have extended to your client.
• Net construction in progress (asset) / net advance billing – The basic concepts are the same, except that
under this methodology, construction in progress does not include the cumulative effect of gross profits
in the formula (i.e. excludes cumulative percentage of completion x total estimated net profit of the
project).
% of Reason Completed
Ratio Formula Completion Method
Method
Construction in
Current
progress
Current Assets
Higher includes portion Lower
Ratio Current
of estimated
Liabilities
profits
Lower - Not
Revenues
Revenue Revenues are measurable
Average Higher
Turnover reported prior to
Receivables
completion
Lower - Not
Retained
Assets to Total Assets measurable
Higher earnings are
Equity Equity prior to
reported
completion
We will not explain the components of the balance sheet and the income statement here since they were
previously reviewed.
1. Operating activities
2. Investing activities
3. Financing activities
This includes:
This includes:
Some investing and financing activities do not flow through the statement of cash flow because they do not
require the use of cash.
Examples Include:
Though these items are typically not included in the statement of cash flow, they can be found as footnotes to
the financial statements.
The following example illustrates a typical net cash flow from operating activities:
Cash Flow from Investment Activities
Cash Flow from investing activities includes purchasing and selling long-term assets and marketable securities
(other than cash equivalents), as well as making and collecting on loans.
Here's the calculation of the cash flows from investing using the indirect method:
Here's the calculation of the cash flows from financing using the indirect method:
6.20 - Cash Flow Computations - Direct Method
The Direct Method
The direct method is the preferred method under FASB
95 and presents cash flows from activities through a
summary of cash outflows and inflows. However, this is
not the method preferred by most firms as it requires
more information to prepare.
• Cash collections are the principle components of CFO. These are the actual cash received during the
accounting period from customers.
They are defined as:
Formula 6.7
Cash Collections Receipts from Sales
= Sales + Decrease (or - increase) in Accounts Receivable
•
• Cash payment for purchases make up the most important cash outflow component in CFO. It is the
actual cash dispersed for purchases from suppliers during the accounting period.
It is defined as:
Formula 6.8
Cash payments for purchases = cost of goods sold +
increase (or - decrease) in inventory + decrease (or - increase)
in accounts payable
•
• Cash payment for operating expenses is the cash outflow related to selling general and administrative
(SG&A), research and development (R&A) and other liabilities such as wage payable and accounts
payable.
It is defined as:
Formula 6.9
Cash payments for operating expenses = operating
expenses + increase (or - decrease) in prepaid expenses +
decrease (or - decrease) in accrued liabilities
It is defined as:
Formula 6.10
Cash interest = interest expense – increase (or + decrease)
interest payable + amortization of bond premium (or -
discount)
• Cash payment for incometaxes is the actual cash paid in the form of taxes. It is defined as:
Formula 6.11
Cash payments for income taxes
= income taxes + decrease (or - increase) in income taxes
payable
Look Out!
Note: Cash flow from investing and financing are computed the same way
it was calculated under the indirect method.
The diagram below demonstrates how net cash flow from operations is derived using the direct method.
Look Out!
Though the methods used differ, the results are always the
same.
CFO and CFF are the same under both methods.
There is an inverse relationship between changes in assets
and changes in cash flow.
Formula 6.12
Free cash flow = cash flow from operating activities – net
capital expenditures (total capital expenditure - after-tax
proceeds from sale of assets)
The FCF measure gives investors an idea of a company's ability to pay down debt, increase savings and increase
shareholder value, and FCF is used for valuation
purposes.
These footnotes are additional information provided to the reader in an effort to further explain what is
displayed on the consolidated financial statements.
Generally accepted accounting principles (GAAP) and the SEC require these footnotes. The information
contained in these footnotes help the reader understand the amounts, timing and uncertainty of the estimates
reported in the consolidated financial statements.
Look Out!
Note: Only independent auditors (CPAs) can produce audited financial
statements. That is, the company's board members, staff and their
relatives cannot perform audits because their relationship with the
company compromises their independence.
The audit report is addressed to the board of directors as the trustees of the organization. The report usually
includes the following:
the financial statements, including the balance sheet, income statement and statement of cash flows
In addition to the materials included in the audit report, the auditor often prepares what is called a "management
letter" or "management report" to the board of directors. This report cites areas in the organization's internal
accounting control system that the auditor evaluates as weak.
bank balances
contribution amounts
contractual obligations
monies owed to and by the organization.
To ensure that all activities with significant financial implications is adequately disclosed in the financial
statements the auditor will review:
physical assets
board minutes
select a sample of financial transactions to determine whether there is proper documentation and whether the
transaction was posted correctly into the books
interview key personnel and read the procedures manual, if one exists, to determine whether the
organization's internal accounting control system is adequate
The auditor usually spends several days at the organization's office looking over records and checking for
completeness.
Auditor Responsibility
Auditors are not expected to guarantee that 100% of the transactions are recorded correctly. They are required
only to express an opinion as to whether the financial statements, taken as a whole, give a fair representation of
the organization's financial picture. In addition, audits are not intended to discover embezzlements or other
illegal acts. Therefore, a "clean" or unqualified opinion should not be interpreted as assurance that such
problems do not exist.
They are to provide information to help present and potential investors and creditors and other users in
assessing the amounts, timing and uncertainty of prospective cash receipts from dividends or interest
and the proceeds from the sale, redemption or maturity of securities or loans. (Emphasize the difference
between the cash basis and the accrual basis of accounting.)
They are to provide information about the economic resources of an enterprise, the claims on those
resources and the effects of transactions, events and circumstances that change its resources and claims
to those resources.
Both the Securities Exchange Commission (SEC) and American Institute of Certified Public Accountants
(AICPA) recognize that the Statement of Financial Accounting Standards (SFAS) statements as authoritative.
GAAP comprises a set of principles that are patterned over a number of sources including the FASB, the
Accounting Principles Board (APB) and the AICPA research bulletins.
Prior to the creation of the FASB, the Accounting Principles Board (APB) set the accounting standards. As a
result some of these standards are still in use.
Category (A)
- FASB Standards and Interpretations
- APB Opinions and Interpretations
- CAP Accounting Research Bulletins
Category (B)
- AICPA Accounting and Audit Guides
- AICPA Statements of Position
- FASB Technical Bulletins
Category (C)
- FASB Emerging Issues Task Force
- AICPA AcSEC Practice Bulletins
Category (D)
- AICPA Issues Papers
- FASB Concepts Statements
- Other authoritative pronouncements
- Reliability - Accounting information is reliable to the extent that users can depend on it to represent the
economic conditions or events that it purports to represent.
Comparability - Accounting information that has been measured and reported in a similar manner for different
enterprises is considered comparable.
Consistency - Accounting information is consistent when an entity applies the same accounting treatment to
similar accountable events from period to period.
Reliability – If the information is not reliable, then no investor can rely on it to make an investment decision.
Comparability – Comparability is a pervasive problem in financial analysis even though there have been great
strides made over the years to bridge the gap.
Consistency – Accounting changes hinder the comparison of operation results between periods as the
accounting used to measure those results differ.
Look Out!
Students should note that relevance and reliability tend to be opposite
qualities. For example, an auditor may improve the quality of the audit
but at the cost of timeliness. Relevance and reliability can also clash
strongly in these ways: the market value of an investment can be highly
relevant but may be accurate only to a certain extent. On the other hand,
the historical cost, while reliable, may have little relevance.
IOSCO is an international association of securities regulators that was created in 1983. The objective of this
organization is to create a co-operative environment between different countries by aiming to do the following:
- Promoting high standards of regulation in order to maintain just, efficient and sound markets
- Exchanging information on respective experiences in order to promote the development of domestic markets
- Uniting efforts to establish standards and effective surveillance of international securities transactions
- Providing mutual assistance to promote the integrity of the markets by a rigorous application of the standards
and by effective enforcement against offences.
Look Out!
It is highly likely you will need to calculate a figure on a cash flow
statement according to one of the two rules.
FASB
FASB's agenda is determined through recent
developments in financial reporting, requests for action
on various practices, and through correspondence with
many organizations such as the CFA Institute and the
IASB.
The Norwalk Agreement was formulated between FASB and the IASB in October of 2002. This agreement,
also known as a "Memorandum of Understanding" marked both organizations commitment to converging US
GAAP and IASP GAAP.
For more on the Norwalk Agreement, the following link will direct you to the actual document formulated in
2002:
1. Business Combinations
- FASB and IASB's aim is to eliminate inconsistencies related to guidance for assets acquired and liabilities
assumed.
- Determination of which transactions, assets and liabilities should be included in the acquisition method.
For more on the history, background, and decisions made since FASB and IASB's last meeting, check out the
following document online:
2. Revenue Recognition
Essentially, FASB's aim is to eliminate inconsistencies, improve guidance, and establish a single rule.
Full details regarding this agenda can be found at the following weblink:
Revenue Recognition
http://www.fasb.org/project/revenue_recognition.shtml
The following projects are on FASB's agenda to be solved in the short term:
Inventory costs
Asset Exchanges
Accounting Changes
1) Sale and Leaseback – An arrangement where the seller of an asset leases back the same asset from the
purchaser. We will discuss this arrangement further in the Liabilities section.
Under IASB rule IAS 17, gains on sale and leaseback of assets is recognized immediately if the lease is
classified as operating.
Under FASB rule SFAS 13, gains on sale and leaseback of assets is amortized over the life of the lease,
regardless if the lease is operating or capitalized.
2)Revenue Recognition When Right of Return Exists - According to SFAS No. 48, when a customer has a
right to return the product, revenue is only recognized if the following conditions are met:
In addition, revenue must be reduced to take into account estimated returns. According to IAS 18.14, revenue
can be if the buyer has assumed a substantial portion of the risks and rewards of ownership. In addition to the
above requirements, revenue is also recognized when the cost or future costs of the transactions is determinable.
This is one example where FASB has a specific guidance for these situations, whereas IASB has broad
guidance on revenue recognition as a whole.
Conclusion
You have now completed the first section on Financial Statement Analysis. Within this section we have
discussed accrual accounting benefits; income statement, balance sheet and shareholders' equity basics and
components; revenue recognition, the cash flow statement, other items and GAAP.
The material outlined in this section is important to know as it lays the foundation for effectively learning and
understanding the material presented in the following two sections.