General Guide Lines (Version II)

With Addendum-1
for Preparation of PC-I and Conducting the Program
Dated 14th February, 2009
Benazir Bhutto Shaheed
Youth Development Program

Provincial Coordination Unit

Benazir Bhutto Shaheed
Youth Development Program
Sindh Technical Education and Vocational Training Authority
(S.TEVTA)
Government of Sindh
 Table of Contents

A. CONCEPT …………………………………………………………………………..................... 1
B. VISION 2009-2010 (Short-term) …………………………………………… ……………. 1
C. VISION 2015-2020 (Long-term) ……………………………………………................... 1
D. OBJECTIVES …………………………………………………………………………............... 1
E. METHODOLOGY …………………………………………………………………………... 1
1. Preparation of Proposal ……………………………………………………………......... 2
Category-I “Training through Institutes” …………………………………….................. 2
Category-II “On-Job Training” …………………………………………………………. 2
2. Mandatory Provision ………………………………………………………................ 3
3. Selection of Training Institute/Premises …………………………………………… …… 3
4. Trainees’ Selection Criteria ………………………………………………………………….. 3
5. Application and Processing ………………………………………………………………….. 4
5A. Joining, Attendance, and Leaves of Trainees ………………………………………………… 5
a. Joining Period …………………………………………………………………………… 5
b. Attendence of Trainees …………………………………………………………………... 5
c. Leave of Trainees …………………………………………………………………... 5
6. Program Implementation Arrangement ………………………………………............... 6
a. Provincial Steering Committee (PSC) ……………………………………..………….. 6
b. Technical Committee of Program ………………………………………………… 6
c. Provincial Coordination Unit (PCU) …………………………………………… …… 6
d. District Coordination Committee (DCC) ………………………………………………… 6
e. Project Management Unit (PMU) ………………………………………………… 6
f. Role of the Administrative Department(AD) ………………………………………... 7
g. Private Sector Participation ………………………………………………............... 7
h. Program financing ………………………………………………………………….. 8
i. Monitoring Mechanism ………………………………………………………………….. 8
j. Graduation Ceremony and Feedback …………………………………………… …… 9
k. Reporting system ………………………………………………………………….. 9
F. WEBSITE DEVELOPMENT PROCESS ……………………………………………….... 10

Appendices

Appendix 01 ………………………………………………………………………………………… 12
Appendix 02 ………………………………………………………………………………………… 20
Appendix 03 ………………………………………………………………………………………… 21
Appendix 04 ………………………………………………………………………………………… 22
Appendix 5A ………………………………………………………………………………………… 23
Appendix 5B ………………………………………………………………………………………… 24
Appendix 06 ………………………………………………………………………………………… 25
Appendix 07 ………………………………………………………………………………………… 26
Appendix 08 ………………………………………………………………………………………… 27
Appendix 09 ………………………………………………………………………………………… 28
Appendix 10 ………………………………………………………………………………………… 29
Appendix 11 ………………………………………………………………………………………… 30
Appendix 12 ………………………………………………………………………………………… 31
Appendix 13 ………………………………………………………………………………………… 32
Appendix 14 ………………………………………………………………………………………… 34
Appendix 15 ………………………………………………………………………………………… 36
Appendix 16 ………………………………………………………………………………………… 37
Appendix 17 ………………………………………………………………………………………… 38
Appendix 18 ………………………………………………………………………………………… 39
Appendix 19 ………………………………………………………………………………………… 40
Appendix 20 ………………………………………………………………………………………… 41
Appendix 21 ………………………………………………………………………………………… 43
Appendix 22 ………………………………………………………………………………………… 44
A. CONCEPT:

The Government of Sindh has launched a major initiative, titled “Benazir Bhutto Shaheed
Youth Development Program”, for addressing the issues of poverty and un-employment
through Human resource development in the province. The Program aims to provide
opportunities for short-term employment and skill development to approximately 100,000
semi-literate and educated unemployed youth in Sindh for a period varying between 3
months to one year. The unemployed youth will be offered various skill development
opportunities and job oriented certification courses to adapt to local and international job
markets. This will help contain poverty and improve the socio-economic conditions of
common citizens. In addition, the public and private sector business efficiency will increase
through a well-placed, developed and skilled workforce.

B. VISION 2009 -2010 (Short-term):

1. Semi-literate and educated youth provided employable skills to meet the demand of local
and international market;
2. Maximum available training institutes of Sindh Government activated and equipped to
provide required training (where dormant, reactivated in stages);
3. All training material for tutors and trainees translated in either Sindhi, Urdu or English as
per requirement;
4. Procedure for conducting and monitoring such training streamlined by institutes, PMU, and
PCU;
5. Private and public sector coordination procedures and channels established;
6. Public awareness at grass root level of BBSYDP;

C. VISION 2015 -2020 (Long -term):

1. Quality of Human resource improved (quality and discipline);
2. Trained manpower export to international markets;
3. Earning capacity of semi-literate and educated youth enhanced.
4. Reward of education recognized by a majority of urban and rural population;
5. Centre of excellence for vocational training formed in Sindh;
6. Foreign donors attracted to the program.
7. Stagflation addressed.

D. OBJECTIVES:

The broad objectives of the Program are:

1. To train human resources in Sindh to cater to the needs of public and private sector in local
and international markets.
2. To provide stipend to various categories of unemployed educated youth, with a view to
provide them some income.
3. To provide quality trainings and certification to approximately 100,000 unemployed
educated youth in first phase through technical and professional institutes and “On-Job
training” by the public and private sector to increase their employability.
4. To provide linkage to the trained manpower to the local and international job market and
explore self-employment opportunities.

E. METHODOLOGY:

While preparing the training proposal/PC-I, the program requires careful designing and
guarded approach towards all steps involved in the process. Since the number of
stakeholders and the target group is large, therefore reaching out efforts would be required
for involvement of departments and institutions with a sense of ownership and trust.
 1. Preparation of Proposal:

All the administrative departments will be responsible to draw up training proposals in the
form of PC-I (Appendix–1), clearly defining the target group for each trade or field along
with duration and cost of the trainings. Simultaneously, the Administrative departments have
to identify the training institutes through which these trainings shall be imparted. The
training proposal submitted, as a part of PC-I should be broadly in two categories;

Category-I “Training through Institutes”

In this category, the training of individuals shall be carried out from various public and
private institutes by means of both in -practice and customized courses for different
trades/fields, if required.

The proposals shall clearly define the following:

a. Total number of trainees;

b. Number of training courses and their type and duration;
c. Number of trainees and qualification criteria for each course;
d. Number of précis/handouts (language) to be issued to each trainee and tutor per course;
e. Institutes available in the department to conduct this training;
f. Private Institutes or facilities to be hired / contracted for the purpose;
g. Estimated market demand of the trained manpower.

Trainings should be identified as follows:-

Name Name of Duration No of No of Training Minimum
and code trade/ trainees batches material/ qualify-
of Field * Handouts cation for
Training Tutor Trainee training
Course
Example BB/lab/A Denter/ 3 months 50 8** 1*** 3*** Class V
uto Painter
Mechanic
s/01-08

* Batches in a year
** Two shifts in every batch (morning and evening shift)
*** Language: “E” - English; “S”- Sindhi; “U”- Urdu

Category-II “On-Job Training”

This category shall target the trained and skilled youth available in different
trades/professions but still unemployed, for placement on various jobs/trainings
complementing the program initiatives. The on-job category can be further classified into (i)
Trainees (ii) Tutors/Trainers.

The administrative departments shall clearly define the requirement of persons to be selected
for performing on-job assignments. These persons would also be tested and certified, where
required. The departments shall clearly specify the following:

a. The clear job description and expected outputs of On-Job trainees for all proposed
training courses;
b. Where these trainees shall be best utilized;
c. Prospects for their future employment;
 d. The existing vacancy position in the departments shall not be disturbed with this
arrangement;
e. The stipend for the period of training to be paid to trainees according to their
qualification/Course;
f. The trainers/tutors and trainees required to complete training program syllabus for
classrooms and practical;
g. Develop trainers/tutors and trainees training material/modules in required language.
h. Specific location, contact person of OJT facilities should be provided to PCU before
commencement of training.

2. Mandatory Provision

Department would submit following mandatory documents with their proposed PC-Is for
consideration from PDWP:

a. A District Placement plan;

b. Operational Plan containing strategies and modalities for execution;
c. Work plan with activities and timelines for implementation as per format provided.
d. Constitution of departmental monitoring systems;
e. Summary of Expenditures containing detailed bifurcation in three heads i.e. Stipend
Cost, Training Cost and Administration Cost;
f. Training and On-Job training course syllabus.
g. List of publication to be issued to the trainers and tutors;

3. Selection of Training Institute /Premises:

a. The selection of training institutes shall be in a manner that all districts in the province
are covered.
b. The selection of training institutes should be standard based;
c. The selected institutes must fulfill the specific training needs of particular fields in terms
of training material, modules, qualified faculty and proper certification;
d. The selected institutes must have the capacity to process the applications and conduct
entry or aptitude tests for selection of trainees;
e. Institutes are expected to monitor the performance of the trainees and submit the
monthly progress report to the Project Management Unit of the respective administrative
department;
f. An inspection team of PMU/ departmental committees must physically visit the selected
institutes on a monthly basis;
g. Institutes will be hired through contract administration with specific terms of reference,
deliverables and payment schedule;
h. Where required, departments can obtain the premises on rent for training purposes for
the period of training not exceeding one year.

4. Trainees’ Selection Criteria:

b. The selection of trainees shall be in a manner that all districts in the province are
covered. In order to address this issue, the department must submit a Dist rict Placement
plan with their proposals. (Appendix–2)
c. Age bracket shall be training-specific, preferably between 18-35 years.
d. Minimum qualification must be met, in accordance to the prescribed rules/procedures.
e. Preference will be given to:
i. Candidates from households with less income.*
ii. At least one candidate from each unemployed family.
iii. Women candidates.
f. A candidate will be provided the opportunity for only one training course in a year.
 g. All candidates will be required to apply for a specific trade/field of training on the
prescribed application form.
h. The selection of applicants will be merit-based.
i. Applicant will be required to apply to the training institutes or departmental offices as
specified in the advertisements.
* To be determined through “Undertaking Form”. (Appendix –3)

5. Application and Processing:

a. Provincial Coordination Unit, in consultation with other partner departments, has

developed a standard Application Form that has been circulated to departments and
placed on website . (Appendix –3)
b. Application Form shall be published in the Newspapers along with the departmental
advertisements for selection of trainees.
c. PMUs / institutions to scrutinize all applications at the time of acceptance of applications
as per the criteria.
d. Departments may receive BBSYDP applications by hand along with all required
documents at the advertised locations.
e. The applicant should be given an ID number, stamped and signed photocopy of his
application as a receipt.
f. Online Application and undertaking facility will be provided through a program website.
(Those departments that desire to receive applications through e-mail/ post may also do
so. However, the applicants will be required to submit scanned copies of the documents).
g. At the time of receiving the application the applic ants will be informed about the place,
time and date of interview. For applicants applying online or through post, the place and
time of interviews shall be communicated through Newspapers, website and posting
their name and ID NO: at the center nominated for test/interview.
h. During the interview / test by the departments, all applicants should be informed of
place, time and date where they should look for the list of successful applicants.
j. PMUs to ensure data entry of all successful applicants after the interview/test.
k. Successful applicants will be required to provide their bank account details for payment
of stipend.
l. All applications will be allotted an Identification Number as follows; BB / (Department)/
(Training Course/code)/ (Serial No.)- (Year) and stamped and signed photocopy of his
application as a receipt. Example: BB/Lab/Electronic -code/01 -08.
The applicant can apply for only one training program in one department. However, an
applicant applying for trainings in more than one department, he/she will be eligible to
avail one training only.
m. A separate application form will be used for applying in the training programs offered by
different departments.
i. List of successful applicants will be published on the program website, newspaper
and pasted at the relevant training Institute between 5-15 days of interviews.
n. All successful candidates will be provided an offer letter to be signed as acceptance
before formally undergoing training process.
o. Offer letters signed by PD should be available at the training centers for acceptance
signatures of all successful candidates. (Appendix –4)
p. Documents Required with application:
i. The applicant must attach Form “B” from NADRA*.
ii. Domicile Certificate of province of Sindh (Self or Father)
iii. CNIC of applicant and Father/Guardian
iv. All applicants will be required to attach an “Undertaking” as stated. That will also
be available with the online Application Form.
 Note:
*The applicants may be allowed to submit the application without some
documents. However, at the time of interview they must bring the
documents. Under no circumstances will any trainee be allowed to join the
program with incomplete documents unless the department is willing to
certify the genuineness of the "Undertaking" instead of Form "B". This
should only be done in exceptional circumstances.

q. Advertisement:
All program activities related to trainings must be carried out in a transparent manner
and through wide publicity in media as per following arrangements:
i. The details containing the district and trade wise bifurcation of seats must be
published in Urdu, Sindhi and English newspaper advertisements as well as on the
proposed website for facilitation of applicants.
ii. All the departments must prepare the advertisements for their respective training
programs and forward to PCU for vetting and standardization.
iii. Advertisements related to media coverage, selection of trainees and training
institutes shall be published by PMU of the department.

*5.A Joining, Attendance, and Leaves of Trainees

a. Joining Period:
i. The selected trainees would be allowed maximum 07 days joining time after
publication of list / issuance of offer letters. Those trainees that do not report
within the stipulated time would not be allowed to join.
ii. The list of trainees on waiting list would be published for slots lying vacant due to
non-reporting of first list of selected trainees. These trainees would be allowed
maximum 7 days joining time or as advertised which ever is less.
iii. No trainee will be accepted/ enrolled after commencement of Training except in
exceptional circumstances. Trainees will be issued ID cards 2 to 7 days after the
commencement of Training. The stipend would be calculated from the date of
commencement of Training.

b. Attendance of Trainees:
i. A BBSYDP trainee shall attend a minimum of 85% of classes/field attachment
every month. If attendance is between 60% to 85%, the trainee shall be given a
written warning advising him to improve attendance otherwise the trainee shall be
terminated from the program. In case of non-compliance in the succeeding month,
the trainee shall be terminated and such intimation shall be communicated to him
in writing.
ii. The trainees having attendance below 60% during two consecutive months shall
be removed from the Program through written order.
iii. Every Institute/organization would have to maintain a daily attendance register
duly checked and verified by in charge. No trainee would be marked “Present”
after one hour of commencement of training/classes.
iv. In case of field attachment (OJT), an attendance diary/register would be provided
to each trainee to be signed by the person to whom the trainee has been deputed.
The training in charge in the district would counter check this diary weekly.

c. Leave of Trainees:
i. Any kind of leave other than serious illness must be discouraged. The trainees
however can be allowed two days leave per month on request and only Institute
in-charge is authorized to allow such leave.
 ii. Leave of more than two days can be authorized by the PD-concerned. If such
leave request is beyond 10 days for trainings of less than 6 months duration, the
trainees would be dropped from the training program.
iii. Only sanctioned leave would be considered in calculating the 85%attendance.

Note (Addendum-1):
*The amendment/insertion 5 -A would be effective from 16th February 2009
and apply on all projects being carried out under BBSYDP.

6. Program Implementation Arrangement:

There will be a robust program administration at provincial and departmental level.

Following mechanism has been created for this purpose:

a. Provincial Steering Committee (PSC):

The PSC would be the epic body to provide the leadership and guidance for steering the
program activities. The constitution and Terms of References (TORs) are attached as
Appendices–5A and 5B.

d. Technical Committee of Program:

The Technical Committee will provide guidance on technical aspects of the program and
review the proposals received by departments and private sector organizations. The
committee will approve the private sector proposals and award the contracts. The
committee will undertake visits of training institutions and project monitoring units of
the departments and private sector institutes/organizations and assist PSC in evaluation
of periodic monitoring reports of the program. The constitution and Terms of References
(TORs) are attached as Appendix–6.

e. Provincial Coordination Unit (PCU):

The PCU will be the implementation arm of the PSC. It will act as Secretariat of the PSC
and provide technical assistance to the departments in the implementation process. The
PCU will develop various mechanisms for uniform application at Provincial and
departmental level. The establishment of PCU, its organogram and Terms of Reference
are attached as Appendices–7, 8 and 9.

f. District Coordination Committee (DCC):

There shall be a DCC in every district where the program activity is being undertaken.
The DCC would be headed by DCO and EDOs of project departments would be its
members with F&G SDSSP, as its Secretary.DCO will nominate 2 persons of the civil
society as its members. The F&GS working for BBSYDP would be called District
Program Coordinator (DPC).

g. Project Management Unit (PMU):

Each partner department will notify a Project Management Unit (PMU) for
implementation of the departmental proposal/PC-1. PMU will have a dedicated team for
Project Management without any additional responsibilities the Terms of Reference ,
proposed Organogram and salary are attached at Appendices–10, 11 and 12.

i. The overall administrative cost (including PMU expenses) should not exceed 5%
of the total project cost.
 ii. There shall be no creation of posts and purchase of Vehicles for PMU. However,
temporary staff can be employed from the Project funds to meet the project
Human Resource requirements as per PC-I.
iii. Remuneration package for different positions of PMU has been prepared and
placed at Appendix –12.
iv. Each partner department will indicate separately the budget required for
establishing and running the PMU.
v. The PMU will provide district wise information of successful candidates along
with their identification number and their bank account details to Finance
Department and to AG Sindh with the copy to PCU.
vi. PDs are authorized to sign the ID card with photograph issued to successful
applicants/Tutors who have accepted the offer of training/teaching. These ID card
are to be worn around the neck by trainees and trainers for easy identification by
monitoring.
vii. The PMUs would specify the institutions for conducting the courses / OJ
Trainings and a list with full address, telephone Number of contact persons and
Institutional Head name would be provided to PCU.

h. Role of the Administrative Department(AD):

i. The Administrative Secretary shall be responsible for the implementation of the

program, its monitoring, and performance of PMU and would be accountable to
the PSC.
ii. The Secretary of the Department would review the performance of PMU on
monthly basis and report to the PSC Secretariat.
iii. AD shall provide logistical support such as office accommodation, transport,
support staff etc from existing resources of the department.
iv. AD may hire on-job trainees for various positions in PMU except Project Director
for implementation of the program.
v. PMU shall disburse payments both to the Institutes and the trainees through a
well-defined procedure from Finance Department which is attached at
Appendix–13.
vi. Departments/PMUs to ensure necessary administrative arrangements for
conducting tests/Interviews/Checking documents should be made by the
Department to avoid any untoward incidents.

i. Private Sector Participation

The private sector is the biggest stakeholder in terms of human resource and
employment. In order to build strategic partnership it is essential to evolve synergetic
relationship with sector to compliment activities of the program.

The private sector would help in the following manner:

i. Identify the demand and skills required for each trade and industry so that training
courses and institutes could be articulated in appropriate manner.
ii. The private sector organizations shall clearly define the requirement of persons to
be selected for performing on-job assignments. These persons would also be
tested and certified, where required.
iii. The organization imparting on job training shall clearly give the synopsis of the
training process defining the job description of each skill, the stages /levels to be
covered by the internee and the expected out puts of the internship or skill
development program.
iv. The demand/need for skill in the job market and future prospects of employment
of trainee in the organization impa rting on job training.
j. Program financing

i. The Fund Flow Mechanism (FFM) has been developed for the Program by
Finance Department (Appendix –13).
ii. Remuneration for trainers shall be in accordance with their experience,
qualification and job assignment.
iii. PMU shall be responsible for disbursing the stipend to the trainees according to
their qualification as under:-
? Matriculate or below = Rs 4000/
? Intermediate = Rs 5000/-
? Graduate = Rs 6000/-
? Masters = Rs 7000/-
iv. To facilitate those candidates who will be undertaking trainings out side their own
district and travel more than 70 kilometers, a dislocation cost will be provided as
under:
? Candidates who are taking training in institutes of Karachi coming from other
districts will receive Rs. 3000
? Candidate s joining their adjoining districts will receive Rs.2000/ month.
v. Payments to training Institutes will be made by PMU against the contracts.
vi. All payments of trainers, trainees and training institutes would be made through
FFM devised by FD.
vii. AD would get the monthly Expenditure statements reconciled with AG office with
a copy to PCU.
viii. PCU will publish monthly expenditure report as part of monthly performance
report.

k. Monitoring Mechanism

In consultation with the stakeholders the PCU will develop a unif orm monitoring
mechanism for the program and circulate it with the approval of PSC for
implementation. This mechanism will contain structured formats for monthly and
quarterly monitoring reports. Following are the salient features of the monitoring system:

i. Bottom up monitoring system to ensure financial and quality performance

management;
ii. Inception report by the concerned departments and a consolidated provincial
report will be published by PCU to assess the program baselines;
iii. Periodic review by provincia l steering committee;
iv. Monthly review report by AD.
v. PCU will publish monthly performance report which will be reviewed by all
government departments.
vi. DCC would submit a monthly monitoring report duly signed by DCO to PSC on
all the project activities being executed in the District.
vii. PCU would communicate the feedback from the stakeholders (press, public
representatives, general public etc.) to the departments/program units for taking
necessary action.
viii. 3rd party / independent source validation by PCU.
ix. Central MIS/Database for consolidating periodical reports, tracking progress and
monitoring performance.
x. PCU/technical committee will do spot checks at different levels of program
implementation for smooth and qualitative trainings. (Appendix –14)
l. Graduation Ce remony and Feedback;

At the end of the every course the institute will organize a “Graduation Ceremony” to
distribute the training certificates.

? Post Training Feedback:

All graduating trainees are to be given post paid feedback forms to inform
PCU/PMU about their employment and quality training. (Appendix–15)

m. Reporting system

All reports will have standard format as developed by PCU in consultation with the
partner departments.

i. Following reports will be initiated by departmental Project

Manageme nt Unit (PMU):
S. Types of Responsibility Time line Reviewed At
No Reports by Appendix
Each Training Within 7 days PMU
Institute. after approval 16
Base line of PC-I
1
Report Consolidated Within 15 days PCU
report by PMU after approval
of PC-I
Implementing 15 days after PCU
Inception
departments the beginning
2 Report from 17
of training
department
session
Each Training Weekly PMU
Training 18
Institute
3 Progress
Consolidated Fortnightly PCU
Report
report by PMU
Each Training By 5th of every PMU
Monthly 19
Institute month
4 Progress
Consolidated By 10th of PCU and
Report (MPR)
report by PMU every month P&D
Monthly PMU By 10th of PCU,
5 Expenditure every month. P&D and 20
Statement FD
Quarterly PMU Within 15 days PCU, PSC
6 Performance of completion 21
Report of quarter.
Course PMU Within 7 days PCU
7 Completion of completion 22
Report of course.
Project PMU 30 days after PSC
8 Completion completion of -
Report (PC-IV) project

ii. Provincial Coordination Unit for the Government will prepare

following reports:
Types of Reports Time line Reviewed by
Scrutiny, Within 30 days of receipt in PSC
Consolidation and PCU.
 Analysis of all PMU
Base line Reports
Analysis of 15 days after the receipt of PSC
Departmental Inception Reports
Inception Reports
Monthly Program Third week of every month. P&D and PSC
Report
Quarterly Review Within 15 days of completion PSC
Report of quarter
Annual Report 31 May 2009 PSC
Third Party After completion of every PSC
Evaluation Course
Impact Assessment October 2009 or earlier if PSC
by third party. required.

F. WEBSITE DEVELOPMENT PROCESS

The website is being developed to contain relevant information including, the scope, training
programs of various departments, district and trade wise availability of trainings, progress
/Expenditure/monitoring reports and application forms.

All departments, the PSC, the PCU, the PMU, project directors and the Finance Department
will have their own access code to the website and its content to ensure security of
information and incorruptibility of data. Data input and correction will be possible only
through authorized personalized access codes.

The developed website will contain relevant information including, the scope, training
programs of various departments, district and trade wise availability of positions, guidelines
and application forms. Furthermore, will be applicants encouraged to apply through online
application forms in order to simplify the selection of candidates.

All departments, the P SC, the PCU, the PMU, project directors and the Finance Department
must have their own access code to the website and its content in order ensure security of
information and incorruptibility of data. Data input and correction should be authorized only
through personalized access codes.

In addition, the website will also show:

1. The courses available district wise;

2. The number of applicants to be accepted per training course;
3. Applications already submitted by candidates from the district.
4. Central MIS/Database for tracking and performance Management.

Following is the schedule of MIS related activities that all PSC, PCU and PMU members
MUST follow for the proper execution of this said program:

Activity Details Responsible Deadline

Orientation and First Training All PDs and Friday 28 and Saturday
Session of IT staff on MIS for Program 29 November, 2008
Data Entry of applications Officers 9:00 am to 5:00 pm at
M/s PrisLogix.
Submission of 1st Baseline PDs through the Before start of training
and Inception report, MIS staff at
electronically via website PMUs
module provided for this
respect
2nd Training Session and 1st All PMU staff Monday 15 and
Orientation seminar on the members Tuesday 16 December,
features of MIS. Also includin g PDs 2008
inspection of computing 9:00 am – 5:00 pm at
facilities at the PMU for M/s PrisLogix
BBSYDP–MIS.
Submission of regular PDs Monday 22 December
updates, announcements, 9:00 am – 5:00 pm at
weekly reports and other M/s PrisLogix
reports via MIS

Website: www.bbsydpsindh.gov.pk
 Appendix – 1
GOVERNMENT OF PAKISTAN
PLANNING COMMISSION
PC-1 FORM
(SOCIAL SECTORS)

1. Name of the Project

2. Location

3. Authority responsible for:

i. Sponsoring
ii. Execution
iii. Operation and maintenance
iv. Concerned federal ministry

4. Plan Provision

5. Project objectives and its relationship with Sectoral objectives

6. Description, justification and technical parameters

7. Capital cost estimates

8. Annual operating and maintenance cost after completion of the

project

9. Demand and supply analysis

10. Financial Plan and mode of financing

11. Project benefits and analysis

i. Financial
ii. Social benefits with indicators
iii. Employment generation (direct and indirect)
iv. Environmental impact
v. Impact of delays on project cost and viability

12. a) Implementation schedule

b) Result Based Monitoring (RBM) Indicators.

13. Management structure and manpower requirements including

Specialized skills during execution and operational phases
14. Additional projects/decisions required to maximize socio -economic
benefits from the proposed project

15. Certified that the project proposal has been prepared on the basis of
instructions provided by the Planning Commission for the preparation of
PC-I for Social Sector projects.

Prepared by _________________________
Name, Designation & Phone#

Checked by _________________________
Name, Designation & Phone#

Approved by _________________________
Name, Designation & Phone#
 Revised 2005

GOVERNMENT OF PAKISTAN
PLANNING COMMISSION
Instructions to Fill-in PC-I Proforma(Social Sectors)

1. Name of the Project

Indicate name of the project.

2. Location
? Provide name of District/Province.
? Attach a map of the area, clearly indicating the project location.

3. Authorities responsible for

Indicate name of the agency responsible for sponsoring, execution, operation
and maintenance. For provincial projects, name of the concerned federal
ministry be provided.

4. (a) Plan provision

? If the project is included in the medium term/five year plan, specify

actual allocation.
? If not included in the current plan, what warrants its inclusion and
how is it now proposed to be accommodated.
? If the project is proposed to be financed out of block provision,
indicate:

Total block Amount already Amount proposed Balance

provision committed for this project available

(b) Provision in the current year PSDP/ADP

5. Project objectives
? The objectives of the sector/sub sector as indicated in the medium
term/five year plan be reproduced. Indicate objectives of the
project and develop a linkage between the proposed project and
sectoral objectives.
? In case of revised Projects, indicate objectives of the project, if
different from original PC-I.
6. Description and justification of project
? Describe the project and indicate existing facilities in the area and
justify the establishment of the Project.
? Provide technical parameters and discuss technology aspect of the
Project.
 ? Provide details of civil works, equipment, machinery and other
physical facilities required for the project.
? Indicate governance issues of the sector relevant to the project and
strategy to resolve them.
In addition to above, the following sector specific information be
provided

Education, training and manpower

? Give student-teacher ratio for the project and the national average for the
proposed level of education.
? Year-wise proposed enrolment of the institution for 5 years.
? For scholarship projects, indicate number of scholarships to be awarded each year
alongwith selection criteria .
? Provide faculty strength in relevant discipline, in case of expansion of facilities.
? Indicate the extent of library and laboratory facilities available in case of
secondary, college and university education.
? Provide details of technical staff required for operation & maintenance of
laboratories.

Health, nutrition, family planning and social welfare

a) Health projects

? Indicate whether the proposed facilities are preventive or curative.

? Bifurcate the facilities between indoor, out door and department-wise.

b) Nutrition

? Indicate the infrastructure and mechanism required for the project.

? Measures taken for involvement and participation of the community.
? Net improvement in the nutritional status of target groups in quantitative
terms.

c) Family planning
? Provide information relating to motivation and distribution sub-system.
? Give benchmark data and targets relating to number of couples to be
approached and number of contraceptives and other devices to be
distributed.
? Mode/mechanism of advocacy and awareness
Water supply & sewerage
? Present and projected population and water availability/ demand.
? Indicate source and water availability (mgd) during next 5,10,20 years.
 ? For waste water/sewerage, provide present and future disposal
requirements, gaps if any and proposed treatment methods and capacity.
? Indicate present and proposed per capita water supply in the project area,
comparison be made with water supply in similar localities.
? Indicate whether the proposed project is a part of the master plan. If so,
provide details.
Culture, sports, tourism & youth
? Existing and projected flow of tourists in the country/project area.
? Capacity of existing departments to maintain archaeological
sites/museums.
? Relationship of archaeological projects with internal and foreign tourism.

Mass media
? Indicate area and population to be covered with proposed project.

Research
? Indicate benefits of the research to the economy.
? Mention number of studies/papers to be produced.
? Indicate whether these studies would result in commercial application of the
process developed (if applicable).

7. Capital cost estimates

? Indicate date of estimation of Project cost.

? Basis of determining the capital cost be provided. It includes market survey,
schedule rates, estimation on the basis of previous work done etc.
? Provide year-wise estimates of Physical activities by main components as per
following:

Component-wise, year-wise physical activities

Items Unit Year-I Year-II Year-III

A.
B.
C.

? Phasing of Capital cost be worked out on the basis of each item of work as
stated above and provide information as per following.
 Year-wise/component-wise financial phasing
(Million Rs)
Item Year-I Year-II Year-III Total
Total Local FEC Total Local FEC Total Local FEC Total Local FEC
A.

B.

C.

Total

In case of revised Projects, Provide

? Projects approval history, year wise PSDP allocations, releases and
expenditure.
? Item-wise, year-wise actual expenditure and Physical progress.
? Justification for revision of PC-I and variation in scope of the project if
applicable.
? Item-wise comparison of revised cost with the approved cost and give
reasons for variation.
? Indicate exchange rate used to work out FEC in the original and revised
PC-I.
8. Annual operating cost
? Item-wise annual operating cost for 5 years and sources of financing.
9. Demand supply analysis (excluding science & technology, research,
governance & culture, sports & tourism sectors

? Existing capacity of services and its supply

? Projected demand for ten years
? Capacity of projects being implemented both in the public & private sector
? Supply – demand gap
? Designed capacity & output of the proposed project

10. Financial plan

Sources of financing

(a) Equity:

Indicate the amount of equity to be financed from each source

? Sponsors own resources
? Federal government
? Provincial government
? DFI's/banks
? General public
? Foreign equity (indicate partner agency)
? NGO’s/beneficiaries
 ? Others

b) Debt
Indicate the local & foreign debt, interest rate, grace period and repayment
period for each loan separately. The loan repayment schedule be also
annexed.
c) Grants along with sources
d) Weighted cost of capital

11. (a) Project benefits and analysis

? Financial: Income to the project alongwith assumptions.

? Social: Quantify benefit to the target group
? Environmental: Environmental impact assessment negative/
positive.
(b) Project analysis
? Quantifiable output of the project
? Unit cost analysis
? Employment generation (direct and indirect)
? Impact of delays on project cost and viability

12. a) Implementation of the project

? Indicate starting and completion date of the project
? Item-wise/year-wise implementation schedule in line chart co- related
with the phasing of physical activities.

b) Result Based Monitoring (RBM) Indicators

? Indicate Result Based Monitoring (RBM) framework indicators in
quantifiable terms in the following table.

Outcome
Targets after Targeted
S.No Input Output Baseline
Completion of Impact
Indicator
Project
1
2
3
4
5
.
.
.
.
.
13. Management structure and manpower requirements

? Administrative arrangements for implementation of the project.

? Manpower requirements during execution and operation of the project be
provided by skills/profession.
? Job description, qualification, experience, age and salary of each job be
provided.

14. Additional projects/decisions required

? Indicate additional projects/decisions required to optimize the investment
being undertaken on the project.

15. Certificate
? The name, designation and phone # of the officer responsible for ,
preparing and checking be provided. It may also be confirmed that PC-I
has been prepared as per instructions for the preparation of PC-I for
social sector projects.
? The PC-I alongwith certificate must be signed by the Principal
Accounting Officer to ensure its ownership.
 District Placement Plan Appendix – 2
Population and Backwardness weights taken as per SDSSP Shares distribution for the year 2004-05
Weightage of Indicators Distribution of 100 Seats
40% Pop & 60% Backwardness
S. Population Backwa rdness
No District Population Backwardness (40 seats) 60 seats Total Share
1 Karachi 0.313513 0.0569 12.54 3.41 15.95
2 Hyderabad 0.04766 0.0601 1.91 0.90 2.81
3 Matiyari 0.01671 0.0601 0.67 0.90 1.57
4 Tando Allahyar 0.01568 0.0601 0.63 0.90 1.53
5 Tando Muhammad Khan 0.01645 0.0601 0.66 0.90 1.56
6 Badin 0.0379 0.051 1.52 3.06 4.58
7 Thatta 0.036987 0.1315 1.48 7.89 9.37
8 Dadu 0.03675 0.0727 1.47 2.18 3.65
9 Jamshoro 0.01955 0.0727 0.78 2.18 2.96
10 Sukkur 0.0303 0.0433 1.21 2.60 3.81
11 Khairpur 0.0516 0.0882 2.06 5.29 7.36
12 Nausheroferoze 0.0363 0.0538 1.45 3.23 4.68
13 Ghotki 0.0324 0.0552 1.30 3.31 4.61
14 Nawabshah 0.0357 0.031 1.43 1.86 3.29
15 Larkana 0.03353 0.0698 1.34 2.09 3.44
16 Kambar 0.03077 0.0698 1.23 2.09 3.32
17 Shikarpur 0.0294 0.0407 1.18 2.44 3.62
18 Jacobabad 0.02475 0.0561 0.99 1.68 2.67
19 Kashmore 0.02285 0.0561 0.91 1.68 2.60
20 Mirpurkhas 0.03003 0.0859 1.20 2.58 3.78
21 Umerkot 0.02227 0.0859 0.89 2.58 3.47
22 Sanghar 0.0485 0.0659 1.94 3.95 5.89
23 Tharparkar 0.0304 0.0379 1.22 2.27 3.49
Total 1 1 40 60 100
In case of Hyderabad, Dadu, Larkana, Jacobabad and Mirpurkhas the share of Placements obtained under Backwardness Index is
divided equally among new carved out Distrcits.
Population 1998 Census
Backwardness SPDC data
 Appendix – 3
Benazir Bhutto Shaheed
Youth Development Program
APPLICATION FORM
COURSE DETAILS
Department:
(for office use only)
Trainee ID:
Course Name: Institute’s Name:
Institute’s Code:

Course Code:

Preferred Institution / District for training:

APPLICANT’S DETAILS
Name of Applicant:

Date of Birth: (DDMMYYYY)

Two passport
Domicile:
size photographs
Computerized NIC No: -- --

Male Female Married Unmarried Divorced

Employed Unemployed If Unemployed; since:(MMYYYY):
Phone No. – Cell No. –
Email:
Educational Qualifications:
Certificate / Degree Group / Field / Major Grade / GPA / Division Year of Passing
Primary / Middle –––––––––––––––––––––––––––––––––––––––––––––––––––
Matriculation
Diploma
Intermediate
Degree / Graduation
Postgraduation
FAMILY DETAILS
Father’s / Husband’s Name:

Father’s / Husband’s CNIC-No:

– –

Father’s / Husband’s/Guardian’s Profession

Father’s / Husband’s Income (per Year) Rs:
No of family members living jointly:
Applicant’s Present / Postal Address:

Town / Taluka: District:

Rented Owned
Permanent Address:

Town / Taluka: District:

6 months’ Average Electricity Bill (PM): Rs. Total monthly income of house hold: Rs.
UNDERTAKING
I solemnly state that the information given on the form is true &correct. And that currently I am not employed anywhere.
Further, I understand and accept that any information with held or incorrectly given will disqualify me from the program and its benefits

Date Applicant’s Signature:

REQUIRED DOCUMENTS
The application form is to be accompanied by Photo / Attested Copies of
CNIC of Candidate and his/her father
1. Form-B of NADRA.
2. Attested copies of all certificates and degrees with mark sheets.
3. Domicile of Candidate.
APPLICATIONS SHOULD BE SENT AS ADVERTISED IN NEWSPAPER

Page 21
 Appendix – 4
OFFER LETTER

Benazir Bhutto Shaheed

Youth Development Program
-------------------------- Department
Government of Sindh

OFFICE OF THE PROJECT DIRECTOR

PROJECT MANAGEMENT UNIT
--------------------------------------------- DEPARTMENT GOVERNMENT OF SINDH.

PD(PMU)/ Phone: ----------------------

Dated: Fax: -------------------------

To,

Mr./Ms.

Subject: BENAZIR BHUTTO SHAHEED YOUTH DEVELOPMENT PROGRAM

(BBSYDP)

This is in reference to your application for the subject Program and it is to inform that you have been
successfully selected and as such you are offered -------------- trainee position on following terms and
conditions:
1. The training period is for ------ months starting from – date ---.
2. You will be paid Rs.----- / - (Rupees ------------------------) only, in each month.
3. The payment of monthly stipend depends upon your regularity and punctuality and your absence
without any plausible reason will make you ineligible for payment. Stipend will only be paid to
those trainees who have 90% attendance.
4. The stipend will be paid to successful candidates in assessment test, to be conducted in the last
week of every month.
5. In case of any misconduct, in any form, with the Trainers, Officers and Staff of the Directorate,
your training will be terminated.
6. During training you will be required to attend various Lectures, Seminars, Laboratory testing, site
visits, and any other official gathering.
7. Part of your training is that you will be posted at -------------------- site to supervise the work.
8. A certificate of training will be issued to you after successful completion of training.
9. You will start training and will receive stipulated stipend only when a valid ID card from the
Department will be issued in your name.
10. This offer letter is valid till the starting date of the particular trade/skill at the prescribed center.
Late comers will not entertained.
11. This offer of training is not an offer of appointment in ----------------------- department;
If you agree with the above terms & conditions, please sign this letter, as token of acceptance, and
return it along with two passport size photographs, duly attested, so that internship ID card can be
issue d, making you eligible to participate in your training, commencing from -------------------, at -----
------------- Training Center, Address:------------------------, City-----------------.
PROJECT DIRECTOR
PROJECT MANAGEMNENT UNIT
-----------------------DEPARTMENT
Signature of Candidate: ____________________________

NIC No. ____________________________

Page 22
 Appendix – 5A

Page 23
 Appendix – 5B

Page 24
 Appendix – 6

Page 25
 Appendix – 7

Page 26
 Appendix – 8

Terms of References of Provincial Coordination Unit

a. To facilitate all the departments in preparation of proposals

b. To articulate the training programs based on market demand
c. To coordinate with all the stakeholders in the field trainings and skill development
d. To liaise with private sector, civil society, bureaus of employment and propose training based
on their future demand
e. To initiate a centralized media campaign for the program
f. To maintain a centralized data pool for Provincial Government
g. To monitor the overall implementation of youth development programs initiated by the
departments
h. To coordinate with Departmental Coordination Units on implementation, sharing of data and
two way transfer of knowledge
i. To maintain a website for the Program carrying information training programs, employment
opportunities etc
j. To keep track of all past programs and avoid duplication of efforts
k. To cond uct surveys of all existing Public/Private Sector training Institutions.
l. To conduct studies of all the parallel training programs and their impact.
m.To arrange and conduct stakeholder’s seminars for disseminating the idea and getting a proper
buy in.

Page 27
 Appendix – 9

PROPOSED ORGANIZATION CHART

PROVINCIAL COORDINATION UNIT (PCU)

Provincial Coordinator

Accounts
Deputy Program Coordinator Officer

Program Program Program Program Program Program Manager Manager

Officer-I Officer-II Officer- Officer- Officer-V Officer- Human Management
Health, Culture & Labour, Resources Information
Livestock & Tourism,
III IV Central
VI System
IT, Forest & Education, Works &
Fisheries Social Wildlife Dept Zakat & Procurement Services,
Dept, Local Welfare Dept
Usher, Irrigation &
Govt. Dept Agriculture Power, Mines
Micro Finance & Mineral
Dept
Institutions Dev. Dept,
WDD

Page 28
 Appendix – 10

Terms of References of Project Management Unit

1. Based on employment prospects in public and private sector, plan, prepare, implement
and monitor the project.

2. To ensure quality training, coordinate with public and private institutes imparting
trainings and skill development

3. To assess the capacity of trainer, trainee and training institutes and recommend its
strengthening plan.

4. To plan placement of trainees liaise with private sector, civil society, bureaus of
employment.

5. To maintain a database of trainings, trainees and training institutes.

6. To share project data and knowledge of implementation status liaise with the
Provincial Coordination Unit

7. To maintain progr am website provide updated information regarding ongoing activities/

training programs.

8. To avoid duplication of efforts keep track of all past programs.

9. To assist department in identifying training needs of human resource.

Page 29
 Appendix – 11

BENAZIR BHUTTO SHAHEED YOUTH DEVELOPMENT PROGRAM

ORGANOGRAM OF PROGRAM MANAGEMENT UNIT

Project Director (BS-19)

(A serving officer of the department)

Deputy Project Dir Accounts Deputy Project Dir

(Training/Monitoring/MIS Officer (HR/Admin)

Assistant Accounts Assistant

Director (MIS) Assistant

Assistants

Page 30
 Appendix – 12

Salary Per
Sr. # Post Month
(Rs.)

1 Deputy Project Director 50,000

2 Account Officer 25,000
3 Program Assistant 12,000
4 Data Processing Assistant 8,000
5 Drivers 7,000
6 Office Boy 6,000
7 Sanitary Workers 6,000

The Other Officers / Officials of PMU on Deputation from Department shall be entitled to
Project Allowance at the following rates;

40% of Basic Pay of

A - Officers in BPS - 17 and above minimum of grade

B - Officers / Officials below BPS – 16 Rs. 3,000/- or 40% of

Basic Pay of minimum of
grade whichever is
higher

Page 31
 Appendix – 13
Government of Sindh
Finance Department

Guidelines for the Fund Flow Mechanism

Benazir Bhutto Shaheed Youth Development Program
The PC-I schemes prepared for the BBSYDP will primarily follow the procedure relating to the other
Development Schemes. However, in other to facilitate a well -spelled out system for transparent and
timely fund flow, all the Administrative Departments/ Project Directors are directed to follow following
procedure:

A. Government of Sindh, through Finance Department may accord special powers to Project
Director, PMU for authorizing expenditure sanctions for drawl of stipend of the successful
candidates and allowing expenditure sanctions for meeting operational expenses of PMU
through AG Sindh/DAO.
B. A detailed Delegation of Financial Powers will be drawn out after discussion with the
Secretaries of concerned Departments
C. At the request of Administrative Department, Finance Department would declare a gazetted
officer of PMU as Drawing and Disbursement Officer (DDO) and issues a unique Fund Centre
code to PMU.
D. Finance Department would issue Budget Release Order to the Administrative Department
indicating Object -wise break-up of the funds for drawl on quarterly basis.

Disbursement of Stipends

E. For Disbursement of Stipend to the trainees, following information will be required:

1. District- wise list of successful candidates, with their Specific Code numbers and CNICs;
academic qualification; amount of stipend to be paid through individual Bank Account.
2. For this all DDOs will be required to have information of all individual Bank Accounts of all
trainees/on-job trainees/ trainers
3. Details of the period for which the Stipend is to be paid;
4. The DDO, PMU would draw the stipend of all the successful candidates from AG Sindh/DAO
and make arrangements for payment of stipends to each candidates through the selected
Training Institute.
5. In case of Trainees assigned On-job training or Field Training, they will be paid Stipend by the
DDO through Bank Account.
6. The Trainers/Tutors too will be made disbursement by the DDO through their Bank Accounts
7. In case of Trainees undergoing training in different training Institutes, the DDO would collect
attendance sheet of the trainees’ from each Training Institute and submit a certificate of such
attendance in AG Sindh for drawl of Stipend amount on monthly basis. This will go to the AG
office by 25th of the previous month through the PD.
8. Previous month’s funds certification to be produced by the Training Institute through the
PD/DDO

Payment to the Training Institutes

For making payment to the Training Institutes in case of out sourcing, following information will be
required;

1. List of Training Centres in each district

2. Details of the Contract amounts to be paid and the timelines for such payment
Page 32
 3. The Amounts for the Training Institutes of Private Sector will be drawn by the DDO and
payment will be made through Bank Account.

Departmental Training Institutions,

Following information will be required to be submitted to the AG Sindh

1. Details of object wise operational expenses throughout the year like salary of temporary staff,
purchases of computer hardware, office stationary, TA/DA, mailing cost strictly in accordance
with provision of Budget.

Internal Audit and Reconciliation of Accounts

1. The Project Director will be responsib le for conducting internal Audit and Inspection on half
yearly basis on the basis of laid down criteria.
2. A written report of such Internal Audit to be provided to Finance Department
3. Expenditure Statements to be reconciled with the AG Office

Others
1. Undisbursed amounts to be credited back into Government Account through

Page 33
 Appendix – 14

Benazir Bhutto Shaheed

Youth Development Program
SPOT CHECKING PROFORMA
Date:

Inspection Team Members:

1. 5.
(Incharge)

2. 6.

3. 7.

4. 8.

Institution Information:
Name of Institution:

Address:

Contact #:

Incharge of BBSYDP Trainings:

Parent Department:

Situation Questionnaire:
1. Class Room/OJT centre existing: Yes No

2. If no reason thereof:

3. Availability of Tutor/Trainee as per periodical reports:

If full staff not available, reasons:

Page 34
 If all or some/any of trainees not present, reasons:

4. Availability of training material:

If deficient or not available, reasons:

5. Availability of physical infrastructure according to plan and financial expenditure:

If deficient or not available, reasons:

Signatures
1. Incharge, Inspection Team: Date:

2. Incharge, BBSYDP Trainings: Date:

Page 35
 Appendix – 15
Benazir Bhutto Shaheed
Youth Development Program
POST TRAINING FEEDBACK FORM

Date: - -

1. Basic Information
a. Name of Trainee:
b. Father’s Name :-
c. Trainee’s CNIC: - -
d. Trainee’s Reg. No:-
e. Name of Training course :
f. Course Code : --
g. Duration of Training :-
h. Address : ---------
i. District / City: -- -
j. Phone No: -------
k. Fax No: ----------
l. Cell No: ----------
m. Email : ------------

2. Have you acquired a Job? Yes No ( If yes please mention the following)
a. Name of Company :
b. Place of Posting : --
c. Pay P ackage : -------
i. Basic Pay :
ii. Allowances :-
d. Fringe Benefits : ---- -

3. Has the training helped you in acquisition of job? Yes No

How: Briefly

4. Has the training helped you in starting your own business? Yes No
How: Briefly

5. Suggestion to improve training: Briefly

Signature:

Page 36
 Appendix – 16

Benazir Bhutto Shaheed

Youth Development Program

BASELINE REPORT
(to be filled in by Institute)

Concept:
The concept of baseline report should be in terms of available physical infra-structure and capacity (Building & its conditions available facilities, Nos. of Persons to be trained, and
availability of H. R. & Material Resource).

Project Title: ____________________________________________ _________ Reporting Period: _________________________________________

Prepared by (Designation): __________________________________________ Date of submission: _______________________________________

Facility Wise Information of Training Institutes

Name of Institute: _________________________ ID: ________________________________ District:

Institute Information Training Ads. (Available Position of Facilities) Miscellaneous Trainer/Instructor

No of Capacity of Multi O.H.P White Audio / Video Practical Drinking Building Hostel Sanctioned Working
Courses Training Institute media Board Arrangements Lab. Water Condition Availability
offered* (No of (L)
Trainees/Batch)

Please attach list of courses on separate sheet as per above format.

Institute Wise Information

No. of Sanctioned Staff: No. of Physically Working Staff:

Name Of Principal / Head (CAPS):
Residential Address : Ph: Cell: Email:

Name of Master Trainer Subject Status

1.
2.
3. Appendix – 17
(please attach a separate list in case of exceeding nos)
Benazir Bhutto Shaheed
Page 37
 Youth Development Program

INCEPTION REPORT
(to be filled in by PMU)
Concept:
This report should focus on the training venues, duration commencement and completion date . The department will summariz e venue wise approved training programs showing date of
approval.

Project Title: __________________________________________________________ Reporting Period: _______________________________

Prepared by (Designation): _______________________________________________ Date of Submission: _____________________________

Detail of Project Activities:

Prescribed Trainees
Name of Duration of Institute Trainers Trainers
Sr. # Name of Institute Qualification Date of Start Remarks
Training course ID Selected Joined Available Required
for Trainees
1 2 2 3 4 5 6 7 8 9 10 11
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
(please attach a separate list in case of exceeding nos)

Details of Trainees Joined:

Sr. # Registration No. Name of Trainee CNIC Name of Institute Course Joined
1 2 3 4 5 6
1.
2.
(provide list as per above proforma)
Appendix – 18

Benazir Bhutto Shaheed

Youth Development Program
Page 38
 WEEKLY ATTENDANCE REPORT FROM INSTITUTE

Department : _______________________________________

Name of district: ___________________________________ Taluka: _____________________________________

Name of Institute: __________________________________ Institute ID: ______________________ ____________

Report for the period from ____________________to ___________________

Attendance
No. of
working
Sr.No Name of Student Registration No Course ID days P A P% Remarks
1 3 4 5 6 7 8 9 10
1.
2.
3.
4.
5.
6.
7.
8.
9.
Stipend Disbursement will depend upon Atleast 80% attendance

Page 39
 Appendix – 19

Benazir Bhutto Shaheed

Youth Development Program

MONTHLY PROGRESS REPORT (INSTITUTE)

Project Title: _________________________________________ Reporting Month: ____________________________________________

Prepared by: _________________________________________ Date of Submission of Form: ___________________________________

Name of Institution: _________________________________________________ Instit ute ID: ___________________________________

Monthly Progress report from Institute

Lecture/ Trainer/
Practical Instructor Expenditure Statement Remarks

Conducted
Scheduled

Available
Required

Training
Stipend

Admn
cost
Duration of
Sr. No Name of Course course
1 2 3 4 5 6 7 8 9 10 11
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

Page 40
 Appendix – 20

Benazir Bhutto Shaheed

Youth Development Program

Monthly Expenditure Statement (MES)

For the m onth of __________________
Department: __________________
Sr.No Date Head of Account Budget Expenditure Balance Annexure

Particulars of
candidates
Stipend Cost
alongwith bank
A details
Course A
Co urse B
Course C
Course D
Course E
Total - A
B Training
Remuneration of Trainers
Course A
Course B
Course C
Course D
Course E
Fee payment to Training
Institutes
Course A
Course B
Course C
Course D
Course E
Travelling Allowance / Daily
Allowance
Course A
Course B
Course C
Course D
Course E
Accommodation Expenses
Course A
Course B
Course C
Course D
Course E
Training Material
Course A
Course B
Course C
Course D
Course E
Others
Total - B
Checked & Verified By:
Prepared By: _________________________________________ _______________________
Signature &
Signature & date date
Name: Name
Designation: Deputy Director/
Accounts Officer Designation HR/Admin
Instructions
1 All expenses reported must have annexures containing details
2 MES must be reconciled with AG office on monthly basis

Page 41
 C Admin Cost
Printing & Stationery
POL
Contingent Staff Salaries
Advertisement Cost
Recruitment Cost
Communication Expenses(
Postage, Telephone & Internet)
Electricity
Rent
Repair & Maintenance
Miscellaneous
Total - C
Grand Total (A+B+C)

Checked & Verified By:

Prepared By : _________________________________________ _______________________
Signature &
Signature & date date
Name: Name
Designation: Deputy Director/
Accounts Officer Designation HR/Admin

Instructions
1 All expenses reported must have annexures containing details
2 MES must be reconciled with AG office on monthly basis

Page 42
 Appendix – 21

Benazir Bhutto Shaheed

Youth Development Program

QUARTERLY PERFORMANCE REPORT

(This is in narrative report with major focus on the progress in project implementation miles stone covered, assessment of
achievements, hindrances encumbered and solution found / suggested and adjustments proposed).
Project Title: _______________________________________________________

Reporting Pe riod: Quarter starting from _________________ to _________________

Prepared By:______________________________________________________________

Date of Submission of Form: ________________________________________________

Implementation & Progress in the Quarter

1. Introduction:
(Brief description of Program, mentioning objectives, targets, of program not more than 500 words)
2. Progress:
(This will help us in linking up the activities and actions in sequential manner and help in follow up actions)
3. Summary of Training reports from field:
(Mention specific activities for this quarter and progress (Field Visits, feedback, meeting with heads of training
institutes etc)
4. Information on trainings:
Trainings Trainees Trainers/Instructors
Batches
No of
No of Batches Batches in
Trades Targeted Progress Completed Targeted Admitted Dropout Qualified Available Required
1 2 3 4 5 6 7 8 9 10

5. Private Sector organizations enlisted with departments to link for post training employability of trainees.
6. Please state how many trainees linked to gain full employment in Private/ Public Sector?
7. Please state how many Trainees linked to Micro Finance/ SME organizations?
8. Constraints/ problems/issues encountered to project implementation and progress, if any;
9. Solution Found / Proposed:
(General or specific for program improvement; as per data collected whether there is need for any change or
improvement in program design and planned activities to achieve the program objectiv es more effectively)
10. Expenditure Report:
11. Major achievements in terms of information given at S. No2-10:
12. Project Design change identified, if any with justification and how to be incorporated in to project:
13. Any new activity Planned for next Report:
14. Key Les sons Learnt:
15. Other aspects/ details
Print / Electronic Media Coverage ________________________
16. Next quarter’s work Plan:
? Activities details
? Duration of activity
? Time lines
? Start date
? Finish date

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 Appendix – 22

Benazir Bhutto Shaheed

Youth Development Program

COURSE COMPLETION REPORT

1. Project Title: ______________________________________________________________

2. Prepared By:______________________________________________________________

3. Date of Submission of Report: ________________________________________________

4. Course Name: ________________________________________

5. Course ID: ___________________

6. Duration: from _________________ to _________________

7. Shift: (Morning/Evening)

8. Total Admitted: ____________

9. Total Attended (30% and above): _________________

10. Dropout: _____________

11. Qualified: ____________

12. Problems:
_______________________________________________________________________________________________
_______________________________________________________________________________________________
___________________________________________________________

13. List of Qualified Trainees and their Registration Nos (Appendix–2)

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