Professional Documents
Culture Documents
By
S. DIVYA
Regd. No.1225309121
Under the esteemed guidance of
Dr. C. PRASEEDA
Rushikonda-530045
VISAKHAPATNAM
2009-2011
DECLARATION
1
SCHNEIDER ELECTRIC INDIA PRIVATE LIMITED, Hyderabad,
submitted by me is a bonafied work undertaken by me, and is
not submitted to any other institution or university for the
award or any degree/diploma certificate or published any
time before
Date:
S. Divya
GITAM UNIVERSITY
2
Certified that the project report on “COMPETENCY MAPPING FOR
SHOP FLOOR ASSOCIATES”, with reference to Schneider Electric India
Pvt Ltd, Hyderabad is the bonafide work of S.DIVYA, with Reg No.
1225309121 who carried out project work under my supervision.
Certified further that to best of my knowledge the report herein does
not from part of any other project report or dissertation on the basis of
which a degree or award was conferred on an earlier occasion on this
or any other candidate.
__________________
Dr. C. Praseeda
Project Guide
ACKNOWLEDGEMENT
3
My sincere thanks to Professor K. Siva Rama Krishna, Dean &
motivation; without her invaluable help and support this project work
guidance and also Ms. Soma Pal, Deputy manager HR, for her guidance
CONTENTS
4
SNO CONTENTS PAGE NO
CONCEPTUAL FRAMEWORK OF
COMPETENCY MAPPING AND
1 TRAINING NEED IDENTIFICATION 7
PRESENT STUDY /METHODOLOGY OF
COMPETENCY MAPPING FOR SHOP
2 FLOOR ASSOCIATES 36
ORGANIZATION PROFILE OF
SCHNEIDER ELECTRIC INDIA PVT
3 LTD, HYDERABAD 42
DATA ANALYSIS OF COMPETENCY
LEVELS OF THE SHOP FLOOR
4 ASSOCIATES 57
5 FINDINGS AND SUGGESTIONS 81
LIST OF TABLES
5
S NO TABLES PAGE NO
1 LINE WISE
1.1 ACHIEVE RESULTS 59
1.2 FOCUS ON CUSTOMER 62
1.3 PC SOFTWARE LITERACY 65
1.4 MANUFACTURING MANAGEMENT 68
1.5 MANUFACTURING OPERATIONS 71
1.7 MANUFACTURING PERFORMANCE 74
1.8 HEALTH AND SAFETY 77
1.9 OVERALL SUMMARY 80
2 EXPERIENCE
2.1 ACHIEVE RESULTS 60
2.2 FOCUS ON CUSTOMER 63
2.3 PC SOFTWARE LITERACY 66
2.4 MANUFACTURING MANAGEMENT 69
2.5 MANUFACTURING OPERATIONS 72
2.6 MANUFACTURING PERFORMANCE 75
2.7 HEALTH AND SAFETY 78
6
COMPETENCY
MAPPING
COMPETENCY MAPPING
7
Competency Mapping is processes of identifying key competencies for
COMPONENTS OF COMPETENCY
presentation.
8
3. PERSONAL ATTRIBUTES: inherent characteristics which are
COMPETENCY MODEL:
DESIGN DECISION
discuss the design of the model with clients, based on their specific
1. CONTEXT:
9
Competencies are actually context bound. They answer the question
2. LEVEL OF ORIENTATION:
This factor deals with the level of orientation of the model: will the
and the pace and nature of changes occurring within the organization.
3. LEVEL OF COMPLEXITY:
initiatives fail because models are too long and too detailed or
because organizations spend too much time and too many resources
10
researching and editing behaviors. Consequently, organizations fail to
work best follow the 80-20 rule. They provide the 20% of behaviors
and the function's strategy and goals. For instance, if a goal of the
instance.
11
A good competency model functions as a performance management
business environments.
useful competencies articulate how the job is evolving and will best be
MAPPING PROCESS:
FIRST STAGE:
12
The first stage of mapping requires understanding the vision and
SECOND STAGE:
effectively.
THIRD STAGE:
Interview Reports.
work.
• Measurement of competency.
FOURTH STAGE:
13
b. Methods of assessment can be either through assessment
required.
FIFTH STAGE:
participant about the competencies that has been assessed and where
SIXTH STAGE:
14
BENEFITS OF USING COMPETENCY MODEL
There are some useful benefits of using competency model for the
of a specific role.
FOR MANAGERS:
15
• Provide a clear foundation for dialogue to occur between the
career-related issues.
FOR EMPLOYEES:
development.
skills.
related issues.
16
about different qualities a person must possess to do a job
one of the most powerful tools aiding the improvement for the HR
an organisation.
follows:
them what they are doing and what skills and abilities are
17
needed to have to perform it well.
required.
however, this process has gained force only during the last
line.
18
organisation but also aids an individual's competency. But,
map as the desired end result. The map is nothing but a colossal
19
An analysis of training need is an essential requirement to the design
alternate action.
20
Corporate
After doing the SWOT analysis, weaknesses can be dealt with the
21
by balancing it against costs.
The methods that are used to analyze the individual need are:
• Peer appraisal
• Competency assessments
• Subordinate appraisal
• Client feedback
• Customer feedback
• Self-assessment or self-appraisal
22
Operational Level – Training Need analysis at operational level
focuses on the work that is being assigned to the employees. The job
asking the closed ended as well as open ended questions, etc. Today,
jobs are dynamic and keep changing over the time. Employees need to
prepare for these changes. The job analyst also gathers information
on the tasks needs to be done plus the tasks that will be required in
the future.
done.
domain so that the initial skills, concepts and attitudes of the human
23
• Identification of training gap
development process. Due to the close tie between the design of the
system and the training required, in most cases it runs alongside the
trade-offs between design and training are both assessed in the light
Over the last 20 years the critical nature of the man-in-the-loop has
24
state in which their decision making, cognitive abilities, data
of the technology. This has fuelled the need for a formal approach.
• Psycho-motor Skills
• Procedural Skills
• Knowledge Transfer
• Communication Skills
• Colossal Thinking
• Attitude Learning
• Performance Training.
available design data and the training media and training objectives, in
environment.
to present the relationship between the tasks and the identified team
structure and also to identify new groups of users that would need to
25
a comparison between the goals and tasks undertaken by the
those requirements”.
26
Carrying out all TNA activates in accordance with SAT principles
ensures rigorous visibility in each design stage with clear audit trails
training needs. The root of the TNA is the gap analysis. This is an
organization’s objectives.
the needs analysis will be a document that specifies why, what, who,
when, where and how. More specifically, the document will need to
27
There are so many ways for conducting a Training Needs Analysis,
depending on your situation. One size does not fit all. Is the purpose of
In clarifying the purpose of the TNA, consider the scope of the TNA. Is
28
Training Needs Analysis Method
Below are three scenarios in which you may find yourself wanting to
collaboration with the employee being appraised. The Plan takes into
consideration:
29
Check out our Training Management Template Pack for a customizable
this case, it may pay the organization to review and classify each of
the needs and convert them into appropriate training courses (or other
aggregate the results so that you end up with a list of courses and
Improvement Project
30
• regular follow up of complaint resolution
consulting approach can help you here. With this approach, the person
theory and practice. For small projects, you can use a simple
give you the information you need to move to the training program
design phase.
31
Constructing a Training Calendar
needs this way, you will most probably get a wish list with little
connection to the real needs of the organization. When the time comes
and they and their workers are pressed for time, you may find it
Why is this so? We find that many managers are not skilled in
tailored for your specific organization’s real needs. Ask your managers
what training they need. However, make sure you engage them in
constructive dialog about what their real problems are and which of
tasks and for new recruits joining the organization. In these cases,
32
by checking off which of the following areas require inclusion in your
training calendar:
improvement
inventory management
looking at one or more of the data sources listed in the next section.
Once you have composed your list of courses, assess demand for each
course and the required frequency, all the while, keeping an eye on
Data Sources
data sources available to you. Which data sources you use will depend
33
• the reliability of each data source
• customer complaints
• critical incidents
what problems they are facing. It may also pay to review planning and
using.
Data sources that may show light on where the training needs to focus
reviews. Which sources you will actually use and how much time and
34
circumstances. Needless to say, there is no magic formula and you
helpful hints. We can also help you with some practical TNA tools,
35
PRESENT
STUDY
AND
METHODOLOGY
36
NEED FOR THE PROJECT
37
PRIMARY OBJECTIVE
To align the training of shop floor associates with the
principles of Schneider Production System.
SECONDARY OBJECTIVES
• Prepare job descriptions for the shop floor associates
38
SCOPE OF THE STUDY
39
DATA COLLECTION
• The data for preparing the job descriptions was
collected by interviewing the supervisors of the
associates, for whose positions the job descriptions had
to be prepared.
40
2. The competencies and the definitions of the levels of
these competencies were drawn from the system of
reference, which is a common language shared by the SE
plants all over the world. The system of reference works
as a dictionary for competency mapping and career and
competency review.
DATA ANALYSIS
41
LIMITATIONS
• The supervisors were always busy. So data collection
was difficult
• The associates are sometimes shifted to other lines as
per the requirements. So their supervisors also changed
and it was difficult for the new supervisor to rate the
associate.
ORGANIZATION
PROFILE-
42
SCHNEIDER
ELECTRIC
SCHNEIDER ELECTRIC
futuristic attitude and above all for its exemplary quality that
redefines excellence.
climatic changes.
43
“Helping People make most of their energy”
BRANDS
• Merlin Gerin
• Telemecanique
• Square D
• Clipsal
• APC
HISTORY
from its roots in the iron and steel industry, heavy machinery,
has become today the solution provider that will help you
below.
44
19th century
Two years later, they created Schneider & Cie. Their main
market.
45
Schneider Group: Telemecanique in 1988, Square D in 1991 and
HR DEPARTMENT
of the organization.
46
HR POLICY
RECRUITMENT
placements etc.
47
apprenticeship. And students who have completed 10 th or
employees.
48
• The Department heads project the required resources
Monday.
HRD AT SEIL
less than the required rating, then they are given another job
required. They rather find out the cause and try and rectify
49
that and try to retain the employee with them for as long as
possible.
COMPENSATION
the employees. The salary and the benefits offered are on par
• Retirement benefits
TRAINING
realized through-
50
programs to bring about continuous up gradation of
financial management.
department heads
51
INDUSTRIAL RELATIONS
who wants to avail leave should take that card from the
52
mandatory that all the employees report to duty 15 minutes
53
Group Risk Assessment Analyzing the first aid
EHS Training cases
PEP Talk
Performance Measurement
Daily Safety Pledge and Review Systems
Work Permit System Internal EHS Audits
Screening & Induction of Management Review
workmen meeting
Evaluation of Sub-
Contractors
Accident Statistics
FINANCE
54
PRODUCTION
progress.
METHODS
MAINTENANCE
materials.
55
TECHNICAL ANTENNA
WAREHOUSE
56
57
58
DATA
ANALYSIS OF
COMPETENCY
LEVELS
59
LINE WISE ANALYSIS AND EXPERIENCE
VS COMPETENCE ANALYSIS
60
ACHIEVE RESULTS
61
NO OF PEOPLE AT EACH COMPETENCY
SNO EXPERIENCE LEVEL (IN %)
NOVICE BASIC COMPETENT
1 >=5 0 100 0
2 >=4 18.5 26 55.5
3 >=3 10 20 70
4 >=2 0 82 18
62
• Here the required level is competent level. Most of the
experience
competent level
63
FOCUS ON CUSTOMER
64
NO OF PEOPLE AT EACH COMPETENCY
SNO EXPERIENCE LEVEL (IN %)
NOVICE BASIC COMPETENT
1 >=5 50 0 50
2 >=4 44 26 30
3 >=3 55 32.5 12.5
4 >=2 64 36 0
65
• Here the required level is the competent level
logistics, kiwi, IQC and RN2C are still at the novice level
66
• 50% of associates with greater than 5 years of
competent level
in experience
PC SOFTWARE LITERACY
67
NOVICE BASIC COMPETENT
1 HARMONY 75 25 0
2 IQC 83 17 0
3 KIWI 100 0 0
4 MASTERPACT 83 17 0
5 TESYS 100 0 0
6 RN2C & RM6 100 0 0
7 MAINTENANCE 33 67 0
8 METHODS 33 67 0
9 WAREHOUSE 0 100 0
10 LOGISTICS 0 100 0
11 CP TOOL 0 100 0
12 LINE LEADERS 12 88 0
68
3 >=3 77.5 32.5 0
4 >=2 82 18 0
69
• No one has exceeded the requirements
novice level
experience
70
MANUFACTURING MANAGEMENT
71
NO OF PEOPLE AT EACH COMPETENCY
SNO EXPERIENCE LEVEL (IN %)
NOVICE BASIC COMPETENT
1 >=5 0 100 0
2 >=4 37.5 46 16.5
3 >=3 40 57.5 2.5
4 >=2 36 54.5 9.5
72
• This competency does not apply to the associates from
73
• All the associates from kiwi, tesys and maintenance and
experience
basic level
MANUFACTURING OPERATIONS
74
NO OF PEOPLE AT EACH COMPETENCY
SNO FUNCTION LEVEL (IN %)
NOVICE BASIC COMPETENT
1 HARMONY 100 0 0
2 IQC 100 0 0
3 KIWI 100 0 0
4 MASTERPACT 100 0 0
5 TESYS 0 100 0
6 RN2C & RM6 43 57 0
7 MAINTENANCE 100 0 0
8 METHODS 100 0 0
9 WAREHOUSE 71 29 0
10 LOGISTICS 0 0 0
11 CP TOOL 0 0 0
12 LINE LEADERS 75 12.5 12.5
75
NOVICE BASIC COMPETENT
1 >=5 50 0 50
2 >=4 50 46 4
3 >=3 72.5 25 2.5
4 >=2 54.5 45.5 0
76
• Very few line leaders exceed the required level
increase in experience
MANUFACTURING PERFORMANCE
77
NO OF PEOPLE AT EACH COMPETENCY
SNO FUNCTION LEVEL (IN %)
NOVICE BASIC COMPETENT
1 HARMONY 0 100 0
2 IQC 100 0 0
3 KIWI 100 0 0
4 MASTERPACT 83 17 0
5 TESYS 0 100 0
6 RN2C & RM6 100 0 0
7 MAINTENANCE 100 0 0
8 METHODS 100 0 0
9 WAREHOUSE 100 0 0
10 LOGISTICS 0 0 0
11 CP TOOL 0 0 0
12 LINE LEADERS 12.5 62.5 25
78
NOVICE BASIC COMPETENT
1 >=5 100 0 0
2 >=4 58 37.5 4.5
3 >=3 57.5 42.5 0
4 >=2 82 18 0
79
• The required level here is the basic level
the line leaders qualify for the required level, i.e. the
basic level
novice level
experience
80
HEALTH AND SAFETY
81
NO OF PEOPLE AT EACH COMPETENCY
SNO EXPERIENCE LEVEL (IN %)
NOVICE BASIC COMPETENT
1 >=5 0 100 0
2 >=4 52 33 15
3 >=3 53 22 25
4 >=2 46 18 36
82
• The required level here is competent level
83
• Associates with greater than 5 years of experience are
OVERALL SUMMARY
84
NO OF PEOPLE AT EACH COMPETENCY
SNO COMPETENCIES LEVEL (IN %)
NOVICE BASIC COMPETENT
1 ACHIEVE RESULTS 11 68 21
2 FOCUS ON CUSTOMER 53 29 18
3 PC SOFTWARE LITERACY 69 31 0
MANUFACTURING
4 MANAGEMENT 38 54 8
MANUFACTURING
5 OPERATIONS 64 32 4
MANUFACTURING
6 PERFORMANCE 64 35 1
7 HEALTH AND SAFETY 50 27.5 22.5
85
FINDINGS AND
SUGGESTIONS
FINDINGS
86
ACHIEVE RESULTS
FOCUS ON CUSTOMER
PC SOFTWARE LITERACY
MANUFACTURING MANAGEMENT
MANUFACTURING OPERATIONS
MANUFACTURING PERFORMANCE
87
• Most of the associates are at the novice level, and here
SUGGESTIONS
88
ACHIEVE RESULTS
also be minimized
89
FOCUS ON CUSTOMER
customers
assemble it
PC SOFTWARE LITERACY
competent
90
• The competency levels for these three competencies are
level.
too
OTHER SUGGESTIONS
91
• Some of the supervisors in the warehouse do not speak
that they are totally aware of what work they are doing
different roles.
92
4 MANUFACTURING At the time of induction itself, the associates have to be
MANAGEMENT made known about the principles of the Schneider
Production System. It has to be ensured that they all
follow the zero wastage principle while doing the
assembling
5 MANUFACTURING This requires an understanding of the concepts of work
OPERATIONS standardization and continuous improvement. Most of
the associates are at the required level. It would be an
ideal situation even if the associates are at the novice
level.
6 MANUFACTURING This requires an understanding of key performance
PERFORMANCE indicators and six sigma methodologies. Most of the
associates are at the required level. It would be an ideal
situation even if the associates are at the novice level.
Safety being the first priority, rather than using formal
7 HEALTH AND training programs, it would be better to use role plays,
SAFTEY skits etc to emphasize the importance of safety. This
would have a far and wide spread reach.
CONCLUSION
associates exactly stand. With the findings of this study, the HR and
the Methods department can sit together and devise training programs
93
94
BIBILIOGRAPH
BIBLIOGRAPHY
BOOKS REFERRED
95
• Tom Boydell, Malcolm Leary, “Identifying Training
1998
WEBSITES REFERRED
• www.scribd.com
• www.citehr.com
• www.swebi.schneider-electric.com
96
ANNEXURE
QUESTIONNAIRE
97
INSTRUCTIONS
COMPETENCY LEVELS
SNO QUESTIONS NOVICE BASIC COMPETENT
COMPETENCY LEVELS
98
A.ACHIEVE RESULTS
1.NOVICE
• Puts in some time and effort to accomplish goals. Pays limited attention to
others’ progress. Identifies and addresses routine obstacles that prevent work
from moving forward.
2.COMPETENT
3.EXPERT
• Puts in extra time and effort as requested to accomplish challenging goals.
Tracks others progress and key activities. Addresses obstacles in a timely
manner.
B.FOCUS ON CUSTOMER
1.NOVICE
• Develops basic understanding of customers’ requirements. Occasionally seeks
out customer feedback. Resolves customer problems with help of others
2.COMPETENT
3.EXPERT
• Develops a solid understanding of customers’ requirements. Listens to
customer feedback. Conveys the importance of resolving customer problems
to key individuals
2.COMPETENT
3.EXPERT
• Basic operating knowledge of company standard software/hardware products.
Takes the initiative to learn new tools and technology. Utilizes the
internet/intranet for company purposes
D.MANUFACTURING OPERATIONS
1.NOVICE
99
• Understands the basic concepts of work standardization and continuous
improvement. Understands the 6 key measures of lean production (Customer
Satisfaction, Cost, Quality, Delivery, Health and Safety, Morale). Familiar with
the DMAIC process
2.COMPETENT
3.EXPERT
• Completes standardized work documentation with assistance and uses
Kaizen/barrier logs to identify improvement opportunities. Interprets value
stream maps. Understands the intent of ISO standards for quality and safety.
Knowledge of Total Preventive Maintenance (TPM)
E.MANUFACTURING MANAGEMENT
1.NOVICE
• Familiar with resource allocation. Familiar with customer demand. Familiar
with safety principles. Awareness of the principles of SPS
2.COMPETENT
3.EXPERT
• Understands resource allocation requirements relative to customer demand.
Knowledge of product/process/material flow. Understands safety principles.
Understands SPS
F. MANUFACTURING PERFROMANCE
1.NOVICE
• Familiar with KPIs (Key Performance Indicators) /Process Metrics (examples –
dashboards, scorecards). Familiar with the Manufacturing Processes. Familiar
with calculating process capability (Cpk, Sigma level, % yield. Familiar with
Lean and Six Sigma methodology.
2.COMPETENT
3.EXPERT
• Calculates and reports KPIs (Key Performance Indicators) /Process Metrics.
Calculates and assesses process capabilities (Cpk, Sigma level, % yield.
Knowledge of (Yellow Belt level) Six Sigma
100
• Is aware of the health and safety regulations. Is aware of internal health and
safety critical principles. Understands Health and safety metrics and industry
benchmark
2. COMPETENT
3.EXPERT
• Knowledgeable on all the local health & safety regulations with some
knowledge on state/provincial and country regulations. Knowledgeable on
health and safety management system guidelines. Is able to explain why
Health and safety management is essential to employees complete physical
and mental well being. Deploys H&S programs / structures in support of the
corporate H&S vision
101