Administration Console User Guide

®
NOVAPACS
Administration
Console
6.5 User Guide

© Copyright 2006 NovaRad® Corporation. All rights reserved.
This publication may not, in whole or in part, be copied, reproduced, or converted to any other
electronic or machine-readable form without prior consent of NovaRad Corporation.
NovaRad and NovaPACS are registered trademarks of NovaRad Corporation. NovaPACS Viewer
is a trademark of NovaRad Corporation.
All other products or name brands are the trademarks of their respective owners.
NOVARAD
CORPORATION
758 East Utah Valley Drive, American Fork, Utah 84003

877-668-2723 • novapacs.com • novaris.com • clinicpacs.com
Table of Contents
Administration Console Overview 1

Console Menus 2
Connecting 2
Logging In as Another User 3
Refresh 4
Exporting Data 5
Exiting the Console 7
Help Menu 7
Console Tab Pages 8
Event Log 9
Viewing Log Details 10
Setting Log Options 10
Opening Event Log Files 11
Using Auto Refresh 12
Event Log Display Options 12
HIPAA Log 15
Viewing HIPAA Log Details 15
Opening HIPAA Log Files 16
Using Auto Refresh 16
HIPAA Log Display Options 17
Server Status 19
Server Registration 19
Starting and Stopping Services 20
Archive Drive Utilization 21
© Copyright NovaRad Corp. 2006 NOVAPACS® Administration Console • User Guide I

Destinations 22
Adding Destinations 22
Adding Destinations 23
Editing Destinations 25
Removing Destinations 25
Route Rules 26
Adding Route Rules 26
Editing Route Rules 28
Removing Route Rules 29
Route Queue 29
Adding Routes to Queue 30
Removing Routes from Queue 31
Route Queue History 32
Route Queue Errors 33
Re-sending Failed Route Assignments 35
Route Queue Display 35
DICOM Options 36
Adding DICOM Sources 36
Editing DICOM Sources 37
Removing DICOM Sources 37
Studies 38
Filtering the Studies List 38
Changing the Patient Assigned to a Study 39
Removing Studies 41
Editing Images from the Study Editor 41
Removing Images from a Series 42
Routing Studies 43
Patients 45
Filtering the Patients List 45
Adding Patients 45
Removing Patients 47
Site Options 48
Study Reports 48
HL7 Brokers 48
Viewer Barcodes 48
Archive 49
Backup 49
Archive Status 50
Compression 50
II NOVAPACS® Administration Console • User Guide © Copyright NovaRad Corp. 2006

DICOM Printers 51
Adding DICOM Printers 51
Editing DICOM Printers 52
Removing DICOM Printers 53
True Size Printing 54
Lexicon 55
Adding to the Lexicon 55
Editing the Lexicon 56
Removing Lexicon Values 57
Users 57
Adding Users 57
Setting a User’s Profile 58
Assigning Medical Groups to a User 60
Assigning Roles to a User 61
Editing Users 63
Removing Users 64
Medical Groups 64
Adding Medical Groups 65
Editing Medical Groups 67
Removing Medical Groups 68
Roles 69
Editing Roles 70
Adding Role Members 70
Removing Role Members 71
© Copyright NovaRad Corp. 2006 NOVAPACS® Administration Console • User Guide III
IV NOVAPACS® Administration Console • User Guide © Copyright NovaRad Corp. 2006
CHAPTER 1 NovaPACS 6.5
Administration Console
Administration Console Overview

The Administration Console is designed to facilitate the administration and maintenance
of the NovaPACS Viewer. From this console those with administrative rights can adminis-
ter the resources, options, and parameters for all the viewers on the same NovaPACS
server. The main Administration Console window contains two drop-down menus that
control the functions of the console itself, and a row of page-tabs representing the admin-
istrative controls that apply to all viewers.
The Administration Console can be viewed by anyone with the password to log in, but the
functions available may be limited according a person’s authorized roles and administra-
tive rights.
© Copyright NovaRad Corp. 2006 NOVAPACS® Administration Console • User Guide 1

NovaPACS 6.5 Administration Console
Console Menus
The Console drop-down menu provides logon and data transfer tasks for the Console user.
The Console drop-down menu contains the following functions:
» Connect...
» Login as Another User...
» Refresh
» Export Data...
» Exit
Connecting
You can use the Connect feature to locate and connect to different DICOM sources provid-
ing patient information.
To use the Connect feature,
2 NOVAPACS® Administration Console • User Guide © Copyright NovaRad Corp. 2006

1. Select Connect from the Console drop-down menu.
The Select Computer dialog will appear.
2. Select the appropriate host or server from the drop-down list.

or
Enter a new IP address in the field. (The IP address will be added to the drop-down
list.)
3. Click to complete the connection.
4. A progress window will indicate that the connection you requested is being made.
Logging In as Another User

The Login as Another User feature allows you to login as another user without having to
first logout from your current connection.

Hint: When connecting from any workstation not hosted by the NovaPACS server, do not use
“Local Host” to log in. Use Local Host only when logging in from a workstation that is part
of the same server network.
To use this feature,

1. Select Login as Another User from the Console drop-down menu.
A login dialog will appear.
2. Enter the user name and password for the new user login.
3. Click to complete the connection.
Refresh
You can use the Refresh feature at any time to refresh the current display to include any
changes made to the information since you first accessed the data source.
To refresh the data on your display,

Select Refresh from the Console drop-down menu.
The information in your display will be instantly updated to reflect any current
changes.
Exporting Data
Using the Exporting Data feature, you can now export the information on any of the tab
page displays to any directory or file storage device you choose.
To export data from the Administration Console,

1. Populate the appropriate tab page with the information you want to export.
2. Select Export Data from the Console drop-down menu.

An export dialog related to the tab page currently open will appear
3. Use the several file management devices on this dialog window to locate and select
a destination for the information you are exporting.
You may also choose to rename the exported file.
4. Click to export the file to the location you have designated.
Hint: These exported files can be opened into various software programs, however, we recom-
mend using a spreadsheet program.

Exiting the Console

Use the Exit feature to close the Administration Console when you have completed your
desired tasks.
You can also exit the program by clicking the button in the top right-hand corner of the
console window.
Help Menu
The Help menu provides basic program version and copyright information, as well as the
contact information for NovaRad Customer Support.
To access this program and support information,

Select About from the Help drop-down menu.
The About NovaPACS Administration Console window will appear.
Console Tab Pages

We will now explain the use and function of the each of the pages represented by the six-
teen tabs found on the Administration Console window.

The Console tab pages consist of the following:
» Event Log
» HIPAA Log
» Server Status
» Destinations
» Route Rules
» Route Queue
» DICOM Options
» Studies
» Patients
» Site Options
» Archive
» DICOM Printers
» Lexicon
» Users
» Medical Groups
» Roles
Event Log
By default, the Event Log tab page is displayed when the Administration Console is
opened.

This page displays the log files for each event that has taken place within the parameters
you set in the display options. (See “Setting Log Options” on page 10.)
Viewing Log Details

To view the details of an event log,
1. Click to select the event log you wish to view.
2. Click the button.
The Event Entry Properties window will appear.
3. Use the up/down arrow buttons to scroll through the log of events.
Setting Log Options

To set options for the event logs,

The Log Options dialog will appear.

2. Click the drop-down list button to open the list of options.
3. Select the preferred log deletion time interval from the drop-down list.
4. Click to set the selected option.
Opening Event Log Files

To open an event log file,

The Open Event Log File dialog will appear.
2. Use the file management tools in this window to locate the log file you wish to
open.

3. Click to open the log file.
Using Auto Refresh

The Auto Refresh option enables the program to automatically refresh the currently dis-
played information to reflect any real-time changes made to the data source(s) you are cur-
rently using.
To enable the Auto Refresh option, click to mark the Auto Refresh checkbox.
Event Log Display Options

In the lower right corner of the Event Log page you will find the display options that are
available for filtering the information to be displayed. The information displayed in the

Event Log window will reflect the combined filtering results of all three of these available
options.
Types of Log Files. To set the display type option, click the top drop-down list button and
select the type of log information you want to display.
The Event Log window will immediately refresh to display only the log files of the type
you selected.

Time Frame of Log Files. To set the time frame option, click the middle drop-down list but-
ton and select the time span of files you want to display.
The Event Log window will immediately refresh to display only the log files that were
logged during the time period you selected.
Source of Log Files. To set the file source option, choose a source from the scrolling list of
servers and devices.
You may select more than one log file source by holding CTRL while clicking with the
right mouse button.
The Event Log window will immediately refresh to display only log files from the
server(s) or device(s) you have selected.

HIPAA Log
The HIPAA Log tab page displays the HIPAA logs according to the parameters you select
from the display options.
Viewing HIPAA Log Details

To view the details of a HIPAA log
1. Click to select the HIPAA log you want to view.
The HIPAA Entry Properties window will appear.

Opening HIPAA Log Files

To open a HIPAA log file

2. The Open HIPAA Log File dialog will appear.
3. Use the file management tools in this window to locate the HIPAA log file you
wish to open.
4. Click to open the file.
Using Auto Refresh

The Auto Refresh option enables the program to automatically refresh the currently dis-
played information to reflect any real-time changes to the data source(s) you are currently
using.

To enable the Auto Refresh option, click to mark the Auto Refresh check box.
HIPAA Log Display Options

In the lower right corner of the HIPAA Log tab page you will find the display options that
are available for filtering the information to be displayed. The information displayed in the
HIPAA Log window will reflect the combined filtering results of both these options.

Time Frame of HIPAA Log Files. To set the time frame option, click the top drop-down list
button and select the time span of files you want to display.
The HIPAA Log window will immediately refresh to display only those files that were
logged during the time period you have selected.
Source of HIPAA Log Files. To set the file source option, choose a source from the scroll-
ing list of servers and devices.
You may select more than one log file source by holding CTRL while clicking with the
right mouse button.
The HIPAA Log window will immediately refresh to display only log files from the
server(s) or device(s) you have selected.

Server Status
The Server Status tab page allows you to monitor the current status of the archive server,
and to start and stop other data services that are currently connected to it.
Server Registration
The server registration notice indicates the date and time your NovaPACS server was last
registered.
To update your registration,

1. Click on the notice statement.

2. The Product Registration dialog will appear.
3. Make changes to the data fields as necessary.

4. Click the button to complete the new registration.
Starting and Stopping Services

You can start, stop, and restart any data service or device that is connected to the Nova-
PACS server by using the control buttons on the right of the Services list field.
To start a service,

1. Click the service to highlight it.

2. Click to start the service.
3. An animated connecting window will appear during the connection process.
To stop a server,
2. Click to stop the service.
To restart a stopped server,

2. Click to restart the service.
Archive Drive Utilization

The Archive Drive Utilization display is located in the lower left corner of the Server Sta-
tus tab page.
These indicators provide visual and numerical representations of the used, remaining, and
total storage capacities of the archive server.

Destinations
The Destinations page shows all the servers, tech stations, Enterprise workstations, or
other locations, either on-site or off-site, to which you can route images.
Adding Destinations
To add a new destination,
1. Click the button on the right-hand side of the Destinations page.

2. The Destinations Editor dialog will appear.
3. Enter a friendly name and the appropriate IP address for this new destination.

4. Click the drop-down list button next to the Compression field and select the
desired compression ratio from the list.
Caution: Compression settings greater than 7.1 may result in image quality degradation.
5. Use the arrow-up/down buttons to set the retry options.
Note: It is recommended that you leave the Advanced Options at their default settings.
Adding Destinations
Image Transfer Type. When adding a destination, the image transfer setting will default to
the High Speed Network mode. High speed transfer function is used for NovaRad to
NovaRad image transfers. The DICOM transfer function is used for sending images to a
non-NovaRad server.
To accept the image transfer type as High speed network,

1. Leave the radio button next to the High speed network transfer mode marked as per
default.
2. Use the arrow-up/down buttons to select a port for this destination.

or
Type a port number in the Port field.
3. Mark the Requires RAS check box if you are sending to a destination that requires
your transfer to pass through a firewall or other type of security barrier.
Note: This feature must be setup by NovaRad Support personnel before it will function.
4. If all settings and options are complete, click to save the new destination.
To set the image transfer mode to DICOM,

1. Click the radio button next to DICOM Standard transfer.
2. Use the arrow-up/down buttons to select a port.

or
Type a port number in the Port field.
3. Enter an AE title for this DICOM destination.
4. If all settings and options are complete, click to save the new destination.

Editing Destinations
To edit a destination,
1. Click to highlight the destination to be edited.
The Destination Editor dialog will appear.
3. Make the appropriate changes to the settings and options.

4. Click to save the edited destination.
Removing Destinations
To remove a destination,
1. Click to highlight the destination you want to remove (CTRL+Left Click to select
multiple).
2. A verification dialog will appear.
3. Click to delete the selected destination(s).
To test a destination,
1. Click to highlight the destination you want to test.

2. Click to check the connectivity of the selected destination.
Route Rules
The Route Rules page will display any routing rules that have been established on the
NovaRAD server.
Route rules are parameters that can be established for automatically routing images. You
can route certain types of images (specific modality or performing radiologist) to specified
persons or locations. You can also assign the “on call” status to a person or workstation for
receiving all routed images during specific shift hours.
Adding Route Rules

To add a new route rule,
1. Click the button on the far right of the Route Rules page.

An empty Route Rule Editor dialog will appear.
2. Click the drop-down list buttons to select one (or more) of the following:
•Radiologist
•Physician
•Modality
3. Click the bottom drop-down list button to select an image destination for this
route rule.
In the Advanced Options section,
4. Use the arrow-up/down buttons to select a rule priority number. (Number 1 rep-
resents the highest priority, and 5 is the lowest.)
Hint: The priority setting is only useful when you are dealing with a large number of routes
per day. Otherwise, you may leave this setting at 1, which is the default.
5. See that the check box is marked if you want this rule to function
according to the default (midnight-to-midnight) schedule.
or
Click to mark the check box and use the arrow buttons to set a
custom starting time for this rule.
or
Type a specific time in the field.

and/or
Click to mark the check box and use the arrow buttons to set a cus-
tom stop time for the rule.
or
Type a specific time in the field.
6. Choose the days of the week to be affected by this rule by selecting and/or dese-
lecting the check boxes for each day of the week.
7. Click to save the new route rule.
Note: You may set as many route rules as you like.
Editing Route Rules

To edit a route rule,
1. Click to highlight the route rule you want to edit.
3. The Route Rule Editor dialog will appear.
4. Make the necessary changes to the information and options in the dialog box.
5. Click to save your edits to this routing rule.

Removing Route Rules

To remove a route rule,
1. Click to highlight the route rule you want to delete (CTRL+Left Click to select mul-
tiple).
Hint: If you are unsure whether or not you want to continue using an existing route rule,
we recommend that you consider disabling it rather than removing it.

A verification dialog will appear.
3. Click to delete the selected routing rule(s).
Route Queue
The Route Queue page will display all routing assignments that are currently queued for
delivery.

By default, the list that appears on the Route Queue page is a static display or “snapshot”
of the route assignments that were pending at the moment the Route Queue tab was
clicked. You can make this list automatically display new routing assignments as they are
added by marking the Auto Refresh check box at the right of the Route Queue page.
With the Auto Refresh option enabled, new route assignments coming in from the server
will automatically appear at the bottom of the list to await it’s turn for delivery. Once a
queued route has been delivered, it will automatically disappear from the top of the list,
and the remaining assignments will move up the list.
To review routes that have already been completed, see “Route Queue History” on
page 32.
Adding Routes to Queue

To add a new route to the queue,
1. Click the button on the right side of the Route Queue page.

2. The Add Route Queue Entry dialog will appear.
3. Click the Display drop-down list buttons to specify how the routed item is dis-
played. You may choose a specific time frame and/or whether the display is sorted
by patient name or ID.
4. Select the item(s) you want to route from the list (CTRL+Left Click to select multi-
ple).
5. Click the Destination drop-down list button to select a routing destination.
6. Click the button again to save the new route queue entry.
Hint: There are other ways to route studies. See“Re-sending Failed Route Assignments”
on page 35, and “Routing Studies” on page 43. See also “Routing Images” in your
NovaPACS Viewer user guide.
Removing Routes from Queue

To remove a route from the queue,
1. Click to highlight the route queue item(s) you want to remove (CTRL+Left Click to
select multiple).
2. Click to remove the selected route queue item(s).

To Remove all routes from the queue,

2. A verification dialog will appear,
3. Click to remove all entries from the route queue.
Hint: You may occasionally find that none of your queued assignments are routing success-
fully. This can sometimes be remedied by removing all the entries from the queue, and
then re-assigning new ones.
Route Queue History

Once a route from the queue has been delivered, it will automatically drop from the list (if
auto refresh is enabled). A record of the routed item is logged and may be reviewed at any
time.
To review routing assignments that have already been delivered,

1. Click the History link on the bottom right of the Route Queue page.

The Route History dialog will appear.
Note: By default, this is a static display or “snapshot” of the route assignments completed
at that moment you opened the Route History dialog. To cause the list to automati-
cally display additional routing assignments as they are completed, mark the Auto
Refresh check box on the right of the dialog window.
2. Once you have reviewed this history of delivered routes, you may choose to clear
the history log by clicking the button in the upper right corner of the
dialog window.
3. Click to clear the route history.
Route Queue Errors

Route attempts that fail for any reason are logged in a route error file.
To review routing errors,

1. Click the Errors link on the bottom right of the Route Queue page.
2. The Route Errors dialog will appear.
Note: By default, this is a static display or “snapshot” of the routing errors that had
occurred at the moment you opened the Route Errors dialog. To cause the list to
automatically display new errors as they occur, mark the Auto Refresh check box on
the right of the dialog window.
3. Once you have reviewed the error log, you may choose to clear this history of
errors clicking the button in the upper right corner of the dialog win-
dow.

4. Click to clear the error log.
Re-sending Failed Route Assignments

From the Route Errors dialog window you can re-send route assignments that have previ-
ously failed.
To retry a failed route assignment,

1. Click to highlight the route you want to re-send.
2. Click the button to re-send the route assignment.
Route Queue Display

Using the Display function, located in the bottom right corner of the Route Queue page,
you can set the queue list to display only those route assignments that have been sent to a
specific destination. Click the drop-down list button to select a destination.

DICOM Options
The DICOM Options page allows each facility to add sites or servers to allow access in
and out of the NovaRAD PACS system.
Adding DICOM Sources

To add a DICOM source to the options page,

2. An empty DICOM Source Editor dialog will appear,
3. Enter a name, AE title, and IP address for this new DICOM source in the fields
provided.
4. Use the arrow buttons to select a port number.
5. Click to save the new DICOM source.

Editing DICOM Sources

To edit an existing DICOM source,
1. Click to highlight the source you want to edit.
2. The DICOM Source Editor dialog will appear,
3. Make the necessary changes to the information.

4. Click to save the edited DICOM source.
Removing DICOM Sources

To remove a DICOM source,
1. Click to highlight the source(s) you want to remove (CTRL+Left Click to select mul-
tiple).
2. A verification dialog will appear,
3. Click to remove the selected DICOM source(s).

Studies
The Studies tab page provides the means to search the database for patients whose demo-
graphic information may need to be edited.
Filtering the Studies List

You can control the scope of the studies that are displayed in the Studies list by setting the
search filters according to the studies you want to view.
Use the drop-down buttons to narrow your search to a specific Site, Modality, Date, or
Status. Or, if you know the ID or Accession numbers, or the First or Last Name of the
patient whose study you want to view, simply enter the first few numbers or letters in
those fields before clicking the button.
Editing Studies
To edit a study,
1. Click to highlight the study you want to edit.

The Study Editor dialog will appear.
3. Make any necessary corrections to the information or settings in the fields (the
fields in white can be edited; those in gray cannot).
4. Click to save the edited study.
Changing the Patient Assigned to a Study

To change the patient associated with this study,
1. Click the button at the right of the Patient field.

2. The Select Patients dialog will appear.
3. Enter the patient’s ID or last name.

4. Click to search for that patient.
If a record for this patient exists on the server, it will appear in the list.
If the patient you seek is not found, click the hyper link at the bottom
left of the dialog box to access the Patient Editor. See “Adding Patients” on
page 45.
5. Click to highlight the patient name you want to assign to this study.
6. Click to assign the new name to the study.

A file update screen will verify that the change is being saved.
Warning: Once done, this procedure cannot be undone.
Removing Studies
To remove a study
1. Click to highlight the study you want to remove.
3. Click to delete the study.

Editing Images from the Study Editor

From the Study Editor you can also edit images from any series within a study.
To edit images from the Study Editor dialog,

1. Double-click on a series in the Series list
2. The Series Editor dialog will appear.
3. Make the necessary changes to the information (fields in white can be edited, while
those in gray cannot).
4. Click to save these edits.
Removing Images from a Series

To remove an image from the series,

1. Click to highlight an image in the Images list of the Series Editor dialog.
2. Right-click and select Delete.
or
Press the Delete key to remove the image from the series.
3. Click to delete the selected image.

Routing Studies
To route a study,
1. Click to highlight the study you want to route.
Hint: To select multiple studies for routing, press and hold the Alt key while opening the
Studies tab, then press and hold the Ctrl key while selecting.

The Route dialog window will appear.
Click the + or - signs to expand and collapse the study folders.

3. Click to mark the images you want to route.
4. Select a destination from the Destination drop-down list.
5. Use the up/down arrow buttons to set a priority level.
7. Click to finalize the routing procedure

Patients
The Patients tab page provides the means to search the database for patients whose demo-
graphic information may need to be edited.
Filtering the Patients List

You can control the scope of the patients that are listed on the Patients page by setting the
search filters to narrow the search.
Use the drop-down buttons to narrow your search to a specific Site or Study Date. Or, if
you know the patient’s ID or Name, simply enter the first few numbers or letters in any of
those fields before clicking the button.
Adding Patients
To add a patient,
1. Click the button at the far right of the Patients page.

The Patient Editor dialog will appear.
2. Enter a site code for this patient.

or
Click the drop-down list button to select an existing site code.
3. Enter an ID, first name, last name, gender, and birth date for the new patient.
Editing Patents
To edit a patient,
1. Click to highlight the patient you want to edit.
2. Click the button
The Patient Editor dialog will appear.
3. Make any necessary corrections to the information in the fields.

Click to save the edited patient.

Removing Patients
To remove a patient
1. Click to highlight the patient you want to remove.
3. Click to delete the patient.

Site Options
The Site Options tab page contains the necessary information for your PACS to communi-
cate with your HIS, RIS, and/or your reporting system.
Study Reports
The Study Reports section contains the information to allow PACS to acquire reports from
the current reporting system and move it into the PACS or other HIS or RIS systems. (See
“Exam Reports” in the NovaPACS Viewer user’s guide.)
HL7 Brokers
The HL7 Brokers section of the Site Options page allows you to enter the IP address and
port number for the HL7 Broker of your choice.
Viewer Barcodes
If your facility has elected to use barcodes, the Viewer Barcode section of the Site Options
page is where you can setup this function.
Note: This section is typically setup by the NovaRad installation team, either remotely, or upon
installation.

Archive
The Archive tab page shows the default settings for how images are stored or backed-up
locally and/or on a permanent basis. These are set and determined by your contract and by
industry standards.
Caution: The Backup and Compression settings found on the Archive page are preset by the
NovaPACS Support team and are predetermined by your contract with NovaRad. You should
not change any of these settings, unless instructed by an authorized support team member,
as any changes may result in exceeding your contracted off-site storage limits.
Backup
The Backup section contains the IP address and port number for the device currently des-
ignated for your image archive storage.
Selecting the Delay backup process until option allows you to postpone the backup pro-
cess until a time of day when the server isn’t busy.

Archive Status
The Archive Status section shows you the current total of studies and images that have
been backed up to the archive server.
Compression
The Compression section is where the compression functions and ratios for image
archives are delineated. This is also where you select the modality with it’s assigned com-
pression ratio.
Selecting the Delay compression process until option allows you to postpone the compres-
sion process until a time of day when the server isn’t busy.
You can choose one of three age settings from the Phase drop-down list.

Short Term = 90 days.

Long Term = 730 days.
Permanent = 2555 days.
You may also choose to select a number of days by using the up/down arrow buttons in
the Age field.
Note: Images backed up to an off-site archive will use the short term compression values by
default.
DICOM Printers
The DICOM Printers tab page displays all printers currently available for printing studies.
Adding DICOM Printers

To add a DICOM printer
1. Click the button at the far right of the DICOM Printers page.

The Printer Editor dialog will appear.
2. Enter a printer name and reset any of the print options provided in this dialog win-
dow.
Caution: The settings you designate in this dialog window will determine the print options
that are available to all users who choose to print to this printer.
3. Click the button save this printer profile.
Note: These settings do not come from NovaRad or from the user. The printer vendors will pro-
vide the proper settings for the printers they manufacture.
Editing DICOM Printers

To edit a DICOM printer,
1. Click to highlight the printer profile you want to edit.

3. The Printer Editor dialog will appear.
4. Make any necessary corrections to the information in the fields.

If you need to use the “True size” printing option, see “True Size Printing” on
page 54.
5. Click to save the edited printer profile.
Removing DICOM Printers

To remove a DICOM printer,
1. Click to highlight the printer profile you want to remove.
3. Click to delete the printer profile.

True Size Printing

Printing in True Size means that the anatomical area filmed is shown in its actual size.
However, this feature requires some meticulous configuration before it will function prop-
erly. Completing the following steps will configure the printer properties for true size
printing.
Caution: As this is a fairly complex procedure, we invite you to refer any questions or uncer-
tainty regarding this procedure to the NovaRad Technical Support team.
To configure a printer for True Size printing,

1. Obtain a sheet of film previously printed from the PACS workstation (tech station)
and measure the length of the film. Even though labeled as 14"x 17", the film’s
length will often be 16 & 15/16" rather than the actual 17 inches. (Remember this
difference of 1/16").
2. Measure the distance from the top and bottom of the film lengthwise to the begin-
ning of the black border of the image. For example, 3/16" from the top to the bor-
der and 3/16" from the bottom of the border.
3. Add up the three values measured above: 1/16 + 3/16 + 3/16 = 7/16 or .4375. Then
divide that number by 2 to get the top and bottom offset: .4375/2 = .21875.
4. Follow steps 1-3 for the width of the film. For example, if the width is 13 & 15/16"
and the distance from the edge of the film to the border is 4/16" on each side width
wise, then add 1/16 + 4/16 + 4/16 = 9/16 or .5625. Divide that number by 2 to get
the right and left offset: .5625/2 = .28125.
5. Open the NovaPACS Administrator Console and go to the DICOM Printers tab
page. Open the DICOM Printer properties for the printer you are configuring by
highlighting the printer name and clicking the button.
6. On the Printer Editor screen, check the Supports true size box. Then enter the top
and bottom border widths in the corresponding fields (.21875 from our example
above). Next, enter the right and left border sizes (.28125 from our example
above). Make sure that at least Default is checked in the Magnification types sec-
tion.
7. Click , and true size printing will be configured for that DICOM printer.
Repeat this process for any other DICOM printers you may have.
Hint: Even if other printers are the very same model, the offsets still may not be exactly the
same. We recommend that you measure for each printer added.

8. To print true size, run the printer wizard on the NovaPACS Tech Workstation and
check the True Size box. Make sure Magnification Type is not set to none (choose
default, or any other magnification type the printer supports). Complete the wizard
and send the images to the printer.
Caution: As this is a fairly complex procedure, we invite you to refer any questions or uncer-
tainty regarding this procedure to the NovaRad Technical Support team.
Lexicon
The Lexicon tab page displays a global list of “pre-canned” or frequently used text annota-
tions.
Hint: Lexicon values added here will be made available to all users on the server.
Adding to the Lexicon

To add a lexicon value,
1. Click the button at the far right of the Lexicon tab page.

The Lexicon Editor dialog will appear.
2. Click the drop-down list button to select a modality for this lexicon value.
3. Enter a value for the new lexicon entry.
4. Click to save the new lexicon entry.
Reference: See“Adding Lexicon Values” and the Text subheading of “Annotate Menu” in the
NovaPACS Viewer user’s guide.
Editing the Lexicon

To edit a lexicon value,
1. Click to highlight the lexicon value that you want to edit.
2. Click the button at the far right of the Lexicon page.
The Lexicon Editor dialog will appear.
3. Make the needed changes to the lexicon value.

4. Click to save the edits to the lexicon.
Reference: See“Editing Lexicon Values” in the NovaPACS Viewer user’s guide.

Removing Lexicon Values

To remove a lexicon value,
1. Click to highlight the value you want to remove.
3. Click to delete the selected lexicon value.
Note: Edits made to the Lexicon will only be made available to new users who log on after you
save the changes.
Users
The Users tab page is a list of current users that are granted access rights to PACS, and to
the Roles and Medical Groups to which they are assigned.
Adding Users
To add a new user,

1. Click the button at the far right of the Users page.

2. The User Editor page will appear.
Setting a User’s Profile

The default settings on the General tab page are for an Enabled user login, and Existing
domain users.
3. Choose to enable or disable the new user’s login by un-checking or leaving the
default check in the Enabled box.

4. Choose whether the new user is an existing domain user or a NovaPACS user. (If
NovaPACS user, skip to step 6.)
5. Note: If you are unsure how to do this, If you're not sure how to do it, call support and
we can help.
6. If you accept the Existing domain user default, then enter the new user’s name in
the User name field, and then skip to step 8.
or
Click the button to select a user name from the list, and then skip to step 8.
7. If the new user is a NovaPACS user, click the NovaPacs user radio button.
8. Select whether or not the new user must change his/her password when logging in
the next time.
9. Enter the new user’s personal information in the fields provided.
10. Proceed to the Medical Groups tab.

or
Click to save the new user profile as it is.
Assigning Medical Groups to a User

To assign Medical Groups to a user,
1. Click the Medical Groups tab on the User Editor page.

The Select Medical Groups dialog will appear.
3. Select a medical group from the list (CTRL+Left Click to select multiple).
Hint: If the group you need is not on this list, go to “Medical Groups” on page 64 to create
a new medical group.
4. Click to assign this group (or groups) to the user.

5. Proceed to the Roles tab.
or
Click to save the new user profile as it is.
To remove a medical group from this user’s profile,

Click to highlight the medical group you want to remove from the user’s profile
and click the button.
Assigning Roles to a User

To assign a role to a user,

1. Click the Roles tab on the User Editor page.

3. The Select Roles dialog will appear.
4. Select a role from the list (CTRL+Left Click to select multiple).

To remove a role from this user’s profile,

Click to highlight the role you want to remove from the user’s profile and click the
button.
Editing Users
To edit an existing user from the User tab page list,
1. Click to select the user profile you want to edit.
1. Click the button at the far right of the Users page.
2. The User Editor dialog will appear.
3. Make the necessary changes to the information and settings on any of the three tab
pages (See “Setting a User’s Profile” on page 58, “Assigning Medical Groups to a
User” on page 60, or “Assigning Roles to a User” on page 61).
4. Click to save the edits to this user profile.

Removing Users
To remove a user from the Users tab page,
1. Click to highlight the user you want to remove.
2. A confirmation dialog will appear.
3. Click to remove the selected user from the Users list.
Warning: When you remove a user, that user ID will be removed from all studies that con-
tain that user’s ID. If unsure about removing a user, use the disable feature instead.
Medical Groups
The Medical Groups page allows you to limit access for referring physicians. Limiting
access will apply to the use of NovaWeb and all of the In-House viewers as well.
You must first identify the Hospital or In-House group which will have unlimited access
to all studies for your site. This must include all users on the server. Then identify other
groups of referring Physicians who will need access to the images of patients they have
referred.

Adding Medical Groups

To create a new Medical Group,
1. Click the button on the right side of the Medical Groups page.
The Medical Group Editor dialog will appear.
2. Enter a name for this medical group (i.e. “In-House”, or the name of your hospital).
3. Click the button next to the Group members field.
The Select Users dialog will appear.
4. Click to select the users for this medical group (CTRL+Left Click to select multiple).

5. Click to add the selected users to the new medical group.
For this group, you will also add the hospital site.
Note: This will be the only group where the site name is added. If there is more than one
available site, call NovaRad Support for assistance.
6. Click the button next to the Group sites field.

The Select Site dialog will appear.
7. Click the drop-down list button and select a site from the list.
8. Click to add the selected site.
9. Click again to save the new medical group.
Once your medical groups are created, you need only make sure the referring physician is
identified on each study in PACS. If you are using the Modality work list at your site, then
this should be easy, as the work list will provide this information to the modalities. If not,
the techs must type the referring physician into each modality before sending studies to
PACS. This can be typed in three ways: <Last Name>, <First Name>; <Last

Name>^<First Name>; <Last Name> <First Name>; or username (i.e. if Dr. Albert Smith
- asmith - were the referring physician, you would enter Smith,Albert, Smith^Albert or
asmith in the referring physician field of the modality). We recommend using the user-
name, as that is one word and you can make a list of Doctor's names with user names for
all of the techs.
Hint: If your PACS has been installed for some time, and older studies do not have the refer-
ring physician field set in PACS, it may not be feasible to go back and add it to all studies.
We would suggest doing this as requested by the referring physicians. Adding the referring
physician to an existing PACS study can be done in the Studies tab of the NovaPACS Admin-
istration Console. If you're not sure how to do this, call NovaRad Support for assistance.
Editing Medical Groups

To edit a medical group,
1. Click to highlight the Medical Group you want to edit.

The Medical Group Editor dialog will appear.
3. Make the appropriate changes to the group name, group members, or designated
group site.
4. Click to save edits to this medical group.
Removing Medical Groups

To remove a medical group,
1. Click to highlight the Medical Group you want to remove.

Warning: By removing medical groups you may inadvertently limit users’ access to physi-
cians
A confirmation dialog will appear.
3. Click to remove the selected medical group.
Roles
The Roles tab page allows you to check what users are currently assigned to which roles.
From here you can edit and remove role members.

Editing Roles
To edit the members in a role,
1. Click to highlight the Role profile you want to edit.
2. Click the button at the far right of the Roles page.
The Role Editor dialog will appear with all users currently assigned to this role.
From this dialog you can edit a role by either adding or removing members. (See
steps below for adding and removing role members.)
Adding Role Members

To add a member to this role profile,

4. The Select Users dialog will appear.
5. Click to highlight the user(s) you want to add to the role profile (CTRL+Left Click to
select multiple).
6. Click to assign this user (or users) to the role profile.
Removing Role Members

To remove members from a role
1. Click to highlight the role profile you want to edit.
3. The selected role member will disappear from the Role Editor list.
4. Click to finalize the removal.
or
Click to return to the Roles page without removing the role member.
Warning: By removing a member from a role you will be changing that user’s access and
privileges.


Index
A console tab pages 8

adding archive 49
destinations 22, 23 destinations 22
DICOM printers 51 DICOM options 36
DICOM sources 36 DICOM printers 51
lexicon values 55 event log 9
medical groups 65 HIPAA log 15
patients 45 lexicon 55
role members 70 medical groups 64
route rules 26 patients 45
routes to queue 30 roles 69
users 57 route queue 29
Administration Console tab pages 8 route rules 26
archive 49 server status 19
backup 49 site options 48
compression 50 studies 38
status 50 users 57
archive drive utilization 21 customer support, contacting 7
assigning
medical groups 60 D
roles 61 data, exporting 5
auto refresh 12, 16 destinations 22
adding 22, 23
B editing 25
backup 49 removing 25
barcodes 48 DICOM options 36
DICOM printers
C adding 51
changing study patient 39 editing 52
compression 50 removing 53
connecting to sources 2
console menus 2
© Copyright NovaRad Corp. 2006 NOVAPACS® Administration Console • User Guide i

Index
DICOM sources G
adding 36 getting help 7
connecting to 2
editing 37 H
removing 37 help menu 7
display HIPAA log 15
HIPAA log 17 details 15
refreshing 4 display options 17
route queue 35 opening 16
display options 12 source 18
drive utilization 21 HIPAA log display 18
history, route queue 32
E HL7 brokers 48
editing
destinations 25 I
DICOM printers 52 image transfer type 23
DICOM sources 37 images
images 41 editing 41
lexicon values 56 removing 42
medical groups 67
patients 46
L
roles 70
lexicon 55
route rules 28
lexicon values
studies 38
adding 55
users 63
editing 56
errors, route queue 33
removing 57
event log 9
log
details 10
events 9
display options 12
HIPAA 15
opening 11
options 10
event log display
logging in as another user 3
source 14
time frame 14
types 13 M
exiting the console 7 medical groups 64
exporting, data 5 adding 65
assigning 60
editing 67
F
removing 68
failed routes, resending 35 menus, Administration Console 2
filtering
patients list 45
studies list 38
ii NOVAPACS® Administration Console • User Guide © Copyright NovaRad Corp. 2006

Index
O roles 69
opening assigning 61
event log 11 editing 70
HIPAA log 16 removing members 70, 71
options route queue 29
DICOM 36 display 35
event log 10 errors 33
event log display 12 history 32
HIPAA log display 17 route rules 26
site 48 adding 26
editing 28
P removing 29
patients 45 routes
adding 45 adding to queue 30
editing 46 removing from queue 31
reassigning to study 39 resending failed 35
removing 47 routing studies 43
patients list, filtering 45 rules for routing 26
printers, DICOM 51
printing, true size 54 S
program information 7 series images, removing 42
server registration 19
R server status 19
reassigning patient to study 39 server, starting and stopping 20
refresh, auto 12, 16 services, starting and stopping 20
refreshing display 4 setting
registration 19 event log options 10
removing user’s profile 58
destinations 25 site options 48
DICOM printers 53 software version 7
DICOM sources 37 source
images 42 HIPAA log 18
lexicon values 57 of logs to display 14
medical groups 68 starting service 20
patients 47 status of archive 50
role members 71 stopping service 20
route rules 29 studies 38
routes from queue 31 editing 38
studies 41 filtering 38
users 64 reassigning patient 39
resending failed routes 35 removing 41
restarting service 20 routing 43
study reports 48
© Copyright NovaRad Corp. 2006 NOVAPACS® Administration Console • User Guide iii
Index
T
tab pages 8
time frame 18
of HIPAA log 18
of logs display 14
transferring images 23
true size printing 54
type of image to transfer 23
type of log to display 13
U
user’s profile 58
users 57
adding 57
assigning roles to 61
assinging medical groups to 60
editing 63
removing 64
utilization, archive drive 21
V
viewer barcodes 48
viewing
HIPAA log details 15
log details 10
route queue history 32
routing errors 33
iv NOVAPACS® Administration Console • User Guide © Copyright NovaRad Corp. 2006

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Administration Console Overview 1

© Copyright NovaRad Corp. 2006 NOVAPACS® Administration Console • User Guide I

II NOVAPACS® Administration Console • User Guide © Copyright NovaRad Corp. 2006

Administration Console Overview

© Copyright NovaRad Corp. 2006 NOVAPACS® Administration Console • User Guide 1

The Console drop-down menu contains the following functions:

To use the Connect feature,

2 NOVAPACS® Administration Console • User Guide © Copyright NovaRad Corp. 2006

1. Select Connect from the Console drop-down menu.

The Select Computer dialog will appear.

2. Select the appropriate host or server from the drop-down list.

Logging In as Another User

© Copyright NovaRad Corp. 2006 NOVAPACS® Administration Console • User Guide 3

To use this feature,

A login dialog will appear.

To refresh the data on your display,

4 NOVAPACS® Administration Console • User Guide © Copyright NovaRad Corp. 2006

Select Refresh from the Console drop-down menu.

To export data from the Administration Console,

© Copyright NovaRad Corp. 2006 NOVAPACS® Administration Console • User Guide 5

6 NOVAPACS® Administration Console • User Guide © Copyright NovaRad Corp. 2006

Exiting the Console

To access this program and support information,

© Copyright NovaRad Corp. 2006 NOVAPACS® Administration Console • User Guide 7

Select About from the Help drop-down menu.

The About NovaPACS Administration Console window will appear.

Console Tab Pages

8 NOVAPACS® Administration Console • User Guide © Copyright NovaRad Corp. 2006

The Console tab pages consist of the following:

© Copyright NovaRad Corp. 2006 NOVAPACS® Administration Console • User Guide 9

Viewing Log Details

Setting Log Options

1. Click the button.

10 NOVAPACS® Administration Console • User Guide © Copyright NovaRad Corp. 2006

2. Click the drop-down list button to open the list of options.

Opening Event Log Files

1. Click the button.

© Copyright NovaRad Corp. 2006 NOVAPACS® Administration Console • User Guide 11

3. Click to open the log file.

Using Auto Refresh

Event Log Display Options

12 NOVAPACS® Administration Console • User Guide © Copyright NovaRad Corp. 2006

© Copyright NovaRad Corp. 2006 NOVAPACS® Administration Console • User Guide 13

14 NOVAPACS® Administration Console • User Guide © Copyright NovaRad Corp. 2006

Viewing HIPAA Log Details

© Copyright NovaRad Corp. 2006 NOVAPACS® Administration Console • User Guide 15

Opening HIPAA Log Files

1. Click the button.

Using Auto Refresh

16 NOVAPACS® Administration Console • User Guide © Copyright NovaRad Corp. 2006

HIPAA Log Display Options

© Copyright NovaRad Corp. 2006 NOVAPACS® Administration Console • User Guide 17

18 NOVAPACS® Administration Console • User Guide © Copyright NovaRad Corp. 2006

To update your registration,

© Copyright NovaRad Corp. 2006 NOVAPACS® Administration Console • User Guide 19

2. The Product Registration dialog will appear.

3. Make changes to the data fields as necessary.

Starting and Stopping Services

20 NOVAPACS® Administration Console • User Guide © Copyright NovaRad Corp. 2006

1. Click the service to highlight it.