Professional Documents
Culture Documents
Department: Executive Director: Brenda Bauer Date of Update: April 27, 2011
Key Action(s) Measure(s) and Target(s) Due Issues/Risks Completed Result(s) Note
Date(s) Y/N
Mo/Yr
Open Water Marina Establish tenant leases Q1 Coordination w/DNR Y Completed 9
Support residential leases
Process derelict/trespass vessels Potential issues with
Q2 tenant compliance or
Approve ILA for funds affordability
Negotiate solar panels for Finalize terms of lease and power Q1 Proposer is slow to move N City Council
City Hall purchase documents for council forward; proposed terms approved delay
approval inconsistent with original pending outcome of
offer relevant State
legislation
Initiate update and Q4
revisions to civil service
rules and processes
Department: Finance & Director: Ellen Schroer Date of Update: April 27, 2011
Administration
Key Action(s) Measure(s) and Target(s) Due Issues/Risks Completed Result(s) Note
Date(s) Y/N
Mo/Yr
Establish reserve targets Q4
in tax and utility funds
Department: Planning Director: Kathy Cook Date of Update: April 27, 2011
Key Action(s) Measure(s) and Target(s) Due Issues/Risks Completed Result(s) Note
Date(s) Y/N
Mo/Yr
Complete Land Use Code City Council Approval Q3
Update
Transitioned work
activities from PW
to PCD
Identified Process
Improvements
Increased cross-
functional
cooperation
w/planners and
admin staff
Department: Public Works Director: Lance Newkirk Date of Update: February 27, 2011
Key Action(s) Measure(s) and Target(s) Due Issues/Risks Completed Result(s) Note
Date(s) Y/N
Mo/Yr
Engage Utility Award contract and begin review of Y Consultant selected
Business Advisor water utility
Initial report scheduled
for May 18 delivery to
Q1 Council
Complete review of water utility and
governance/ownership/management
options Q2
Report findings and
recommendations to City Council Q3
Update Sewer utility SOW to review capital sewer Relevant staff may be
Comprehensive Plan infrastructure and develop fully occupied with
replacement and operational plans other priority tasks
based upon analysis Q3
Solicit bids and award project
Q3
Complete project Q2 -
2012
Resume pavement Provide results of initial pavement Q1 Y Results provided to City
management program condition assessment Council in April
Award contracts for 2011 projects Q2
Unanticipated failure
will require immediate
response and may
create significant
budget and staff
impacts.
Supported transition of
Development Services
activities to PCD
Developed clearer
definitions for new job
descriptions
Department: Police Director: Jon Fehlman Date of Update: April 27, 2011
Key Action(s) Measure(s) and Target(s) Due Issues/Risks Completed Result(s) Note
Date(s) Y/N
Mo/Yr
Undertake review of Q2
department best
practices
Develop Q3
comprehensive parking
plan
Department: Municipal Court Director: Telma Hauth Date of Update: April 27, 2011
Key Action(s) Measure(s) and Target(s) Due Issues/Risks Completed Result(s) Note
Date(s) Y/N
Mo/Yr
Implement decision on TBD
Municipal Court Facility
Facilities
Police Roof Repair Preliminary Engineering Q2
Complete Design and Bid Project Q3
Award Project and Construct Q4
Project close out Q1 ‐ 2012
Sr. Center/Commons Remodel Assist Taskforce develop project scope and pre‐design Q2
Select design firm TBD
Complete design TBD
Bid and award project TBD
Construct project TBD
Project close out TBD
Capital Equipment
Police Vehicle Procurement Purchase of two new Police vehicles Q1 Y Purchased in Jan
Upfitting of two new Police vehicles Q3
Parks and Open Space
Strawberry Plant/Pritchard Park East RestorationSubstantial project completion Q2 Y Completed in Q1
Project close out Q3
City of Bainbridge Island
April 27, 2011
Accountability Agreement – 2011 Capital Workplan
For the Period January 1 to December 31, 2011
Due Dates Completed
Key Actions Measure(s) and target(s) Quarter/Yr (Y/N) Results
Transportation
Non‐Motorized
N. Madison Avenue and Manitou Beach Construct shoulders and asphalt repairs Q2
Project close out Q4
Roads and Parking
Contractor began work
Winslow Way Reconstruction Bid Award Q1 Y on March 21
Madison Ave‐Erickson Substantial Completion Q3
Substantial completion of other project work Q4
Project Close out Q1 ‐ 2012
Rockaway Beach Road Stabilization Design Contract Award Q2
Council design endorsement Q3
30% Design review TBD
Project Permitting TBD
Funding package TBD
Complete design TBD
Bid project TBD
Award project TBD
Project close out TBD
Review of 30% design, project scope, and funding in order to
Ft. Ward Hill recommend restarting or reshaping this project Q4
Annual Roads Programs
Scope developed for
Kallgren repair and
Capital Repairs Bid and PSE development Q1 Y other chip seal projects
Solicit bids and project award Q2
Construction Q3
Close out Q4
City of Bainbridge Island
April 27, 2011
Accountability Agreement – 2011 Capital Workplan
For the Period January 1 to December 31, 2011
Due Dates Completed
Key Actions Measure(s) and target(s) Quarter/Yr (Y/N) Results
Water
Head of the Bay Well Field
Well Rehabilitation ‐ 2 and 5 Bid document development, solicitation and project award Q3
Project construction Q4
Project close out Q1 ‐ 2012
All engineering
Complete design and develop bid documents
Annual Water Main Upgrades (HOB creek line repair) Q1 Y documents completed
Secure required permits Q2
Solicit bids and project award Q3
Project construction Q4
Close out Q1 ‐ 2012
Fletcher Bay VFD Installation Bid document development, solicitation and project award Q2
Construction Q3
Project close out Q4
Taylor Avenue Well Planning Staff Review of water supply options Q3
Recommendation report Q4
City of Bainbridge Island
April 27, 2011
Accountability Agreement – 2011 Capital Workplan
For the Period January 1 to December 31, 2011
Due Dates Completed
Key Actions Measure(s) and target(s) Quarter/Yr (Y/N) Results
Sewer
Wastewater Treatment Plant Upgrade Project close out Q2
Preliminary alternatives analysis, project phasing options,
Eagle Harbor Beach Main Replacement funding strategies, and planning level cost estimates Q3
Project design contract award Q4
Project design and permitting completion TBD
Construction TBD
Project close out TBD
Annual Programs
Main Upgrades SOW development, solicit bids, and award project Q3
Complete project Q4
SOW work development for replacement of obsolete or Delayed until Q3 due to
addition of new equipment and operational monitoring support of emergency/
Telemetry Upgrade telemetry equipment Q1 N Winter storm activities
Solicit bids, project award and construction Q3
Project close out Q4
Capital Equipment
SOW development to tetrofit Wing Point and Sunday Cove
emergency power generators with sound attenuation packages
Generator Sound Attenuation Q2
Solicit bids and award project Q3
Construction Q4
Project close out Q1‐ 2012
City of Bainbridge Island
April 27, 2011
Accountability Agreement – 2011 Capital Workplan
For the Period January 1 to December 31, 2011
Due Dates Completed
Key Actions Measure(s) and target(s) Quarter/Yr (Y/N) Results
Storm and Surface Water
Delayed until Q3 due to
support of emergency/
Annual Drainage Upgrades Annual drainage culvert program review Q1 N Winter storm activities
Solicit bids and award projects Q2
Construction Q3
Project close out Q4
City of Bainbridge Island
April 27, 2011