Instructions for the

“APPLICATION FORM – FOREIGN PhD-STUDENTS”

This document is available as a Word file on the website of the DSP (http://www.ua.ac.be/docop/) and should be
completed by students with a master diploma of an educational organisation outside of the Flemish Community who
wish to obtain the degree of doctor at the University of Antwerp

Obtaining a PhD at the University of Antwerp is always the result of research, in combination with a doctoral study
programme, under the supervision of a staff member of the university. Therefore, before the application procedure
can be started, it is essential to find a staff member who accepts to act as the supervisor of your PhD
dissertation.

In order to find a supervisor, consult the research pages of the University of Antwerp
(http://www.ua.ac.be/main.aspx?c=.ENGLISH&n=25481 ), which show the current topics. If you find one or more
professors who are involved in the type of research you wish to pursue, please inquire directly with them.

Only after an agreement is reached between the professor and yourself, can you submit the “Application form –
Foreign PhD-students” together with the following documents to start the procedure to obtain permission to
register as a PhD student at the University of Antwerp.

1. A complete CV, mentioning at least:

• date and place of birth, your complete home address;
• previous studies;
• (if applicable) previous academic or professional activities (other diplomas, published articles, previous
research activities, …)
• your motivation to start or to pursue PhD studies at the University of Antwerp
This CV has to be written in Dutch, French, English or German (translation by a sworn translator is not needed).

2. An abstract (200-400 words) regarding the proposed PhD project

3. The original diploma or a legalized copy of master’s degree (or equivalent), together with an academic transcript.
Legalization must be performed by the Belgian embassy or Belgian consulate in your home country.
The academic transcript at least shows the following information:
• all subjects with the examination results;
• the study load (contact hours or credit points);
• (if applicable) the title of the dissertation;
• the final evaluation.
If the original language of your diploma and of the academic transcript is not Dutch, French, English or German, it
must be accompanied by a translation into one of these four languages. A sworn translator in your home country or
a translator sworn before a Belgian court must deliver this translation. If the translation has been made in your
home country it must also be legalized by the Belgian embassy or Belgian consulate in your home country.

4. A copy of your other university degrees (e.g. your bachelor's degree).

5. A copy of the dissertation.

If your dissertation is not written in Dutch, French, English or German, this copy can be replaced by a summary of at
least four pages in one of these four languages (translation by a sworn translator is not necessary).

6. Two letters of reference (to be written in Dutch, English, French or German).

7. A copy of your passport or identity card.

8. If you already successfully applied for a ICP-PhD scholarship or a bilateral grant from the DGDC/BTC, please
include a copy of the contract.

9. For non-EEA citizens: payment in advance of 50 euro, covering administrative costs (no refund possible).
Payment must be made by bank transfer to the following bank account number:
• IBAN-code : BE 72 4096 5164 3216 (payment in Belgium: use 409-6516432-16)
• BIC-code: KREDBEBB (KBC)
• Name bank: Rubens KBC-toren
• Address bank: Eiermarkt 20, B-2000 Antwerpen
• Universiteit Antwerpen - Central student administration
• Reference: application foreign student + your family name and given name

foreignPhDv2010.1
Proof of payment must be added to the application file.

10. For Chinese students, the following applies. From the academic year 2007-2008 onwards all students from the
P.R. China will have to obtain a certificate of academic screening issued by the Academic Evaluation Centre (APS) of
the German Embassy in Beijing before being allowed to enrol at any higher education institution, language course or
other preparatory course in Flanders. The APS certificate is also required for obtaining a student visa to Belgium.
Chinese students planning to study in Flanders are advised to contact the Academic Evaluation Centre in Beijing, e-
mail : info@aps.org.cn as soon as possible in order to make the necessary appointments and this before applying for
a visa.
More information on APS can be found at their website www.aps.org.cn
These documents should be sent to

Universiteit Antwerpen
Stadscampus – Gebouw S
Studentenadministratie
Mrs. Carla Dinnewet
Lange Sint-Annastraat 7
2000 Antwerpen
e-mail: carla.dinnewet@ua.ac.be

Applicants whose applications are judged favourably by the university will receive a letter of acceptance (in Dutch:
toelating tot de inschrijving) by registered mail. This letter will always be in Dutch and/or English. This letter of
acceptance has to be presented upon registration.

Important remarks:
• PhD students in medicine are only allowed to do medical research. They are not permitted to do any clinical
work and they do not obtain recognition as a specialist at the end of their PhD study.
• Dutch or other language courses can be made obligatory.
• There is no application deadline for PhD students.

When completing the discipline on the form, please use one of the following:

Title (alphabetically) Faculty/institute type 1

Applied economics Faculty of Applied Economics
Architecture Association Faculty of Design Sciences
Applied biology Faculty of Sciences
Biomedical sciences Faculty of Biomedical, Pharmaceutical and Veterinary
Sciences
Conservation-restoration* Association Faculty of Fine Arts
Conservation of monuments and Association Faculty of Design Sciences
landscapes*
Development studies Instituut voor Ontwikkelingsbeleid- en Beheer (IOB)
Education Instituut voor Onderwijs- en
Informatiewetenschappen (IOIW)
Environmental science Faculty of Political and Social Sciences or Faculty of
Sciences
Film studies Faculty of Political and Social Sciences or Faculty of
Arts
Fine arts Association Faculty of Fine Arts
History Faculty of Arts
Information- and Library science Institute for Educational and Information Sciences
Interior architecture* Association Faculty of Design Sciences

Law Faculty of Law

Linguistics and literature Faculty of Arts
Linguistuics
Literature
Medical sciences Faculty of Medecine
Nautical sciences * Association faculty of Nautical Sciences
Philosophy Faculty of Law
Pharmaceutical sciences Faculty of Biomedical, Pharmaceutical and Veterinary
Sciences

foreignPhDv2010.1
Science Faculty of Sciences

Science: Biochemistry Faculty of Biomedical, Pharmaceutical and Veterinary

Sciences
Science: Biology Faculty of Sciences
Science: Chemistry
Science: Physics
Science: Informatics
Science: Mathematics
Product development* Association Faculty of Design Sciences
Social-economical sciences Faculty of Political and Social Sciences/Faculty of
Applied Economics
Social sciences Faculty of Political and Social Sciences

Sociale sciences: sociology

Sociale sciences: communication studies

Sociale sciences: political sciences

Sociale sciences: social work

Theatre studies Faculty of Arts
Translation science
Transport and maritime economics
Translation science
Urban development and country planning * Faculty of Applied Economics
Veterinary medecine Faculty of Biomedical, Pharmaceutical and Veterinary
Sciences
Visual studies Association Faculty of Design Sciences

*PhD in the framework of the Association University Higher education Antwerp (AUHA); common research
environment required

foreignPhDv2010.1
 APPLICATION FORM

FOREIGN PhD-STUDENTS

This document should be completed by students with a second cycle diploma of an educational organisation outside
of the Flemish Community who wishes to obtain the degree of doctor at the University of Antwerp

BIO-DATA

Surname :............................................................................. First

name : .....................................................

Place of birth (city,

country): ..........................................................................................................................................

Date of birth (DD-MM-

YYYY): .......................................................................................................................................

Nationality: ............................................................................. Male

Female

LEGAL RESIDENCE

Street : ...................................................................................

Number. : .........................................................

Postal code : ..................... City : ........................................……Province : ............................................………

Country: ..........................................................................................

Telephone : ................................................................................... E-
mail : ..........................................................

Address in Belgium (if applicable):

...................................................................................................................................................................
.................

EDUCATION

holder of the diploma or degree of (full

title) ...............................................................................................................

granted by (university) .............................................................................

on ................................................

wishes to obtain the doctoral degree in the following discipline (see list in the instructions)

...................................................................................................................................................................
.................

suggested supervisor (please include a signed agreement of the supervisor)

...................................................................................................................................................................
.................

Please check the following box if you have also started the procedure for obtainibg a joint PhD-degree:

See instructions for the full details regarding the other required documents and the procedure.

Date Signature applicant

Stamp
student administration
foreignPhDv2010.1
necessary
foreignPhDv2010.1