RFQ (Request for Quotation) for Stockyard facility

RFQ
(Request for quotation)

Management of Stockyard / Hub Operations

CORPORATE OFFICE
Jindal Mansion ,
5A, Dr. G.Deshmukh Marg,
Mumbai – 400 026,
Maharashtra, India

Confidentiality:
This invitation to an offer is given in the understanding that the contents of this document will not be divulged to any third party without
written consent from JSW Steel Limited.

JSW Steel Ltd. Page 1 of 19

 RFQ (Request for Quotation) for Stockyard facility

Request for Quotation for Contract of Handling and Storage of material at Stockyard

I - Introduction

JSW Steel Limited, (JSW) the flagship company of the JSW Group, is the largest integrated private steel
manufacturer in India in terms of installed capacity. JSW Steel Limited offers the entire gamut of Steel
products, Pellets, Slabs, HR Coils/ Sheets, HR Plates, CR Coils, Galvanized Coils/ Sheets, Colour Coated
Coils/Sheets. JSW Steel Limited operates through country wide network for the marketing and
distribution of steel product being produced at different plants. In order to have better customer
service, a state of the art stockyard infrastructure facilities and processes are required to be
developed.

Accordingly,

1. Request for Quotation from interested parties are invited subject to acceptance of the terms
and conditions of this RFQ.

2. Sealed Tenders are invited from persons / firms / companies capable of handling steel
materials on the company letter head (Facilities requirements given in Annexure VI).

3. Participants are requested to quote consolidated rate for 3 major operations i.e. unloading,
stacking and loading. Rates to be quoted shall be exclusive of service tax, education cess etc.

4. The estimated quantity regarding receipt and delivery of material as indicated under would be
considered only for the purpose of evaluation of the price bid, the same should not be
construed as a guarantee of the actual quantity to be handled.

5. The respective bid will be accepted subjected to the submission of documents duly filed
(Annexure III, IV, and V) with judicial government authorities, complying all the rules and
regulations laid down under applicable laws of tax etc.
6. The JSW reserves the right to accept or reject the bid/tender in full or part without assigning
any reason thereof and is not bound to accept the lowest tender.

II - Scope of work
1. Validity of the contract:
The Contract to be entered with the successful Bidder/Contractor shall be valid for 2 years ,
from the date of execution of the Contract subject to terms & conditions appearing therein..
However periodic reviews shall be held on the performance of obligations with the Contractor
and also to discuss implications of techno-economic factors such as variation in tonnage to be
handled, product mix, customer requirements etc. The Contract may be extended or renewed
at the discretion of JSW on mutually agreed terms and conditions.

2. Effective date of contract: Date of execution of the Contract.

JSW Steel Ltd. Page 2 of 19

 RFQ (Request for Quotation) for Stockyard facility

3. Product Mix:
The “Steel products” to be handled and maximum product weights for each product is given
as under:
Sl. No. Products Category Form of Product To be stored in Max.
Covered / Uncovered Weight
Area (mt)/ unit
1 Steel Slabs Slabs Uncovered area 28
2 Billets/ Blooms Billets/ Blooms Uncovered area 3.5
3 Hot Rolled Coils Coils Uncovered area 40
4 CRCA / HRPO Coils Covered area 30
5 CRCA CTLs – Bundles Covered area 3.5
6 GP / GL Coils Covered area 20
7 GP / GL / PPGI / PPGL Sheets – Bundles Covered area 3.5
8 PPGI / PPGL Coils Covered area 10
9 Hot Rolled Plates Plates Uncovered area 10
10 TMT Rebars Bundles Uncovered area 3.5
11 Wire Rods Coils Uncovered area 2.5
12 Spring Steel Flats / Bars (Salem Bundles / Pieces Uncovered area 2.5
Works)

4. Manpower Resource Planning:

The Contractor will be required to provide adequate manpower resource in the stockyard on a
whole time basis, to carry out various stockyard operation activities like Security, Invoicing,
MIS, Supervision, Loading, Stacking, Crane Operation and Coordination. The manpower should
be adequately trained and competent to carry out duties and perform the function in relation
to the provision of the services in an efficient, safe and environmentally conscious manner and
to take directions from time to time from JSW officers, employees, representatives and agents
as the case may be. (Minimum number of various manpower required are given in Annexure -
VI).

5. MIS and Reports:

The Contractor should send the regular and periodic MIS reports on receipt & delivery of
material, inventory, damage, shortage and greater than 60 days stocks to designated officer or
employees of JSW.

6. Control of greater than 60 days stock:

The process followed for Inventory > 60 days at stockyard: -
a) Daily consolidation and e-mail of greater than 60 day’s stock in prescribed format.
b) Check-up for physical condition of material at regular intervals.
c) Take up with designated officer, employee or representative of JSW for disposal.

7. Statutory Requirements:
The Contractor will assist and facilitate JSW in getting all the necessary Registrations,
Certifications, Licenses, Permissions and other Statutory Approvals for uninterrupted
stockyard operation.

JSW Steel Ltd. Page 3 of 19

 RFQ (Request for Quotation) for Stockyard facility

8. Procedure for receipt of the material:

a) The Contractor will be required to assume full responsibility on behalf of the JSW in regard
to claiming and clearance of consignment arrived by Rail/Road.
b) In case of RRs are not available, the Contractor should intimate the details of such wagons
to the stockyard incharge for taking delivery based on Indemnity Bond on Stamp Paper or
comply with formalities for taking delivery.
c) If the consignments are not received in the original wagon due to trans-shipment enroute,
the Contractor shall arrange to get them linked with the original RR and claim the content
on behalf of the JSW after re-weighment.
d) Before unloading, the Contractor must satisfy themselves that the seals and rivets are
intact in respect of covered wagon, the packing wires/straps, lashing chains and seals are
intact in respect of open wagon and make suitable remark in the wagon arrival report.
e) Shortage/ Pilferage of Material: Incase any sign of tampering /pilferage, the matter is to
be brought to the notice of the stockyard incharge and take up the matter suitably with
the concerned railway for opened delivery and reweighment to obtain a Shortage
Certificate.
f) Weighment of all incoming steel products (particularly when Railway siding is outside the
yard or when the receipt is by road) are necessarily to be done in house or outside weigh
bridge, in case there is no weigh bridge inside the stockyard. Deviations, if found any, is to
be reported by the Contractor to JSW officials immediately in writing i.e., letter / email/
fax. The Contractor shall calibrate the weighbridge periodically as per the standard
practice and submit a copy of the Calibration Certificate to JSW. If any abnormality in the
material is found, Contractor should refrain from any kind of processing (e.g.
Cutting/Sheering) until such instructions are received in writing from JSW.
g) Contractor’s authorized representatives are required to endorse the comment on the
Lorry Receipt with a countersign from the Truck/ Trailer driver, before releasing the
vehicle.
h) Unloading of steel products from vehicles will be done at the respective predetermined
bay. Stockyard handling Contractor is to unload the vehicles as early as possible without
any detention. Material released from the plants and the materials received from service
centers/other processing units should be stored/ stacked in such a way that the materials
are not damaged or mixed up in any case. For detail please refer Annexure 1.
i) Marking for identification for all the products suitably based on the consignment advice /
invoice generated at the plant such as wagon/ vehicle number, date of arrival, name and
quality of the product, size and thickness etc. Then a final tally report stating the tonnage
and condition of material as received with full details of identification is to be submitted
to the concerned person of JSW at the stockyard. While making such report, material test
certificate may be referred to, if available.
j) For loose materials, similar/same identification is to be painted on the residual stocks
remained at the stockyard in order to avoid mixing with other lot and facilitating smooth
stock verification as an when done.

JSW Steel Ltd. Page 4 of 19

 RFQ (Request for Quotation) for Stockyard facility

9. Procedure for Delivery of material from stockyard:

a) The Contractor has to ensure availability of vehicles on time for the outward movement
of material from the stock yard, by suitable co-ordination with transporter for the given
assignment.
b) The Contractor has to ensure that material has to be dispatched on FIFO (first in first out)
basis.
c) Before loading, the Contractor should ensure that Tare weight of the vehicle is already
taken by checking the weighment slip. Then loading of the material would be done as per
the loading slip which has been generated based on Delivery Order (DO). Then the gross
weighment would be taken for the loaded vehicle.
d) In case of multiple loading of flat products, Tare and gross weight has to be taken
separately for each coil/packet.

10. Procedure for Invoicing of material:

Based on the net weighment (Gross weight – Tare weight), the Challan cum invoice would be
generated for the loaded vehicles. Invoice copy should be attached with the copy of
weighment slip and the test certificate, which has to be handed over to vehicle driver. The
loaded vehicle would be finally released by the Security at the gate after cross checking with
invoice cum challan (available with the driver) in all respect with the material loaded in the
vehicle. If the weight difference is beyond 0.5%, identification of the coil/packet would be
cross check with the pertaining test certificate and the same to be informed to the warehouse
manager immediately.

11. Control of Quality complaint returned material/ scrap generated in service centre/ damaged
material:
Quality complaint returned material/ scrap generated in service centre/ damaged material
should be kept in designated bay with proper identification. Record to be maintained and
periodic report of the above should be sent to stock yard manager.

12. Stock Verification:

Physical stock verification will be done once in a quarter and anytime in between is to be done
as per the instruction of JSW.

13. Shortage:
If the difference between the received stock and delivered stock is greater than 0.5 %, as
compared to the actual receipt of the material, the liability would be on the Contractor.

14. Vehicle Detention:

The Contractor has to ensure that loaded/empty vehicles should not be detained abnormally.

JSW Steel Ltd. Page 5 of 19

 RFQ (Request for Quotation) for Stockyard facility

15. Equipment, Accessories and Facilities:

Following equipment, accessories and facilities has to be provided in the stockyard prior to the
start of the operation (Please refer Annexure VI for specific requirements):-

a) Boundary Wall: There should a boundary wall of minimum 6 feet height with a wire fences
over it, around the stockyard.

b) Main Gate: There should be a main gate of minimum 20 feet wide, suitable for movement
of big trailers.

c) Weigh Bridge: Weigh Bridge of 80- 100 mt capacity shall be provided inside the stockyard.

d) Straightening, Cutting Facility: Straightening and Cutting facilities are to be provided by

the as per the branch requirement.

e) Strapping Facility: Suitable Strapping Equipments to ensure re-strapping if required.

f) Power Supply: Diesel Generator, Transformer, Electricity Board connection etc to be

arranged.

g) Lighting: Sufficient lighting both for the security and night deliveries should be made. The
covered shed should be well lighted, sufficient to carry out operations throughout 24
hours a day and there should be no dark spots inside the stockyard. This would facilitate
identification of the product and ensure correct deliveries. Number and position of lights
needs to be provided based upon the layout of the open area and covered sheds. All lights
in the yard (high-mast / pole) are to be checked and cleaned periodically.

h) Material storage and Handling Facility: The material to be stored in covered or open area
as per the table given in Product Mix Table given above.
h.1) The Contractor should ensure that the base of any material should not touch the
ground.
h.2) Separate storage area for different product category of materials with boards for
easy identification. It’s important that the stacking bay should be accessible from
the sides, for identification of materials, loading operations, as also the fact that
deliveries on FIFO basis can be done.
h.3) TMT/Rounds/Flat Springs/structural and any other long products of length greater
than 6 meters are to be stacked on the bin of carrying capacity approximately 60 mt.
The tentative design of the storage bin is enclosed in annexure 2.
h.4) HR coils has to be stored on the Dunnage of Steel Rail/Billets on the hard top.
h.5) CR Coil should be stored strictly in the covered shed on the wooden/polymer
saddle.
h.6) HR Sheet packets should be kept on fabricated stools so as not to touch the ground.
h.7) CR sheet Galvanized products and colored coated products are necessarily to be
kept in the covered shed on the fabricated stool so as not to touch the ground. HR
sheet also to be stacked in the similar fashion but may be kept on the open space.

JSW Steel Ltd. Page 6 of 19

 RFQ (Request for Quotation) for Stockyard facility

h.8) Alloy/special products to be necessarily stored in the shed.

For detail Handling and stacking SOP please refer annexure 1.

i) Specification for Covered Shed:

i.1) EOT Cranes: The Covered shed should be equipped with EOT Cranes (min of 35 mt
capacity) suitable to handle the required volume as per the annexure VII.
i.2) Height of Covered Shed: The Covered shed should be 25 feet high and EOT should
be 17 feet High.
i.3) Surfacing: There should be a RCC base for covered shed. It should be suitable for
stacking CR Coils/GP etc. The base should be strong enough to sustain the weight of
multi layer stacking of CR Coils (approx 50 MT) and should not damage the material
while unloading or loading.
i.4) Drainage system: There should be proper drainage system inside the shed but the
base should not have a gradient of more than 5 degrees (Slope). The covered shed
should be completely closed from all sides, to protect material from Rain, Water,
Dust, Moisture and Humidity. Covered Shed should have proper ventilation facility
for inflow of fresh air.

j) Specification for Open Area:

j.1) Mobile Cranes: Stock yard should have mobile cranes or Hydra cranes as per the
requirement of volume being handled inside the stockyard as per the annexure VII.
j.2) Surfacing: The open area will be Hard leveled Top which will store heavy HR Coils,
Long products etc. So that it should be suitable enough to sustain weight of approx
60 MT. Ideally the hard top in open area should have a combination of different
layers of hardening i.e. earthling, stones/ boulders and metal hardening etc.
Stockyard should have periodic maintenance to avoid any water clogging anywhere.
j.3) Drainage system: There should be proper drainage system across the stockyard. The
base should not have a gradient of more than 5 degrees (Slope) anywhere.

k) Handling and Stacking of material: The Contractor should ensure that the base of any
material should not touch the ground.

l) Storage Bays: There should be separate storage area for different product category of
materials with boards for easy identification. It’s important that the stacking bay should
be accessible from the sides, for identification of materials, loading operations, as also the
fact that deliveries on FIFO basis can be done.

m) Yard mapping: shall be displayed at a prominent place. Grid Map should show clearly the
areas earmarked for stacking of various categories of products. Each stock location should
have an alpha-numeric index (e.g. A-1, A-2 etc., which should be marked on floor /
building columns)

JSW Steel Ltd. Page 7 of 19

 RFQ (Request for Quotation) for Stockyard facility

n) Parking area: There should be designated parking spaces inside/ outside the stockyard for
the loaded/empty trucks.

o) House Keeping: Pedestrian /vehicular passageways to be segregated and marked where

possible, and kept clear of obstructions. Work and storage area to be clearly defined.
Maintenance of all work areas in debris free condition. Provision of suitable storage
facilities for equipment. Zero damage, safety posters, Dos and Don’ts etc should be
displayed at several prominent locations in the yard and also in the covered shed.

p) Office and Utility Facilities: Fully furnished and air-conditioned office facility as required by
JSW to be provided along with the amenities such as – adequate office space with the
required seating capacity and communications arrangements (telephones, internet, 24
hour power back-up for office facility etc.). The office should be ergonomically sound. All
toilets are to be easily accessible, clean, ventilated and illuminated. Record room should
be clean, airy and termite proof. Please refer Annexure VIII for office infrastructure
guidelines.

16. Safety Norms:

a) All ground personnel involved with handling and loading operations must wear Helmets,
Gloves, and boots while on the work. The cutting operations group must have glasses for
cutting operations.
b) First-Aid boxes should be kept at prominent and easily accessible points.
c) Fire extinguishers should be kept at all vulnerable places.
d) The Contractor shall ensure that material handling equipments are of good quality, ISI
approved and regularly checked and maintained so as to avoid any kind of accidents.
e) The Contractor shall also take care of necessary workmen compensation for their staff /
employee / deployed workmen etc at their cost and expense and furnish the details of the
same to JSW.
f) The Contractor shall submit a quarterly report of compliance on the same regularly during
currency of the contract.
g) The Contractor shall take necessary insurance for their equipments, materials / property
at their own cost.
h) All other applicable safety regulations and directions given by JSW from time to time to
be followed by the Contractor.

17. Security:
The Contractor shall ensure 24 hrs. Security of the entire stockyard premises which include
office along with “Steel Products” stocked at its own cost and responsibility; The Contractor
should ensure 24 hrs power supply back up both in the open and covered areas including
office area. Any loss, theft, pilferage or damage shall be borne by the Contractor in respect of
which he shall duly and adequately compensate JSW.

JSW Steel Ltd. Page 8 of 19

 RFQ (Request for Quotation) for Stockyard facility

18. Record keeping:

The Contractor shall maintain Stocks Register and physically verify stocks quarterly, half-
yearly, annually as well as any time in between when requested by JSW and report actual
status. The Contractor shall maintain and submit to JSW regularly and at all times as may be
desired by JSW, statements / reports in respect of opening stock, receipt, dispatches and
closing stock on a daily basis.

19. Retrieval of Unitization material:

The Contractor shall ensure that all the unitization materials (structural + straps + woods +
plastic sheets) should be retrieved from the railway siding and to be stocked separately, if the
railway siding is inside the stockyard. Record to be kept for various unitization materials
recovered.

20. The scope of work broadly described herein above includes ancillary services required in
connection with the completion of work whether specifically mentioned herein or not and
rendering such services will not entitle the Contractor to charge any additional charge,
fees or price in as much as the same are included in the payment terms payable to the
Contractor.

III – CONTRACTING PROCESS

1. Letter of Award of Contract to be issued after the completion of all the formalities like
submission of Performance Bank Guarantees, Leave and License Agreement or Lease Deed
other approval or permission and any other requirements that may be required to be
complied with to suit local condition.

2. The successful bidder/tenderer shall execute a formal Contract on non judicial stamp paper.
The advertisement of tender, terms and condition etc any other letters agreed in writing
meant to be form part and parcel of the Contract exchanged with the successful
bidder/tenderer shall form part of the Contract.

IV - COMMERCIAL TERMS AND CONDITIONS:

1. Title of Ownership of Land:

The land provided by the Contractor must have a clear title of ownership or a long lease
without any encumbrance, mortgage etc. A copy of the Title of Ownership / the Lease Deed
for at least 10 years should be submitted to JSW.

2. Payments:
Payments shall be made based on total tonnage of steel products delivered from the stock
yard during the corresponding month. (Total delivered qty. as mentioned in the respective
invoices). Deductions under any law shall be deducted at the source from the amount payable
to the Contractor.

JSW Steel Ltd. Page 9 of 19

 RFQ (Request for Quotation) for Stockyard facility

3. Payment Terms:
100% payment shall be made against monthly RA Bills (Running Account Bills) duly certified by
JSW’s authorized personnel within 30 days from the date of submission of bills. All the Bills of
previous month to be submitted once in a month by 10th of the current month. Copy of the
invoices and weighment slip of outward movement may have to be submitted for the
verification.

4. Taxes & duties:

Service tax (net of any input credit available to the contractor) shall be reimbursed by us at
actual against submission of relevant documents. TDS as applicable will be deducted at source
and the same will be borne by the Contractor. Any other taxes, duties, levy what so ever shall
be borne by the Contractor.

5. Security Deposit:
Contractor shall submit a Performance Bank Guarantee of Rs 10 Lakhs to JSW and a Bank
Guarantee of 1% of the average monthly stock value, as a security deposit from a Nationalized
scheduled bank acceptable to JSW as per JSW’s prescribed Format (to be provided later) valid
for a period of one year plus two months (claim period) within 15 days from the date of award
of Contract.

6. Compliance to Statutory Norms:

The Contractor shall complete all the legal formalities as well as all statutory obligations for
the stockyard operations and submit a compliance declaration to JSW before execution of the
Contract.

Nothing shall be deemed to constitute any privity of contract between JSW and the personnel
engaged by the Contractor. The Contractor shall pay its personnel, remuneration at the
rates, if any, prescribed by the Government from time to time. The Contractor shall also
comply with the provisions of all applicable laws including but not limited to the Provident
Fund Act, Workmen’s Compensation Act, Labor Laws and other Acts and Statues and maintain
all the books and records as required under any applicable law.

The Contractor shall obtain and maintain all licenses, clearances, consents, approvals and
permissions from the Government or other appropriate authorities required or desirable for
the performance of its obligations under the Contract including any clearances which are
required or desirable to be obtained in the name of the JSW under law and relating to
performance of its obligations under this Contract.

The Contractor shall be solely liable and responsible for any accident and the cost and
consequences thereof. JSW shall not be liable in that regard whatsoever.

7. Risk Purchase / Penalty for non-performance:

In the event of failure of the Contractor to make necessary arrangements for storage, dispatch
of “Steel Products” out of stockyard as per JSW’s requirement, then JSW shall have the right

JSW Steel Ltd. Page 10 of 19

 RFQ (Request for Quotation) for Stockyard facility

to make alternate arrangements for the same either by themselves or through any other third
party (ies) at Contractor’s cost and consequences including incidental expenses.

8. Loss/ Pilferage/ Damage of material inside stockyard:

In the event of loss, damage of material inside the stockyard, the Contractor shall be
responsible and will compensate JSW for the loss or the damage caused thereby. JSW shall in
that event have the right to withhold an appropriate amount or compensation from the
charges payable to the Contractor.

9. Vehicle Detention charges:

The detention charges, if any, as charged by the transporter will be borne by the Contractor.

10. Quantity Variation:

Quantities mentioned in the contract / Price Bid format are indicative subject to actual
requirement during the contractual period. The existing / prevailing unit rates as mentioned in
the contract remain same for the increased quantity.

11. Changes in firm ownership:

The Contractor shall not enter into dissolution, termination of partnership or form a new
partnership without intimating JSW and obtaining its formal written approval.

12. Working for JSW competitors:

The Contractor shall not enter into any agreement, compromise, adjustment or compounding
with JSW’s competitors without the specific written approval from JSW.

13. Termination of Contract:

JSW will monitor the performance of the Contractor regarding material / fundamental
obligations (including COC, safety etc.) and in case, if the Contractor fails, a caution notice will
be issued to them for improvement. Subsequent to issue of caution notice, if the Contractor’s
performance does not improve within a month, JSW may terminate this Contract with a 30
days notice in writing. JSW shall be entitled to loss / damage suffered by it due to such
termination but not including consequential damages/losses. In the event of such termination
the Contractor shall not claim any compensation / damage from JSW towards loss of business
/ profit. JSW may terminate this Contract upon serving 30 days prior written notice to the
Contractor without assigning any reason. Contractor may also terminate this agreement upon
serving 90 days prior written notice to JSW without assigning any reason.

14. Force Majeure:

The Contract shall be terminated if either parties –
a) is prevented from discharging its obligations under this agreement by force majeure, civil
commotions, riot, insurrection, strikes, lockouts, riots, accidents, fire, flood, tempest,
earthquake or other natural calamities or any other cause(s) beyond the control of the
parties.
b) JSW is prevented discharging its obligations on account of interference with production
due to power restrictions or inadequate supply of inputs or restrictions or the booking of

JSW Steel Ltd. Page 11 of 19

 RFQ (Request for Quotation) for Stockyard facility

movement by roadways, non-availability of trucks / trailers for dispatches, prohibitions,

institutions of quota and/or other measures or acts of any government, or agency
thereof in such events the contract shall be extended/terminated based on the mutual
agreement.

15. Governing Laws and Jurisdiction:

In the event of any dispute or difference arising out of or in connection with this Contract, the
same shall be resolved amicably in good faith. Failing amicable resolution of such disputes or
differences within 30 days, such dispute or differences shall be referred to the Arbitration of
three arbitrators. Each of us shall appoint one arbitrator and two arbitrators so appointed
shall appoint a third presiding arbitrator. The arbitration shall be conducted in English as per
the Arbitration and Conciliation Act, 1996 as amended from time to time. The arbitrators shall
give reasoned award. The venue of Arbitration shall be Mumbai. The Courts in Mumbai shall
have the exclusive jurisdiction in relation to the interim measures as provided under the
Arbitration and Conciliation Act, 1996.

16. Contract progress and monitoring:

Once the Contractor commenced work, the stockyard incharge is to supervise and ensure
smooth operation on day to day basis. The performance of obligations by the Contractor
regarding receipt, stacking, delivery, and dealing with Railways for re-weighment of wagons
on apprehension of shortage etc. has to be closely and regularly supervised. It should be
ensured that the shortage certificate in case of re-weighment is obtained and the Contractor
gives details of wagons not received within stipulated time.

17. Title to Goods & Materials (Steel products)

The title in the Goods at all stages of work and at all time shall exclusively remain with JSW.
No right of ownership in the same vests in the Contractor. The Contractor shall have no lien or
otherwise any interest in such Goods and shall not be entitled to pledge, hypothecate etc. or
otherwise create any interest or part with the possession of the same.

18. No Assignment

The Contractor shall neither sub-contract nor assign obligations under this Contract, either in
whole or in part, to any third party without the prior written consent of JSW.

19. Indemnity
The Contractor shall be liable for any of the obligations and liabilities whatsoever the
Contractor has towards any of its sub-contractor, employee(s), its deployed workmen/labor or
any other third party either in relation to these Contracts or otherwise which shall be settled
directly by the Contractor without any recourse to JSW. The Contractor shall indemnify and
keep indemnified JSW, its successors or assignees for and against any and all claims, suits,
damages, losses, actions, demands, costs, charges and expenses arising out of any act of
omission or commission of the Contractor.

JSW Steel Ltd. Page 12 of 19

 RFQ (Request for Quotation) for Stockyard facility

Annexure I

Material Handing & Stacking Procedure

The purpose of this procedure is to use correct material handling equipments and tools and lay down guidelines for correct
storage of materials. This covers all Stockyards/ Hubs / CAs / Handling Agent, who are responsible for implementation of this
procedure.
Goods when received should be identified for “covered” or “open” stacking.
a) Material when received, to be handled at Railway siding and Yard for particular product group as per guidelines
tabulated below.
b) All materials have to be stacked on dunnage, so that they are not in the direct contact with the ground.
c) CR coils are to be stored on saddles /standardized wooden dunnage, stacked in maximum double high in
designated stacking points in the covered shed 2 meter away from lighting switch.
d) Rubber packing shall to be provided in between two CR coils to avoid metal to metal contact
e) Equipment and stacking arrangement is as follows:-

Product Preferred Handling Equipment Stacking Guidelines

Group
HR Coil Mobile/ EOT Crane with C-hook (use
HR coils to be kept on steel rails/billets/wood with
sling for 'eye-vertical' handling only). end-stoppers or saddles. HR coils will have not more
than 2 High stacking.

All Coils are to be stacked in Eye Horizontal Position.

CR Coil Mobile/ EOT Crane with
C-hook/ braided sling / nylon web sling
with thick rubber pads.

CR coils are to be stored on rubberized / Wooded saddles
to avoid direct contact with ground.

CR coils will have not more than 2 High stacking. Visibility of
tags / material detail labels should be ensured for
identification purposes at time of stacking.

All Coils are to be stacked in Eye Horizontal Position.

JSW Steel Ltd. Page 13 of 19

 RFQ (Request for Quotation) for Stockyard facility
Annexure I (Conti…)

WRC Mobile Crane
WIRE RODS stacking should be done truck wise /wagon
Wire rope sling wise/grade wise on a hard surface brick paved or cement
concrete covered area.

At time of stacking tags and bar code labels should be

visible and accessible to enable error free deliveries.

TMT/ Bars / Mobile Crane with Spreader Beam Wire Long products (bars, billets, etc.) are to be stored in Bins (Bin
Spring Flats rope sling to be used for lifting TMT/ design are given in Annexure II).
Bars/ Spring flats.

Billets/ Mobile Crane with Spreader Beam Wire
Billets/ Blooms must be stacked on dunnage, preferably
Blooms rope sling to be used for lifting Billets / steel dunnage, and care should be taken to ensure that
Blooms materials are at least 1ft. higher than the ground level.

These should also be stacked truck/wagon/grade wise and

identification tags should be checked at time of stacking.

HR Sheets/ Mobile Crane with Spreader Beam(>6ft) HR Sheet packets should be kept on fabricated stools so as not
HR Plate and Wire rope sling with Rubber pads to touch the ground.

CR Sheets/ Mobile Crane with Spreader Beam , Stacking as depicted above.

GC/CRCA Braided sling / nylon web sling with
sheets pads (Care should be taken in handling
sheet packets with slings and rubber
paddings are to be used at all edge
points under the slings)

CR sheets, GP /GC sheets should be stacked in the
covered shed in Max 4-high packets (not to exceed pile
height of 5 ft.).

Care should be taken to ensure that labels on each
packet are visible for identification after stacking
operations.

JSW Steel Ltd. Page 14 of 19

 RFQ (Request for Quotation) for Stockyard facility

Annexure II

BIN DESIGN FOR STORAGE OF TMT/ ROUNDS/ SPRING FLATS FOR CARRYING 50 MT WT

TMT/ ROUNDS/ SPRING

FLATS BUNDLE

A-A

300 MM

B-B
1200 MM

100 MM
25 MM

1500 MM

50 MM

400 MM

B-B
A-A

JSW Steel Ltd. Page 15 of 19

 RFQ (Request for Quotation) for Stockyard facility

Annexure III

General Details

Sr.
No. Details to be furnished Vendor Response

1 Company Name

2 Details of Proprietor/ Promoter of the entity

3 Head Office Address

4 Works Location

5 Year of Establishment
6 Years of Experience in steel Industry
7 List of customers (Past & Present)

8 Name of the Steel Company worked before &

years
9 Name of the Steel Company currently working
& years
10 Company Registration No.
(Photocopy (True Copy) to be enclosed)
11 Copy of Trade and Establishment Act
Certificate
12 No. of Branches
13 Cities where branches located

14 Contact Nos. (Landline, Fax & Cell), Email-Id,

Web-Address

15 Service Tax Registration No. / VAT No.

16 Excise Registration No.
17 PAN No. / TIN No.
18 Certificates pertaining to past experience (if
any)
19 ISO Certifications (& Any Other Certifications),
if any
20 Primary Contact Details
(Person responsible for finalization of
Contract)
21 Secondary Contact Details
(Managing Director / CEO / Director)
22 Any other info useful for Enlistment

JSW Steel Ltd. Page 16 of 19

 RFQ (Request for Quotation) for Stockyard facility

Annexure IV

Financial Details
(True Copy of all documents to be submitted)

Sr. Details to be furnished Vendor Response

No.
1 Nature of Account Held in the Bank

2 Bank Name and Location

3 Bank Account Number

4 Various credit limit sanctioned and Utilized

individually

5 Bank Guarantee Limits & Utilization

6 Letter of Credit Limits & Utilization

7 Banks Rating of the Party

8 Turnover for financial year 2008 – 09

9 Turnover for financial year 2009 – 10

10 Turnover for financial year 2010 – 11

11 Audited Balance Sheet for last two years

12 P&L Statement for last two years

13 Current Income Tax Clearance Certificate

14 PAN Card

15 Service Tax / VAT Regn. No.

JSW Steel Ltd. Page 17 of 19

 RFQ (Request for Quotation) for Stockyard facility

Annexure V

INFRASTRUCTURE DETAILS

Sr. No. Details to be furnished Vendor Response

1 Stockyard Land Location

2 Own / Lease Land (Lease period) if existing

5 Distance from Railway siding

6 Distance from State/ National Highway

7 Type of approach road and condition

8 Availability of Trucks/ Trailers in the Market

in proximity
9 Total Area (In Sq Ft)

10 Boundary Wall detail (If any)

11 Area of covered shed (If any)

12 Area under RCC (If any)

13 Area under Hardtop (If any)

14 Number of Mobile crane/ Hydra with

capacity (If any)

15 Number of EOT cranes with capacity (If

any)

16 Weighbridge availability (in details if any)

17 Office facility available (If any)

18 Electricity Availability

19 Time frame to start the operation as per

the guidelines from contract

20 Any other detail

JSW Steel Ltd. Page 18 of 19

 RFQ (Request for Quotation) for Stockyard facility

Annexure VI

Stockyard Facility Requirement

Category Warehouse Stock Yard Hub (Large Stockyard)

Monthly Sales (In MT) Less than 5000 MT 5000 MT to 20000 MT Greater than 20000 MT
Total Area Required 1 to 2 Acres 3 to 5 Acres 7 Acres to 10 Acres
Locations Jodhpur Delhi Faridabad
Udaipur Guwahati Ghaziabad
Nagpur Patna
Raipur Chandigarh
Cuttack Coimbatore
Siliguri Cochin
Surat
Rajkot
Baddi
Roorkee
Jaipur
Covered Area (in Sq Ft) 15,000 to 20,000 Sq ft 25,000 to 40,000 sq ft 70,000 to 90,000 sq ft
Entry & Exit Gate Common Separate Separate
Weighbridge (min 90 MT) -- 1 1
EOT crane (min 35 MT) 1 1-2 2-4
Mobile crane (30 MT) 1 1-2 2-4
Hydra crane (min 10 MT) 1 1-2 1-2
Straighting & cutting -- 0-1 1
facility
Strapping Facility 1 1 1

High Mast poles 2 4 8

Number of storage bins 40 100-150 200-300
Numbers of Dunnage 100 150-200 300-500
(rejected Rails/ Billets)
Number of Saddle 75 100-150 200-300
Required
Supervisor 2 3-4 4-6
Crane drivers 2-3 3-6 5-10
Security Guards 2-4 3-6 3-6
Data entry operator 1-2 2-4 3-6
Weighbridge operator -- 2 2-3
Helper/ cleaner 2 2-4 3-6
First Aid box 1 2 4
Fire extenguisher 2 4 6
Workstation 1 2 3-6
Diesel Generator 1 1 2

Note: The above figure is indicative and only for the guidance. The number and area of facility may
vary with the changes in proportion of product mix and stock to be kept at the proposed stockyard.
For specific facility requirements, please contact JSW Steel.

JSW Steel Ltd. Page 19 of 19