HEALTH AND SAFETY POLICY AND PROCEDURES

2. METHOD STATEMENTS

BWL6156 Blue Quarter, Maidstone 11.07.08.

2.1 METHOD STATEMENT FOR FENCING
2.1.1 INTRODUCTION

This method statement describes the procedures that will be employed to carry out
the necessary and associated works at the above site.

2.1.2 SEQUENCE

2.1.2.1 Inspect client’s order and specification and determine schedule of works required as
follows.
Type of fencing
Programme requirements
Special requirements

2.1.2.2 Acknowledge receipt of clients order

Clarify any unclear specification
Raise any delivery days and programme problems
Detail FGS Landscapes Ltd contracts managers name and telephone number
Forward tax exemption certificate and insurance details

2.1.2.3 Where possible arrange meeting on site with clients representative and FGS
Landscapes Ltd supervisor prior to commencement on site to confirm site access,
fence lines, material storage and any special site requirements.

2.1.2.4 Materials to be supplied by recognised or approved supplier. Ensuring all materials

conform to the clients specification and relevant British Standards.

2.1.2.5 Materials to be delivered to site by rigid flat bed lorry. Material to be off loaded at
place of erection if accessible. If this is not possible they will be off loaded in area
as agreed with the clients representative.

2.1.2.6 Ensure that all materials are stored neatly and safely in an agreed area, ensuring
cement is covered and stored in dry environment and is handled correctly with the
use of protective gloves.

2.1.2.7 On arriving on site all FGS Landscapes Ltd labour shall report to the site office to
confirm arrival and sign in (if applicable). All staff shall then attend a site-specific
briefing before commencing any works with the relevant foreman. Operatives are to
ascertain any information regarding potential hazards. All non FGS Landscapes Ltd
staff must be informed /aware of the working area prior to works commencing. All
risk zones will be identified and adequate signage will be erected to notify the
public/and other personnel if applicable.

2.1.2.8 PPE to EN standards will be to used at all times on site.

2.1.2.9 High visibility vests to be worn at all times on site.

2.1.2.10 Prior to commencement of works, site is to be walked and all potential obstructions
are to be recognised and measures taken to reduce the risks involved.

2.1.2.11 Where a fence line is to be cleared of debris and undergrowth all arising are to be
cleared to a skip or safe location for removal at the earliest opportunity.

2.1.2.12 Where the use of mechanical equipment is required such as the use of a chainsaw
these works are to be carried out by a competent person wearing full protective
clothing and ensuring consideration is given for the safety of other operatives on
site.

BWL6156 Blue Quarter, Maidstone 11.07.08.

2.1.2.13 Once the fence line is cleared of all debris and obstructions erection can begin.

2.1.2.14 All excavations are carried out using hand tools unless mechanical excavation is
required.
2.1.2.15 A check should be carried out check for any signs of underground services such as
access covers and marker posts and tape.

2.1.2.16 Prior to excavation a cable detector must be used to locate power cables and steel
pipes and in high risk areas such as industrial estates, plans must be obtained from
the relevant statutory bodies showing underground services.

2.1.2.17 Be aware of marker tapes and posts and inform the clients representative of any
services uncovered or damaged

2.1.2.18 All obstructions to be checked before breaking out as high voltage cables and
drainage may be covered protective concrete.

2.1.2.19 Excavated post holes to correct depth and size ensuring all sides are square,
removing surplus soil to a designated area as agreed.

2.1.2.20 Posts are to be set in line and at the correct height and be set plumb on all
elevations.

2.1.2.21 Posts are to be set in concrete as specified and is to be well compacted to at least
half depth with the remainder back filled and rammed with selected spoil, post
spacing to be monitored by tape.

2.1.2.22 Bulky materials such as posts, weldmesh, chainlink and other bulky products are to
be handled correctly using safe techniques, especially in the manual lifting of
concrete posts.

2.1.2.23 When concrete is placed and especially where it is mixed by hand care is to be
taken and protective clothing is to be warn to prevent injury from any spillages.

2.1.2.24 Infill material to be erected manually ensuring materials are erected as and when
required and are fixed securely and not left in any manor which may cause hazard
to others on site.

2.1.2.25 Line Wires and barbed wires are to be erected and strained using the correct
straining equipment and is to be carried out in a safe and systematic manner.

2.1.2.26 Where the cutting and drilling of materials on site is required such as timber,
concrete and metal products these works are to be carried out by a competent
person with the correct tools and protective equipment. Special attention should be
taken when mechanical cutters are used taking particular care of the cutting disc
ensuring the correct discs are used for material and wet or damaged discs are to be
changed immediately by competent person.

2.1.2.27 Where galvanised metal work has been cut or drilled the correct zinc based coating
is to be applied as soon as possible to prevent rusting.

2.1.2.28 Once the fence has been erected all unwanted material and spoil is to be cleared
and the site left clean and tidy.

2.1.2.29 At the completion of works, staff shall report back to the site office and sign out if
required.

BWL6156 Blue Quarter, Maidstone 11.07.08.

2.1.2.30 Any accident is to be reported immediately to the site office. All works will be
stopped until clearance is received to continue.

2.1.2.31 All works are to comply with current and relevant HSE requirements.

Revised March 2008

Safety4uAll Ltd

BWL6156 Blue Quarter, Maidstone 11.07.08.

2.2 METHOD STATEMENT FOR CULTIVATING

2.2.1 INTRODUCTION

This method statement describes the procedures that will be employed in the
cultivating and levelling of topsoil.

2.2.2 SEQUENCE

2.2.2.1 Report to site office on arrival

2.2.2.2 Request information from the site manager of any known hazards i.e. services

2.2.2.3 No other persons to be in the working area other than FGS Landscapes Ltd
employees

2.2.2.4 Inspect the designate area for manhole covers, stone, wire etc. and remove if
present to an area designated by the main contractor

2.2.2.5 To cultivate the area in a safe method using a hand operated rotovator (see 3.1
Safe Working Procedures for Rotovators)

2.2.2.6 To level the ground using rakes in a safe method

2.2.2.7 Any debris to be removed by wheelbarrow to an area specified by the main

contractor

2.2.2.8 On the completion all hard standing areas to be left free from debris

2.2.2.9 Report to site office on completion

2.2.2.10 PPE will include safety footwear EN345, gloves EN388 and hard hat EN345 as
directed

Revised March 2008

Safety4uAll Ltd

BWL6156 Blue Quarter, Maidstone 11.07.08.

2.3 METHOD STATEMENT FOR TURFING
2.3.1 INTRODUCTION

This method statement describes the procedures that will be employed in turfing and
should be read in conjunction with the method statement for cultivating.

2.3.2 SEQUENCE

2.3.2.1 Following on from 1.27 the ground will be consolidated using a mechanical roller
(see 3.7 Safe Working Procedures for Rollers)

2.3.2.2 Turves will be unloaded by hand of by forklift and placed to the nearest point. They
will then be moved to the laying point by using wheelbarrows

2.3.2.3 Turves will then be laid off planks, in a safe method with half lapped joints, well
butted and evenly beaten

2.3.2.4 Where turves are to be laid on severe slopes turves will be laid across the bank and
pegged at 1200mm intervals

2.3.2.5 On completion the turves are to be watered and the site manager informed

2.3.2.6 On the completion all hard standing areas to be left free from debris

2.3.2.7 Report to site office on completion

2.3.2.8 PPE of safety footwear EN345, hard hats EN397 and gloves EN388 will be available
at all times

Revised March 2008

Safety4uAll Ltd

BWL6156 Blue Quarter, Maidstone 11.07.08.

2.4 METHOD STATEMENT FOR PLANTING
2.4.1 INTRODUCTION

This method statement describes the procedures that will be employed in planting

2.4.2 SEQUENCE

2.4.2.1 Report to site office on arrival

2.4.2.2 Request information from the site manager of any known hazards i.e. services

2.4.2.3 No other persons to be in the working area other than FGS Landscapes Ltd
employees

2.4.2.4 Plants and trees will be unloaded by hand of by forklift and placed to the nearest
point. They will then be moved to the planting point by using wheelbarrows

2.4.2.5 Prior to planting plant containers, hessian or wire to be removed and the roots to be
loosened if in a compact state

2.4.2.6 Plants and trees to be set out as indicated on the Landscaping Drawing and will
planted in a safe method by hand of by means of an auger (see 3.2 Safe Working
Procedures For Augers)

2.4.2.7 All trees to be secured to a straight pointed stake and tied

2.4.2.8 All plant containers to be removed to an area specified by the main contractor

2.4.2.9 On the completion all hard standing areas to be left free from debris

2.4.2.10 Report to site office on completion

2.4.2.11 PPE safety footwear EN345, hard hats EN397 and gloves EN388 will be available at
all times

Revised March 2008

Safety4uAll Ltd

BWL6156 Blue Quarter, Maidstone 11.07.08.

2.5 METHOD STATEMENT FOR GRASS CUTTING
2.5.1 INTRODUCTION
This method statement describes the procedures that will be employed in grass
cutting

2.5.2 SEQUENCE

2.5.2.1 Report to site office on arrival

2.5.2.2 Request information from the site manager of any known hazards i.e. services

2.5.2.3 No other persons to be in the working area other than FGS Landscapes Ltd
employees

2.5.2.4 Inspect the designate area for manhole covers, stone, wire etc. and remove if
present to an area designated by the site manager

2.5.2.5 To grass cut the area in a safe method using a hand operated mower (see 3.3 Safe
Working Procedures for Grass Cutters)

2.5.2.6 All grass cuttings to be removed to an area specified by the main contractor

2.5.2.7 On the completion all hard standing areas to be left free from debris

2.5.2.8 Report to site office on completion

2.5.2.9 PPE safety footwear EN345, hard hats EN397, goggles EN166 and gloves EN388
to be worn at all times

Revised March 2008

Safety4uAll Ltd

BWL6156 Blue Quarter, Maidstone 11.07.08.

2.6 METHOD STATEMENT FOR STRIMMING
2.6.1 INTRODUCTION

This method statement describes the procedures that will be employed in strimming

2.6.2 SEQUENCE

2.6.2.1 Report to site office on arrival

2.6.2.2 Request information from the site manager of any known hazards i.e. services

2.6.2.3 No other persons to be in the working area other than FGS Landscapes Ltd
employees

2.6.2.4 Inspect the designate area for manhole covers, stone, wire etc. and remove if
present to an area designated by the site manager

2.6.2.5 To strim the area in a safe method using a hand operated mower (see 3.4 Safe
Working Procedures for Brushcutters)

2.6.2.6 On the completion all hard standing areas to be left free from debris

2.6.2.7 Report to site office on completion

2.6.2.8 PPE safety footwear EN345, ear protection EN352, face mask EN166 to be worn

Revised March 2008

Safety4uAll Ltd

BWL6156 Blue Quarter, Maidstone 11.07.08.

2.7 METHOD STATEMENT FOR SPRAYING
2.7.1 INTRODUCTION

This method statement describes the procedures that will be employed in spraying

2.7.2 SEQUENCE

2.7.2.1 Report to site office on arrival

2.7.2.2 Request information from the site manager of any known hazards i.e. services

2.7.2.3 Inform site manager on type of pesticide to be applied and show relevant COSHH
risk assessment sheet.

2.7.2.3 No other persons to be in the working area other than FGS Landscapes Ltd
employees

2.7.2.4 Inspect the designate area for manhole covers, stone, wire etc. and remove if
present to an area designated by the site manager

2.7.2.5 Set up and display Warning Signs to notify others that spraying is being undertaken

2.7.2.6 To handle chemical spray within the designated area in a safe method (see 3.5
Safe Working Procedures for Application of Pesticide by Knapsack Spraying)

2.7.2.7 To spray the area in a safe method using a knapsack sprayer (see 3.8 Working
Procedures for Knapsack Sprayer)

2.7.2.8 On completion of spraying remove warning signs and erect “The area has been
sprayed” signs

2.7.2.9 Report to site office on completion

2.7.2.10 PPE chemical suits, face masks EN166, safety boots EN345, chemical gloves
EN388

Revised March 2008

Safety4uAll Ltd

BWL6156 Blue Quarter, Maidstone 11.07.08.

2.8 METHOD STATEMENT FOR DECKING
2.8.1 INTRODUCTION

This method statement describes the procedures that will be employed to carry out
the necessary and associated works at the above site.

2.8.2 SEQUENCE

2.8.2.1 Inspect client’s order and specification and determine schedule of works required as
follows.
Type of decking
Programme requirements
Special requirements

2.8.2.2 Acknowledge receipt of clients order

Clarify any unclear specification
Raise any delivery days and programme problems
Detail FGS Landscapes Ltd contracts managers name and telephone number
Forward tax exemption certificate and insurance details

2.8.2.3 Where possible arrange meeting on site with clients representative and FGS
Landscapes Ltd supervisor prior to commencement on site to confirm site access,
decking location, material storage and any special site requirements.

2.8.2.4 Materials to be supplied by recognised or approved supplier. Ensuring all materials

conform to the clients specification and relevant British Standards.

2.8.2.5 Materials to be delivered to site by rigid flat bed lorry. Material to be off loaded at
place of erection if accessible. If this is not possible they will be off loaded in area
as agreed with the clients representative.

2.8.2.6 Ensure that all materials are stored neatly and safely in an agreed area, ensuring
cement is covered and stored in dry environment and is handled correctly with the
use of protective gloves.

2.8.2.7 On arriving on site all FGS Landscapes Ltd labour shall report to the site office to
confirm arrival and sign in (if applicable). All staff shall then attend a site-specific
briefing before commencing any works with the relevant foreman. Operatives are to
ascertain any information regarding potential hazards. All non FGS Landscapes Ltd
staff must be informed /aware of the working area prior to works commencing. All
risk zones will be identified and adequate signage will be erected to notify the
public/and other personnel if applicable.

2.8.2.8 PPE to EN standards will be to used at all times on site.

2.8.2.9 High visibility vests to be worn at all times on site.

2.8.2.10 Prior to commencement of works, site is to be walked and all potential obstructions
are to be recognised and measures taken to reduce the risks involved.

2.8.2.11 Where a decking area is to be cleared of debris and undergrowth all arising are to be
cleared to a skip or safe location for removal at the earliest opportunity.

2.8.2.12 Where the use of mechanical equipment is required such as the use of a chainsaw
these works are to be carried out by a competent person wearing full protective
clothing and ensuring consideration is given for the safety of other operatives on
site.

2.8.2.13 Once the decking area is cleared of all debris and obstructions erection can begin.

BWL6156 Blue Quarter, Maidstone 11.07.08.

2.8.2.14 All excavations are carried out using hand tools unless mechanical excavation is
required.
2.8.2.15 A check should be carried out check for any signs of underground services such as
access covers and marker posts and tape.

2.8.2.16 Prior to excavation a cable detector must be used to locate power cables and steel
pipes and in high risk areas such as industrial estates, plans must be obtained from
the relevant statutory bodies showing underground services.

2.8.2.17 Be aware of marker tapes and posts and inform the clients representative of any
services uncovered or damaged

2.8.2.18 All obstructions to be checked before breaking out as high voltage cables and
drainage may be covered protective concrete.

2.8.2.19 Excavated post holes to correct depth and size ensuring all sides are square,
removing surplus soil to a designated area as agreed.

2.8.2.20 Posts are to be set in line and at the correct height and be set plumb on all
elevations.

2.8.2.21 Posts are to be set in concrete as specified and is to be well compacted to at least
half depth with the remainder back filled and rammed with selected spoil, post
spacing to be monitored by tape.

2.8.2.22 Lay the horizontal beams. Check level then screw / bolt to the upright and complete
for all cross beams. Cut the decking to the required lengths. Then spread the
decking across the beams and screw to horizontal beams to complete.

2.8.2.23 Bulky materials are to be handled correctly using safe techniques, especially in the
manual lifting of decking components.

2.8.2.24 When concrete is placed and especially where it is mixed by hand care is to be
taken and protective clothing is to be warn to prevent injury from any spillages.

2.8.2.25 Where the cutting and drilling of materials on site is required such as timber,
concrete and metal products these works are to be carried out by a competent
person with the correct tools and protective equipment. Special attention should be
taken when mechanical cutters are used taking particular care of the cutting disc
ensuring the correct discs are used for material and wet or damaged discs are to be
changed immediately by competent person.

2.8.2.26 Once the decking has been erected all unwanted material and spoil is to be cleared
and the site left clean and tidy.

2.8.2.27 At the completion of works, staff shall report back to the site office and sign out if
required.

2.8.2.29 Any accident is to be reported immediately to the site office. All works will be
stopped until clearance is received to continue.

2.8.2.30 All works are to comply with current and relevant HSE requirements.

Produced March 2008

Safety4uAll Ltd

BWL6156 Blue Quarter, Maidstone 11.07.08.

2.9 METHOD STATEMENT FOR NOISE AND VIBRATION CONTROL
2.9.1 GENERAL REQUIREMENTS

2.9.1.1 The installation of sound attenuators and other equipment shall limit the background
noise generated by the mechanical installations under normal operating mode.

2.9.1.2 The accumulative noise level of all individual noise sources shall have a combined
noise rating not greater than the specified Noise Ratings and the selection of sound
attenuation equipment shall have insertion losses selected at least 4 dB greater than
that required to take into account the accumulative effect of noise sources.

2.9.1.3 The manufacture and installation of all acoustic materials shall comply with Control
of Substances Hazardous to Health Regulations.

2.9.1.4 Sound attenuators shall be located immediately before penetration of plant room
enclosures wherever possible but where this is not, the ductwork between the sound
attenuator and wall, floor or ceiling enclosure shall have external cladding installed
to prevent noise infiltration into or out of the air distribution ductwork.

2.9.1.5 Noise Rating Levels specified shall be achieved with all engineering services
functioning in their most noise productive mode.

2.9.1.6 All engineering services equipment in plant room areas shall be selected such that
the maximum allowable noise level is not exceeded further than 1m from the
equipment. Where equipment is selected which exceeds the specified maximum
allowable noise level, suitable additional acoustic enclosures, with full ventilation,
anti-vibration protection and access facilities shall be provided to achieve the
plantroom background noise level. In plant rooms install resilient mounting supports
as detailed elsewhere.

2.9.1.7 Sound attenuators shall be installed to achieve the required specified Noise Rating
Levels. Where the insertion losses are stated they refer specifically to the fan sound
power levels also stated, and to the ductwork system indicated on the Drawings.
The Sub-Contractor shall check the performance of all sound attenuators specified
against the final Fabrication drawings and confirm that the noise levels will be
achieved or alternatively modify such insertion losses accordingly. If any of the
specification is revised which affect the-resultant noise level, or the Fabrication
drawings alter the ductwork layout or plantroorn layouts, then the Sub-Contractor
shall re-select the sound attenuators to achieve the specified noise rating levels.

2.9.2 SOUND ATTENUATORS

2.9.2.1 The installation of sound attenuators and other equipment shall limit the background
noise generated by the mechanical installations under normal operating mode.

2.9.2.2 Sound attenuators shall be either circular or rectangular and constructed from
galvanised steel sheets of thickness not less than 0.8mm for panels up to 1 metre,
1.2mm for panels between 1 metre and 1.5 metres and 1.6mm over 1.5 metres with
angle iron end flanges and drilled locating holes. The angle iron flanges shall be
painted with 2 coats of aluminum paint.

2.9.2.3 Additional flanges shall be provided if necessary for stiffening. Joints between the
galvanised steel sheets shall be locked formed and sealed with mastic. Casing
edges shall be turned over on to the flanged edges.

2.9.2.4 Sound attenuators shall be supported on 50mm x 50mm angle section framework
with resilient separating pads of neoprene impregnated cork.

BWL6156 Blue Quarter, Maidstone 11.07.08.

2.9.2.5 Sound attenuators mounted within masonry ducts shall be supported on 50mm x
50mm angle section framework, with separating pads, supported on the structural
concrete building elements but not touching the non load bearing infill constructional
elements.

2.9.2.6 Sound attenuators shall be airtight and shall be assembled into ductwork system
flanges using sealing gaskets.

2.9.2.7 Acoustic lining materials and splitters within silencers shall be inorganic, non
hygroscopic, vermin proof and fire resistant to BS 476 Part 1, Class 1. Linings shall
be protected to prevent "fibre fly" with a material whose effect on the attenuation
performance is known such as a 12 micron thick woven fibre mesh. On kitchen
extract, attenuators shall be additionally lined with a protective coating to permit
internal cleaning to remove grease. Grease shall not be allowed to penetrate the
acoustic lining. All linings and splitters shall be retained by perforated galvanised
steel sheet and shall have aerodynamically shaped leading and trailing edges.

2.9.2.8 Sound attenuators shall be selected to have the following pressure drops:

NR Required Max Pd kPa

20 0.035
25 0.035
30 0.0625
35 0.075
40 and above 0.1 unless specifically Approved.

2.9.2.9 Sound attenuator outer casings shall be primed with metal etching paint and finally
finished two coats of gloss paint to approved colour on uninsulated ductwork or
primed with metal etch paint and then insulated as the connecting ductwork.

2.9.2.10 Each attenuator shall be tested for both pressure drop and its dynamic insertion loss
in accordance with BS 4718.

2.9.3 ANTI-VIBRATION MOUNTINGS GENERAL REQUIREMENTS

2.9.3.1 The installation of sound attenuators and other equipment shall limit the background
noise generated by the mechanical installations under normal operating mode.

2.9.3.2 All rotating and reciprocating machinery shall be isolated from the building structure
with resilient mountings. These mountings shall be designed for a minimum isolating
efficiency of 95% in basement areas and ground floors where plant is supported on
a solid concrete slab isolated from the rest of the building in all roof level and other
located plant -rooms, mountings shall be selected for a minimum isolating efficiency
of 99%. Isolating efficiency shall be checked by the measurement of acceleration
above and below the mounts. Mountings shall be selected to isolate the lowest
forcing frequency of vibration and care shall be taken to ensure that the static
deflection of the supporting structure under the plant loading is taken into account.

2.9.3.3 Where numbers of resilient mountings are used to support any machine they shall
be selected to have equal deflection.

2.9.3.4 Resilient mountings shall be of the spring, rubber in sheer, rubber in compression,
neoprene impregnated cork under an inertia base or any combination of mountings
to suit the particular application stated herein.

BWL6156 Blue Quarter, Maidstone 11.07.08.

UNFORSEEN CIRCUMSTANCES

Work will cease if any unforeseen eventualities are found.

The supervisor will agree for an amendment to the work-plan and Method Statement
prior to work continuing.

COMPANY SAFETY POLICY

All works shall be carried out in accordance with the Company Health and Safety
Policy, a copy of which is on site and at head office.

I confirm that this method statement is prepared as a result of an assessment of the risks of
the proposed activity and the contents will be advised to all operatives involved in the activity
and to anyone else who may be affected by it.

Revised March 2008

Safety4uAll Ltd

BWL6156 Blue Quarter, Maidstone 11.07.08.