REZIPE

nd
2 Consortium Meeting
Date: Monday, 2nd May 2011 – Tuesday, 3rd May 2011

Place: T.I.L. – Integrated Transports and Logistic

viale Trento Trieste, 13 - 42124 - Reggio Emilia

Contact person: Martino Soragni

Province of Reggio Emilia - European Policies Dept.
Tel.: +39-0522.444.193 , Fax: +39-0522.444.108
E-mail: m.soragni@mbox.provincia.re.it
Website: www.provincia.re.it
 AGENDA

Monday, 2nd May 2011

Come Together: 12.00am – 12.30am (Province of Reggio Emilia

Institutional Building - C.so Garibaldi, 59 – 42121 Reggio Emilia)

Press conference and Welcome by the representatives of the

Province of Reggio Emilia: 12.30am – 1.00pm

Transfer to T.I.L. headquarters: 1.15pm

Start: 1.30pm
1.30pm – 3.00pm
At the beginning…..
Buffet lunch
Welcome by the representatives of T.I.L. – Integrated Transports and Logistic srl

Work package 1
Project management and coordination
(Klagenfurt - Mr.Hafner, Ms. Samitz;)

Contracting
- Partnership Agreement
- Partner Change
FLC
- Status quo
- missing documents
Start-Up Report
- Status quo
- missing documents
Preparation-Cost Report
- Status quo
- missing documents
st
1 Progress Report
- Status quo
- missing documents
nd
2 Progress Report
 - Deadline 1st of June 2011
- Deliverables, input & activity
To-Do-List
- Status quo
- Open questions
General issues
- more responsibility for WP-Leader
- Adaption of the Incentive Report (1.1.1.)
Concretion the steps of the AF – who does what and when?
cross-project coordination - what activity / which deliverable,
e.g. as a flow chart
substantiate of internal communication channels and procedures
concrete Quality Control
- RECS Renewable Energy Certificate System

3.00pm – 3.30pm

Work package 2
Communication, knowledge management and
dissemination
(Austrian Mobility Research – Ms Wiederwald, Mr Wintersteller)

Communication activities:
- Project Flyers
- Newsletter
Increase the number of contacts
Aim of the project/15.000 pieces
- Project Posters
Local Posters

Communication Plan:
- Press releases, articles for the press
Introduction of the recording tool
Short presentation of each partner
- Project conferences
New Mobility Forum St.Veit a.d. Glan/Austria

Web Present:
- Website
Implementation of a Charging Station Finder
- Project Intranet
Introduction of the intranet tool
- Renewable Sources
- Video Showroom
Short presentation of each partner
Clarification of budget modification
Predefinition of the PP’s functions
 Public Present:
- Project Conference
- Short presentation of each partner

- Participation in external events

- Short presentation of each partner

- Excursions and presentations

- Short presentation of each partner

Break: 3.30 – 4.00 pm

4.00 – 4.30 pm

Work package 3
State of the Art, analysis of success factors, preplanning
(Austrian Mobility Research – Ms Wiederwald, Mr Wintersteller)

SWOT Analysis

Planning Guideline for the implementation

- Foregoing analysis
- Internal and external communication

Create a critical Mass of Support for the demonstrators

- Start-up Workshops
- Summary Report

Conveying the idea beyond the partner regions

- Final Report
- Transferability Criteria

4.30 – 5.00 pm

Focus group discussions in the REZIPE partner

cities
(Ms Deffner, ISOE)

Status Quo
Results
Further steps

8.00 pm
Dinner
Tuesday, 3rd May 2011

Start: 9 am

9.00 – 10.00 am

Work package 4
Pilot implementations - targeting renewable and
clean energy supply
(Klagenfurt, all Partners)
Technical Specification
 Defining physical targets for the installations, co-ordinated by the LP
o Deadline march 2011

o Procurement / contracting documents

 tender documents (coordinated by the LP)
o Deadline march 2011

o Demonstration side
 Directory of locations
o document describing the energy supply facilities (coordinated by the LP)
o Deadline april 2011

 Pilot Intallation
o Short presentation status quo: Klagenfurt, Bolzano, Reggio Emilia, Upper
Austria, Hungary Ljublana,
o Deadline April 2011

10.00 – 11.00 am

Work package 5
Pilot implementations targeting clean vehicle usage
(Province of Reggio Emilia, all Partners )

o Status Quo Reggio Emilia

o Detailed Specification of the local Pilots

- Local implementation / operating models

o Deadline March 2011
- Prepare Procurement / Leasing document
o Deadline April 2011
 o Preparing the roll out –User/Staff Training

- Training Materials
o Deadline June 2011

- Test vehicles
o Short presentation – status quo: Klagenfurt, Bolzano, Reggio Emilia
o Deadline May 2011

- Demonstration

o Short Presentation – status quo: Ljubljana, Györ

o Deadline May 2011

- Solar Rallye
o 2011 – Upper Austria

Break: 11.00 – 11.30 am

11.30 am – 12.30 pm

Work package 6
Evaluation, validation, transfer
(Institute of Traffic and Transport Ljubljana – Mr Jemensek)

Work out the Evaluation methodology

- Handbook

Evaluation of Pilot Implementations

- Report
- Vision document
- Intermediate evaluation report

Exploiting validated local concepts with the view on CEUS

- CEUS Transfer Toolbox

Going public ZERO Platform and follower briefing

- Briefing document
- Briefing handout
- Co-ordinating ZERO platform
 Lunchtime: 12.30 – 1.30 pm

1.30 am – 3.00 pm

Visit of T.I.L. – Integrated Transports and

Logistic

- Presentation of the Reggio Emilia Eco-renting Model

- Visit of the company
- Survey of the REZIPE EVs fleet and of the site of the charging station

3.00 am – 4.00 pm

General issues, open questions, further

procedure

Deliverables
Open To-Do’s
Reporting

End of the workshop