SAP Blling Configuration

SAP SD Configuration
Pack
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INDEX
1. CONFIGURING BILLING DOCUMENTS 3
1.1 Define Billing Document Types 3
1.2 Define Number Ranges for Billing Documents 13
2. MAINTAIN COPY CONTROL FOR SALES DOCUMENTS 15
3. DEFINE BLOCKING REASON FOR BILLING 24
4. CONFIGURATION FOR INVOICE LIST 27
4.1 Assign Invoice List Type to Billing Type 27
5. DEFINE RULES FOR DETERMINING DATES 29
6. DEFINE BILLING PLAN TYPES 35
7. DEFINE DATE DESCRIPTIONS 41
8. DEFINE AND ASSIGN DATE CATEGORIES 44
9. MAINTAIN DATE PROPOSALS FOR BILLING PLAN TYPES 48
10. ASSIGN BILLING PLAN TYPES TO DOCUMENT TYPES 52
11. ASSIGN BILLING PLAN TYPES TO ITEM CATEGORIES 54
12. CONFIGURING SALES DOCUMENT HEADER 57
12.1 Define Sales Document Types 57

1. Configuring Billing Documents
1.1 Define Billing Document Types
BACKGROUND
This configuration setting enables creation or modification of

billing document type. Billing document type is an indicator
which enables system to process different business
transactions in different ways.
Various Billing types are pre-configured in system and can be

used for various scenarios. There are three options for
configuring new sales document types:
Change existing Billing type
Copy existing Billing type and change it to new

requirements.
Create a new Billing type.
Definition and configuration of sales document type can be

divided in three parts
1. Definition of Billing type itself (with key example - F2 etc.)

2. Definition of additional billing functions (like number
ranges etc.)
3. Configuration for general billing functions (like pricing
etc.)
We will study the configuration of SAP provided sales
document type for standard delivery related billing ‘F2’.
Instructions
Follow Menu Path: IMG → Sales and Distribution → Billing →

Billing Documents → Define Billing Types
1. Click
Following pop-up is displayed
Click on and click on

Here the three options explained in background are applicable.
a. If existing Billing type is to be modified, choose the

document type from list and click on to get into details
b. For copying existing Billing type to new one select the

sales document type to be copied and click on or F2.
c. For creating a new Billing type click on

Here we will follow option ‘a’ and select Billing type F2 and
click on . To search for correct order type click on
and enter the key.
Following screen is displayed

The controls are grouped in various blocks like Number
Systems, General Control, Account Assignment etc.
2. Maintain the fields as explained below:
The explanation is provided block wise
Field Name Field Description and Value

Billing Type 4 character key for the Billing type.
Description is next to it
Created by Name of person creating the object
No.range int.assgt. No range to be used for Billing

document numbers if assigned
internally
Item no.increment Increment of item no in billing

document.
SD document A basic classification of document types
categ. used in Sales processing.
Etc.
Transaction group Grouping that controls certain

characteristics of sales doc processing.
Posting Block This check box controls blocking of billing

document transfer to accounting.
Statistics Check box controls whether system stores

the billing information for statistical
purposes and reporting.
Billing Category Used to differentiate billing document

requirements. Generally left blank
Document Type FI document type can be assigned here

Negative posting A correspondingly set posting on the debit
side reduces the credits side of the
account. A credit posting reduces the
debit side of the account.
Indicator is used for credit memos and
cancellations.
Branch/Head Indicator controls which partner functions

Office can be passed on to Accounting
Credit memo Used for Value date to be filled in case of

w/ValDat Credit Memo
Invoice List Type Invoice List type assigned to Billing type
Rebate Settlement Indicator to control if billing type is used

for Rebate settlement exclusively.
Rel for Rebate Check box, which controls if a Billing type

is relevant for rebates.
Key fields are explained below:

Cancellation Cancellation billing type to be assigned to this
Billing type billing type to be used when billing documents
is to be cancelled.
Copying In case copying requirements are to be

requirements assigned here.
Reference Additional information to be passed on to

number Accounting from SD
Allocation Additional information to be passed on to

number accounting line item level.
AcctDetermProc. Account determination procedure is assigned
here to Billing document type. If this is not
assigned the document cannot be passed on to
accounting. Example Proforma Billing type
Doc. pric. Document pricing procedure is assigned here

Procedure in case separate Pricing procedure needs to be
determined in Billing document.
Example – Inter-company billing document.
Acc. det. rec Account determination procedure for

Reconciliation accounts
Acc. det. cash. Account determination procedure for Cash
accounts
Acc. det. pay. Account determination procedure for Payment

cards cards
Key fields explained below, rests are system copied.

Output determ proc. Output determination procedure is

assigned here
Application Application is V3 for Billing
Output Type Default output type proposed when

printing
Header partners Partner determination procedure for

Billing Header
Item Partners Partner determination procedure for

Billing Item
TextDetermProcedure Text determination procedure for

Billing Header
Text Determ. Proc. Text determination procedure for

Itm Billing Item
Delivery text Check box if texts from delivery are to

be copied to Billing
Click and back.
EFFECT OF CONFIGURATION
Billing type configured here would be used for creating Billing

document in specific scenario.
1.2 Define Number Ranges for Billing Documents
BACKGROUND
This configuration setting enables us to define the number

ranges for Billing document. Number ranges are defined
directly in the production system.
Instructions

Billing Documents → Define Number Ranges for Billing
Documents
1. Click
2. Click
3. Click to add new number range interval, mark
check for external if it is an external number range.
4. Click
5. Click
Effect of Configuration
Number range maintained here will be assigned to Billing type

as explained earlier and used for billing document creation.
2. Maintain Copy Control for Sales Documents
BACKGROUND
This configuration enables copy between sales documents at

order level and delivery level to Billing document level, various
controls for document and data flow are also available here
In this configuration copy control is maintained for following

options
Sales document to Billing document
Billing document to Billing document
Delivery document to Billing document
The controls specify how and what data needs to be copied on

to the target billing document from the source.
Instructions

Maintain Copy Control for Billing Documents
1. Click
Following pop-up is displayed.

2. Click on and click

Target – This is the Billing type, which would be created.
Source – This is the Delivery type used as reference from

which new data would be transferred to create new Billing
document.
For existing Billing types provided in system copy control is

maintained. Let us study configuration of Target ‘F2’ and
source ‘LF’.
3. Select entry and click on
Following fields are maintained

Copying Routine no is assigned here for Copying
requirements requirements to be checked at header level
while creating billing document.
Determ.export Where system should get export data is

data specified here.
Allocation Additional information to be passed on to

number accounting line item level.
Reference Additional information to be passed on to
Number Accounting from SD
Copy Item Indicates whether system copies item no from

number source to target document.
Click to go back.
4. Click on on Left hand side to maintain copying

information for item data

Select ‘TAN’ and click on

Fields to be maintained as below

Copying Copying requirements to be checked at item level.
requirements
Data Routine for data transfer at header & item level.

VBRK/VBRP Here routine can be assigned for creating Individual
Billing documents etc.
Billing Specifies which quantity system copies from source

quantity document.
Pos/neg. Specifies when copying quantity in target document
quantity has positive, negative or no effect of quantity in
source document.
In this case the delivery document is updated with

positive quantity
Pricing Type Specifies how system treats pricing data when

creating billing document. There are many pricing
types , generally used one’s are below
Pricing Determines pricing exchange rate type.

Exchange
rate type
Cumulate Check box indicates if cost of sub-items is to be

Cost cumulated in main item
Price Source Sequence and source from where prices are to be

copied
Click and back.
Similar configuration can be carried out for
&
Difference here is that Source is Delivery & Billing Document.
Copy Control is setup for Billing document creation.

3. Define Blocking Reason for Billing
BACKGROUND
This configuration enables definition of Reasons for blocking of

billing documents. These reasons can be used to block billing
creation for customer.
Instructions

Define Blocking Reason for Billing
1. Click
Following pop-up is displayed
Click on and click

Click on for maintaining new one’s. and then click

Block 2 character key for billing block
Description Description of billing block
Click and .

Click on for maintaining new one’s. and then click
Billing block reasons are defined and assigned to Billing types.

4. Configuration for Invoice List
4.1 Assign Invoice List Type to Billing Type
BACKGROUND
Invoice List type is also a Billing type and is created in Billing

type creation configuration menu. Here for Invoice Lists to be
created they needs to be assigned to billing types. This
configuration is provided for this purpose.
Instructions

Invoice Lists → Assign Invoice List Type To Each Billing Type
1. Click
Billing types are available here. The Invoice List type is
assigned to billing types.
Click and .
Invoice Lists can be created in system for Billing documents.

5. Define Rules For Determining Dates
BACKGROUND
This configuration setting enables creation or modification of

rules for determining dates in Billing plan.
Various Rules are preconfigured in system and can be used for

various scenarios. There are three options for configuring new
rules:
Change existing rule
Copy existing rule and change it to new requirements
Create a new rule.
You define the rules for date determination on the basis of the
following dates:
The possible baseline date is predefined by a fixed value

range (for example current date, beginning of the
contract) and cannot be changed.
You can define the period in any way by specifying a

number with a corresponding time unit.
If you use a calendar ID to define a rule, the system

determines the next possible workday starting from the
baseline date. If you use a calendar ID, you may NOT
specify a period.
We will study the configuration of SAP provided rule ’50 –
Monthly at end of each month’.
Instructions

Billing Plan → Define Rules for Determining Dates
1. Click
d. If existing Rule is to be modified, choose the Rule from

list and click on to get into details
e. For copying existing Rule to new one select the Rule to be

copied and click on or F6.
f. For creating a new Rule click on
Here we will follow option ‘a’ and select Rule ‘50’ and click
on . To search for Rule click on and enter
the key.

Maintain the fields as explained below:

Date Det.rule 2 character code for Indirect rule
determination of dates in Billing plan.
Here ‘50’ exists in system, for new any two
characters can be entered.
Description Text description of rule for identification
Baseline date This is baseline date from which further

dates are calculated. This is predefined in
system and following entries exist:
Here ‘07’ is selected
Time Period Time Period, which is to be added or

subtracted from baseline date, is added
here.
Time Unit Time Unit of time period defined above
Last of Month Last of month switch for date

determination
Calendar ID If Calendar is to be used to influence date
determination, example actual dates in
month it has to be entered here.
Contract data Used for Contract items where item date

has not to be selected from baseline date,
but from Header date.
Click and back.
EFFECT OF CONFIGURATION
Rule for date determination are defined to be used in Billing

plans.
6. Define Billing Plan Types
BACKGROUND
This configuration enables definition of Billing Plan types,

which contain the basic control data for billing plan.
There are two basic billing plan types pre-configured in

system:
1. Periodic Billing.
2. Milestone Billing.
There are three options for configuring new billing plan

types:
Change existing plan type
Copy existing plan type and change it to new

requirements.
Create a new billing plan type.
Instructions

Billing Plan → Define Billing Plan Types
1. Click
Following pop-up is displayed.

a. If existing Billing Plan type is to be modified, choose from

b. For copying existing Billing Plan type to new one select

the Rule to be copied and click on or F6.
c. For creating a new Billing Plan type click on
Using option ‘a’ here, select entry ‘02’ and click on

Following important fields are explained

Billing plan 2 character code for Billing plan type can be
type entered
Start date Date rule for determining origin of Billing plan

dates
End date Date rule for determining end of Billing plan

dates
Horizon Rule for determining horizon of Billing plan i.e.
period from start date till when billing plan
applies in future.
Next bill. Rule for determining next billing date in billing

Date plan
Calendar ID Calendar for defining dates relevant for billing
Online order Mark ‘x’ if automatic proposal of dates is

required in order.
In advance If field is activated billing is carried out in

advance
FCode- Overview screen to be displayed after entering

OvervScrn original billing plan data.
Click and .
3. Click on

a. If existing Billing Plan type is to be modified, choose from
b. For copying existing Billing Plan type to new one select

the Rule to be copied and click on or F6.
c. For creating a new Billing Plan type click on
Using option ‘a’ here, select entry ‘01’ and click on

BillingPlanTy 2 character code for Billing plan type can be
pe entered
Start date Date rule for determining origin of Billing plan

dates
Online order Mark ‘x’ if automatic proposal of dates is

required in order.
FCode- Overview screen to be displayed after entering

OvervScrn original billing plan data.
Click and .
Billing Plan type is now configured for Periodic and milestone

billing and can be used for creating billing plan in sales
documents.
7. Define Date Descriptions
BACKGROUND
This configuration enables definition of Date Descriptions for

billing dates in billing plans. These reasons are used for
textual reasons only.
Instructions

Billing Plan → Define Date Descriptions
1. Click
Click on for maintaining new entries apart from
one’s defined in system.
Fields maintained are
Date description – Four character code for Date description

Description – Text description of date description.
Click and .
8. Define and Assign Date Categories
BACKGROUND
In this configuration date categories can be created and

assigned to Billing plan types. There are various controls on
combination of date category and billing plan type. It also
specifies description for billing date.
Several date categories can be specified for a billing plan type

hence a default date category is also specified here for each
billing plan type.
Instructions

Billing Plan → Define and Assign Date Category
1. Click
Following popup is displayed

Click on and
For maintaining new entries click on . Here we will

see existing entry. Select entry of Billing Plan type ‘02’ and
Date Category ‘01’ and click on

BillingPlanTyp 2 character code for Billing plan type is
e selected here from list created earlier
Date Category 2 character code for Date category to be

entered here.
Date Description of Billing date to be selected here

Description from List of descriptions created in previous
task.
Billing Rule Specifies for Billing plan date how the value to
be billed is determined.
In this case it’s a equal split in no of billing

dates defined.
Billing block Default billing block to be proposed for billing
dates in plan in sales document.
Click and .
2. Click on and
Default Date category is to be assigned to Billing Plan type in

this configuration.
Click and .
Date rule is defined here for Billing Plan types.

9. Maintain Date Proposals for Billing Plan Types
BACKGROUND
Date Proposal specifies the sequence of dates, which can be

used during order processing as reference for date
determination.
Date proposal is used only for Milestone billing. When sales

order is created with milestone billing dates are copied
according to reference and re determined on based of current
rules.
Instructions

Billing Plan → Maintain Date Proposals for Billing Plan Types
1. Click
Select ‘01’ and click on

Click on
Click on

Billing Date Billing date for billing plan
Date Description of Billing date in plan

Description
% Percentage of total amount to be billed in
milestone
Block Default billing block for billing date
Billing rule Billing rule for milestone is selected here
Billing Type Default billing type to be used if required.

Click on
Number of Billing plan would be generated on screen
Click and .
Date proposal is assigned to Milestone billing plan, which

would be used as reference when creating billing plan in sales
documents.
10. Assign Billing Plan Types to Document
Types
BACKGROUND
Billing Plan type defined can be assigned in this configuration

to Sales Document type. This configuration enables Billing
plan creation at Sales Header level, which would apply to all
items in sales document.
Instructions
Follow Menu Path: : IMG → Sales and Distribution → Billing →

Billing Plan → Assign Billing Plan Types to Sales Document
Types
1. Click
Assign Billing Plan type to Sales document type
Click and .
Billing plan creation at Sales Header level is enabled.

11. Assign Billing Plan Types to Item
Categories
BACKGROUND
Billing Plan type defined can be assigned in this configuration

to Sales Item Categories; also Billing relevance is also assigned
here. This enables Billing plan creation at item level.
Instructions
Follow Menu Path: : IMG → Sales and Distribution → Billing →

Billing Plan → Assign Billing Plan Types to Item Categories
1. Click
Billing Relevance - is
assigned to Item Category and Billing Plan Type created
earlier.
Click and .
Billing Plan type is assigned to Item level and billing plan can
be created at sales document item level.
12. Configuring Sales Document Header
12.1 Define Sales Document Types
BACKGROUND
Complaints and Returns start with a sales order and hence

configuration of Sales orders types is first step in cycle. The
entire configuration is explained in Configuration guide for
‘Sales’. Here we will see the order types provided in Standard
system for complaints and returns processing.
The standard order types used are
Process Order Type in

system
Subsequent Delivery Free of charge SDF

Returns RE
Credit Memo request CR
Debit Memo request DR
Instructions
Follow Menu Path: IMG → Sales and Distribution → Sales →

Sales Documents → Sales Document Header → Define Sales
Document Type
1. Click
g. If existing Sales document type is to be modified, choose

the document type from list and click on to get into
details
h. For copying existing sales document type to new one

select the sales document type to be copied and click on
or F6.
i. For creating a new sales document type click on

A. Order Type – SDF (Subsequent Delivery Free of charge)
Here we will follow option “a” and select order type SDF and
click on . To search for correct order type, click on
and enter the key.

Thus important thing here is that SD document category is
And document pricing procedure is
B. Order Type – RE (Returns)
Select order type RE and click on . To search for correct

order type, click on and enter the key.

Here the important controls are:
SD Document Category as
C. Credit Memo Request – CR
Select order type CR and click on . To search for correct


D. Debit Memo Request – CR
Select order type DR and click on . To search for correct

Click
Sales Document types for respective business scenarios within
complaints and returns processing are defined.
For further configuration tasks related to entire business

process refer configuration guide for Sales, Delivery and
Billing.

SAP Blling Configuration

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1. CONFIGURING BILLING DOCUMENTS 3

1.1 Define Billing Document Types 3

1.2 Define Number Ranges for Billing Documents 13

2. MAINTAIN COPY CONTROL FOR SALES DOCUMENTS 15

3. DEFINE BLOCKING REASON FOR BILLING 24

4. CONFIGURATION FOR INVOICE LIST 27

4.1 Assign Invoice List Type to Billing Type 27

5. DEFINE RULES FOR DETERMINING DATES 29

6. DEFINE BILLING PLAN TYPES 35

7. DEFINE DATE DESCRIPTIONS 41

8. DEFINE AND ASSIGN DATE CATEGORIES 44

9. MAINTAIN DATE PROPOSALS FOR BILLING PLAN TYPES 48

10. ASSIGN BILLING PLAN TYPES TO DOCUMENT TYPES 52

11. ASSIGN BILLING PLAN TYPES TO ITEM CATEGORIES 54

12. CONFIGURING SALES DOCUMENT HEADER 57

12.1 Define Sales Document Types 57

1.1 Define Billing Document Types

This configuration setting enables creation or modification of

Various Billing types are pre-configured in system and can be

 Change existing Billing type

 Copy existing Billing type and change it to new

 Create a new Billing type.

Definition and configuration of sales document type can be

1. Definition of Billing type itself (with key example - F2 etc.)

Follow Menu Path: IMG → Sales and Distribution → Billing →

Following pop-up is displayed

Click on and click on

a. If existing Billing type is to be modified, choose the

b. For copying existing Billing type to new one select the

c. For creating a new Billing type click on

Following screen is displayed

2. Maintain the fields as explained below:

The explanation is provided block wise

Field Name Field Description and Value

Created by Name of person creating the object

No.range int.assgt. No range to be used for Billing

Item no.increment Increment of item no in billing

Transaction group Grouping that controls certain

Posting Block This check box controls blocking of billing

Statistics Check box controls whether system stores

Billing Category Used to differentiate billing document

Document Type FI document type can be assigned here

Branch/Head Indicator controls which partner functions

Credit memo Used for Value date to be filled in case of

Invoice List Type Invoice List type assigned to Billing type

Rebate Settlement Indicator to control if billing type is used

Rel for Rebate Check box, which controls if a Billing type

Field Name Field Description and Value

Copying In case copying requirements are to be

Reference Additional information to be passed on to

Allocation Additional information to be passed on to

Doc. pric. Document pricing procedure is assigned here

Acc. det. rec Account determination procedure for

Acc. det. pay. Account determination procedure for Payment

Key fields explained below, rests are system copied.

Output determ proc. Output determination procedure is

Application Application is V3 for Billing

Output Type Default output type proposed when

Header partners Partner determination procedure for

Item Partners Partner determination procedure for

Change existing Billing type

Copy existing Billing type and change it to new

Create a new Billing type.

Copy existing rule and change it to new requirements

Create a new rule.

The possible baseline date is predefined by a fixed value

You can define the period in any way by specifying a

If you use a calendar ID to define a rule, the system