Labor Administration

Manage Labor Administration Integrations

Manage Labor Administration integrates with these PeopleSoft applications:
• PeopleSoft Enterprise Human Resources: Administer Workforce.
• PeopleSoft Enterprise Human Resources: Manage Base Compensation and
Budgeting.
• PeopleSoft Enterprise Payroll for North America.

Manage Labor Administration Business Processes

Manage Labor Administration enables you to enter and track labor-related information
for each worker in your organization. You can layoff or recall groups of workers, manage
automatic wage progression in accordance with labor agreements, track disciplinary
actions your organization takes against workers, as well as grievances filed by one or
several people, including workers, applicants, and unions on behalf of several union
members.

Manage Labor Administration provides these business processes:

• Manage labor agreements.
• Manage union data.
• Manage layoffs and recalls.
• Manage wage progression.
• Track disciplinary actions and grievances.
• Requesting works councils approval.

Read through the following PeopleBooks chapters:

Home > PeopleBooks > PeopleSoft Enterprise Human Resources 9.0 PeopleBook:
Manage Labor Administration
See Defining Labor Agreements.
See Setting Up Unions.
See Managing Layoffs and Recalls.
See Managing Wage Progression.
See Tracking Disciplinary Actions and Grievances.
See Requesting Works Councils Approval.

Manage Labor Administration Business Process Implementation

PeopleSoft Setup Manager enables you to generate a list of setup tasks for your
organization based on the features that you are implementing. The setup tasks include
the components that you must set up, listed in the order in which you must enter data
into the component tables Disciplinary Step Table ( DISCIP_STEP_TABLE) and
Grievance Step Table (GRIEV_STEP_TABLE).

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See Chapter 4 “Setting Up Labor Administration Data” and ”Setting Up Labor
Administration Disciplinary, Grievance, and Resolution Classifications”.

Manage Labor Administration also provides component interfaces to help you load data
from your existing system into Manage Labor Administration. Use the Excel to
Component Interface utility with the component interfaces to populate the tables.

Read through these PeopleBooks chapters:

See Setting Up Labor Administration Disciplinary, Grievance, and Resolution Classifications.

Describing the Manage Labor Administration Business Process

The Labor Administration Navigation Pages

The Workforce Administration, Job Information menu navigation contains a menu group
to administer contract information.

Components under the Workforce Administration, Labor Administration menu navigation

enables you to enter and track information such as:
 Union data.
 Disciplinary actions.
 Grievances.
 (DEU) Spokesmen committee.

For each Example throughout this document, log into the application and follow the
navigation steps.

Example: Contract Administration Pages

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Example: Labor Administration Pages

Describing the Manage Labor Administration Business Process

Tracking Contract Data

Many organizations maintain contracts or other written agreements with their employees
and contingent workers. To track contract data, use these pages:

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Components Used to Set Up and Track Contract Data

Before you can record contract information applicable to your workforce, you first need
to establish data in the contract setup components:

Example: Update Contracts Component

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Update Contracts component

Note. Enter the contract data specific to this worker in the Update Contracts pages after
assigning a contract number in the Job Data - Job Information page.

(GBR) Working Time Directive

Use the Contract Status/Content page to indicate if the worker is participating in the
Working Time Directive. Select the Waive Working Time Compliance check box only if
the worker is not taking part.

Contracts
When being employed by an organization, new employees are often asked to sign any
contracts, such as a non-disclosure statement or an “at will” employment contract. Many
organizations have such contracts. These may vary depending on the type of
assignment you are taking, your personnel status with the organization, or the type of
industry for which you are working.

Setting up contract types and clauses enables you to identify the basic elements of a
contract. Depending on the worker and the contracts they sign, there may be different
clauses incorporated into their contract. A permanent and temporary worker may sign
many of the same contracts, but each might have additional sections pertinent to their
job assignment or status.

Contract Type table Use this table to define the different types of
contracts that your organization administers.

Contract Clause table You can define special language and riders, or
stipulations, which can be added to the main body
of an employment contract in this table.

Contract Template table Set up and store all of your organization’s standard
employment contracts on this table to more easily
assign contracts to workers.

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Non-Employee Provider table Use this table to enter information about the
provider, agency, or employer of a contract worker.
You will link this information to a contract worker on
the Employment Information page or the Update
Contracts – Contract Status /Content page.

Explaining the Update Contracts Component

One of the first things you may notice on the search dialog page of Update Contracts is
that only those workers with contract IDs appear in the list. There may be several rows
for the same worker if they are associated with various contracts.

Users receive an error message if the date for which they are entering this contract has
passed and they have not selected Correct History.

(GBR) Working Time Compliance

Working Time Directive is contractual, so there has to be a means of saying whether or
not the worker is participating.

If however, during the contractual period, the worker changes jobs for example, the
check box can be deselected.

Managing Union Data

You can set up unions and associate them to your workers.

When setting up unions you can:

 Enter sick, vacation, disability and insurance information related to the union.
 Enter callback minimum hours, factor and tuition reimbursement information:

The union code is associated with the worker on the Job Data, Job Labor page. You can
also use this page to record other labor agreements and categories.

Union Workforce Management Center

Use the Union Workforce Management Center menu to quickly navigate to the union
management pages:

Example:

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Pages Used to Enter Union Information

Example: Unions Component

Use this component to record information about unions:

Example: Associating a Union Code to a Worker

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Use this page to enter job labor information:

Job Data - Job Labor page

Unions
Organizations use the Unions component to define codes for unions to which their
workers belong. Information may be needed on union workers for collective bargaining
agreement negotiations, grievance tracking, or salary step increases.

PeopleSoft Human Resources enables customers to enter and track union-related

information for each worker. This information is useful when trying to resolve problems
that result from a grievance or a disciplinary action. Such problems might include worker
discontent, collective bargaining discrepancies, or even lawsuits against an organization.
An accurate, up-to-date record of the steps taken to resolve each problem can help
organizations avoid liability

Note. The Union table pages contain country specific group boxes.

Note. (CAN and USA) Canadian and U.S. customers also need to set up Bargaining
Units.
______________________________________________________________________
________

Labor agreement values here do not come from the Union table. Customers can assign
unions to job code and labor agreements defaults in the Salary Grade component.

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Read through the following PeopleBooks Chapters:

See Also

Home > PeopleBooks > PeopleSoft Enterprise Human Resources 9.0 PeopleBook: Manage
Labor Administration > Setting Up Unions
Defining Labor Agreements

Recording Disciplinary Actions

Use these pages to set up and record disciplinary actions:

Components Used to Enter Disciplinary Information

If you take disciplinary action against one of your workers, it is important to keep an
accurate record of the nature of the violation and the steps you have taken to respond to
the incident. This helps protect your organization against legal liability.

Before you can record disciplinary information applicable to your workforce, you first
need to establish data in the disciplinary setup components:

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Example: Disciplinary Action Component

Use the Record Disciplinary Actions component to enter reasons and descriptions for
disciplinary actions imposed on a worker or to describe an incident that led to a
disciplinary action against a worker. Such actions might include suspension, termination,
or demotion:

The following tables are used to support disciplinary reporting:

Disciplinary Type table Identify the various types of violations that workers
commit which may require managers to take
disciplinary actions.

Disciplinary Step table Identity the standard course of steps that managers
can take during the disciplinary action process.

Resolution Type table Identify the various types of actions that managers
can take to resolve disciplinary violations. take to
resolve disciplinary violations.

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Action Taken Use this page to document disciplinary steps
imposed on the worker.

Disciplinary Resolution Use this page to document how the incident was
resolved.

Tracking Grievances

Use the grievances pages to enter formal grievances filed by workers, applicants,
unions, or other sources, and to track the steps taken to resolve the grievance:

Components Used to Tracking Grievance Information

Before you can record grievance information applicable to your workers, you first need to
establish data in the setup tables:

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Example: Record Grievances Component

Purpose of the Record Grievance Component

Note. This screen shot does not appear in the database.

Use the Grievance component to:

 Identify the various types of workplace grievances your organization may need to
handle.

Do this on the Grievance Type table.

 Identify the standard course of steps managers can take during the grievance
process.

Do this on the Grievance Step table.

 Enter details of particular grievances and the steps taken to resolve them.

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 Do this in the Grievances component.

 Review the grievances that have been filed against your organization.

Do this with the Grievance Detail Report (OHS004) and the Grievance Summary
Report (OHS006).

Record Grievances Pages

 Use the Grievance page to enter grievances:

 Use the Grievance Steps page to record the steps taken to resolve a grievance.
 Use the Grievance Resolution page to document how the grievance was
resolved.

See Also

Setting Up Labor Administration Disciplinary, Grievance, and Resolution Classifications

(USF) Setting Up Unions

(DEU) Spokesmen Committee

The spokesmen committee (Sprecherausschuss) represents the interest of the

management personnel in your company before the ownership or executive
management.

The spokesmen committee mainly consults; however, it also helps determine individual
employment contracts, hiring, and dismissals.

The committee also helps monitor employment fairness, equity, and nondiscrimination in
terms of nationality, race, religion, sex, and age.

Pages Used to Track Spokesmen Committee Information

Describe the spokesmen committee for your work locations.

 Use this page to track spokesmen committee information:

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  Use this page to track the spokesmen committee ID for a worker:

Job Data – Job Labor page, Germany country section

Note. When you enter a worker’s location in Job Data, the Spokesman Committee ID
and Works Council ID values appear by default on the worker’s Job record. These
values are based on the worker’s location and the value of the Labor Type (Management
or Non- Management) for the worker.

See Also
PeopleSoft Enterprise Human Resources 9.0 PeopleBook: Manage Labor Administration

PeopleSoft Enterprise HRMS 9.0 Application Fundamentals

PeopleSoft Enterprise Human Resources 9.0 PeopleBook: Manage Labor Administration

Enterprise PeopleTools PeopleBook: PeopleSoft Setup Manager

Enterprise PeopleTools PeopleBook: PeopleSoft Component Interfaces

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