Special Event Proposal Submit Form

Event Overview

Ministry Name: Date:

Point of Contact:

Email: (Please Print Clearly)

Daytime Evening Fax

Number: Number: Number:

Purpose of the Event:

Proposed Event Date: Estimated Number of Attendees:

Total Projected Budget for this Event: Previous Year Attendance:

* Are there General Sessions? Yes No

* Are there any breakout sessions? Yes No

- How many breakout sessions?

* Will there be a guest speaker(s)? Yes No

- List name(s) of proposed speakers (please attach bios):

- List of proposed topics:

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 Special Event Proposal
Event Timeline
Please provide a detailed outline for this event. It should include dates, times, locations
and where services will be needed as well as the event program itself.
(Sample at the end of proposal).

DATE TIME ACTIVITY

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 Special Event Proposal
DATE TIME ACTIVITY

Logistics Requirements
* Event Registration - Please select the days you will have registration. Note: Please indicate which
services on Sunday.
Sunday AM Services Only or AM and PM Services

Tuesday

Other (Specify)

* How many total rooms are being requested?

* Purpose for Room Desired Room Set

* Purpose for Room Desired Room Set

* Purpose for Room Desired Room Set

* Purpose for Room Desired Room Set

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 Special Event Proposal
* (List Equipment and/or Services Needed - i.e., pipe and drape, bar stools, plants, etc...)

* Please select Audio Visual & Communications needs.

Podium with microphone Lapel/Clip Mic. No. # Microphone w/stand No. #

Audio Cassette Player Audio CD Playback Audio CD Recording

Video Recording Overhead Projector Video Shown on Screen

TV TV/DVD TV/VCR

LCD Projection Projection of MS Word

FBCG Laptop Internet Access

Please specify type of media presentation is on: CD DVD Diskette USB

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 Special Event Proposal
* Advertising/Marketing
Please note all advertisement must be approved by FBCG marketing & Public Relations Department.
Text for all projects should be submitted as a Word document only. It is recommended that you schedule
a meeting with the M&PR Department to discuss the details of your marketing plan.

- Design and Layout (minimum 2 weeks required - please check appropriate product)

Brochure Flyer Postcard Program Poster Other

- Printing Specifications (Times will vary - please check appropriate product)

Brochure Flyer Postcard Poster Program

QTY: QTY: QTY: QTY: QTY:

5x7 8.5 x 11 4x6 24 x 36 Dimensions

8.5 x 11 11 x 17 5x7 Other

No. of Pages
Other Other 6x9

Color Color Color Color Color

Black & White Black & White Black & White Black & White Black & White

4-Color 4-Color 4-Color 4-Color 4-Color

2-Color 2-Color 2-Color 2-Color 2-Color

Binding Binding
Perfect Bound Perfect Bound

Saddle Stitch Saddle Stitch

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 Special Event Proposal
* Catering Requirements

Selection # ppl Selection # ppl

Continental Breakfast Breaks

Lunch Reception

Dinner Beverage Station

(# ppl = Number of People)

* Standard Support - Will your event require support from any of the following ministries?
Check the appropriate box(es):

Art Ministry Health Technology

Media/Bookstore Photography Transportation

Music & Arts Security Ushers

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 Special Event Proposal
Please be advised that once your proposal is approved an event coordinator will contact you to finalize the
arrangements for the event.

Ministry Leader:

Date Reviewed:_______________

Comments:___________________________________________________________________________

Signature:____________________________________________________________________________

Department Head:

Date Reviewed:_______________

Comments:___________________________________________________________________________

Signature_____________________________________________________________________________

Pastor Jenkins:

Date Received: _______________ Approved: Yes or No Date Approved:___________________

Comments:___________________________________________________________________________

Signature_____________________________________________________________________________

Events Department Use Only

Received by: _____________________________ Date Received: ________________

Comment(s): ____________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

Date Forwarded for Review __________________ Received by:_________________

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 Special Event Proposal
SAMPLE EVENT OVERVIEW

Ministry Name: Singles Ministry

Date: 12/08/08

Point of Contact: Rochelle Barnes

Email (Please print clearly): rbarnes@fbcglenarden.org

Daytime Number: 301-773-3600 Evening Number: 301-833-4569 Fax Number: 301-430-6789

Purpose of the Event: How to Walk Closer to God

Proposed Event Date: January 13, 2009

Estimated Number of Attendees: 200

Total Projected Budget for this event: $6,000.00

Previous Year Attendance: 300

• Is there a general session? Yes No

· Are there any breakout sessions? Yes No

o How many breakout sessions? _________

Proposed Session Speakers: 1. TBD

2.

Proposed Topics: 1. Quiet Time with God

2. Walking Closer with Him

3.

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 Special Event Proposal
SAMPLE EVENT TIMELINE

Date Time Activity

Thursday, July 16, 2008 4:00pm Setup Registration Tables
5:30pm Guest Speakers Arrive
7:00pm Praise and Worship
7:15pm Scripture and Prayer - R. Barnes
7:20pm Welcome - TBD
7:25pm Introduction of Speaker - J. Waller
7:30pm Presentation (“Include title if available”)

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