Professional Documents
Culture Documents
Two Types
- Formal
- Informal
Formal Bid
Two Types
- Formal
- Informal
Formal Bid
Evaluation
Pricing
Method of Award
Lowest priced responsive, responsible bidder
3
ITB Process
Invitation to Bid (ITB)
4
ITB Process
5
ITB Process
– 1. General Conditions
– 2. Special Terms and Conditions
– 3. Technical Specifications
– 4. Bid Proposal*
6
ITB Process
(new technology)
Establish a Pool of multiple contractors
9
RFI Process
RFI Uses
11
ICP Process
Informal Competitive Proposal (ICP):
1. Preparation Phase
- Client Department determines need
- Purchasing develops RFP
2. Solicitation Phase
- Post on website (BidSync)
- Pre-proposal Conference (Optional)
- Receive proposals
13
RFP Process
Steps in the RFP Process
3. Evaluation Phase
- Evaluation/Selection Committee meets
- Oral presentations
- Rate and rank proposals
- Apply contract measures and local
preference
14
RFP Process
Steps in the RFP Process
4. Negotiation Phase
• scope of services • warranties
• terms & conditions • payment schedule
• performance standards • pricing
5. Award Phase
- Award recommendation to Board of Public
Purchases/City Council
- Award Notification
- Compliance with conditions of award (insurance,
vendor registration, Affirmative Action Plan) 15
RFP Process
Steps in the RFP Process
6. Post-Award Phase
- Project meetings
- Project management by Client Department
- Contract monitoring by Client Department
- Performance review
16
RFP Document
Seven Major Sections
2. Scope of Services
(requirements and services to be provided)
3. Proposal Format
(format and content)
17
RFP Document
Seven Major Sections
4. Evaluation/Selection Process
(evaluation criteria, points, process)
6. Form of Agreement
(sample contract terms and conditions)
18
RFP Document
Seven Major Sections
7. Attachments
(forms, appendices, price schedule)
19
RFP Document
Submitting a Proposal
Requirements:
Tips:
Sufficient information for City to perform meaningful
evaluation
21
RFP Document
Responsive vs. Responsible
Responsive:
proposal meets the minimum requirements of
the RFP
Responsible:
Proposer’s experience, past performance, and
business and financial capabilities are such that
an appropriate authority would judge the
Proposer to be capable of satisfying an
organization’s needs for a specific contract
22
City Ordinances
City Contract and Purchasing Procedures
(Ordinance No. 3.08
23
City Ordinances
Minority Business Enterprise Program
(Ordinance No. 3.12.130)
25
City Ordinances
Available on City Clerk’s website
www.Bridgeportct.gov/cityclerk
26
e-Procurement
www.bidsync.com
Vendors
- Enroll (receive notification of
solicitations when advertised)
- Register
Solicitations
- View open solicitations
- Download for free
Existing Contracts 27
BidSync
http://www.bidsync.com
28
e-Procurement (solicitations)
29
Vendor Assistance
BidSync
(800) 990-9339
30
Useful Phone Numbers
Small & Minority Business Resource Office 203-576-8473
BidSync 800-990-9339
31
On behalf of the Department of
Public Purchases,
thank you for attending.
32