Professional Documents
Culture Documents
Release 12
Oracle Advanced Procurement
1. Disclaimer 5
2. Introduction 6
2.1. Purpose of Document 6
2.2. Reference Documents 6
3. Oracle Advanced Procurement 7
3.1. Oracle iProcurement 7
3.1.1. Overview 7
3.1.2. Features 7
3.1.2.1. Enhanced Catalog Authoring 7
3.1.2.2. Difference Summary for Catalog Changes 8
3.1.2.3. Unified Catalog 8
3.1.2.4. Approval, Revision Control and Archive for Catalog Data 8
3.1.2.5. Content Security 9
3.1.2.6. Advanced Approval Support 9
3.1.2.7. Enhanced Requester Driven Change Order Management 10
3.1.2.8. Requester Directed Sourcing 10
3.1.2.9. Support for Multiple Favorite Lists 10
3.1.2.10. Confirm Receipt Enhancements 10
3.1.2.11. Multiple Search Result Layouts 11
3.1.2.12. List of Value Enhancements 11
3.1.2.13. Contractor Support in iProcurement 11
3.1.2.14. Work Confirmation Support 11
3.2. Oracle iSupplier Portal 13
3.2.1. Overview 13
3.2.2. Features 13
3.2.2.1. Complex Contract Payments 13
3.2.2.2. Supplier Change Order 14
3.2.2.3. Supplier Onboarding 15
3.2.2.4. Supplier Managed User Maintenance 16
3.2.2.5. Supplier Contact Management 16
3.2.2.6. Enhanced Supplier Profile Management 17
3.2.2.7. Representation of Suppliers in the Trading Community Architecture (TCA) 17
3.2.2.8. New Supplier Setup User Interface 17
3.2.2.9. Consolidated Banking Model 19
3.2.2.10. Integration with Oracle Supplier Network Identity Broker 19
3.2.2.11. Enhanced Inbound Logistics 19
3.2.2.12. PO Status Tracking 20
3.2.2.13. Receipt Inquiry 20
3.2.2.14. Invoice & Payment Inquiry 20
3.2.2.15. Supplier Scorecard 20
3.2.2.16. Supplier Self-Service Catalog Authoring 21
3.2.2.17. Multi-Org Access Controls 21
This document in any form, software or printed matter, contains proprietary information that is the
exclusive property of Oracle. Your access to and use of this confidential material is subject to the
terms and conditions of your Oracle Software License and Service Agreement, which has been
executed and with with you agree to comply. This document and information contained herein may
not be disclosed, copied, reproduced or distributed to anyone outside Oracle without prior written
consent of Oracle. This document is not part of your license agreement nor can it be incorporated into
any contractual agreement with Oracle or its subsidiaries or affiliates.
This document is for informational purposes only and is intended solely to assist you in planning for
the implementation and upgrade of the product features described. It is not a commitment to deliver
any material, code, or functionality, and should not be relied upon in making purchasing decisions.
The development, release, and timing of any features or functionality described in this document
remains at the sole discretion of Oracle.
Due to the nature of the product architecture, it may not be possible to safely include all features
described in this document without risking significant destabilization of the code.
3.1.2. Features
Through Release 12 of Oracle iSupplier Portal, suppliers can now author their own
content either via file upload or online. Self-service authoring supports industry standard
formats for upload mode including OAG XML, cXML, CIF and text files. Any supplier-
authored content is subject to buyer approval before it is made available to requesters.
For additional details on Supplier Self-service Catalog Authoring, refer to the Oracle
iSupplier Portal Release Content Document. .
When suppliers and/or catalog administrators make changes to catalog data, Release 12
provides a Difference Summary highlighting the changes. This allows users to easily
review and verify their changes prior to submission. Users can sort and drill down on the
summary to view additional information as well as export changes to a spreadsheet to
further manipulate the data. Similarly, buyers can also access the Difference Summary
when reviewing changes submitted from a supplier or catalog administrator. The
summary gives the buyer a clear snapshot into the requested changes, so they can
judiciously accept or reject the changes.
• Catalogs are automatically and perpetually up-to-date and based on real-time data.
The extractor process is no longer required to maintain the catalog. Instead,
approved content is instantly available to iProcurement requesters
• Support for extensible base and category attributes to enhance the product data
catalog. Oracle iProcurement customers can now define base and category attributes
for their specific needs
• Support for price breaks based on quantity, shipping organization and effective date
range
Catalog data is now stored in the form of Global Blanket Agreements, allowing users to
leverage Purchasing Approval hierarchy, Revision Control and Archival capabilities for
agreements. Customers can now leverage the purchasing approval hierarchy to configure
catalog approvals to suit their business needs. Following the approval of catalog data, the
document revision version is incremented as needed, and the previous revision of the
agreement is archived.
Enterprises that manage a large set of goods and services in their procurement system
need control of what content requesters can access—based on their responsibilities,
geographical locations, etc. Release 12 offers a configurable content security model that
introduces the concept of Content Zones to give administrators finer and more flexible
access control. Content Zones are segments of catalog content that administrators can
define based on supplier, supplier site and category. In addition, the administrator can
use inclusionary or exclusionary rules to determine whether certain items should be
included or excluded from a specified Content Zone. For example, an administrator can
define an ‘Industrial Supplies, North America’ Content Zone; this content zone includes
content from supplier ‘Industrial Depot’, supplier site ‘North America’ but excludes
content from category ‘Power Supplies’.
Once the administrator has defined a content zone, he can secure it by assigning it to one
or more operating units. Optionally, the administrator can also determine which
responsibilities in the selected operating units are eligible to access content in this content
zone. The administrator can also define Punchout, Transparent Punchout, and
Informational content zones.
Once the content zone is defined, the administrator can create a store, and assign one or
more content zones to that store. Similarly, the administrator can also assign Smart
Forms to the store to capture non-catalog requests appropriate to that store.
The Parallel Approvals functionality gives enterprises the option to speed up the
approvals process by routing a requisition to multiple approvers simultaneously.
Release 12 provides requesters and approvers with a simple and intuitive graphical
view of the approval chain and requisition status for a given requisition.
To better automate this process Release 12 introduces tolerances and options into the
Requester Change Order workflow to determine whether the buyer needs to approve a
given change.
Because the requester is often most familiar with the product or service being ordered, he
should be able to indicate whether a negotiation event is needed. For example, the
requester may be aware that for a large order, the company should be able to negotiate
more favorable prices or terms. With the requester-directed sourcing capability in
Release 12, requesters can indicate their preferences for sourcing a given requisition line.
The buyer can then review the request and proceed with the appropriate sourcing steps.
Users can easily organize items by adding them into separate favorite lists, instead of one
large list. This greatly speeds browsing and ordering process by allowing requesters to
quickly choose items from any one of the saved Favorite Lists.
• Review the order information and any invoices matched to their orders
• Create a receipt for the amount that was invoiced
Release 12 also continues to support Notification Reminders based on the requisition
need-by date, as well as fully or partially receiving goods or services.
The Grid format presents item information in a table to show more information on a page
and allow quick row-to-row comparisons. The refreshed Paragraph format provides
better alignment of item attributes and allows the truncation of long descriptions.
In addition, Release 12 substantially updates the Item Detail and Item Compare screens to
make them easier to read. These combined UI changes help requesters find information
and make purchasing decisions faster, with fewer clicks required to perform key actions.
Requesters use List of Values (LOV) frequently to find the correct approvers, locations,
and suppliers etc. In this release, new LOV functionalities are introduced to allow users
to more easily find the desired values. Key enhancements include:
• Sorting capability - Users can sort on the results returned from the LOVs
• Additional search criteria - Users can search for the values in the LOVs using new
search criteria customized for each LOV
• Additional information displayed - Additional information is displayed wherever
appropriate to provide relevant information
Now contractors can be set up as requesters and/or approvers. Given the appropriate
level of functional security, contractors can now have the ability to perform all the same
functions as the employees in iProcurement.
Internal users within the buying organization can also generate work confirmations. The
requester or project manager can initiate work confirmations within iProcurement, as well
as view and respond to work confirmations that require their approval.
For additional details on Complex Work, please refer to the Oracle Purchasing and Oracle
Services Procurement Release Content Document.
Oracle iSupplier Portal is the enterprise application that structures all supplier
communication through a secure, Internet-based portal. It is a key component of Oracle
Advanced Procurement, the integrated suite that dramatically cuts all supply management
costs.
In Release 12, substantial new functionality has been introduced to Oracle iSupplier
Portal to support the procurement and management of complex work. Significant
enhancements have also been made to the supplier change order process and supplier
onboarding, in addition to many usability improvements for external and internal users of
the application.
3.2.2. Features
Existing features that support the order acknowledgement process and supplier
initiated change requests will also be available for complex orders.
3.2.2.1.2. Create and View Work Confirmations
In large-scale projects, the supplier may periodically request payment as work
progresses and as certain deliverables or milestones are achieved. Oracle iSupplier
Portal streamlines the work certification and payment authorization process. Once
the Supplier submits an online work confirmation, the request is automatically routed
for approval to those who are qualified to certify the work. The list of approvers
could include a project manager, buyer, engineer, etc. who are familiar with the work
deliverables. To ensure accurate and timely payments, once the work confirmation is
approved, an invoice may be automatically generated.
For additional details on Complex Work, please refer to the Oracle Services
Procurement section of this document.
The current change order functionality allows suppliers to acknowledge orders and
initiate change requests one purchase order at a time. With Release 12, this
functionality has been extended to enable suppliers to acknowledge or process
changes across multiple orders simultaneously. Suppliers use advanced search
capabilities to find shipments from multiple orders that share common attributes such
as item number, promised date range and more. Acknowledgements, changes, and
cancellations can then be initiated for the entire search selection.
Release 12 allows buyers to filter out minor supplier change requests by having them
automatically approved by the system. Currently, change requests initiated by the
supplier are routed to the buyer for approval. However, some changes may not be
significant enough to require the buyer’s attention. To improve the cycle time for
processing change requests, tolerances have been introduced to control whether the
buyer is required to approve the change request. Changes that fall within predefined
policy limits are automatically approved. The buyer is notified when a change
request is auto-approved but does not need to take any action on the approval task.
For increased flexibility, tolerances may be defined at the Operating Unit level.
The change request is conditionally routed to the requester for approval based on the
configuration rules of the buying organization. A routing rule may be created based
on any combination of the following attributes: promised date, shipment quantity
and price (for non-catalog items).
3.2.2.2.4. Change Requests for Services
In many situations, service orders are commonly created with an estimated price.
Currently in iSupplier Portal, suppliers are able to initiate changes to promised dates
and request cancellations for service orders. The final price may not be determined
until the service schedule is finalized. To account for this business situation, Release
12 allows suppliers to request changes to the price of their service and create new
service schedules by splitting existing shipments.
To help companies better control the inflow and qualification of new suppliers, Release
12 includes significant improvements to the existing prospective supplier registration
feature. Also introduced are new procedures that allow internal users to request new
suppliers.
Many companies now use their corporate websites to allow potential suppliers to
register their interest in doing business with the buying organization.
For Release 12, the Prospective Supplier Registration feature has been significantly
enhanced so that customers are able to configure the type of qualification details that
are captured during the registration flow. They can define which elements of the
supplier profile need to be filled-out and also have the flexibility to include
customized questionnaires using iSurvey that must be completed by the supplier as
part of their registration request. These can be used to gather specific information
that is required by the buying organization as part of their qualification process, such
as standards compliance details, logistical capabilities or support for relevant
business practices.
To assist prospective suppliers, a draft registration request can be saved at any time,
allowing the supplier to return to it at a later date.
The New Supplier Request feature facilitates the process of gathering requests for
new suppliers from internal users and the subsequent capturing of qualification
details about the company. An approval hierarchy allows deploying organizations to
ensure that once the qualification details have been gathered, the relevant
stakeholders within the business are involved in the review process for the requested
supplier. Following approval, a new supplier record is setup automatically using the
supplier’s qualification details.
The Profile Administrators tools have been enhanced so that they can track the list of
requests that have been submitted and review the details.
Once the event has been approved, the contact at the prospective supplier receives
notifications that provide details of the event and also invites them to register their
details with the buying organization in order that they can be qualified to participate.
Only approved suppliers are able to submit bids for an event.
As an alternative, designated sourcing event managers can also be given the authority
to include a new supplier in an event and approve them immediately as an RFQ-only
supplier, thus bypassing the need to capture and review qualification details.
Tracking the formal approval of each new supplier request is traditionally a manual
process that requires coordination across multiple departments as credit checks are
carried out, customer references called, quality standards reviewed and production
facilities inspected.
In Release 12, Oracle iSupplier Portal leverages the Approval Management Engine to
allow companies to generate customized approval flows for processing supplier
requests and registrations. The details for each new supplier can be passed to
multiple stakeholders across many departments within the buying organization.
Approvers are notified when they are required to review a request and can check
graphically the overall approval status for a given request.
To relieve this pressure, Release 12 introduces the Supplier Managed User Maintenance
feature. Buying organizations are now able to hand over the task of user account
administration to nominated administrators at each supplier. The Supplier User
Administrators can create or obsolete user accounts and also alter the security access
rights for each user within their company. Their right to do this is limited to the set of
security privileges originally delegated to them by the buying organization.
This benefits both organizations. Suppliers can directly control which of their users have
access and what activities they can perform. Buyers eliminate a time-consuming
administrative task and no longer need to monitor for obsolete supplier user accounts.
For suppliers, the enhancements enable them to access and update additional profile
details such as their tax information and payment preferences. They are also able to
access and respond to questionnaires that the buying organization has created in order to
gather information beyond the standard supplier profile.
The updates for buyer administrators are significant. The Profile Management tools are
integrated into the new HTML Supplier UI for managing the total supplier setup (see
3.1.2.8). The pages used to manage profile change requests from suppliers have also
been streamlined so that an administrator is able to review a given type of request across
all suppliers at once. The administrator can then select multiple requests and approve or
reject them as necessary.
By representing Suppliers as part of the trading community, you have access to many of
the features provided by TCA. Data Librarian tools assist with activities focused on
improving data consistency, eliminating duplicates and modelling extended relationships.
Through TCA it is also possible to leverage external data sources such as Dun &
Bradstreet to enrich data quality.
The new UI delivers an improved layout for accessing all aspects of a supplier's setup,
providing a clear distinction between the supplier's company details and the terms &
controls that are used to manage the trading relationship. General and site level setup
parameters are now available on a single page and work has been done to rationalise the
organisation of setup preferences across fewer subtabs to allow administrators quicker
access to information. In addition, a new Quick Update page gives each administrator
access to an initial summary page that can be personalized to suit the needs of their role.
The new Supplier UI also includes a Survey section that provides administrators with
access to the results of questionnaires that were created using iSurvey and which the
supplier was asked to complete, either during self-registration or as part of profile
maintenance through the Portal.
Security controls are incorporated into the Setup UI so that companies can limit an
administrator’s access to specific tabs within the supplier setup. This feature is key for
assisting companies to comply with the separation of duties elements of the Sarbanes-
Oxley legislation.
• The bank account is tied directly to the trading partner allowing one bank account
definition to be leveraged by a “supplier” trading partner and shared if the trading
partner is also an employee or customer. This approach provides for easier and
centralized maintenance and security of the bank account information
• This definition is targeted directly towards trading partner bank accounts leaving
internal bank accounts out of the user interface. . In other words, the supplier’s
banking information is entered and assigned right in the Supplier Entry and
Maintenance user interface
• Notification when trying to inactive a bank account that is associated with unpaid
invoices or pay runs that are in process
To assist buyers with their supplier on-boarding in iSupplier Portal, registered suppliers
on Oracle SN are now able to request an ‘iSP’ account for a specific iSP instance. The
Oracle SNsends a new supplier user request to the buyer’s iSupplier Portal instance,
which initiates a workflow process. Once approved, the supplier’s new account is stored
on the Oracle Supplier Network and a link becomes active providing the supplier one
click access to the buyer’s iSupplier Portal instance.
Also in Release 12, the Invoice Summary page includes invoice hold information and
payment status, as well as links to payment and receipt details. The Invoice Detail page
summarizes the most pertinent information at a glance including the invoice breakdown
and related payment information. To ensure a smooth payment cycle, users are now able
to view upcoming scheduled payments and invoice holds.
This feature provides a one-stop location for relevant and reliable supplier performance
information and a complete view from aggregated data to granular details on Key
Performance Indicators (KPIs). Both the supplier and the buyer are able to perform
comparison across supplier sites, trend data over various time periods and collect results
by time period. The flexibility built into the tool allows the buyer to tailor the KPIs in
Oracle Daily Business Intelligence for each supplier and supplier site. Additionally, this
new feature enables the buyer to focus his or her efforts on managing and selectively
scoring performance of the most strategic suppliers.
Release 12 provides suppliers the capability to author their own content online, either via
bulk file upload or on-line authoring. The industry standard formats supported in the
upload mode include OAG XML, cXML, CIF and text file. Content provided by the
supplier is subject to the buyer’s approval before it is made available to the requesters in
Oracle iProcurement.
All documents and transactions on iSupplier Portal are tied to an operating unit. Internal
users may be responsible for transactions that span operating units. Previously internal
users were required to maintain separate responsibilities for each operating unit. In
Release 12, Oracle E-Business Suite introduces a new architecture to enable Multi-Org
Access Control (MOAC). MOAC allows a set of operating units to be assigned to an
internal user so that they can process transactions and view data across them. Approvers
and internal users of iSupplier Portal with the appropriate security access are able to
access documents, transactions and associated notifications for multiple operating units.
MOAC has no impact on supplier users, as their access is restricted by the supplier
logging in, rather than the operating unit.
When a trading partner is both a customer and a supplier, you may choose to offset
open receivables’ against open payables’ items. Netting Agreements add trading
partner terms as well as deploying company controls. A selection program
automatically pulls information from Oracle Receivables and Oracle Payables taking
into consideration discounts, late fees, and withholding taxes prior to determining the
final netting amount. A review process and trading partner approval afford further
verification to support the netting event.
When an invoice submitted by a supplier falls outside the tolerances for planned or
received amounts or quantity, buyers or employees must collaborate with the supplier
and sometimes negotiate to resolve the differences. The Invoice Request feature
Suppliers are allowed to submit invoices when a purchase order was not obtained up
front. In this case, the invoice request first goes through an approval process. Along
the approval process, users have an opportunity to add accounting information that is
used when an approved request becomes an invoice.
Oracle Procurement Contracts is the enterprise application that creates and enforces better
purchasing contracts. It is a key component of Oracle Advanced Procurement, the
integrated suite that dramatically cuts all supply management costs.
Oracle Procurement Contracts allows you to take control of your contract lifecycle, from
authoring and negotiation through implementation, enforcement, evaluation and closeout.
Procurement and legal professionals can quickly author contracts that comply with
corporate standards, and measure compliance to ensure that negotiated savings reach the
bottom line.
3.3.2. Features
In addition to user answers, clause selection rules can also be based on the business terms
and other values contained in the purchasing or sourcing document, such as purchasing
category, payment term and agreed contract amount. For example, buying organizations
may require additional clauses in contracts for the purchase of hazardous materials, or
contracts for which the supplier is located in a specific foreign country.
Contract Expert further enhances Oracle Procurement Contracts’ functionality for users
across the enterprise to author standards-compliant contracts with minimal legal
department supervision. Buyers or contract administrators can choose to remove the
clauses brought in by Contract Expert or select alternates during negotiation. However,
these changes are flagged as deviations during the approval process, ensuring proper
scrutiny of all non-standard terms.
In Release 12.0, Oracle Procurement Contracts also supports import of the Microsoft
Word document and the synchronization of the changes with the structured contract
stored in the system. Modifications to the original contract can be reviewed before
changes are accepted. This two-way integration with Microsoft Word streamlines the
contract collaboration process involving the buyer, contract administrator, legal and
supplier.
Please note that this feature requires Microsoft Word 2003 Professional.
Contract administrators and approvers can view the deviation report online. The
deviations report lists all changes made to the contract under the following
categories:
c) Invalid clauses on the contract – Clauses that are ‘on-hold’ or have expired.
Users can also provide an abstract or summary justifying the deviations. The abstract
is forwarded to approvers for review along with the deviations report.
For standard purchase orders, blanket purchase agreements, and contract purchase
agreements with contract terms, users have the option to automatically include the
system generated deviation report in Adobe PDF format to the approval notification.
Oracle Purchasing users can download the deviations report including the abstract to
Microsoft Word. This is useful in cases where additional information like tables,
graphics and clause-specific justifications may need to be added to the deviations
report for approvals. Users can upload the modified document as an attachment under
the new category ‘Approval Abstract’. For standard purchase orders, blanket
purchase agreements, and contract purchase agreements with contract terms, the
attached document is included in the approval notification.
Oracle Sourcing users can view the deviation report online and download to Adobe
PDF document.
This feature was first released in Release 11i10, Cumulative Update #1.
Such deviations from set corporate standards in negotiated business terms are reflected as
deviations to ensure proper visibility during review and approvals. The rules can be based
on values of system variables, user-defined variables, or responses to questions asked
during the contract authoring process. All policy deviations are reported to approvers
alongside clause deviations in the Contract Deviations Report, guiding approvers to
exceptions in the contract along with the standard values.
The Professional Buyer’s Work Center provides a dedicated user interface for
creating and maintaining contracts, targeting the contract professional and strategic
buyer responsible for maintenance and compliance of such contracts. Visibility to
key attributes like authoring party and contract template is enhanced with a wider
range of data making contract authoring easier.
Document styles allow contract administrators the ability to control the look and feel
of the application to match the needs of different contract spend categories. Through
reusable document styles, deploying organizations can turn on or off various Oracle
Procurement Contract features.
When a contract is created using a style, disabled features are hidden to simplify the
user interface. For example, organizations can create a document style for a specific
commodity, such as temporary labor. This document style optimizes field labels and
presentment for that commodity, simplifying contract entry by hiding
regions/attributes that are only relevant for goods purchases.
Contract Expert rules and deviation rules may now reference a Document Style,
generating tailored agreements and enforcing policies relating to the document style.
The workbench provides relevant information in bins that can be personalized by the
administrator to improve their productivity. For example, administrators can quickly
access all their contracts that are currently in draft or pending approval. Expiring
agreements can also be easily tracked. The workbench also allows administrators to view
various business documents like orders and agreements.
• Progress payments
• Advances and recoupment of advances
• Retainage and retainage release
Release 12.0 will support acquisition of complex services by allowing buyers to author,
negotiate, execute and monitor complex contract payment arrangements like progress
payments, advances and retainage.
Please see the Services Procurement part of this RCD for more details.
With Release 12.0, contract administrators can be granted access to multiple operating
units from within a single responsibility. This enables them to manage contracts across
different operating units without switching responsibilities. Administrators can also
manage the contract terms library across different operating units.
One particular application of this feature is for public sector organizations to generate
government forms (such as SF30, OF347 etc.). Published, fill-able PDF templates for
these forms can be modified and stored in Oracle XML Publisher as layout templates.
The Oracle technology underlying this feature is in compliance with recognized industry
standards, such as PKCS7 (based on X.509 certificates) and CFR 21.
3.4.2. Features
The Work Center offers a streamlined, HTML user interface to look up and act upon
requisitions. Buyers can aggregate demand from different organizations and
consolidate it in a single document in an organization that they designate. The
document could be a solicitation (Auction/RFx) for bids (requires Oracle Sourcing)
or a Standard Purchase Order.
Buyers can search for requisitions with several pre-configured views and advanced
search criteria. Default views include My Requisitions, My Urgent Requisitions, My
Requisitions requiring a RFQ, Requisitions with a Suggested Supplier, Requisitions
with a New Supplier, and Unassigned Requisitions. In addition, buyers can save their
own views, specifying custom search criteria and display columns.
Buyers can view details of the requisitions by clicking the requisition links. In
addition, buyers can return requisitions to requesters to solicit additional information,
Requisition Demand - View All Requisitions Assigned to the Buyer Across Multiple Operating Units
The Work Center user interface optimizes the standard purchase order creation and
management processes. The new user interface allows buyers to edit and view
delivery schedules and account distributions across all order lines, thus eliminating
the need to drilldown on individual lines. For simple purchase orders that do not
require staged delivery schedules or multiple account distributions, buyers can
quickly enter all necessary information for the orders in the header and line sections,
without having to navigate to the schedules and distributions sections.
Purchase Order Lines – Enter Schedule and Delivery Information When Creating Lines
The Professional Buyer’s Work Center provides a dedicated user interface for
creating and maintaining agreements, targeting the strategic buyer responsible for
agreement maintenance and compliance.
Agreements – User Interface Tailored to Creating Long-Term Agreements (Schedule and Delivery Information Replaced by Agreement
Controls)
In addition, user extensible attributes can now be captured on the blanket agreement
to further enrich the description of the products and services listed in the document.
Such attributes could be generic to all items (Example: Manufacturer Number, Lead
time) or could be category specific (Example: Color, Size, etc.)
The Professional Buyer’s Work Center increases the drill down capabilities between
Oracle Purchasing and Oracle Sourcing. Buyers can now easily navigate from
purchasing to sourcing documents, and vice-versa, using a single, friendly user
interface
The new UI delivers an improved layout for accessing all aspects of a supplier's
setup, providing a clear distinction between the supplier's company details and the
terms & controls that are used to manage the trading relationship. General and site
level setup parameters is now available on a single page and work has been done to
rationalize the organization of setup preferences across fewer sub-tabs to allow
administrators quicker access to information. In addition, a new Quick Update page
gives each administrator access to an initial summary page that can be personalized
to suit the needs of their role.
For those companies that have enabled supplier access to their profile information
through the Portal, the Supplier Profile Management tools have been integrated into
the Setup UI pages, affording administrators a single view of a supplier's setup and
any pending updates that have been provided by the supplier to the buying
organization.
The new Supplier UI also includes a Survey section that provides administrators with
access to the results of questionnaires that were created using iSurvey and which the
supplier had been asked to complete, either during self-registration or as part of
profile maintenance through the Portal.
Security controls are incorporated into the Setup UI so that companies can limit an
administrator’s access to specific tabs within the supplier setup. This feature is key
for assisting companies to comply with the separation of duties elements of the
Sarbanes-Oxley legislation.
Document styles allow buying organizations to control the look and feel of the
application to match the needs of different purchasing documents. Through reusable
document styles, deploying organizations turn on or off various Oracle Purchasing
features, thereby simplifying the user interface.
When a purchasing document is created using a document style, disabled features are
hidden to simplify the user interface. For example, organizations can create a
document style for a specific commodity, such as temporary labor. This document
style optimizes field labels and presentment for that commodity, simplifying
Document Styles – Various Settings Allow Companies to Control Look and Feel of User Interface
Note: The existing Oracle Purchasing forms for managing requisition demand and
purchasing documents, including orders, agreements and releases, will still be
available in Release 12.0. Also note that creation of the following documents will
only be supported in the forms interface:
• Blanket Purchase Agreements and Releases (Work Center will only support
authoring of Global Blanket Purchase Agreements)
• Planned Purchase Orders and Scheduled Releases
• Progress payments
• Advances and recoupment of advances
• Retainage and retainage release
Release 12.0 will support acquisition of complex services by allowing buyers to author,
negotiate, execute and monitor complex contract payment arrangements like progress
payments, advances and retainage.
Please see the Services Procurement part of this RCD for more details.
In Release 12.0, Oracle Purchasing will leverage the new Multi-Org Access Control
capabilities to support more streamlined operation of Shared Procurement Service
Centers. Without changing Responsibility, and without closing windows, buyers will
now be able to view consolidated requisition demand spanning multiple operating units.
Using a single Responsibility, they will be able to manage demand (i.e. requisitions),
conduct sourcing events, enter into agreements and issue purchase orders on behalf
of any of the operating units that they serve. The operating units that they can transact on
behalf of will be controlled by the security profile associated with their responsibilities.
Similarly, receiving clerks will now be able to easily inquire about, plan for and receive
expected shipments against purchase orders or requisitions or RMAs originating in
multiple operating units without needing to close windows and change responsibilities.
Oracle E-Business Tax significantly enhances the current tax code/tax group based tax
computation capabilities within the Procure to Pay business flow.
One particular application of this feature is for public sector organizations to generate
government forms (such as SF30, OF347 etc.).
Oracle Purchasing supports various types of file attachments (MS Word, Excel, PDF etc.)
that can be appended to purchasing documents in addition to long and short text
attachments. In previous releases, only text attachments were communicated to suppliers.
With Release 12.0, buyers can communicate all necessary attachments to suppliers,
including file attachments via email. When the system emails a purchase order to the
supplier, the corresponding file attachments appear in a zip file attached to the email.
System administrators can specify the maximum allowable size for this zip file to
minimize network traffic.
Previous releases allowed buyers to instruct the system to automatically create sourcing
rules, sourcing rule assignments and approved supplier list entries out of all blanket
agreement lines during blanket agreement approval submission. The system would then
automatically source of requisition demand for all inventory organizations within an
operating unit
Release 12.0 allows finer control of how blanket agreements are enabled for automatic
document sourcing. Buyers can now choose to enable them only in specific inventory
organizations. Thus, buyers can negotiate a blanket agreement to fulfill requisition
demand for a subset of inventory organizations and enable the agreement for
autosourcing only in those inventory organizations.
To use a blanket agreement for autosourcing in a specific inventory org, the buyer simply
submits a concurrent program specifying the inventory organization and the blanket
agreement number as runtime parameters.
To reduce cost and time delays associated with administering such orders, Oracle
Purchasing can automatically apply supplier-specific order modifiers, including
fixed lot multiple and minimum order quantities to replenishment requests that originate
in Inventory planning systems. These include Min-Max, Reorder Point and any
requisitions imported from legacy systems via the open interface. Automatic application
of such modifiers can be used both for requisitions sourced from external suppliers as
well as those sourced from internal warehouse locations within the enterprise.
Now requesters can associate maintenance Work Orders and Operation References for
fixed price services requisition lines. The existing eAM integration for goods and
amount based requisition lines is still supported.
• Parallel Approvals
The Parallel Approvals functionality gives enterprises the option to speed up the
approvals process by routing a requisition to multiple approvers simultaneously.
Please see Subledger Accounting section of the Release 12.0 Oracle Financials RCD for
more details.
• Define Buyers
• Define Approval Groups
• Assign Approval Groups
• Define Purchasing Options
• Define Receiving Options
• Define Line Types
• Define Document Types
• Control Purchasing Periods
• Setup Expense Account Rules
• Define Hazard Classes
• Define UN Numbers
• Define Quality Inspection Codes
• Define Job and Category Association
The new UIs will also leverage MOAC, making it easier for system administrators to
perform setups in multiple operating units in the context of a single application
responsibility.
For more information, please refer to the Charegeable Subcontracting features within the
Oracle Logistics RCD.
This convergence removes the need for integration between Oracle Process Inventory and
Oracle Purchasing. The process-enhanced Release 12.0 version of Oracle Inventory is the
one source for all material management information. Oracle Process Quality for
receiving inspection has been enhanced specifically to support Purchasing. Process users
The dual unit of measure support that had been available only for Oracle Process
Manufacturing enabled organizations is now available for all Inventory organizations.
Thus, if a user chooses to enable dual unit of measure control for a given inventory item,
Oracle Receiving will now require quantity entry in two units of measure according to
the defaulting rules set up at the item level.
With this release, if material status control has been enabled for a given lot or serial
controlled item, Oracle Receiving will now require quantity entry of the status for each
new lot or serial received.
With this release, if sublot control has been enabled for a given item, Oracle Receiving
will now require quantity entry of the parent lot for each new lot received.
For more information, please refer to the OPM Convergence features within the Oracle
Logistics RCD.
Oracle Services Procurement is the application that enables complete control and
oversight for services spending. It is a key component of Oracle Advanced Procurement,
the integrated suite that dramatically cuts all supply management costs.
3.5.2. Features
With this release, buying organizations can negotiate and finalize the terms of such
advances, and ensure compliance to those terms. Requests for advances submitted by the
suppliers are verified against the advance limits set forth in the contract. These advance
payments are automatically liquidated/recouped from payment requests, based on the
recoupment rates specified in the contract.
With Release 12, buying organizations can negotiate with their contractors and
incorporate a detailed progress payment schedule as part of the contract. The schedule
consists of ‘pay items’ that specifies the work component, the associated dollar amount
and due date for completion. The solution provides for maximum flexibility in defining
these pay items based on the way progress needs to be measured. The pay items could be:
• Based on a ‘Milestone’ that needs to be fully complete before the associated payment
can be claimed by the contractor. Example: Successful test flight of completed
aircraft. Amount: $1,200,00.00
• Based on a ‘Rate’ of work completion. Payments for these can be claimed as units of
work are completed. Example: Installation of 100 lamp posts @ $1000.00/lamp post.
With Release 12, contract administrator can negotiate retainage terms with the supplier
and capture these as a part of the contract. These terms include:
• Retainage Rate: Determines the percentage of the amount requested that will be
withheld before releasing payments to the supplier
• Maximum Retainage Amount: Puts a cap on the total amount that can be withheld
from payments released to the supplier.
At the end of the project or when the agreed criteria are met, the withheld amount can be
released upon receipt of a retainage release request from the supplier.
Suppliers can review the proposed complex contract payment terms online and submit
their quotes accordingly. If permitted by the buying organization, suppliers can propose
a different payment schedule, add payment milestones, request for additional advances,
or change the retainage and financing terms as part of their quotes.
When the contract is awarded, the agreed terms along with the payment schedule are
transferred along with other contract terms to Oracle Purchasing for signature, execution
and payment.
Release 12 provides a streamlined process for Contractors to report progress in the form
of Work Confirmation Requests, which can then be electronically routed for approval.
Organizations can leverage the flexibility of Oracle Approvals Management to configure
their business approval processes for Work Confirmation Requests. The solution allows
online negotiation on the amount of work eligible for payment through multiple rounds of
resubmissions of the work confirmation request till both parties are in agreement and the
request is approved.
The portal provides the contractors a self-service interface to check on the status of their
contracts in real-time. Using the portal, they can look up progress status, billing/payment
status, advance and retainage balances associated with their contracts.
The portal extends process automation beyond the enterprise by allowing contractors to
enter contract related transactions online. Such transactions include:
• Acknowledge or Sign the contract before starting work
• Change requests including changes to the progress payment schedule
• Request to confirm work (See the Work Confirmation Section above)
• Request to release advance payments
• Request to release progress payments
Through online transaction entry and self-service query capabilities, Oracle iSupplier
Portal extends process automation beyond the enterprise eliminating inefficiencies linked
to paper-based processes.
Requesters can associate Work Order and Operation References for a fixed price services
requisition line. Release 12 continues to support the existing eAM integration for goods
and amount-based requisition lines.
Oracle Sourcing is the enterprise application that improves the effectiveness and
efficiency of strategic sourcing. It is a key component of Oracle Advanced Procurement,
the integrated suite that dramatically cuts all supply management costs.
Oracle Sourcing enables buyers to source more of the organization’s spend at lower total
cost. Oracle Sourcing creates immediate savings through rapid deployment, and ensures
long-term savings with consistent execution and compliance.
3.6.2. Features
Document styles allow buying organizations to tailor the Oracle Sourcing user interface
to match the needs of different sourcing events. Through reusable document styles,
deploying organizations expose or hide unneeded Oracle Sourcing features, therefore,
simplifying the user interface and reducing clutter. When a sourcing document is created
using a style, disabled features are hidden to simplify the user interface.
For example, the buyer can set up a ‘Simple Auction’ style that turns off all advanced
features such as multi-attribute scoring, cost factors, location-based pricing, and price
differentials. Negotiations created using this style inherit the streamlined interface of the
style.
Oracle Sourcing also displays or hides user interface elements based on the Purchasing
Document Style chosen as the Outcome for the negotiation. See Release 12.0 Purchasing
RCD for more details.
Complex Contract Payment – Capture financing and retainage terms during the sourcing process.
Release 12.0 supports complex services and equipment acquisition by allowing buyers to
define, negotiate, monitor and execute many types of complex contract payments like
milestone payments, progress payments, advances and retainage.
• In response to feedback from a product usability study, header level attributes have
been renamed ‘Requirements’, and their presentation and formatting have been
significantly improved.
• Buyers can now further structure supplier responses to requirements by predefining
the list of acceptable response values. Suppliers then choose from these values when
responding to requirements.
• In addition to the current manual scoring method, buyers can opt to score
requirements automatically
3.6.2.3.1. Improved Formatting and Presentation
Buyers composing questions and requirements can now use Rich Text Format
commands (e.g., bold, italics, bullets, etc.) to highlight key information to suppliers.
The rich text is presented to suppliers as entered by the buyer, both online and in the
negotiation PDF. Additionally, suppliers will enjoy a reconfigured bidding screen
with more room to enter long answers.
Buyers can set up acceptable response values for each text-type requirement,
regardless of whether the requirement is scored. With Release 12.0, buyers can also
associate predefined value sets to requirements as a means of specifying acceptable
values for text type responses.
For example, the buyer sets up the following requirement, acceptable response values
and scores:
If a supplier responds with ‘Yes’, then the system automatically gives the supplier a
score of 10.
The new automatic scoring and the existing subjective scoring can co-exist on a
single sourcing event. Some requirements can be scored manually, while others
might be set up for automatic scoring
See Team Scoring for Subjectively Scored Requirements in this document for
additional details.
In Oracle Sourcing Release 12.0, buyers can designate collaboration team members as
fully privileged, scorers, or view-only members. Fully privileged members have
complete access to the negotiation document, limited only by the security functions
assigned to them. Scorers have view-only access to the negotiation, but are granted
access to the scoring screens in order to enter subjective scores during the evaluation of
responses. View Only members can only view the negotiation information.
Scoring members can be organized into different teams. Each team can be granted access
to specific sections that need to be scored by that team. Following a common business
practice, the buyer can specify if the pricing information on the quotes should be hidden
from a scoring team. This helps scorers to remain objective during the scoring process.
Each member on a scoring team enters scores for each quote for sections assigned to
them for scoring. Upon completion of the scoring process, the system computes the
average score for each quote. If desired, fully privileged members on the collaboration
team can override the average score, for example, with a consensus score. The system
maintains an audit trail of whether the final score is the system calculated average or
overridden by a user.
If desired, buyers can modify the knockout criteria during the analysis and award phase
to narrow down the suppliers on the shortlist.
Buyers can create such large negotiations using the spreadsheet upload feature, or by
re-negotiating an existing catalog with thousands of lines. Suppliers can download
the line items to spreadsheet in order to enter their bid offline and upload the
completed bid.
Buyers can download the bids to spreadsheet to enter award decisions offline and
upload the award. They can also award using the online user interface if they want to
award the entire business to a single supplier.
Buyers and suppliers can search for a subset of lines in order to make online updates.
They can search for lines based on line number range, line description, category or
item.
As part of Oracle Sourcing setup, the administrator can set up the threshold for
number of lines for using asynchronous processing. If the user submits a request to
process more than this number of lines, the system will automatically initiate an
asynchronous request to complete the processing. The user will be notified when the
processing completes. This allows the user to go on to other tasks online, while the
system completes the request to process a very large number of lines.
For example, if the limit for online synchronous processing is set up as 4,000, a buyer
request to create PDF document for a negotiation with 4,100 lines will be processed
asynchronously.
• Negotiated pricing is available to requesters faster. Buyers can negotiate prices for
catalog items, and then automatically create a catalog from the awarded bid.
• Existing catalog descriptors are automatically available for negotiation. When
requisition lines are copied to a negotiation document, the extensible base and
category descriptors from the catalog will be copied to the negotiation line attributes.
The buyer can choose to simply share the attribute values with suppliers or have
suppliers respond with values during the negotiation process.
• Add negotiation lines from the catalog. Buyers can now link out to the Oracle
iProcurement catalog while adding lines to the negotiation. From the negotiation
creation flow, buyers can navigate and browse the iProcurement catalog, select the
appropriate items, and automatically add them to the negotiation. Optionally, all
catalog descriptors will be automatically copied onto the negotiation as well.
With Release 12.0, buyers can generate PDF version of the negotiation while the
document is in draft status. They can print a ‘buyer version’ that includes all the
information on the document (e.g., collaboration team, invitation list, etc.), and a
‘supplier version’ that includes only the information visible to suppliers. The draft
and buyer versions of the PDF include watermarks to avoid confusions with the
supplier version of the document.
Oracle Sourcing Release 12.0 supports printing the negotiation document specific to
a particular supplier. In this case, the PDF contains information based upon supplier
specific data. For example, if the buyer set up cost factors for the supplier or
restricted the supplier to view only a subset of lines, the PDF will reflect the same.
The Professional Buyer’s Work Center increases the drill down capabilities between
Oracle Sourcing and Oracle Purchasing. Buyers can now easily navigate from
purchasing to sourcing documents, and vice-versa, using a single and friendly user
interface.
During the auction creation process (Controls page), buyers indicate whether auction
lines should have staggered closing times, and what the closing interval from one line to
the next should be. Oracle Sourcing then determines the closing date to each line in the
negotiation considering the specified interval. For example, if the first line is scheduled
to close at 10:30 and the closing interval is 10 minutes, Oracle Sourcing will assign the
following closing times:
1 10:30
2 10:40
3 10:50
...
When AutoExtend and staggered closing are used in conjunction, any automatic
extensions on a line are automatically propagated to the subsequent lines to retain the
closing interval between lines.
AutoExtend has been enhanced to automatically extend an auction when a new bid
ranked in a buyer-specified position is received. Whereas before only winning bids
triggered AutoExtend, now buyers have the ability to specify the minimum rank of a bid
that will automatically extend the auction (e.g., buyers can set up the auction to
automatically extend when a new bid ranked third or better is received). Buyers can also
set up the negotiation to extend every time a new bid is submitted, irrespective of the bid
rank.
In addition, Release 12.0 gives buyers increased flexibility to specify the maximum
number of automatic extensions by entering any number between 1 and 9999, or choose
unlimited extensions. Suppliers are notified via an Online Discussion message once the
auction enters the last extension period (i.e. when no more extensions are allowed).
Buyers view the number of remaining AutoExtensions for an auction on the Live Console
page.
The user-friendly interface allows sourcing administrators to turn notifications on and off
by document type. For example, for auctions a system administrator may want to disable
the Response Submitted notification because buyers are likely to be monitoring the
bidding process online. Conversely, they may decide to enable the same notification for
RFQs to alert buyers when a new quote is submitted.
• What percent of total purchases are negotiated? Is the percentage the same across
operating units?
• What is the total projected savings from sourcing activities?
• What are the realized savings from previously negotiated contracts?
• What’s the average sourcing cycle time? By commodity?
The dashboard measures sourcing performance through metrics such as:
See Release 12.0 Daily Business Intelligence for Procurement RCD for more details.
Buyers get a complete view, from aggregated data to granular details on Key
Performance Indicators (KPIs). They can also view trend data over various time periods.
The flexibility built into the tool allows the buyer to tailor the KPIs in Oracle Daily
Business Intelligence for Procurement for each supplier and supplier site.
See Release 12.0 Daily Business Intelligence for Procurement RCD for more details.
Buyers can set up system level Price Break Response setting to None, Optional or
Required that default onto the negotiation document being created, but may be
overridden. All lines on the negotiation then inherit the Price Break Response setting
from the header. Additionally, Oracle Sourcing now defaults the Price Break Type from
Purchasing Options.
The security model is based on security functions that control different functional areas
of the application and are assigned to application responsibilities. In Release 12.0 all the
functions in the Oracle Sourcing application have been grouped into sub menus of related
functions to facilitate the manipulation and creation of new responsibilities. For example,
all functions that relate to the task of creating and editing a negotiation document are
grouped into a single sub menu. This allows for easier inclusion or exclusions of tasks
Quite often Collaboration Team members need to help with negotiation creation and
quote evaluation, but should not have access to other tasks such as closing the negotiation
or entering award decisions. A new Team Member responsibility tailored for
collaboration team members is provided with the product. Please refer to the Release
12.0 Oracle Sourcing About Doc for a detailed list of sub menus and functions included
in this new responsibility.
All Oracle Sourcing negotiation documents and transactions are owned by an operating
unit. Whereas in prior releases buyers could create, review, and update documents in any
operating unit, in Release 12.0 buying organizations will be able to limit buyers’ access
to a predefined set of operating units.
With the new MOAC architecture, administrators can associate a Responsibility with
either a simple list of Operating Units or a list that is derived from a node in a given
hierarchy. Using a single Responsibility, buyers can conduct sourcing events, enter into
agreements and issue purchase orders on behalf of any of the operating units that they
serve.
There are no changes to the system’s behavior for external supplier users.
By representing Suppliers as part of the trading community, you have access to many of
the features provided by TCA. Data Librarian tools can assist with activities focused on
improving data consistency, eliminating duplicates and modeling extended relationships.
Through TCA it is also possible to leverage external data sources such as D&B to enrich
data quality.
See Release 12.0 Oracle iSupplier Portal RCD for more details.
For Release 12.0, the New Supplier Request feature allows sourcing event managers to
invite prospective suppliers as the sourcing event is created. In prior Sourcing releases,
buyers could only invite suppliers to sourcing events if the suppliers were already defined
in the supplier master.
The contact at the prospective supplier will receive a notification to participate in the
sourcing event and then an additional invitation requesting that they register their details
with the buying organization in order that they can be qualified to participate. Only
approved suppliers are able to submit bids for an event.
As an alternative, designated sourcing event managers can also be given the authority to
include a new supplier in an event and approve them immediately as an RFQ-only
supplier, thus bypassing the need to capture and review qualification details.
See Release 12.0 Oracle iSupplier Portal RCD for more details.
An alternative strategy is for buyers to share with the supplier his overall rank and the
best bid in the event. In this case, suppliers know their position in the negotiation and
how much they would have to improve their bid to become the leader in the negotiation.
Buyers now have the option to let suppliers see the best bid price in the auction or RFQ.
Buyers cannot only disclose rank to suppliers (previously supported feature), but also the
price of the best bid for every line in the event. Buyers decide whether to share best bid
price with suppliers through a bid control when the negotiation is created.
Administrators can set up a default bid control value in the negotiation configuration
page.
Buyers can enforce that suppliers re-bidding on a negotiation improve their bid by a
certain amount or percentage (Minimum Bid Decrement). In Release 12.0, a new bid
control allows buyers to specify the price base on which the minimum decrement is
calculated. The new control allows buyers to opt between the current bid submitted
by the supplier (current support) and the best bid available in the negotiation (new in
Release 12.0).
If the bid control is selected, Oracle Sourcing will require suppliers to enter prices
that at least match their best price from the previous round. The original start price
will not be carried forward from one round to the next.
From a single page buyers view graphs and charts of bidding activity. Buyers may view
bidder status and participation, and monitor ongoing bid activity. Bid totals and
projected savings are immediately calculated and graphed. Over 10 graphs provide
insight for many negotiation scenarios. Bids can be viewed as total bid amount or by
individual line or lot. New tools that expand buyer control of the negotiation include:
Negotiation Pause; Supplier Activity Monitor; Supplier Lockout and Message Alerts.
Buyers may occasionally need to halt a live negotiation. For example, a buyer may
desire to clarify a question for all bidders when precious few minutes are remaining
in the negotiation. When the negotiation is paused bidding activity is halted, an icon
is displayed beside the negotiation number, and online message alerts are
immediately displayed to suppliers at the top of each screen. Once restarted, the
negotiation continues where it was paused.
Buyers can view the login status of invited and walk-up supplier users, and view the
most recent activity the supplier has taken, such as whether the supplier has created a
draft response. The buyer can immediately determine actual participation levels to
help evaluate how the negotiation is progressing.
The existing Online Discussions feature allows buyers and suppliers to communicate
in a structured and archived manner. During short time-frame negotiations, messages
can be urgent in nature, such as those relating to pricing or product clarification.
Message alerts notify buyers and suppliers of new messages on each screen
associated with a negotiation. The benefit is timely information that remains part of
the archived message history.
With Transformation Bidding, the buyer can define ‘Price Factors’ to represent tangible
and intangible costs in addition to the price of the goods or services. These price factors
can be defined as Per Unit, % of Line Price or Fixed Amount. The buyer can define
‘Buyer’ and/or ‘Supplier’ price factors. Note that in Oracle Sourcing 11.5.8, only the
supplier price factors (called Price Elements) could be defined.
The bid price, line bid total and bid total, as viewed by the buyer, include the effect of the
price factor values. Therefore, each bid is evaluated based on the true cost of buying the
goods or services from the supplier. This results in cost savings that are not possible with
a manual, paper-based RFQ or conventional reverse auction platform.
Buyer price factors can be assigned a value only by the buyer before the start of the
negotiation. A different value may be assigned for each line item and for each invited
bidder. Examples of buyer price factors are intangible costs such as supplier risk
factors applicable to non-incumbent suppliers, or tangible costs that the buyer will
incur.
If only buyer price factors are used in a negotiation, the buyer can choose to hide
from suppliers how price factors adjust their bids. Each supplier views their own bid
as entered by them, but the bids of competitors are automatically transformed based
on the buyer price factors specified.
Buyers can define different Supplier Price Factors for each line. Suppliers then enter
values for these price factors when they create their bids. Examples of supplier price
factors are freight or special charges that the supplier needs to charge.
Buyers can analyze the bids and make award decisions at the lot level. When the buyer
creates a purchasing document from the Sourcing award, awarded lots are transferred to
purchasing document lines.
Buyers can analyze and make award decisions for the entire group or they can choose to
cherry-pick the best supplier bids for individual lines within the group. Awarded lines are
transferred to the purchasing document, if the buyer creates one from the Sourcing award.
Buyers can publish a customizable subset of information from their negotiations to their
extranet web site using an automated, secure, and audited approach. A PDF of the
negotiation can also be made available for download.
The buyers can then publish this information to any website that accepts XML files, in an
automated and audited method. For example, Public Sector buyers frequently have
statuary requirements to transmit standard forms to regulatory authorities. Now, these
buyers can enter information in the forms online and send them via XML to the
appropriate authority (such as the FedBizOps website for the US Federal Government
and the Tenders Electronic Daily in the European Union). Forms can be revised over
time, and information entered in the forms is stored for easy reference.
Note: Publishing forms via XML requires use of a XML mapping tool, such as
Mapforce™ from Altova, Inc. or an equivalent product.
A list of all draft negotiations allows collaboration team members to easily locate
negotiations in draft status without performing a search.
Buyers can negotiate contract terms while optionally detailing the services and products
that will be ordered against the agreement. If Oracle Procurement Contracts is licensed,
contract clauses and deliverables may be part of the negotiation. Based on one or more
awards, the buyer may automatically create a new CPA in Oracle Purchasing.
• Invoice Amount
• Contract Utilization Rates
• Returns
• Receipt Date Exceptions
• PO Price Change
• PO Price Savings and Quantity Change
This functionality was originally released in Sourcing Mini-Pack J (11i.PON.J)
All data applicable to the negotiation document type being created, is carried over from
one round to the next. Also, all applicable data is defaulted from the previous round when
the supplier creates a response in the new round.
Further, when creating the new round, the buyer has the option to: (1) Either retain or
remove Clauses and Deliverables; (2) Update Clauses with the latest versions; (3) Either
retain or remove attachments.
Further, when creating the copy, the buyer has the option to: (1) Either retain or remove
Clauses and Deliverables; (2) Update Clauses with the latest versions; (3) Either retain or
remove attachments.
Suppliers may download header attributes from a negotiation, enter their responses in the
downloaded spreadsheet offline, and then import the spreadsheet into their online
response.
When allocating business to suppliers, buyers often must strive to meet multiple
purchasing goals and business policies. For example: ‘award at least 10% business to
minority-owned suppliers,’ ‘no single supplier should get more than 80% of the total
business,’ or ‘at least half of the business should go to incumbent suppliers’. It can be
challenging to achieve maximum savings while meeting such business policies,
particularly if there are many line items and a large number of competitive bids.
Oracle Sourcing Optimization can help by allowing the buyer to create scenarios that can
be automatically optimized to determine the best award, while adhering to policies and
goals defined on the scenario. This results in better and faster award decisions.
3.6.4. Features
The buyer can also choose to include or exclude price factor values from the bid prices
during the optimization process. This can be particularly useful if the price factors model
intangible costs such as risk.
Header constraints span all the lines in the negotiation. For example, to make sure
that a budget amount is not exceeded; a constraint can be set up to limit the maximum
award amount. Constraints can also be set up to exclude suppliers that do not meet
cutoffs for header attribute scores, header attribute group scores or total score.
Constraints may also be defined at the line level. The buyer can decide whether or
not a line award can be split between multiple suppliers. Price and score cutoffs can
be defined for the lines so as to eliminate bids that do not meet the cutoff. Line
The buyer can specify if he or she wants to award all lines in a group to the same
supplier.
Further, the buyer can define supplier related constraints for a specific line. These
constraints may be used to specify the minimum and maximum quantity or amount
that may be awarded to a supplier for a particular line.
Supplier constraints can be used to manage the size of the supply base by specifying
minimum and maximum number of suppliers that can be awarded. Risk from
switching to new suppliers can be reduced by specifying that a certain percentage of
the total award amount should go to incumbent suppliers.
The buyer can easily view savings resulting from the optimal solution for the scenario.
The constraints are summarized and supplier type constraints are graphed so the buyer
can see how these constraints were met.