Vianca Smith

1708 Palmetto St., Ridgewood, NY 11385

(347) 307-1559 -
Career Overview
* Committed and motivated Administrative Assistant with exceptional client rela
tion and decision-making skills. Strong work ethic, professional demeanor and gr
eat initiative.
Skill Highlights
* Microsoft Word, Excel, PowerPoint, Outlook
*
Broad-ranging industry experience includes:
* Deltek Vision, Adobe Acrobat, Access
construction/engineering, legal, accounts
*
Westlaw, Lexis-Nexis
payable/receivable
*
QuickBooks, Rainmaker Gold
*
Planning/Coordinating/Scheduling
Core Accomplishments
Operations
* Collaborated with office management and other departments to ensure smooth wo
rk flow and efficient organization operations.
* Accountable for all operations of busy department, including daily logistics.
Client Service
* Handled clients effectively by identifying needs, quickly gaining trust, appr
oaching complex situations and resolving problems to maximize efficiency.
Scheduling
* Oversaw and organized daily technician schedule for customer jobs; (23 techni
cians)
Administration
* Performed administration tasks such as correspondence, data preparation, foll
ow-up, and filing, binding, photocopying collateral and scanning documents for i
nter-departmental use.
Multitasking
* Demonstrated proficiencies in telephone, e-mail, and fax and front-desk recep
tion within high-volume environment.
Professional Experience
Senior Administrative Assistant
October 2006 to July 2010
Universal Engineering Sciences
Successfully provided senior management with administrative support.
* Directly managed all scheduling for construction materials testing.
* Excelled within deadline-intensive environment, ensuring accurate and on-time
completion of all projects.
* Maintained and prioritized daily tasks and projects including: call logs, tra
vel arrangements, bid proposals, correspondence, new project set-ups and report
distribution.
* Consistently provided guidance and assistance to other administrative staff a
s needed.
Receptionist / Administrative Assistant
July 2005 to July 2006
Dunnington, Bartholow & Miller Attorneys at Law
Managed front desk reception for busy law firm.
* Successfully managed all front desk functions (6 incoming lines).
* Assisted in all areas of administrative work including data entry, receptioni
st duties, file organization.
* Proactively assisted with legal administrative duties and special projects as
needed.
* Coordinated all conference room scheduling, meetings and package delivery.
Legal Administrative Assistant/ Accounts Payable
October 2003 to February 2005
Wicker Smith Attorneys at Law
Managed hundreds of legal accounts payable accounts working directly with the co
rporate office.
* Successfully handled 50 to 70 vendor invoices per day.
* Prepared all attorney expense reports and payroll time for interns.
* Communicated with vendors via phone and email regarding account inquiries.
* Created and maintained all accounting cost files for final billing.
* Processed monthly billing statements via scanning to corporate office.
* Produced a variety of general ledger reports for corporate office.
Education
Saint Francis College 1995
History
BA
Keywords
Bachelors, Microsoft Office, multi-task, scheduling, client relations, front des
k, reception, data entry, organizational skills, coordination, critical thinking
, creative problem solving, internet research.