STEPHANIE JACKSON

4815 W. Braker Lane

Suite 502-353
Austin, TX 78759
(512) 574-1849
sjc52cba@westpost.net
OBJECTIVE: Administrative Assistant
PROFILE
Dedicated, self-driven administrative professional with
over five years experience in high-profile positions
requiring effective support in clerical and administrative
- Served as a liaison officer between a corporate-level
organization and subordinate companies as well as
government agencies.
- Possess technical proficiency with multiline phone systems,
copiers, printers, fax machines, computers and software
including MS Word, Powerpoint, Excel, Sharepoint, Frontpage
and Business Objects.
PROFESSIONAL EXPERIENCE
RAND Corporation, Santa Monica, CA, March 2006 - August 2010
Group Manager Assistant/Program Director Assistant - 06/08 to
08/10

Assisted a group manager who oversaw over 100 employees in

a division, by screening performance appraisals for human
resource violations during performance review cycles and
submitting by corporate deadline, scheduling performance
meetings, handling confidential personnel information,
coordinating job candidate arrangements and managing calls.
Supported a program director who supervised initiatives of
ten project leaders, which included managing the budget for
each initiative, submitting a bi-monthly financial status
report for each initiative to the director and proofreading
project publications prior to director's approval.
- Submitted over 50 performance appraisals ahead of cycle
deadline by creating a comprehensive flowchart with
benchmarks
- Processed over 25 job candidates in the division, which
involved setting up meeting interviews and seminars,
arranging travel/reimbursement and collecting application
materials
- Proofread over 30 publications and supporting materials,
expediting the turnaround time to the client
Administrative Assistant to International Director/Center
Directors - 03/07 to 06/08
Provided support to the director of an international
 directorate consisting of eight centers with directors and
administrative assistants by conducting calendar
management, managed incoming/ outgoing calls, meeting
coordination, scheduling marketing and directors meetings,
submitting performance appraisals and client interface.
Served as assistant to two center directors within
directorate arranging bi-annual advisory board meetings,
which consisted of 22 executive board members, including
presidents and vice presidents of world-renowned financial
firms.
- Coordinated over 15 foreign delegation visits for marketing
purposes, leading to a multi-million contract with a
foreign investor
- Arranged travel arrangements for 22 board members for
advisory board meetings, collaborating with board member
staff to ensure 100% success
Administrative Assistant - 03/06 to 03/07

Greeted clients, answered phones, prepared formal

documents, arranged travel, maintained calendars,
submitted expense reports, scheduled meetings, recorded
minutes and coordinated transportation arrangements for
seven distinguished researchers with diverse academic
backgrounds. Ran an efficient office, which led to a
position promotion.
- Processed and expedited over 150 travel authorizations and
expense reports
- Coordinated over 15 seminars for audiences ranging from 30
to 50 participants
- Proofread and submitted a final grant proposal package to a
potential government client, resulting in the company
winning a contract valued over $100K
Accounts Receivable Clerk, Nielsen Business Media Inc., Santa Monica, CA, April
2005 - March 2006

Worked in a fast-paced marketing and advertising media

conglomerate, which specialized in tradeshows that brought
buyers and sellers together. Directly responsible for
collecting and reconciling accounts with outstanding
balances.
- Resolved problems and helped make the system work during
the collection process, ensuring timely and accurate
 payment before each quarterly tradeshow
- Reconciled over 1000 accounts for the section manager's
weekly meeting with corporate management, meeting all
deadlines
Analyst, U.S. Army, Multiple locations, May 1999 - December 2004

While an analyst for the U.S. Army for five years,

responsibilities included serving as a liaison officer
between a corporate-level organization to subordinate
companies and government agencies, writing advisory
reports, maintaining company inventory, ordering equipment
and establishing operational procedures.
- Briefed 50 representatives from subordinate companies on
corporate services offered to their staff, vastly
increasing knowledge of corporate-level support
- Wrote over 15 advisory reports that provided necessary
information to an organization serving over 300,000
personnel and government agencies
- Maintained property accountability and budget for a unit
consisting of 400 personnel, achieving a commendable rating
during an annual inspection
EDUCATION
B.S., Journalism - University of Florida, Gainesville, 1999