SUMMER TRAINING GUIDE PGDM

Jagannath International Management School

Kalkaji, New Delhi
JAGANNATH INTERNATIONAL MANAGEMENT SCHOOL
Jagannath International Management School (JIMS), Kalkaji, New
Delhi, functions under the aegis of the Jagannath Gupta Memorial
Educational Society, which has been imparting high quality
professional education since 1993. The Society has since
established eight management and technical colleges in Delhi,
NCR and Jaipur. The society has performed a steller role in
spreading education in science and management in India by
establishing a number of campuses in Delhi and Jaipur A historic
landmark was achieved in 2008 with the setting up of a private State
University in Jaipur. JIMS has been ranked as the 25th best B-
School in the country. It has also been awarded the ISO 9001:2008
International Quality Certification. In order to provide valuable
international exposure and global career opportunities for the
students, JIMS has entered into a foreign collaboration with the
Cologne University of Applied Sciences, Germany, Deakin
University, Australia and the University of Aberystywth (Wales) for
academic, faculty and student exchange programmes.
 GUIDELINES FOR SUMMER TRAINING
PROJECT (PGDM)
Summer Training Project is an integral part of the 24 months of PGDM
Programme at Jagannath International Management School, Kalkaji.

1. OBJECTIVES
• The overall objective of the summer training project work is to provide
students with an opportunity to gain insight into the business scenario
and to understand the real problems faced by organizations.
• To provide a platform for the corporate to test the reliability, quality
and performance of the students and to make a final job offer later if
they so deem fit.

2. SUPERVISION
During the training the student will be under the supervision of a person in
the organization who will act as his/her corporate guide. He/she will provide
guidelines on how the student should work during his/her stay with the
organization. In addition, each student will be guided by a faculty of JIMS,
Kalkaji. The student will be required to report to the faculty guide
immediately after joining the company for the project . The student is
required to meet the faculty guide before departing for the summer training
and take necessary instruction from him/her.
The faculty guide will consult the corporate guide from time to time for
obtaining information on the progress of the Project work of the student.

3. REPPORTING TO ORGANISATION
Student to take identity card when reporting to the organization and Maintain
a Logbook and record all the information gathered and work done daily.
Internal faculty guide may visit the organization at any time to assess the
progress of work. The training weekly report should be with student duly
filled. Queries regarding summer training can be discussed with faculty

4. REPORT FORMS
After joining the organization the student must send a joining report to the
faculty guide. If student fails to submit then he/she will marked absent.

5. SYNOPSIS
The student has to prepare a tentative research proposal/synopsis.

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6. APPROVAL OF RESEARCH PROPOSAL
After preparing the research proposal, the student should preferably have
preliminary discussion with both organizational guide and faculty guide
before proceeding further.

7. WEEKLY REPORTS
All students are required to send weekly report on the prescribed format to
their respective faculty guides updating about the progress of training.

8. PROJECT REPORT FORMAT

All the students have to prepare and submit a written project at the end of
the training. This need not necessarily be a statistical or analytical report; it
could be a learning and experience sharing report. The project report will
have to be certified by the organization. Students are required to submit
one hard bound and one spiral copy of summer training report.
Last date of submission of the project report is 15th July, 2011.
9. CONDUCT / DISCIPLINE
• The students are required to abide by the rules of the organization where
they are undergoing their training.
• The corporate organization will be taking a strong view of the punctuality
and behavior of the student during the training and therefore the student
is required to be on his/her best behavior and inculcate the good norms
of the organization.
• In case a student has to take leave of absence, he/she has to take
necessary permission from the organization and the faculty guide before
he/she proceeds on leave.
• No student should try to copy or use information in such a way that
will project false image of the company. All students are required to
maintain strict confidentiality of any information they come across in
the organizations in course of their training. The student involved in
any malpractice shall be duly penalized.
• All students are required to report to internal guide every week and
inform about the progress of training.
10. Do’s for trainee during Summer Training
• Be punctual. Be in time at the company.
• Have a clear picture of what your aim is and have long term goal/s.
• Develop listening skills.
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• Work hard with sincerity.
• Be devoted to task assigned to you.
• Build up positive rapport with the concerned authority.
• Maintain a proper dress code (FORMALS ONLY) during the training
period.
• Follow all instructions given to you in the training organization.
• For any training related guidance contact internal faculty guide.
• Summit your weekly reports in time.
• Report to your placement office in case of any problem or difficulty.

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 GENERAL INFORMATION TO BE COLLECTED
BY STUDENTS DURING SUMMER TRAINING
Along with the data regarding the topic, following general information is
to be collected by students undergoing in - company or in – plant training
irrespective of their functional areas/topic, etc.
1. Sales performance for last five year (Product wise if possible)
• In Units
• In Rupees
2. Number of Employees, (Section-wise or as per classification like skilled,
semi-skilled, unskilled worker, officers, managers, etc.)
3. Photograph (s) in the organization, while discussing with officer of the
company if possible.
4. Detailed Organizational charts
5. Annual Reports for last 5 years.
6. Historical background of the company.
7. Future plans of the company.
8. Product, literature, photographs of the product, technical details, etc.
9. List of competitors.
10. Other relevant information such as future plans, export strategy, market
share etc.

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 FORMAT OF SYNOPSIS FOR SUMMER
TRAINING

1. COVER PAGE
TOPIC of summer training

SYNOPSIS
Submitted in partial fulfillment of requirement of
Post Graduate Diploma in Management
(PGDM)

Submitted To: Submitted By:

Name of internal & External Guide Name
Designation Roll No.
Batch

Jagannath International Management School

Kalkaji, New Delhi

2. CONTENTS PAGE

3. CHAPTER I
Introduction to topic of summer training explaining the concept and
importance of the topic of research.

4. CHAPTER II
Brief profile of the company where the student is undergoing summer
training in one page or 250 words. It can include History, Products/Services,
Organization structure, Future plans, Competitions etc.

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5. CHAPTER III
Research Methodology which will include
• Sample
• Sampling method
• Objectives of your research (these are very imp. As the project depends
on them. NOTE :- Questionnaire will be based on the objectives)
• Research Method
Primary data collection technique
Secondary data collection technique
• Analysis technique
It includes the statistical analysis which will be used to analyse the
result.
SPSS is preferred.
• Chapterization:- it means only the names of the chapters which will be
there in your final research project. Tentative chapters for final research
project:-
i) Introduction to topic
ii) Company profile
iii) Research Methodology
iv) Analysis of result and findings
v) Recommendations and suggestions

6. GENERAL INSTRUCTIONS
• Project should be properly typed in Arial font 12 with no spellings
mistakes
• Page numbering to be done in bottom middle
• Font colour - Black only
• Paper - A4
• Line spacing 1.5
• References to be properly numbered
• Border- 1 inch (Top, Bottom & Right), Left – 1.5 Inch.
• Synopsis should not be more than 5 pages.
• Synopsis is to be approved by internal & external guide
• Progress regarding training be communicated to internal guide regularly
through mails or telephonically every week.
• Maximum no. of pages 100 for Final Project
• One copy of synopsis to be submitted to internal guide and one copy to
external guide.

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 SUMMER TRAINING PROJECT REPORT
PROFORMA FOR PGDM STUDENTS
AIM AND OBJECTIVES OF THE PROJECT WORK
The project is an activity assigned to each student to identify a problem at
the firm level/industry level and undertake a research study, through a
systematic research methodology. The students have to analyze the data
using appropriate techniques and draw-up conclusion and recommendations.

GUIDELINES FOR THE PROJECT TRAINING REPORT

SUBMISSION
The guidelines for the Project Report structuring are mentioned hereunder
and all students are advised to follow the same:

1.TITLE PAGE
SUMMER TRAINING REPORT ON
PROJECT TITLE
“Submitted in the Partial Fulfillment for the Requirement of Post
Graduate Diploma in Management”
(PGDM)
Submitted to: Submitted by:
Project Guide (Name) Student Name:
Roll No.
Batch
Jagannath International Management School
Kalkaji, New Delhi

2. CERTIFICATES
a) Declaration of the student
This research work is my original work and it has not been submitted
elsewhere.

(Student Name)
b) Certificate from the organization where training has been conducted.
c) Certificate from faculty guide

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 This is to certify that Mr./Ms. ______________ of PGDM has completed
his/her summer training project on “_____________” of his/her own.
His/her work is up to my satisfaction.

Project Guide

3. CONTENTS
Headings and subheading with page numbers
CONTENTS
Description Page No.
Acknowledgement (i) (i)
Contents
List of tables
List of figures
List of symbols, Abbreviations or Nomenclature (optional)
Executive Summary
Certificate from Organization, faculty and declaration from
student
1. Introduction to topic
a) Origin & development of the industry.
b) Growth, present & future of industry.
c) Defining the concept. 1
d) objective of the project
2. Company Profile
a) Origin
b) Growth & present strategy
c) Products & Services
d) Market profile.
3. Research Methodology
4. Analysis & Interpretation
5. Findings & Inferences
6. Recommendations and Conclusion
Appendices
Bibliography

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The main headings are numbered serially. The subheadings are indented
two spaces to the right under the concerned main headings. Page number
starts from the introduction chapter.

LIST OF TABLES & FIGURES

Separate pages for tables and figures should follow the table of contents.
Sometimes both tables and figures are given together in the same page
itself.
Figures refer to maps, drawings, graphs, charts, diagrams and photographs.
The full titles of the tables and figures, worded exactly as they appear in the
text, are presented with corresponding/consecutive numbers and page
location.

LIST OF TABLES
S. No. Table title Page No.

4. ACKNOWLEDGEMENT

Acknowledgement
Normally it should not exceed one page and should be written in third
person. When written in first person the researcher should sign it. Generally
it includes
i. A word of thanks to guide and other faculty members.
ii. Gratitude to people in the organization, etc. for their encouragement,
support, guidance and assistance for undergoing successful summer
training.

[Name of the Student]

5. EXECUTIVE SUMMARY
It includes organization profile, justification with emphasis on the objectives,
methodology, key findings and recommendations of the study.

6. CHAPTER I INTRODUCTION TO THE TOPIC

Introduction to the topic of the project and overall objective of the project.

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7. CHAPTER II COMPANY PROFILE
Ø History, Organization Structure, List of key Management personnel
Ø Current Sales, Product Mix, Market position, Direct competitors,
Future Plans
8. RESEARCH METHODOLOGY
• Objectives of the Study • Sample and Sampling Method
• Hypothesis • Primary Data
• Secondary Data • Analysis technique
• Limitation (if any)
9. CHAPTER-III ANALYSIS AND FINDINGS (USING SPSS OR
ANY OTHER STATISTICS TOOL)
10. FINDINGS AND INFERENCES
11. RECOMMENDATIONS AND CONCLUSIONS
12. APPENDICES
• Questionnaires • List of tables
• Glossary • Bibliography
• References
The Reference Matter
Appendix
An appendix is used for additional or supplementary materials, which has
not found place in the main text. The materials that can be included here are
original interview schedules/questionnaire, copies of covering letters used,
documents and long explanatory notes to the text, statistical tests used and
tables referred and any other material of considerable reference value.
Bibliography
The books, journals, reports and other sources of secondary data according
to alphabetical order of last name (surname) of the author are to be listed in
the format given below:
Book
Dessler, Gary and Varkkey, Biju. “Human Resource Management.” Prehtice
Hall, New Delhi, 2009.
Articles
Nirmala Banerjee, Trends in Women’s Employment, Economic and Political
Weekly, Vol. 4(2):1989, pp. 1022.
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 GUIDELINES FOR TYPING
1. NUMBER OF PAGES
• Maximum 100 pages
• All pages to be numbered

2. TYPING INSTRUCTIONS
• Border Indents
§ Top, Bottom & Right – 1 Inch..
§ Left – 1.5 Inch.
• Page Numbering – Bottom centered
• Font Type – Arial
• Font Color – Black only
• Font size – Uniform & Consistent throughout the report
§ Chapter Heading – 16 (Bold)
§ Titles – 14 (Bold)
§ Normal Text – 12 (Regular)
• Line Spacing – 1.5
• Foot Notes to be numbered consequently
• Graphical Presentation – Color/Black & White
• Graphical Number – Each and every Table / Exhibit / Figure must be
assigned its reference number. E.g. – Table 1.1, Fig 1.1, etc.

• PRINTING INSTRUCTIONS
• Paper – A4 Size Executive Bond Paper.

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 Jagannath International Management School

FORMAT OF SUMMER TRAINING CERTIFICATE

(This letter has to be on the company’s official letterhead)

TO WHOMESOEVER IT MAY CONCERN

This is to certify that Mr. /Ms. …………………………………..of PGDM

has successfully completed Summer Training Programme for a period of
…………………… weeks with ………………………. (Name of
organization) from ………………………. To …………. (Exact Date has
to mentioned)

As per our assessment he/she is hard working and his/her performance has
been excellent/satisfactory during the training programme.

We wish him/her all the success for his/her future endeavors.

Signature
(Name of Concerned Person)
Designation

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 Jagannath International Management School

FEEDBACK ON SUMMER TRAINING

(To be filled up by the Project Guide / Departmental Head)

Name of the Student:

Roll No. :
Project Title :

PLEASE TICK THE APPROPRIATE BOX

S.No Parameter Good Average Poor
1 Comprehension of the project
2 Seriousness, sincerity &
thoroughnessin planning
before the study started.
3 Sense of responsibility
and Commitment
4 Initiative, drive and
enthusiasm
5 Communication effectiveness
and keeping the superiors
informed aboutthe progress
6 Behavior and conduct

02. Is the report useful to company : Yes ________ No ___________

03. Would you implement it : Yes ________ No ___________

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04. Any weaknesses observed, which he / she needs to correct and the
institute should pay attention.
____________________________________________________________________________________________________________________________________________________________________________________
____________________________________________________________________________________________________________________________________________________________________________________
____________________________________________________________________________________________________________________________________________________________________________________

Date : ____________________________________________________
Name : ____________________________________________________
Designation : _________________________________________________
Company : ___________________________________________________
Tel No. : ____________________________________________________
Fax No. : ____________________________________________________
Email : ______________________________________________________

(Signature of the Project Guide / Departmental Head with Date)

Company seal

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 Jagannath International Management School

JOINING REPORT ON SUMMER TRAINING

Student Name and Roll No. _____________________________________

Address. ____________________________________________________

Contact No. __________________________________________________

Email ID. ____________________________________________________

Name of the Company. ________________________________________

Address. ____________________________________________________

Date of Joining. ______________________________________________

Name of the Training Supervisor.__________________________________

Tel No. ______________________________________________________

Area Assigned (Marketing/Finance/HR).___________________________

Topic of the Project.___________________________________________

Signature

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 Jagannath International Management School

WEEKLY REPORT

Date: ______________ Week: ______________

Responsibility:
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________

Remarks by Manager Incharge:

_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________

Internal Faculty Manager Incharge

(Guide) (External Guide)

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 Vision
We visualize that JIMS will evolve in the future as an
Institute of high academic learning, known for its total
commitment to excellence in management education
and research with a holistic concern for quality of life,
environment, society and ethics.

Mission
To serve society and improve the quality of life by
imparting high quality education in management and
information technology, providing training and
development services, fostering research, giving
consultancy services to industry and disseminating
information through publication of books, journals
and magazines.

Laurels
• Best B-School Award 2011 for Best Industry
Related Curriculum in International Business by
Star News in Feb, 2011.
• Ranked 03rd best B-School in Delhi/NCR for
“Best Pedagogy” and 05th best for “Best
Intellectual Capital” (Business World) – 2010.
• Ranked overall 9th in Delhi and NCR in “Top B-
School” Survey (The WEEK-MARS) – 2010.
• “Best Management Institute Award 2011” by Big
Brands Research Pvt. Ltd.
Jagannath International Management School
MOR, Pocket 105, Kalkaji, New Delhi - 110019
011-40619200 (100 lines)
email: jims@vsnl.com website: www.jagannath.org