HAMDARD INSTITUTUE OF MANAGEMENT SCIENCES

Term Report MIS SYSTEM OF ( S.M DENIM)

Submitted To : Mr.Yasir Jamal Pasha Submitted by : Kamran lasi Shahid ali Farhan
amir Ali Daniyal
PROFILE OF THE COMPANY :
´
SM TEXTILE came into being in 1980 and established as SM denim 4 years back. Thi
s is the sole proprietor organization. It is a manufacturing company, which expo
rts its jeans cloth to USA ,Japan and other countries as well as its regular cus
tomers include wrangler. When they started business it is in small circle situat
ed in the SITE industrial area, but now its well established Textile firm and do
dealings with different countries of the world, more than 400 employees are wor
king in SM denim.
BUSINESS ACTIVITIES
PRODUCTION: The function of this firm begins with the manufacturing of different
clothes of jeans which is provided to its different customers which are mainly
export buyers. ´ MANGEMENT: the management is well qualified and has enough courag
e to run the firm efficiently and effectively. ´ PRODUCTS: the products of the fir
m include jeans cloth of different styles and categories, which is totally expor
ted.
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DEPARTMENTS
PRODUCTION ´ FINANCE ´ MARKETING ´ HUMAN RESOURCE MANAGEMENT ´ INFORMATION TECHNOLOGY
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PRODUCTION DEPARTMENT
Production manager ´ Asst.production manager ´ Supervisor Function of the Production
Department: The production department has to control over inventory, maintain r
eorder points, raw material issued to production department to produce for final
product provide the current to their respective head of dept . The data then fo
rwarded to the production manager to order invoices, inventory level and make or
der according to chase strategy
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FINANCE
Finance manager: ´ Asst.finance manager ´ Accountant Functions of Finance Department
: Following data manages by the finance dept Budgeting, Annual reports, Credit c
ontrol, and General Ledgers ( cash flows, payrolls and B/S ).
´
MARKETING DEPARTMENT
Marketing manager ´ Sales manager ´ Sales executive ´ Functions of Marketing Departmen
t: Managing the sales of the company and get order from the buyers from the buye
rs and give targets to the production department on quarterly basis
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HUMAN RESOURCE DEPARTMENT
HR Manager ´ Training and Development manager ´ Functions of by HR Department: The H
R department doing the recruiting and selection, Training and Development, and m
aking the policies of the company.
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PC S USED BY EACH DEPARTMENT
PRODUCTION: 3 PC s ´ FINANCE: 3 PC s ´ MARKETING: 3 PC s ´ HUMAN RESOURCE MANAGEMENT:2
PC s
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PROBLEMS AND LACKING BEFORE ESTABLISHMENT OF (IT) DEPARTMENT Too much paper work
. ´ Data handling and coordinating problem within the departments. ´ Data duplicatio
ns. ´ Department s employees were not equipped with computers. ´ Training and develo
ping of the managers. ´ No proper records of the inventory and Buyer s.
´
FORMATION OF (IT) DEPARTMENT
We have decided to over come this problem by introducing the (IT) in the company
and strengthen the flow of communication and improve the efficiency of the comp
any. ´ Finally the (IT) department will be established in which there will be numb
er of people be hired, which are as follows -(IT) Manager -Network Administratio
n Apart from personnel hiring, the IT department requires hardware, software, co
mmunication cables, Computer P4, LAN cards, Switches, and Routers.
´
BUDGETING OF ERP IMPLEMENTATION
Description Quantity 12 cost per unit 25,000 Total Cost 300,000 24,000 30,000 25
,000 8,000 80,000 40,000 30,000 5,850 300,000 50,000 50,000 982,850 Computers HR
=people soft PROD=BANN MKTNG Switches Routers Printers Cable LAN Cards Implement
ing Cost Consulting Cost Maintenance Cost TOTAL COST
4 1 5 15ft 13
2,000 80,000 8,000 2,000 350
STAR TOPOLOGY
we are using star topology which is popular method of connecting the cabling in
a computer network. In which, each device connects to a central point via a poin
t-to-point link by Switches. A star topology is more efficient than Bus and Ring
Topology. One switch is assign to each department in which all the 4 Pc s the T
CP/IP protocol to create child parent relation among the computers of the depart
ments to exchange streams of data saved in the main server handled by the manage
r of each Department. The department guarantees reliable and in-order delivery o
f data from sender to receiver. It also distinguishes data for multiple connecti
ons by concurrent applications.
ADVANTAGES OF STAR TOPOLOGY
Good performance. ´ Scalable, easy to set up and to expand ´ Any non-centralized fai
lure will have very little effect on the network, whereas on a ring network , it
would all fail with one fault. ´ Easy to detect faults ´ Data Packets are sent quic
kly as they do not have to travel through any unnecessary nodes.
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DIS-ADVANTAGES OF STAR TOPOLOGY
Expensive to install ´ Extra hardware required ´ If the switch fails the entire syst
em is affected
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STAR TOPOLOGY IN PRODUCTION DEPT
Pr cti n Manager (server) Assistant Manager S pervis r
SWITCH
STAR TOPOLOGY IN PRODUCTION DEPT
STAR TOPOLOGY IN MARKETING DEPT
Marketing Manager Sales Executive (SERVER) Sales Manager
SWITCH
STAR TOPOLOGY IN MARKETING DEPT
STAR TOPOLOGY IN FINANCE DEPT
Finance Manager (SERVER)
ACCOUNTANT
ASST.ACCOUNTANT
SWITCH
STAR TOPOLOGY IN FINANCE DEPT
STAR TOPOLOGY IN HR DEPT
HR Manager (SERVER) Training & Development Manager
SWITCH
FLOW OF DATA BETWEEN THE DEPARTMENTS
IT MANA ER (SER ER)
ROUTER
SWITCH OF PROD DEPT
SWITCH OF MKT DEPT
SWITCH OF FINANCE DEPT
SWITCH OF HR DEPT
QUALITIES OF IT MANAGER
Leadership:
    
Challenges other to develop as leaders while serving as a role model and mentor.
Inspires co-workers to attain goals and pursue excellence. Identifies opportuni
ties for improvement and make constructive suggestions for change. Manages the p
rocess of innovative change effectively. Remains on the forefront of emerging in
dustry practices. Effectively utilize each team number to his/her fullest potent
ial. Motivates team to work together in the most efficient potential. Mitigates
team conflict and communication problems.
Team work:
  
ORGANIZATIONAL RESPONSIBILITIES
      
Help team executes career development plans. Seeks and participates in developme
nt opportunities above and beyond training program. Formal and Informal training
programs. Suggests areas for improvement in internal processes along with possi
ble solutions. Approves team members time and expense report in a conscientious
and timely manner. Review the status reports of team members and addresses issue
s as appropriate. Implements network security at the company level.
ERP USED BY THE FIRM AND IMPLEMENTED BY THE IT MANAGER:
Technology: ERP advantage of additional flexibility ERP advantage of low cost an
d speed ERP compatibility ERP complexity ERP startup fee and cost ERP annual man
intance cost
Total # of ERP Modules
Organization: -IT competence -Organizational size
Environment -ERP sellers, marketing activities -Social networking -Business part
ners implicit effect on Erp adoption
Total # of differently automated modules
NETWORK ADMINISTRATOR
´ ´ ´
´ ´
Oversees the administration and maintenance of LAN. Oversees the administration
and maintenance of computer stations. Oversees trouble shooting, system, backup,
archiving and disaster recovery and provides expert support when necessary. Wor
ks with project teams to help implement internal systems.. Interact with interna
l clients on all levels to help resolve (IT) related issues and provides answers
in a timely manner.
INFORMATION SYSTEM (IS )FOR THE COMPANY IS DECISION SUPPORT SYSTEM(DSS) ADVANTAG
ES: ´ Time savings ´ Enhance effectiveness. ´ Improve interpersonal communication. ´ Cos
t reduction. ´ Increase organizational control.
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INFORMATION SYSTEM (IS )FOR THE COMPANY IS DECISION SUPPORT SYSTEM(DSS) DIS-ADVA
NTAGES: ´ Overemphasize decision making. ´ Transfer of power. ´ Unanticipated effects.
´ Status reduction. ´ Information overload.
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CONCLUSION:
´
´
After the successful implementation of different modules of ERP in the company,
there is a smooth flow of communication between the departments. IT managers giv
es the training to employees to get use to the system for effective and efficien
t out put. Due to the implementation of the IT department no duplication of data
between the departments, thus saving lot of energy, cost, time and wastage of h
uman resource and enhancing the productivity of the company. As the IT manager h
as used the star topology in departments hence any updating of system will not c
reate any problem. As the IT manager has used the DECISION SUPPORT SYSTEM (DSS)
with in the company hence enabling the firm to coordinate both internal and exte
rnal business processes much more precisely. DDS is collection of current or his
torical data from small pc data base to a massive PC database.DDS analyze the da
ta by using OLAP tools.