Point Douglas Residents Committee Board Meeting April 25, 2010

Norquay Community Centre Attending: Roanna Hepburn (Chair), Tyson Cormack (Vice Chair), Elaine Bishop (Treasurer), Karin Streu (Secretary), Martin Landy, Heather Geddies, Jim Chaprick, Philip Cramer, Michelle Bruce, Leah Decter, Gerald Brown, Chris McCarvelle, Ivan Fleming, Kirk McMullen. Signing Authorities Motion: Jim Chaprick moved to delete Gerald Brown and Karen Peters from signing authority privileges at the Assiniboine Credit Union and approve Elaine Bishop, Chris McCarville, Tyson Cormack and Karin Streu to be signing authorities. Leah 2nd.Carried. Lease Extension The PDRC lease on the satellite location expires June 30. Motion: Jim Chaprick motioned to renew the lease. Martin Landy 2nd. Carried. Chris McCarville will write a letter to Rita and Denis (board) at the Norquay Community Centre for a renewal of our lease. The letter should reach the board before their next board meeting on April 28. In case the lease is not renewed a suggestion was made to re-contact Manitoba Housing and ask for one of their houses. Meanwhile Tyson Cormack will check out zoning regulations in regards to a house he has offered to the PDRC to rent. Board Orientation Ongoing board development is key to making our work more effective in supporting the chair. We need to be working from the same structure. A historical perspective will assist in making intelligent decisions (rules/ policies). We have an application in to the ACU for Board Orientation funding and an application to the United Way should also be submitted. Chris McCarville will ask Terry at SEED to present a module. Modules would be ongoing. Motion: Roanna motioned a short facilitated board orientation be held prior to the May 13 board meeting followed by a potluck and regular board meeting. Leah 2nd. Carried. A note will be posted on the door advising the public of the board orientation. Next Board Meeting: May 13 @ 5:30 pm at the Filipino Seniors Centre.

Point Douglas Residents Committee Board Meeting May 13, 2010

Attending: Roanna Hepburn (Chair), Tyson Cormack (Vice Chair), Elaine Bishop (Treasurer), Karin Streu (Secretary), Martin Landy, Heather Geddies, Jim Chaprick, Leah Decter, Ivan Fleming, Kurt McMullen, Dale Harik (NECRC). BOARD DEVELOPMENT 2010.05.02 BOARD ORIENTATION Terri Crew, Cooperative Development Officer of Winnipeg, Social Enterprise discussed the Board Governance questionnaire handout. She suggested that the Governance Committee review the questions and "job" descriptions and then plan for a strategic planning session. Chris is looking into funding for Board Development. ACTION: Terri will work with Chris and return to assist with a Strategic Plan and TimeLine. 2010.05.01 HISTORY OF PDRC Roanna, Heather and Martin recounted the history of the Point Douglas Residence Committee (see Community Website for more historical info). There is a strong foundation already in existence and there should be no gap from previous history. Roanna queried as to what the PDRC should be doing for our community this year. ACTION: Martin will dig through his and office les for history and documentation ACTION: Heather will email the 2008 Point Douglas Community Survey Results Analysis to all board members. BOARD MEETING 1. Welcome/Introductions made. 2. Acceptance of Agenda. Marty motioned to move as amended. Elaine 2nd. Carried. 3. Approval of Minutes (April 8). MOTION: Jim moved that the minutes now be tracked by Year/Month/Agenda #. Tyson 2nd. Carried. NECRC Dale Harik (Housing Program Supervisor) discussed the NECRC Mid Term Report and Minutes

hand out. At this time there are not enough applications in for the Housing Improvement Initiatives Grant Program so the deadline will be extended another week in case some residents did not receive it. Dale will now attend Housing Committee meetings only and Heather Geddies will report to this to the board. Dale is building a database of long term vacant houses. ACTION: Dale will email Heather the application form for her to forward on to her database. ACTION: Dale will email Heather current addresses of vacant homes. 4. PRESTO (Political Regulatory Economic Sociological Technological Other). Elaine explained we make decisions within a broader context that is changes have happened that will effect what we do. Our MP had stepped down to run for mayor and our city councilor has had an aneurysm. We need to be active during elections. The nancial environment will be tight for the next 5-10 years with a 0% increase on new grants. ACTION: Roanna will contact Tom Sims and organize a mayoral debate. 5. EXECUTIVE REPORT (Tyson Cormack). Jim asked what the role of the Executive Director is in relation to the Executive Committee and decision making. The Executive Committee supports the staff person. This committee is not a mini -board but is to present situations to the board for decision making. All projects must go to the board level. The executive Committee quorum is the ED and 2 executive members. ACTION: Tyson will email board members the Executive Report ACTION: Executive committee will work on their mandate and present the board with terms of reference (in writing). 6. CHAIR REPORT (Roanna Hepburn). Roanna mentioned the location misunderstanding that resulted in Sister

Johanna waiting at the Filipino Centre to present at our AGM. ACTION: Jim will write a letter of apology. Share The Warmth Hydro invited Roanna and Jackie to their June meeting to discuss PDRCs participation. Elaine suggested that an evaluation be made on last years program ( a nightmare!) and access the situation (storage, building, etc). Major changes would have to be made on Hydros part and they have agreed to get us major funding and in-kind donations for many of the raised concerns. Hydro understands the importance of involving the community children throughout the summer and will offer free admission to sports games, etc. Leah said with Hydros high prole we should keep them in mind as they are in our neighborhood and could be highly benecial. Ivan suggested that collecting dry non-perishable goods also. 7. EXECUTIVE DIRECTOR REPORT (Chris McCarville) No report. Chris is recuperating from surgery. 8. FINANCIAL REPORT ( Elaine Bishop). Our funding proposal to NA! was handed out.NA! is aware of our last year and is looking favorably towards our changes. Elaine and Chris will work on the accounts to sort out what money belongs to what grant. They are working closely with the bookkeeper to have a paper trail and reduce bookkeeper costs. There is no balance sheet available for this month. MOTION: Jim Martin motioned to accept the budget proposal for NA!. Leah 2nd. Carried. 9. GOVERNANCE REPORT (Leah Decter) The Committee has not met since the AGM. The board suggested that the Governance Committee meet with Chris regarding expectations. 10.HOUSING REPORT ( Heather Geddies). No report. ACTION: Heather will review the Norquay Minutes re PDRC rent renewal and contact Rita

for a letter in writing. Elaine may also attend the Norquay board meeting and report her ndings. ACTION: Heather will contact Dave Desins (sp?) at WHHI re our funding grant which is late due to Chriss surgery. 11.ENVIRONMENT REPORT (Tyson Cormack). ACTION: Tyson will forward the minutes to Roanna. The subject of dog awareness was discussed and Elaine suggested calling 311 regarding lost dogs threatening children. She was told to call 911 if children are at risk. Elaine also asked about getting the contact number for animal control but was denied. Problem dogs should get a letter with pound by-laws. MOTION: Elaine motioned The Environment Committee re dog awareness (see minutes?). Jim 2nd.Carried. The Disreali Bridge construction was discussed. Decisions are yet to be made regarding the on/off ramp on Rover which should be decided in the next 4-6 months. Concern was raised regarding the impact of the ramp re safety on Rover and our neighborhood. There is a remote change for the consultation re infrastructure (Ruth Marr) between the PDRC and the city. MOTION: Jim motioned that the Environment Committee create an ad hoc committee to address the Disreali bridge situation. ACTION: Jim will attend the Disreali bridge ad hoc committee.Tyson 2nd. Carried. The Green Team was discussed. The Environment Committee in collaboration with Linda (Safety Supervisor for the Womens Resource Centre) will provide directions for the Green Team. (this was passed at board level). Tyson also mentioned that Sel Burrows has applied for Green Team workers. ACTION: Tyson will pursue funds from Hicks and Lazarenko for portapotties. 2010.05.12 OTHER BUSINESS. Roanna will contact Sel Burrows regarding the needs of the Seniors Association with regards to Green Team workers. Chris McCarville will write a letter to Rita and Denis (board) at the Norquay Community Centre for a renewal of our lease. The letter

should reach the board before their next board meeting on April 28. In case the lease is not renewed a suggestion was made to recontact Manitoba Housing and ask for one of their houses. Meanwhile Tyson Cormack will check out zoning regulations in regards to a house he has offered to the PDRC to rent. Next Board Meeting: June 10 @ 5:30 pm at the Phillipino Seniors Centre.

Point Douglas Residents Committee Board Meeting June 10, 2010

Attending: Roanna Hepburn (Chair), Tyson Cormack (Vice Chair), Elaine Bishop (Treasurer), Karin Streu (Secretary), Heather Geddie, Jim Chapryck, Leah Decter, Phillip Cramer, Michelle Bruce, Chris McCarville. Regrets: Ivan Fleming, Martin Landy, Kurt McMullen, Gerald Brown. BOARD MEETING 1. Welcome/Introductions made. 2. Acceptance of Agenda. Jim motioned to add Business Arising from previous minutes as a permanent item after the approval of minutes. . Elaine 2nd. Carried. 3. Approval of Minutes (April 8). Leah accepted the minutes with revisions. Tyson 2nd. Revisions: Updates on Action item, 2010.05.04 The PDRC will host a Town Hall meeting rather than a debate, 2010.05.11 amendment to the Disreali Bridge construction. ACTION: Roanna will discuss the Town Hall meeting with Rebecca and Judy for a date near the end of August or early September. 4. GUEST SPEAKER: Ron Mark from Manitoba Hydro/Share the Warmth. Ron (Parade Manager for the Santa Claus parade was joined by Jackie Britton (Promotion & Sponsorship Representative Business Communications). Ron discussed last years parade and was pleased with the collection for Share the Warmth. They are very eager to keep our involvement with the parade and Share the Warmth. Also mentioned was Host A Block which involves the various business and organizations on specic blocks to help with crowd control and organize activities for the kids while

they wait for the parade to begin. Jackie discussed the history of the Share the Warmth event. Boxes are set up from October 15 to the end of February. MOTION: Jim motioned that an ad hoc committee be struck to review last years involvement, what we are prepared to do this year and report these ndings to the board next week. Jim, Elaine and Roanna to be on the ad hoc committee. Phil 2nd. Carried. ACTION: .The PDRC board will meet Share the Warmth on July 8 regarding our decision to participate. 5. EXECUTIVE REPORT (Chris McCarville). Chris DeSousa was to meet with the board but had the wrong date. ACTION: A meeting will be set up with Chris and available board members. 6. CHAIR REPORT (Roanna Hepburn). Roanna began the discussion regarding the early morning exceptionally long line ups at the Point Douglas Community Clinic when there are two other clinics within a short distance. ACTION: Leah will ask someone who may know the reason for the clinics popularity and report to the board. Roanna inquired re boarded up and run down houses. The Housing Committee will discuss this at their next meeting. ACTION: Chris will insert info into The Point regarding calling 311 with information regarding the above. The Norquay Community Center will be hiring a full time sports coordinator in the fall. 7. EXECUTIVE DIRECTOR REPORT (Chris McCarville) Chris will hold off with our charity status until we have discussed our strategic plan with the board and have something to offer the community. 8. FINANCIAL REPORT ( Elaine Bishop). A detailed Balance Sheet and Prot and Loss update was handed out. MOTION: Jim motioned to accept the accounting updates. Phillip 2nd. Carried.

9. GOVERNANCE REPORT (Tyson Cormack) Chris presented the United Way grant for Board Development and Training. The modules were reviewed ( 4 x day modules) and Chris handed out a Directors SelfEvaluation Checklist for board members to complete and return to her. The model of Strategic Planning should be recommended by the Executive to the board. MOTION: Phil motioned to go ahead with this application. Jim 2nd. Carried. 10.HOUSING REPORT ( Heather Geddie). Chris will apply for funding for a housing coordinator . This will be done after the strategic planning. 11.OFFICE SPACE UPDATE. We are on a month-to-month lease with the satellite space which has been extended for 6 months. Meanwhile space has been cleaned out. Chris spoke to Russ at Neechi Foods regarding renting space when their building is complete. Russ will let us know when rental rates have been worked out. MOTION: Jim motioned the Executive Committee on behalf of the board make the decision to pursue rental of Neechi Foods if rent is within our budget. Phil 2nd. Carried. 12.GRANTS COMMITTEE. The need for a grants committee was tabled to the next board meeting. 13.UPCOMING EVENTS. Reminders of the NCC AGM and Metis event. The grand opening of the Manitoba Indigenous Cultural Centre is on Wednesday June 30, 11 am 2 pm. ACTION: Chris will email the board this information (it is also on our website). 2010.05.14 OTHER BUSINESS. Tyson spoke with Sel Burrows regarding the name change of Rover to an aboriginal name. Rob will meet with Terri (SEED) regarding the book written on the Point Douglas history. Next Board Meeting: July 6 @ 5:30 pm at the Phillipino Seniors Centre.

Point Douglas Residents Committee Board Meeting July 06, 2010

Attending: Roanna Hepburn (Chair), Tyson Cormack (Vice Chair), Elaine Bishop (Treasurer), Karin Streu (Secretary), Phillip Cramer, Michelle Bruce, Chris McCarville. Regrets: Ivan Fleming, Martin Landy, Kurt McMullen, Gerald Brown, Leah Decter, Jim Chapryck, Heather Geddie. BOARD MEETING 1. WELCOME/INTRODUCTIONS. Guest Speaker Rob Galston. 2. GUEST SPEAKER Rob Galston Living History Project update (see handout). Rob will be employed full time starting July through the Heritage Grant ($2,500). 3. PRESTO (Political Regulatory Economical Social Technological Other). Discussed: George Hicks and Harry Lazarenko are both ill. At this time we do not have a member of Parliament; general street violence; boarded up and vacant houses still not addressed. 4. ACCEPTANCE OF AGENDA. Quoram was not made. Finance Report added after #6. Karin 2nd. Carried. 5. APPROVAL OF MINUTES (July 6). Roanna motioned to accept. Elaine 2nd. Carried. 6. BUSINESS ARISING from June 10 minutes. Environment Report. (1) Tyson will pressure the city to install benches at all PD bus stops. Phil moved. Michelle 2nd. Carried. (2). Chris will work with the school to change Euclid to a 30 km school/playground zone. Elaine 1st, Michelle 2nd. Carried. (3) Phil to explore options and research project for building a tool library. Tyson 1st. Michelle 2nd. Carried. 7. FINANCE REPORT (Elaine Bishop) The new bookkeeper Judy Newcastle will start in June. This will reduce bookkeeping costs from $100/hr to $17/hr. Finance reports will always be 6 weeks behind because board meetings are the 2nd week of the month which does not allow for sufficient time in which to present an accurate nancial report for the month.

ACTION: Chris will write a letter to our previous bookkeeper stating that their services are no longer required. CHAIR REPORT. No report. EXECUTIVE REPORT (Chris McCarville). See report. HOUSING REPORT (Tyson Cormack). Heather Geddie has stepped down as Chair of the Housing Committee. Tyson has volunteered to Chair this committee. Roanna has Dales letter regarding the 5 year Housing Plan Revision and staff hiring which will be discussed on July 20 when the committee reviews the incoming proposals. ACTION: Tyson will bring the Housing Report to the next meeting. ENVIRONMENT REPORT (Tyson Cormack). See Environment Report and 2010.07.06 (above). NEED FOR GRANTS COMMITTEE. Elaine, Roanna and Gerald will work with Chris as a Finance Committee for grant writing. NEW BUSINESS. Steve Wilson (Director of Graffiti Gallery) has been in touch with the Governor General and she will be visiting Point Douglas on August 25 for the renaming of the Norquay Community Center after Her Excellency, Michaelle Jean. This is a great opportunity which could translate into funding for the center. The Graffiti Gallery will be hosting a luncheon with a small tour of Point Douglas and a renaming ceremony and tea. Steve is looking for the PDRC to support this event and the renaming of the center. All board members present were in favor of the event. ACTION: Roanna will talk to Steve and Steve will discuss this with Denis and Rita at the Community Center. SHARE THE WARMTH. Jim, Elaine and Roanna were unable to meet with Jackie and Ron. ACTION: Roanna will discuss this further at the next board meeting. ACTION: Chris will talk to Coats for Kids regarding dry cleaning. PROVINCIAL PARK. We need to get the momentum going on this. ACTION: Chris will contact Bill Blaikie and set up a meeting regarding the money allocated for next year.

NEXT BOARD MEETING: August 12 @ 5:30 pm at the NCC Satellite Centre.

Point Douglas Residents Committee Board Meeting August 12, 2010

Attending: Roanna Hepburn (Chair), Tyson Cormack (Vice Chair), Karin Streu (Secretary), Gerald Brown, Jim Chapryk, Ivan Fleming, Michelle Bruce, Chris McCarville. Regrets: Kurt McMullen, Leah Decter, Elaine Bishop. BOARD MEETING 1. WELCOME/INTRODUCTIONS . 2010.08.02 ACCEPTANCE OF AGENDA. Tyson 1st. Ivan 2nd. Carried. 2010.08.03 APPROVAL OF MINUTES. Marty 1st. Michelle 2nd. Carried. 2010.08.04 PRESTO (Political Regulatory Economical Social Technological Other). Discussed: The Governor General s visit on August 25 and events planned; upcoming elections ACTION: Chris will contact Lanie @ Sign Shop to make a new PDRC banner. 2010.08.05 EXECUTIVE REPORT (Karin Streu) Discussed: plans for the Governor Generals visit; the meeting with Chris DeSousa held later in the evening at the community center. The committee agreed to Chriss request for a leave of absence without pay. 2010.08.06 EXECUTIVE DIRECTOR REPORT (Chris McCarville) (handout). Tree banding will be happening. A meeting with Bill Blaikie regarding the naming of the park will be arranged for end of August early September. ACTION: Chris will email the executive dates to see who is interested. ACTION: Chris will email the board a breakdown of the grant situation. Upcoming Mynarski elections were discussed. A debate committee was struck headed by Marty and Tyson. ACTION : Chris will attend the upcoming Town Hall meeting at St. Johns High School. ACTION: Marty & Tyson will organize a town hall for September.

ACTION: Chris will design simple posters to help get the word out. MOTION: Tyson moved that we support the application for fund for office support position and a greening coordinator. Marty 1st, Jim 2nd. Carried. 2010.08.07 CHAIR REPORT (Roanna Hepburn) Share The Warmth (Jim, Elaine and Roanna working with Manitoba Hydro). Kick off date is Aug 25 at the Goldeyes game. Jim will be attending the event. We are also partnering with the United Way for assistance in collecting and cleaning coats. Santa Claus parade is November 15. Roanna asked for board support regarding a class action suit in which her granddaughter is involved. ACTION: Roanna will gather more info regarding the ramications of board support for the class action suit. Phil will be updated and asked for his input/suggestions. 2010.08.08 GOVERNANCE REPORT (Chris McCarville) Board training and sessions were discussed. Suggested time slots were Tuesday nights and Saturday mornings for 4 weeks. ACTION: The committee will meet early next week to choose a consultation. 2010.08.09 FINANCIAL REPORT (Chris McCarville) The new bookkeeper is nding the books disorganized but is plowing through. 2010.08.10 HOUSING REPORT (Tyson Cormack) The housing committee will be hiring staff from an agency rather than an independent. ACTION: Tyson will nd out the amount of money allotted for the Exterior Fix Up Grant and the Block By Block Grant. 2010.09.11 ENVIRONMENT REPORT (Tyson Cormack) No meetings held in the summer. 2010.09.12 OTHER BUSINESS. Jim requested a consistent meeting place for the board so that the community can attend. ACTION: Chris will book the Filipino Centre starting September. Door prizes for the Community Dinner celebration was discussed. A 3 question survey to be completed as an entry form.

Questions: 1. What do you want the PDRC to do? 2. What is your biggest concern about the neighborhood? 3. What is your favorite thing about the neighborhood? ACTION: Ivan will ask Gunns, Neechi Foods and the Tallest Poppy for door prizes. Jim motioned to adjourn the meeting. NEXT MEETING: THURSDAY, SEPTEMBER 9 @ 5:30 PM FILIPINO CENTRE

Point Douglas Residents Committee Board Meeting September 9.2010

Present: Roanna Hepburn (Chair), Tyson Cormack (Vice chair), Karin Streu (Secretary) Ivan Fleming, Jim Chapryk, Martin Landy, Chris McCarville (Executive Director). Regrets: Elaine Bishop (Treasurer), Leah Decter, Michelle Bruce, Kurt McMullen, Gerald Brown, Phillip Cramer. BOARD MEETING 2010.09.01 WELCOME/INTRODUCTIONS 2020.09.02 GUEST SPEAKERS. Sonia Prevost-Derbecker discussed the Point Douglas Revitalization Strategy a project initiated by the province. The provincial government plans to partner with the community in the creation of a joint vision plan. This 1-20 year plan has 2 main foci: buildng capacity/sustainability and poverty reduction. There will be various public forums in the engagement process. A survey is being developed and a mapping of all services will be developed (McGregor, Burrows, Higgins, river boudaries). This is an Intersectorial Working Group. The PDRC is invited to have a representative attend monthly meetings. Marty will be the representative, Chris will be sub for Marty at the first meeting on September 29. ACTION: Chris will contact Sonia regarding Marty as the rep and have Sonia email her and Marty more information. Peter Reimer will be facilitating our board training sessions. Using a facilitator approach he will provide tools and models which reflect PDRC's involvement with the community. This will hopefully lead us towards our strategic planning. He met with the Governance Committee last week.

ACTION: Chris will email the training session dates to the board for availability and Peter's email contact. 2010.09.03 PRESTO. Tyson mentioned a newspaper article which read that the Province will be buying up Main Street hotels. ACTION: Roanna will speak to Greg Selinger and get more information and update the board. ACTION: Roanna will update the board regarding the legal ramifications of the PDRC's endorsement regarding police brutatity (discussed at an eariler meeting). 2010.09.04 ACCEPTANCE OF AGENDA. Changes: Move financial report to #6, change date to September 9, 2010, add #16 Community Feast. Tyson moved as amended. Marty 2nd. 2010.09.05 APPROVAL OF MINUTES. Changes: Add Martin Landy as present. Jim 1st. Ivan 2nd. 2010.09.06 FINANCIAL REPORT (Chris McCarville). See handout. Questions arose regarding the financial report. Chris will discuss this with Judy. Marty has offered to redesign the sheets. We still have outstanding grant money and there are 2 grants that need their reports completed. 2010.09.07 ACTION MINUTES REPORT. A PDRC banner was not made for the Governor General's visit. Perhaps a banner will be made once the PDRC has a permanent home. Tree banding has begun and will continue on Saturday starting 10 am at Joe Zucken Park with a 1 pm lunch. The Mynarski candidates will debate at Norquay School on September 27 at 7pm. 2010.09.08 EXECUTIVE REPORT. ACTION: Karin will email minutes to the board. 2010.09.09 CHAIR REPORT ( Roanna Hepburn). Roanna thanked everyone for their help with the Governor General visit. 2010.09.10 EXECUTIVE DIRECTOR REPORT (Chris McCarville). See handout. Dan Vandal gave a $300.00 cheque for the Governor General's visit. An ad hoc committee for the strategic planning will be struck involving Martin, Chris and Tyson. ACTION: Chris will email board members so they can participate on the ad hoc committee if they want.

The Mayoral Forum on October 18 at the Indian Metis Friendship Centre may need some assistance from the PDRC as it appears they may have dropped the ball on this event. ACTION: Chris will contact Rob and see if they need help. The PDRC Candidates Forum will need volunteers. ACTION: Chris will contact Rob Galston to MC the event. 2010.09.11 HOUSING REPORT (Tyson Cormack). See handout. Posters were available with information on the upcoming meeting September 21 7:30 pm. The Housing Review Committee was discussed. ACTION: Chris will contact Dale at NERC regarding the city grant money which apparently the NERC is to administer. ACTION: Tyson and Ivan will attend the North End Housing Project board meeting. 2010.09.12 ENVIRONMENT REPORT (Tyson Cormack). See handout and poster. 2010.09.13 SHARE THE WARMTH (Roanna Hepburn). Kicked off and is much more organized this year. Lights on Broadway Roanna, Lynn, Jim and Elaine will attend this event this Saturday and promote Share the Warmth. ACTION: Marty to look for Santa hats. 2010.09.14 NEW BUSINESS. Tyson discussed the North Point Douglas Women's Centre volunteer program proposal regarding active collaboration with the PDRC. The board decided to support this. Regarding board members - Heather Geddie has stepped down from the board. ACTION: Roanna will contact Kurt and Gerald regarding their attendance and report back to the board. 2010.09.15 IN CAMERA. This will be a new item on the agenda. 2010.09.16 COMMUNITY FEAST. Tabled for the Executive Committee to discuss at their next meeting.

POINT DOUGLAS RESIDENTS COMMITTEE BOARD MEETING OCTOBER 14, 2010

Present: Roanna Hepburn (Chair), Tyson Cormack (Vice Chair), Elaine Bishop (Treasurer), Karin Streu (Secretary),

Michelle Bruce, Phillip Cramer, Leah Decter, Ivan Fleming, Jim Chapryk, Martin Landy. Regrets: Gerald Brown, Chris McCarville (Executive Director) 2010.10. 01 WELCOME/INTRODUCTIONS. Garaline James community member joined the meeting. 2010.10.02 ACCEPTANCE OF AGENDA. Changes: #8 was moved to #5. Add #4 as OLD BUSINESS (formerly titled ACTION MINUTES REPORT (2010.09.07). Jim moved as amended. Tyson 2nd. 2010.10.03 APPROVAL OF MINUTES (September 9.2010). Tyson 1st. Jim 2nd. Carried. 2010.10.04 OLD BUSINESS. ACTION: Roanna will contact Greg Selinger regarding the provinces move to buy Main Street Hotels. ACTION: Karin to send the Executive Report to the board. 2010.10.05 GUEST SPEAKER. Victor Sawelo, Manager of the Ross House Museum, discussed the results of the soil tested at the Ross House Museum garden. He notied the city of the results which read heavy metal contamination in the garden and was told this would be corrected. Victor suggested additional soil testing in the Point Douglas due to its history as an industrial area. Victor would like to get the community involved, share their knowledge and pressure the city into rectifying the situation. Elaine suggested concentric circle soil testing and results to be discussed with our new city councillor. Victor is pressing ahead with the shed project. The board thanked Victor for his great photographs of the Governor General's visit. MOTION: Phillip motioned to strike a committee of 3 people to write a series of questions to be submitted to the city councillor candidates and appropriate person in provincial and federal authorities asking how they will respond to this issue. Leah 2nd. Carried. ACTION: Phillip, Elaine and Victor will write the letter and circulate it to the board as quickly as possible. ACTION: Chris/Karin to add Victor Sawelo email address to mailing list (rousehouse@mhs.mb.ca) 2010.10.06 CHAIR REPORT (Roanna Hepburn). See handout. Kurt McMullen has resigned from the board.

ACTION: Karin to remove Kurt's name from board email list. ACTION: Board members are to talk to possible new candidates to join the board. ACTION: The Governance Committee will have a process in place for electing new candidates. ACTION: Jim will represent the Point Douglas Residents Committee at Luda's restaurant with CBC radio on October 18 re Mayoral candidates will be there talking to voters. 2010.10.07 EXECUTIVE DIRECTOR REPORT (see handout). Board members are encouraged to bring forward information regarding any spaces they deem suitable for the PDRC's future location. ACTION: Chris to get more information (size, location in building, etc) on the new proposed rental space at Neechi's Foods. ACTION: Tyson to get more info on the Aboriginal Centre regarding rental space. ACTION: Roanna to give Chris direction regarding office/ board needs for new space and discussed at the next board meeting. ACTION: Reminder to Chris - Greening Coordinator Position. 2010.10.08 FINANCIAL REPORT (Elaine Bishop). (see handout - Treasurer's Report). Regarding the Prot & Loss handout changes: December should read September. Deferred income totalling $26,500.00 was not recorded from the previous nancial year which will absorb the decit shown at the bottom of the page. MOTION: Elaine moved to accept the Prot & Loss with the date change. Jim 2nd. Carried. MOTION: Elaine moved that the PDRC hold a specially called members meeting to rescind the motion reappointing our old auditor and to appoint Cheryl J. Reid auditor for our next audit. Gerald Brown 2nd. Carried. MOTION: Elaine motioned the Executive be tasked with assessing our personnel policies for budget implications. Leah 2nd. Carried. 2010.10.09 SHARE THE WARMTH (Elaine Bishop). Manitoba Hydro is thrilled with the level of expertise and organization.

There is still a lot of work to be done before the launch date November 13. Kristie Pauls (Volunteer Coordinator at the Women's Centre) is also involved. There is sorting space at Vulcan Iron Works but heated space is needed for sorters to work. ACTION: Roanna will contact Kristie regarding securing space at St. Andrews Hall. ACTION: Roanna will ask MB Hydro for nancial help with regarding to sorting. MOTION: Phil motioned to reimburse the Women's Centre 5hr/wk @ $11/hr plus benets starting Oct 15 until Nov. 24 during Chris's absence and when she returns she will resume the responsibility of this work. Note: Elaine left the room when the motion and voting were made. Tyson opposed. Jim 2nd. Carried. 2010.10.10 HOUSING COMMITTEE REPORT (Tyson Cormack). (see handout). MOTION: Phillip motioned that Myfanwy Cowley (1 yr term), Ivan Fleming (2 yr term) and Tyson Cormack (3 yr term) represent the PDRC on the North End Housing Project board. Jim 2nd. Carried. ACTION: Roanna to send a letter by mid November to the North End Housing Project regarding the above. 2010.10.11 ENVIRONMENT COMMITTEE REPORT (Tyson Cormack). (see handout). Street captains with signage on their homes was discussed and tabled to the next board meeting. 2010.10.12 INFORMATION SHARING WITH RESIDENTS. The Governance Committee crafts policies regarding sharing information with resident and harassment threshold. MOTION: Phillip motioned that in 4-6 weeks all board minutes and all supporting documents that are inherently public in nature (start date AGM April 25, 2010) will be on our website for public accessibility. Tyson 2nd. Carried. ACTION: Karin will email Phil the motion and he will draft a letter to Chris DeSousa and Roanna will sign and Phil will deliver the letter. 2010.10.13 PRESTO. The Prime Minister has until Oct 27 to call a by-election in this riding. The United Way Campaign is

hoping to reach its goal and so continue its funding. A free u shot clinic will be held at the Women's Centre Nov. 3, 3-7 pm. A notice will be on The Point website regarding the clinic. The police helicopter will be in the air soon. 2010.10.14 PUBLIC INTEREST LAW CENTRE (Roanna Hepburn). Roanna informed the board that there will be no implications for board support regarding the police brutality law suit. ACTION: Elaine will put this item on the Women's Centre agenda so they can be another supporting agency. 2010.10.15 IN CAMERA SESSION. In 7:20 pm Out 7:45 pm. 2010.10.16 OTHER BUSINESS. Matters left to discuss: 1. Evaluation of candidates debate. 2. Strategic planning. ACTION: Phil will be working on our website. Ivan adjourned the meeting at 8:25 pm. Tyson 2nd. Carried. NEXT MEETING: Tuesday, November 9 @ Filipino Centre.

BOARD MEETING NOVEMBER 9, 2010

Present: Roanna Hepburn (Chair), Tyson Cormack (Vice Chair), Elaine Bishop (Treasurer), Karin Streu (Secretary), Michelle Bruce, Leah Decter, Ivan Fleming, Chris McCarville (Executive Director). Regrets: Gerald Brown, Martin Landy, Phillip Cramer 2010.11.01 WELCOME/INTRODUCTIONS. Mark & Christa Tellier community members joined the meeting. Heather Geddie was also present. 2010.11.02 ACCEPTANCE OF AGENDA. Ivan 1st. Elaine 2nd. Carried. 2010.11.03 PRESTO. (a) Upcoming by-election. (b) Mayor Katz re-elected. (c)PDRC to meet with new councillor (Ross Eadie) ASAP re: contaminated soil, changes on Rover with Disreali bridge construction, low voter turnout in inner

city partly due to election held on cheque day, domestic violence this month (Womens Centre will plan an event around this), (c)US Republicans have gotten in which may affect global climate changes. 2010.11.04 APPROVAL OF MINUTES (October 14.2010). Changes: 2010.10.08 Add from the nancial committee meeting after Gerald Brown 2nd. 2010.10.09 Correct spelling of name to Kristi. Ivan 1st. Tyson 2nd. Carried. 2010.11.05 CONFIDENTIALITY AGREEMENT. The agreement was reviewed and changes made. ACTION: Roanna will email asking board to sign, witness and return to the next meeting. 2010.11.06 OLD BUSINESS. ACTION: Leah will speak to Khalin regarding joining the board. ACTION: Roanna to send letter to the board of the North End Housing Project regarding PDRC representation. 2010.11.07 CHAIR REPORT (Roanna Hepburn). See handout. 2010.11.08 EXECUTIVE DIRECTOR REPORT No report. 2010.11.09 FINANCIAL REPORT (Elaine Bishop). See handout . The board expressed their gratitude to Elaine for her hard work regarding the budget. MOTION: Elaine moved to adopt the draft 2010 budget with amendments. Tyson 2nd. Carried. The 2011 budget was discussed. There are items on this budget that still need to be thought out and addressed. This draft is a preliminary only and a reminder to the board that we need to look at the budget every month. Missing gures on the itemized budget will be lled in once there is more clarity. MOTION: Elaine moved to table the 1st draft of the 2011 budget. Tyson 2nd. Carried. We need a grant report in order to give the auditor some idea of the 2011 budget i.e. what needs to be carried

forward/deferred. We need an archiving policy including electronic archiving. 2010.11.10 EXECUTIVE COMMITTEE REPORT. Tabled to the next meeting. The board expressed appreciation to Kristi at the Womens Centre for all her hard work on Share The Warmth. 2010.11.11 GOVERNANCE COMMITTEE REPORT. We need other board members to participate. 2010.11.12 HOUSING COMMITTEE REPORT (Tyson Cormack). Work continues on the 5 Year Housing Plan. There is an upcoming meeting on November 15. In order to have as many residents attend as possible with as few barriers as possible the following was suggested: yer available at school, use PDRC phone number for info/registration, circulate a survey as widely as possible with surveys available at the Womens Centre with someone available to discuss it. 2010.11.13 ENVIRONMENT COMMITTEE REPORT (Tyson Cormack). A do crew meeting on other times than the meeting date was suggested. Garden debrieng. Block captains/spreadsheets will be discussed at the next Environment meeting. 2010.11.14 IN CAMERA SESSION. There was no in camera session. 2010.11.15 OTHER BUSINESS. We need to think about who we are partnering with and what we need from the NECRC 5 Year Housing Plan renewal. ACTION: Chris will attend and report back on the NECRC 5 Year Housing Plan meeting held Nov 24. New PDRC Office Space. Chris discussed the PDRC rental opportunity at Neechi Commons. $700/mo for a large office, 4 work stations. Square footage is unknown at this time. Chris is waiting for a call from them regarding this and other questions ( how much is the small space? etc). Also mentioned was the Daycare space upstairs of the Filipino Centre they are moving out and the space may be for rent. Another option Darren Jorgensen has invited u back for free in the Canada Meds Building. The board needs to list the needs of the PDRC regarding what is required for office optimal space.

MOTION: Tyson moved that Chris get full details and a cost analysis of both the Day Care and Neechi Commons spaces. Leah 2nd. An evaluation of the Mynarski ward candidates debate was discussed. On the positive side: the media coverage was good and also the turnout. It was a good idea and should be done again. Negative side: the moderator is very important for fairness and there was some weakness in this area. Also there was a lack of aboriginal involvement. Suggestion provide food or some giveaway to attract residents. An evaluation after any event should be made in order to see where our strengths and weaknesses lie. An ad hoc History Committee was suggested. This was deferred to the next meeting. Residents are concerned about the possibility of 111 Lisgar turning into a rooming house. ACTION: Heather will report this to the Power House and check for permits with the city. She will email her nds to Chris. MOTION: ? moved that Chris look into the potential rooming house on 111 Lisgar. Elaine 2nd. Carried. Tyson moved to adjourn the meeting at 8 pm.

NEXT MEETING: Thursday, December 9 @5:30 pm@ Filipino Centre.

THE DECEMBER 2010 BOARD MEETING WAS CANCELLED DUE TO LACK OF QUORUM.

! w BOARD MEETING JANUARY 13, 2011

Present: Roanna Hepburn (Chair), Tyson Cormack (Vice Chair), Elaine Bishop (Treasurer), Karin Streu (Secretary), Michelle Bruce, Leah Decter, Ivan Fleming, Martin

Landy, Phillip Cramer, Gerald Brown, Chris McCarville (Executive Director). 2011.01.01 WELCOME/INTRODUCTIONS. Joan, Bill and Kevin joined the meeting. 2011.01.02 ACCEPTANCE OF AGENDA. Martin moved. Elaine 2nd. Carried. 2011.01.03 PRESTO. (a) Continuing snowfall-be prepared for flooding and think about what we might have to do. (b) no more housing lots in the neighbourhood. (c) safety funding at Womens Centre was renewed this may enable the youth outreach in summer to expand. (d) bed bugs in the neighbourhood. (e) Ross Edie has been contacted re our meetings sent regrets but plans to attend in the future. (f) police are still diving for Nathaniel (g) Kudos to the volunteer search and rescue and to Dave Delorme for agitating for continuing to search. 2011.01.04 APPROVAL OF MINUTES (November 9.2010). Ivan moved. Michelle 2nd. 2011.01.05 CONFIDENTIALITY AGREEMENT. Oath was changed to deportment. Board members are asked to mark this change on their agreements, sign it and have it witnessed. 2011.01.06 OLD BUSINESS. ACTION: Chris will send a letter to North End Housing Project board re board representation. ACTION: Chris will follow up with Heather regarding the residents concern of the possibility of 111 Lisgar becoming a rooming house. 2011.01.07 CHAIR REPORT (Roanna Hepburn). (Handouts -Personnel Policy, ED Job Description). In future the Chair will not be giving a report except under special circumstances. The Executive Directors job description was discussed. Some concerns were raised and the job description will be tabled to the February meeting.

ACTION: Martin will email Karin concerns regarding 5D ACTION: Gerald will email concerns re 5.0, 5E, 5L. The Personnel Policy will be handed over to the Governance Committee (Martin, Leah, Phillip, Tyson and/or Roanna) for further revisions. 2011.01.08 EXECUTIVE DIRECTOR REPORT (Chris McCarville). (Handout- Interim Report) Reminder of the Strategic Planning meetings: Jan 25 and Feb 5. ACTION: Chris will email Rob Neufeld at NERC the PDRC Interim Report for December 31.2010. 2011.01.09 FINANCIAL REPORT (Elaine Bishop). (Handout- Budget). ACTION: Confer the budget to the next meeting. MOTION: Elaine moved that the PDRC establish under our membership number a second chequing account on which one signature only is required. Further move that arrangements be made with Assiniboine Credit Union that one debit card be issued for this account, with that debit card to be under the control of the executive Director of the PDRC. Thirdly move that the maximum balance of the new account be $1,000. Fourthly that this account be reconciled for refund at least monthly with refund being made through regular chequing account upon approval by singers of the reconciliation. Tyson 2nd. Carried. MOTION: Elaine moved that approval for the annual budget be deemed to be approved for disbursement of expenditures there-in. For general expenditures or matters not in the budget but regarding work approved by the Board that the ED is authorized to spend up to $500 without further approval, on items of $501-$1,000 with consultation with the Treasure or Board Chair and that expenditures for items over $1,000 be brought to the Board for approval. Leah 2nd. Carried.

2011.01.10 EXECUTIVE COMMITTEE REPORT (Karin Streu). Board minutes will be sent out 2 weeks in advance of meeting for corrections. The Executive committee will meet 2 weeks in advance of board meetings. 2011.01.11 ENVIRONMENT COMMITTEE REPORT (Tyson Cormack). Tysons motion to have the Environment Committee work with staff to set up a street captains plan and implement it will be taken to the Strategic Planning session. ACTION: Tyson will be calling an Environment Committee meeting in February. 2011.01.12 GOVERNANCE COMMITTEE REPORT. No report. 2011.01.13 HOUSING COMMITTEE REPORT (Tyson Cormack). Reminder: 5 Year Housing Plan Open House January 18. ACTION: Chris will email a reminder regarding the Special Meeting of PDRC to appoint a new auditor. 2011.01.14 OTHER BUSINESS. Website Discussion regarding updating our website on our domain (ca). To be discussed at Strategic Planning session. PDRC Rental Space. Tabled until after our Strategic Planning sessions. ACTION: Chris will prepare a cost analysis and pros and cons (amenities, access, etc) of Neechis Commons vs Filipino Centre. AGM The Governance Committee will nominate the slate. A suggestion to provide food for the event was suggested. DATE: May 15, Sunday at 2 pm. Location: TBD. Newsletter Chris will be chairing a meeting this Saturday (Jan 15, 1-2 pm) at Womens Centre regarding a succession(s) for The Point.

North Point Douglas Womens Center Community Oven Project (Leah Decter). A letter of support from the PDRC for this project was requested. MOTION: Tyson moved to provide a letter of support for the Oven Project. Martin 2nd. Carried. Provincial Park. A meeting with Bill Blaikie will be held on January 26. ACTION: Chris will attend the meeting with B. Blaikie. 2011.01.15 IN CAMERA SESSION. In 7:15 pm. Out 7:32 pm.

POINT DOUGLAS RESIDENTS COMMITTEE BOARD MEETING FEBRUARY 10, 2011

Present: Roanna Hepburn (Chair), Tyson Cormack (Vice Chair), Elaine Bishop (Treasurer), Karin Streu (Secretary), Michelle Bruce, Leah Decter, Ivan Fleming, Martin Landy, Phillip Cramer, Gerald Brown, Chris McCarville (Executive Director). Regrets: Michelle Bruce, Phillip Cramer, Gerald Brown. 2011.02.01 WELCOME/INTRODUCTIONS. Joan, Bill and Alon Weinberg joined the meeting. 2011.02.02 ACCEPTANCE OF AGENDA. #13. Other Business -Disreali Bridge added. Tyson moved. Ivan 2nd. Carried. 2011.02.03 PRESTO. (a) Lack of communication with construction process of the Disreali Bridge added to agenda. (b) George Hicks is not running for MLA. Kevin Chief will be running in our area. Kevin would like to speak with the PDRC at some point. Rebecca Blaikie (NDP) will run provincially. (c) City

of Winnipeg workers have called a strike - garbage and snow removal will not affected. 2011.02.04 APPROVAL OF MINUTES (January 13.2011). Marty moved. Leah 2nd. Carried. Board recognized Karins efforts as secretary. 2011.02.05 OLD BUSINESS. ACTION: Item#2011.01.09 Change confer to defer. 2011.02.06 EXECUTIVE DIRECTOR REPORT (Chris McCarville). (Handout- rental space chart.) PDRC office will be staying in the Norquay Community Centre Satellite for now. ACTION: Chris to request letter from Norquay CC regarding our extended stay. A reminder to ourselves to provide for special needs community members who attend any of PDRC meetings (e.g. laptop for hard of hearing). Provincial meeting with Bill Blaikie not much new was said. Strategic Planning ongoing consultation vs (boring) board meetings was discussed. Suggestion - a series of community meetings hosted by various board members throughout the year. Youth Cooking Classes Church of the Open Door has offered to host these classes. Concerns regarding their agenda was discussed i.e. their leaning towards presenting a spiritual component. Chris is waiting to hear what their definition and proposal is regarding a spiritual component. A policy motion was made. MOTION: Tyson motioned that the Point Douglas Residence Committee will not support any spiritual guidance or proselytizing in programming using Point Douglas Residence Committee funds. Leah 2nd. Carried. 2011.02.08 FINANCIAL REPORT (Elaine Bishop). (Handout- Budget). Discussion of the report was held In Camera.

ACTION: Confer the budget to the next meeting. 2011.02.09 EXECUTIVE COMMITTEE REPORT (Karin Streu). 2011.02.10 ENVIRONMENT COMMITTEE REPORT (Tyson Cormack). ACTION: Tyson will hold an Environment Committee potluck meeting on February 15 @ 5pm at his home. 2011.02.11 GOVERNANCE COMMITTEE REPORT. No report. ACTION: Chris will email date of next Governance meeting -February 21 @ 6pm at the satellite office. Board Recruitment Leah has contact info for 3 women. If they are interested Leah will hold informal board mentorship sessions with them. This ties in with different ways of being a board and requires more discussion. Barriers need to be removed, proactive outreach is important for added involvement, and plain language in our policy. ACTION: Leah to contact 3 possible new board members to discuss the role of the board. 2011.02.12 HOUSING COMMITTEE REPORT (Tyson Cormack). Point Douglas is a housing improvement zone for infill housing but there are no lots available so the money piles up. There is currently $75,000.00 leftover to be used before April 30, 2011. This money is for construction related/development of housing (i.e. new units) and needs to be used before the deadline. ACTION: The distribution of $75,000.00 will be discussed further at the next Housing Committee meeting in context with the 5 year housing plan. ACTION: Chris will get a rough tally of strategic planning goals from Pete. 2011.02.13 IN CAMERA SESSION. In 6:45 pm. Out 7:43 pm.

MOTION: Elaine motioned to receive the Treasurers report recognizing that this was thoroughly discussed and that the board recognize the critical position we are in. Leah 2nd. Carried. MOTION: Elaine motioned that with respect to Neighbourhoods Alive! (NA!) we send a letter to NA! with respect to our 2009/10 contribution agreement recognizing our inability to provide the required reports. We are requesting that the project be closed with no further disbursement of funds and we apologize for this situation. Tyson 2nd. Carried. MOTION: Elaine motioned that we authorize Chris to develop a new application to NA! for one staff person and activities based on our strategic plan activities priorities. This application is to be approved by the board prior to the March 1st deadline. Karin 2nd. Carried. MOTION: Elaine motioned that we authorize Chris to apply to Urban Green Team in consultation with the Environment Committee. We ask the Environment Committee to bring forward their approval of this application to the next board meeting. Ivan 2nd. Carried. MOTION: Elaine motioned that we authorize Chris to apply for emergency funding to United Way Foundation and other sources as may be found in consultation with the Executive Committee. We ask the Executive Committee to bring forward their approval o f this application to the next board meeting. Leah 2nd. Carried. MOTION: Elaine motioned that we receive the unaudited statement of Income and Expense for Jan-Dec, 2010. Questions may be brought to the next meeting. Karin 2nd. Carried. IN CAMERA SESSION. In 8:00 pm. Out 8:07 pm. 2011.01.14 OTHER BUSINESS. No discussion.

Karin motioned to adjourn at 8:07 pm. Elaine 2nd. Carried.

NEXT MEETING: Thursday, March 10 @5:30 pm@ Filipino Centre.

Financial information