LEAGUE OF NCPAG ORGANIZATIONS UP-NCPAG SC 2011-2012

MEMORANDUM FOR THE RECORD LEAGUE OF ORGANIZATIONS (LNO) 1ST OFFICIAL MEETING Date/Time: 28 May 2011 / 4:17PM 6:00 PM Venue: Student Council Office, Inner Lobby of NCPAG Attendees: From NCPAG Student Council Julliano Fernando Guiang, Chairperson Desiree Ico, Vice Chairperson Joann Zyrell Salazar, Internal Affairs Administrator Beatrice Achacoso, Socio-Academics Administrator Theresa Carlos, Undergraduate Councilor Pepito Dizon, Undergraduate Councilor Prince Nagpala, Undergraduate Councilor From CIRCA Karl Mark Labagala, High Commissioner Irene Grace River, Commissioner for Internals Edward Jayson San Juan, Commissioner for Externals Kathereen Jane Sapungen, Knowledge Management Division Chief From PAGDUMALA Karen Justine Solomon, Chairperson Louella Macatangay, Director for Advocacy Revka Ealdama Perez, Director for Training From STPA Represented by Theresa Carlos (Undergraduate Councilor), Member From PALS Karlo James Diaz, President Harold Duane Fajardo, Vice President for Finance
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LEAGUE OF NCPAG ORGANIZATIONS UP-NCPAG SC 2011-2012

I. Background a. The NCPAG SG Chairperson requested for a meeting to discuss important points with the Organizations for NCPAG for Academic Year 2011-2012. Discussion Points a. Greetings, Introductions and Agenda Flow Discussion i. The Chairperson welcomed everyone to the meeting. The Internal Affairs Administrator did a roll call of the attendees. All of the organizations had representatives except from Samahan Tungo sa Progresibong Administrasyon (STPA) but it was resolved that Ms. Theresa Carlos, an Undergraduate Councilor and also a STPA member, would represent the organization. ii. The Chairperson introduced the plan to institutionalize the League of NCPAG Organizations which is headed by Vice Chairperson Desiree Ico. It aims to have an integrated body that would collaborate plans of the four NCPAG organizations towards a more thriving tie-up projects and a harmonious NCPAG community. iii. Mr. Edward Jayson San Juan of CIRCA proposed to change the flow of the agenda. The Chairperson affirmed to prioritize agenda items 1, 2, 3, 4 and 9 because of time-constraint but remaining agenda will be discussed thereafter if time permits. b. NCPAG Student Government Organizational Structure i. The Chairperson discussed some pertinent provisions in the NCPAG SG Constitution, i.e., empowering not just the elected Student Council Officers but also the batch officials in pushing through projects. Batch representatives may sit in on Student Council meetings as ex-officio members (but has no voting power). Their role is to ensure maximum participation of their batchmates in councils and colleges events. ii. The need to amend the constitution was also brought up to the meeting in which the Student Council will create an adhoc committee lead by the Chairperson and composed of some SC officers and other NCPAG students that will deliberate its vague provisions. c. PAkilala i. PAkilala, a freshie/shiftee orientation, was originally set on June 20, Monday. Members of the body, however, questioned the date of orientation because having no regular classes on a Monday might imperil full participation of the students.
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LEAGUE OF NCPAG ORGANIZATIONS UP-NCPAG SC 2011-2012

ii. Socio-academic Affairs Administrator Bea Achacoso said that it depends on how intense and effective the publicity strategies are. Internal Affairs Administrator suggested basing it on the schedule with the lower PA subjects so that new students would be in the college that will enable them to attend the assembly. Chairperson Jules Guiang added to seek the support of PA 11 class handlers as well as the CPAGE to require the students to be there. It was then put forward to have the Library Tour (usually done during the first week of PA 11 classes) as part of the PAkilala Programme. iii. It was resolved to choose between June 20 to 24 as the final date of the orientation and disseminate its programme at least a week before so the organizations will have an ample time to prepare for their 15-minute presentation. d. NCPAG Month i. The Chairperson introduced the project of the Student Council named Makialam, a series of forums which will be conducted every month by the Student Council and/or NCPAG organizations/other college student councils. It aims to make the students aware of the socially relevant issues while gauging them on different perspectives. ii. Ms. Karen Justine Solomon of PAGDUMALA raised their concern regarding their foundation week celebration which will coincide with the NCPAG Month. They requested to own the 3rd week of July while STPA on the 1st week, CIRCA on the 2nd and PALS on the 4th week. iii. Basing it last year, the NCPAG administration gave a two-thousand budget to each organization for the kick-off exhibit and free use of facilities for NCPAG Month-related projects. iv. The Chairperson is tasked to e-mail Dean Edna Co about the final schedule of the NCPAG Month for organizations to prepare and finalize calendaring their events. v. Mr. Edward Jayson San Juan asked the council about any other collaborative projects of the Student Council with the orgs. They pronounced their willingness to help the Student Council as long as it wont be at odds with their orgs project and given at least 15-day notice. e. Code of Student Conduct Review i. The NCPAG Student Council, together with the Law Student Government, is tasked by the University Student Council to review Article 7 of the Draft Code of Student Conduct.

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LEAGUE OF NCPAG ORGANIZATIONS UP-NCPAG SC 2011-2012

ii. A contentious provision was raised by Socio-academic Affairs Administrator Bea Achacoso such as having no student representatives in cases like academic dishonesty. iii. The body left the issue to the Adhoc Committee to be created by the NCPAG SC that will conduct the thorough study of Article 7 of the student code. f. Any other business i. The 1st General Assembly of the NCPAG Student Government is tentatively scheduled on the afternoon of June 23rd. g. Date of next meeting i. The 2nd official LNO meeting is set on the afternoon of June 13, Monday, last day of registration period.

Prepared by: JOANN ZYRELL SALAZAR Internal Affairs Administrator NCPAG SC Noted by:

DESIREE ICO Vice Chairperson, LNO Convenor NCPAG SC

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