Features List

RAMCO FINANCIALS

Global Product Line Management Chennai, July 2003

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RAMCO FINANCIALS AN OVERVIEW

Ramco Financials is the most comprehensive end to end, full-fledged, self-contained financial management system that is so essential for monitoring your bottom line. The full suite of components can handle the processes involved in General Accounting and Core Accounting Setup, Group Consolidation, Banking operations, Receivable, Payable, Fixed Assets, Cost Planning & Control, Discrete Production Costing besides providing features for setting up Country-specific taxes. Ramco Financials helps your finance department strengthen short-term performance, enable long-term growth and add value by converting hitherto administrative financial tasks to key links enabling the financial supply chain management. Ramcos Enterprise Solutions provide for a scaleable Enterprise structure definition that can keep pace with the dynamics of the corporate world with little or no disruption to your core day-to-day transactions. Besides being able to get your statutory reports, you can benefit from a host of alternative reporting structures that satisfies your top management perspectives. Our Solution can effectively track financial transactions arising from dispersed geographic locations in multiple currencies. It is integrated with the basic information system to give complete, cross-functional and up-to-the-minute information for quality decision-making. All our applications are intrinsically web designed and provides for increasing collaboration and automation of transactions, both within the enterprise and with external business partners like customers and suppliers. Truly enabled for handling multi currency functionality, they enable you to handle global business with ease in every step of your business process. Global Settings ensure that certain key entities are defined once and used everywhere. They enable you to model your enterprise structure as per the legal ownership and operational perspective that you want to retain for setting mission-critical Management Information Systems in place. The system comes with predefined ISO country and currency codes for easy use, provision to define the enterprise both in terms of ownership structures such as multiple companies in a hierarchy as well as the operating structures such as business units, divisions or departments. A central Logistics organization definition ensures uniqueness of supply chain elements like item masters as well as business partners such as customer and supplier. Core Accounting Setup The core of the system is a totally flexible Chart of Accounts and user-definable financial calendar. The prerequisite activities before start of recording transactions with financial postings are defined centrally in this process.

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Country-specific taxes deals with configurations, transaction support and reports that are to be complied with for the VAT laws in Switzerland. General Accounting is a repository of financial transactions taking place across the organizational boundary. It facilitates reconciliation of accounts across the various locations and transactions with the other group companies. Consolidation at various levels of company hierarchy facilitates viewing financial statements at the group level. Group Consolidation handles the process of consolidating the results of multiple companies belonging to the same corporate group using Consolidation Chart of Accounts and reporting structures that are user-definable. Banking Operations include the whole gamut of banking processes, dealing with receipts and payments, electronic fund transfers, bank statement upload and reconciliation, etc. all of which are critical to the monitoring of the actual cash flows in your organization. Our Financials includes Receivable and Payable Management functions to help in ably monitoring your heaviest chunk of working capital. Payable effectively tracks liability created from receipt of goods and services, matching invoices and payment. A host of activities like vendor advances, prepayments, liability adjustment through debit / credit notes, invoice holding / reversing, invoice matching, batch processing of payment vouchers, currency revaluation for foreign currency transactions with vendors, etc. are available. It is tightly integrated with Logistics components to track inventory and carry out effective material management. Receivable integrates with Sales and shipping functions, providing a high degree of automation features for customer invoice / revenue accounting, receipts, adjustments and credit status tracking apart from a host of other activities that span the spectrum of receivable management. Both Customer and Vendor portals provide a window to the business partners to view and query on all their financial transactions on-line. Fixed Assets monitors the organizations capital purchases through capital budgets and effectively handles all activities in asset management ranging from expense capitalization, calculation of insurance premiums, calculation of depreciation expenses, revaluation of assets, tracking of asset transfers and sales management to retirement of assets. The key to any successful enterprise lies in the ability to set challenging but realistic goals combined with a proper monitoring mechanism. Our Cost Planning and Control components enables quick decision making through processes that aid planning, compiling, classifying, comparing and reporting organization wide costs. The cost and Page 3 of 49

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quantities involved in every step of the value chain can be captured and accounted for through a host of cost objects using multiple hierarchy structures. Discrete Production Costing enables progressive cost tracking for production orders across various stages of estimate, planning and release of orders. Order costing and settlement provides the basis for a detailed analysis of variances arising out of several factors such as material price / usage, activity price / usage besides other categories. Cost roll up mechanisms help in monitoring periodically changes to the standard cost of items and revaluing inventory with change in standard rates. Security and access rights are based on roles and responsibility of the user. This ensures that activities are visible and accessible only to the relevant authorized person to ensure privacy of data. Workflow configuration that is freely configurable builds in the necessary checks and balances for all transactions that have to be authorized at multiple levels of supervision. Audit trail provides a complete and detailed tracking of the additions / modifications / deletions in each and every activity with the history of the change and user identification. List Reports are freely configurable using Ramcos Drill Down tool that provides facility for linking multiple views that can be drilled down right from a summary level to the lowest transaction information besides providing a graphical interface and facility to export to MS Excel spreadsheets. Formatted Reports (standard) are available through integration with Crystal Decisions. The application can be interfaced with any 3rd party report-writing tool to generate the desired reports.

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GLOBAL SETTINGS Organization Setup Define and record details of multiple companies in a Single installation. Define and add organization units based on requirement such as location, function, department or even a group. Define Logistics organization and business units within or across companies. Maintain identification details for Organization unit, Company or Business unit. Build various hierarchical levels for parent-child relationship between companies. Specify base currency and parallel base currency for a company. Define multiple finance books for a company based on usage and requirement. Define different types of Finance Books like posting Finance Book (for an Organization unit), Main Finance Book (for a legal company), Consolidation Finance Book (for consolidation of group companies), posting Tax Book (for an Organization unit) and Main Tax book (for a legal company). Map applicable Finance Book to an organization unit for posting financial entries. Use freely definable segment codes / description for reporting. Use the predefined list of country codes and currency codes with ISO details. Define additional currencies and countries (if required). Define permitted transactional currencies for a company and ability to enhance the list. Record details of sub-units in which currencies are dealt with. Maintain bank reference data as a central directory for reference, either manually or through file transfer mechanism and to be used by all applications such as payroll, receivable, payable and bookkeeping.

Exchange Rate Enter user-defined exchange rate types apart from system defined types such as buying and selling rates to facilitate valuation options for multiple scenarios. Maintain exchange rates for the various rate types either with reference to the base currency or through a cross currency. Automatic maintenance of inverse exchange rate. Default exchange rates in transactions through parameters and through a predefined sequence set by the user. Define exchange rates through manual entry or downloading the rates directly from relevant sources. Derive cross currency exchange rates through the use of an intermediate currency. Derive period / year-end exchange rates for revaluation and consolidation. Define currency fluctuation limits within which the daily operations of the company can be carried out, for control on the operational exposure

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Document Numbering Define unique numbering types for each or all of the transaction types in all functions such as purchase, inventory, sales, etc. Set a default numbering type for every transaction type. Define applicability of numbering types for a combination of User organization unit transaction type. Allow specific transaction types that require manual numbering. Activate or inactivate a numbering series based on requirements.

Quick Codes Enable the change of metadata shown as combo values according to users business needs. Add new values, modifying existing values, and changing the status of values from active to inactive and vice versa.

Installation Parameters Indicate whether Parallel Base Currency is applicable, and if so, the effective date. Indicate whether the enterprise model setup is completed. Record the Fixed Assets Installation date. Specify whether the run number should be automatically generated on completion of processes like Finance book consolidation, Group company consolidation or financial closure. Indicate whether a single bank account is utilized by multiple Finance Books. Indicate preference for having account codes automatically attached to all posting Finance Books of a company. Company Parameters Set Validation options to be considered during financial closure procedure. Indicate the option for consolidation process initiation for group companies and whether posting is required transaction-wise or at summary level. Set preferences for automation of transactions such as automatic authorization of invoices, automatic receipt creation and adjustment for electronic receipts, automatic reversal of receipt on check bouncing, etc. Set pricing application preference, modification during invoice, discretionary discount, etc. Specify Exchange rate types to be used for receipts, payments, asset transactions, etc.

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Indicate preferences for fixed assets such as whether automatic creation of asset ID required, whether downward revaluation applicable or not. Indicate whether future dated transactions for Journal voucher and financial postings after provisional closure are allowed.

Business Unit Parameters Indicate whether budgetary controls are mandatory or not for normal purchase orders and capital purchase orders separately. Generate new lot number / serial numbers for inter-organization unit stock transfers.

Organization Unit Parameters Maintain for each organization unit, the applicable parameters for various application areas like payable, receivable, cost control, fixed assets, purchasing, inventory and shipping with respect to automation, validations, modifications, overriding options, controls, integration, defaults, etc.

CORE ACCOUNTING SETUP Accounting Setup Chart of Accounts Define multiple Charts of Accounts with identity code for each. Define Operative Chart of Accounts with natural posting account codes and with effective validity dates. Attach Operative Chart of Accounts to one or more companies for centralized maintenance and control. Copy, either in full or selectively, an Operative Chart of Accounts into another ID as a reference list and maintained / modified by a company. Define account codes in base or foreign currencies. Define a Consolidation Chart of Accounts by a Group company. Map a Consolidation Chart of Accounts to a companys Operative Chart of Accounts. Maintain industry-specific or country-specific Chart of Accounts for reporting purposes. Define of a Chart of Accounts with multi-level hierarchy for reporting purposes. Map the Posting account codes in the Operative Chart of Accounts to the non posting account codes in the Reporting Chart of Accounts. Attach / copy the reporting Chart of accounts across companies. Page 7 of 49

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Map account codes in the Operative Chart of Accounts to a predefined Financial Statement Layout Heading to facilitate generating quick Financial Statements conforming to US GAAP and for calculation and display of some key financial ratios. Classify account codes into groups such as assets, liabilities, expenses, revenue and capital for ease of reporting. Identify Balance Sheet accounts, Income Statement accounts and Retained Earnings account for generation of Financial statements. Specify automatic posting account codes to ensure accuracy in system-generated contra entries. Set up Control account codes for sub ledger systems such as customer receivable, customer prepayments, supplier payable, supplier prepayments, cash / bank, etc.

Financial Calendars Use the pre-defined standard calendar default for definition of financial year. Define two types of calendars for accounting one for financial accounting and the other for tax accounting purposes. Define financial years and periods of differing duration, with checks to see that there are non-overlapping periods or gaps in a year. Enable centralized creation of financial years and periods with facility to replicate or copy financial calendar to other companies or to attach financial/tax calendar to child companies. Define any number of financial periods in a financial year and any number of open financial years for a company. Increase/ decrease the duration of a year/period only from a prospective period or a year Post transactions into multiple open financial periods across financial years. Define legacy calendars for uploading historical / legacy data without requirement for closure. Cost Setup Define Cost Entities such as Cost Unit / Cost Center / Profit Center either singly or in bulk, with validity period. Define a separate Calendar for Management Accounting either in line with or independent of the fiscal / financial Calendar. Define any number of Accounting Periods within an accounting year. Keep more than one accounting year or period open at a time. Authorize, Amend Activate or Inactivate MAC Calendar. Bulk Copy the Accounting Years and Periods and all or a range of cost centers from the one Business Unit to another. Assign cost center type and defining Detail / Group cost center at the Business Unit level.

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Define person responsible for a cost center with option of integration with Employee Information. Automatically extend validity periods of cost centers on authorization of a new MAC calendar year. Activate / inactivate cost centers. Define cost center/unit hierarchy with multiple levels, by assigning a structure Id at the Business Unit level. Build a hierarchy and group within a hierarchy, one or more detail cost centers under a group cost center and indicating them as default or alternate. Define validity period for cost center structure. Group of a range of cost centers (nodes) under a parent cost center Define Cost elements applicable for a business unit with validity periods. Define primary cost/ revenue (normal), allocation and activity cost elements. Generate primary cost/ normal cost elements from a range of accounts applicable to the Finance Book for the Business Unit. Indicate Unit of Measure (UOM) for cost element type - 'Activity ', 'Normal' and 'Allocation'. Bulk-copy a range of cost elements (normal, activity and allocation), from one Business Unit to another. Generate automatically a range of normal cost elements from a range of account numbers by specifying filters on the account group, in a single operation. Map cost center to a range of normal cost / allocation/ activity elements Map a range of cost centers to a range of cost elements (normal and allocation) indicating the validity period, behavior of cost elements and traceability of normal cost elements. Define basic activity cost element and specify the default rate and budget number for calculating the standard rate of activity cost elements. Specify additionally a maximum of 8 alternative rates for activity cost elements. Map a normal cost element to one or more account codes in the applicable Chart of Accounts. Define a multiple cost element structure, by assigning a Structure Id.

Bank / Cash Definition Define multiple Bank and cash accounts in multiple currencies. Define other communication details along with the SWIFT number and the Clearing number. Specify the interest rate for debit balances, credit balances and overdrafts. Interest on overdraft amounts can be either by slab or on a percentage basis. Indicate the credit limit for a particular bank account. View the latest bank / cash account balances. Store the names of various contact persons in the bank, along with their phone nos., e-mail id and mobile nos.

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View the excess balance beyond the specified credit limit. Define the drawable limit for a particular bank account, but within the credit limit as defined by the bank. Define a bank code for a bank account number and map it to posting Finance books. Specify usage for bank code, cash code and PTT codes for automatic account definition. Define file transfer details in case data needs to be transferred electronically by bank. Define multiple PTT accounts in case of electronic payments.

Account-based Budget Define an account-based budget for monitoring revenues, asset and liability balances and control over expenses and enable comparison of budgets versus actual. Set up account budgets for analysis and control through setting Control action as Hold or Ignore Distribute the budget amount using various methods such as flat amount, percentage increase / decrease, seasonal adaptation, etc. Copy and transfer account budgets across financial periods and years. Carry forward unutilized balance to the next financial period. Increase or decrease the budgeted amount either on percentage basis or on flat amount basis to next financial period/year. Define Analysis and Sub-analysis codes as an additional dimension of analysis in transactions. Map sub-analysis codes to Analysis codes, either singly or across multiple analysis codes. Map analysis codes to account codes. Define budgets for analysis and sub analysis codes for comparison.

Account Rule Definition Determine account codes for various transaction types through a predefined Account Rule Definition to record accounting entries for various transactions. Define either user-defined or system controlled groups consisting of taxes and charges codes and associate Taxes / Charges / Discount codes to an appropriate account code. Define account assignment rules for inventory movements. Create supplier account groups and definition of multiple currencies, control accounts and prepayment accounts for each supplier account group.

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Define additional account rule definitions for defaulting account codes like Discount, Penalty, Inter Finance Book, Inter Company, Exchange Rate, Invoice Price variance, Bank Charges account etc. Map each bank and cash account to a unique Posting account number as defined in the Chart of Accounts. The control account types being Bank / Cash account respectively. Define customer account groups and control accounts in multiple currencies, prepayment accounts and Non AR control accounts for each Customer account group. Define Sales Account Rule definition based on user selected parameters Specify Asset Account Rule definition for fixed asset acquisitions, disposals, revaluation and depreciation. Specify VAT account Rule definition. Specify Consumption account rule definition. Use freely definable usages and assign the same to transactions/events.

Cost Center Rule Definition Derive the cost center applicable for purchase, sale and inventory transactions based on predefined parameters and conditions valid for a combination of company, account code, Finance Book and transaction event type. Specify additional parameters apart from the mandatory conditions. Define cost center usage and use them as one of the parameters for arriving at cost center rule default. COUNTRY-SPECIFIC TAXES VAT Set up Switzerland View system-delivered definitions for VAT core categories conforming to Swiss VAT laws National Sale, National purchase, Export sale, Import goods, Import services, customs VAT, National sale of agricultural product, national purchase of agricultural product, output VAT exempted and input VAT exempted. Define additional categories in the event of statutory additions to existing categories. View system-delivered definitions for VAT class conforming to Swiss VAT laws Goods purchase, Goods sale, investments purchase, other expenses, Own consumption sale, Service purchase, Service sale and Vehicle resale. Define additional classes in the event of statutory additions to existing classes. View predefined mapping of VAT class to VAT category with facility to map the additional user-defined VAT classes to VAT categories, if needed. View pre-defined VAT Category mapped to VAT Account types (VAT collected, VAT deductible, VAT non-deductible, VAT deductible charges, VAT nonPage 11 of 49

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deductible charges, VAT deductible discounts, VAT non-deductible discounts, VAT collected charges, VAT collected discounts, VAT customs deductible, VAT customs non-deductible), conforming to Swiss requirement. Define unique VAT codes and assign the applicable VAT rate for the same (including zero VAT rate) with effective validity dates. Activate or inactivate VAT codes with storage and retrieval of history data. Define unique VAT groups to which individual VAT codes can be mapped with effective validity dates. Same VAT code can be mapped to different VAT groups. Map Item groups, individual or range of Items or variants defined in the inventory application to VAT groups with effective validity dates. Define and map ad hoc items (not defined in inventory application) to a VAT group code with effective validity dates. Link the definition of other taxes or charges defined in the application as vattable and map the same to VAT group/s with effective validity dates.

VAT Calculation - Switzerland Specify whether the 1) VAT is required or not (2) The default values for VAT category and VAT class. (3) Whether VAT is inclusive or exclusive of the transaction amount for all purchase transactions. Calculate VAT for Quotations, Purchase orders and Goods Receipts, Invoices, Debit / Credit Notes, Payment / Adjustment Vouchers based on a system parameter (company-level) in Purchase / Payable functions. Modify the VAT details entered in the Purchase order either at the Goods receipt stage or the invoicing stage. Calculate VAT for Sundry Payments and Receipts and Recurring Payments / Receipt transactions. Calculate VAT for Sale Orders, Quotations, Invoices (Order based / Direct / Prepayment), Debit / Credit Notes, Receipt Application, originating in the Sales and Receivable functions. Modify the VAT details entered in the Quotation either at the Sale Order stage or the invoicing stage. VAT Declaration Switzerland Define a standard VAT calendar for predefined frequencies such as fortnightly, monthly, half-yearly or yearly or a customized VAT calendar with user-defined days and start dates or default the Financial Calendar and period definitions for the same. Capture a Pay due date on which the crystallization of the tax liability is recorded. Generate both the provisional and final declaration report at the Company level and the provisional declaration at the individual organization unit level, in any language registered at the company / organization unit, with the Swiss VAT Registration ID number and in the standard format as applicable under the Swiss VAT regulations. Page 12 of 49

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Map items in the report to user defined VAT categories and classes, if any. Update automatically the status of a declaration period to Declared once the report is printed and authorized and if it is the last declaration period in the year, change the status of the VAT year to Declared. Generate a VAT Recapitulation report relevant to a Declaration year / period in multiple languages for a range of VAT class, VAT category, customer / supplier, showing the details of VAT code, VAT rate, vattable amount and VAT amount. Generate VAT journal for declared periods that balances the difference between the consolidated input and output tax accounts to arrive at the tax liability or refund due and posts the difference to the designated account code as specified in the Account Rule definition. Automate the generation of Sundry payment voucher for releasing payment towards the VAT liability. Capture the VAT journal reference in the Sundry receipt voucher for refunds. Close sequentially the VAT declaration periods after the VAT journals are generated and authorized before closure of the VAT year.

Reports Switzerland VAT Avail of standard off line reports such as: o VAT Group Definition Report (VAT Code, Item Mapping, Vatable taxes / charges mapping) o VAT Calendar Definition o VAT declaration report (Final and Provisional) o VAT Journal / Recapitulation report. GENERAL ACCOUNTING Journal Voucher Use either manual numbering of journal vouchers or automatic generation of voucher numbers on the basis of document series. Default base currency as account currency during transaction entry. Enter journal vouchers to be recorded in any currency with automatic calculation of Base currency amount by applying the exchange rate. Automatically get the Exchange rate as per the Exchange rate type option set in process parameter. Modify the exchange rate defaulted within the tolerance limits specified. Calculate total debit amounts and total credit amounts in the document and to throw up an error if it doesnt match Generate automatically a Control total in the journal voucher to check whether the total of debit line items values equals credit line item values.

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Option for the user to manually enter the Control total to be checked, through a setting in the process parameter. Specify additional dimensions for account codes such as cost center, analysis code and sub analysis code that can be entered in all journal vouchers. Organize posting of accounts into macro groups for allocation purposes and define the account codes which are to be used for distribution of amounts through a Distribution setup template. Specify the proportion in terms of ratio or percentage in which transaction amounts are to be apportioned. Allow the use of the template in regular journal voucher creation with facility to edit the information in the template account codes, debit / credit indicator, currency, cost center, analysis / sub analysis codes and the percentages in which the transaction has to be posted. Add remarks and attach notes to journal vouchers. Retrieve journal vouchers in multiple statuses, such as Fresh, Authorized, Posted, Reversed, Deleted and Converted, using multiple filter criteria like amount, date range, status, user, etc. Select using multiple criteria and delete vouchers either singly or in bulk. Authorize journal vouchers either singly or in batches. Reverse Journal Vouchers in a provisionally closed financial period or year. Set up multilevel authorization through workflow process that enables creation and authorization of journal vouchers subject to individual user limits. Make reversal journal vouchers that can be automatically reversed on the user specified date. Allow backdated transactions and post-dated transactions into open financial periods. Create recurring journal vouchers using templates that can be set with options to recur daily, weekly, monthly, or spanning over different defined financial periods. Automatically schedule the posting of recurring, post dated and reversal journal vouchers using Ramco Daemon Scheduler. Pass a simulation or a Memorandum journal entry to know the effect of the same in the financial reports without actually posting the entry in the Finance Books. Retrieve the memorandum vouchers through multiple filter criteria such as amount, date range, user, etc. and convert the same either singly or in bulk into regular journal vouchers at any point of time to update the books of account. Integrate account postings from other application areas and for special processes such as consolidation, currency revaluation, etc. through system-generated journal vouchers.

Finance Book Processing Provides a repository for all financial postings from all business functions.

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Generate General Accounting vouchers and update account balances as a scheduled / batch process. Enter initial balances in base as well as foreign currencies. Modify initial balances entered till it is specified as complete. Check the data entered by verifying the Debit totals and Credit totals and the difference if any. Upload the initial balance entries as a batch process and capture log of errors, if any. Incorporate balances of control accounts such as receivable, payable, prepayment, etc. in the Finance Book and record individual opening balances for the sub ledger systems as back dated transactions (invoices, credit / debit notes, etc.) View a default Financial Statement (Balance Sheet and Income Statement) drawn as per the US Generally Accepted Accounting Principles (US GAAP) Retrieve information on account balances for a Finance book with the following options: Balances in Account currency, Balances in Base Currency and Balances in Parallel currency (if parallel currency is defined for a company) and view the opening balance, period debit entries, period credit entries and running balance. View a comparison between Account balances and Account budgets defined for the financial period / year

Tax Book Processing Maintain a separate ledger for tax purposes and facility to create entries through Tax journals for adjustment. Incorporate selected transaction types into Tax book. Post block depreciation into Tax book through integration with Fixed Assets module. Bring into the tax book the initial balance entries. View account balances for a tax book. Close tax books for a financial calendar.

Financial Calendar Closure Perform multiple provisional closure of finance books for financial period / year. Update the balances online in the finance book after each provisional closure. Perform individual Business Function Group (BFG) closure before closing finance book for one / many or all finance books and Organization units. Validate at the time of closure of Finance Book for the year, whether the reconciliation of all bank accounts with the books have been completed and that of all Inter Finance Book accounts and inter company accounts have been completed. Ensure that all unauthorized vouchers are authorized, Automated checks printed, transactions from other applications incorporated prior to closure.

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Close financial periods sequentially. Perform multiple financial period closures at one instance. Generate a list indicating the existence of pending transactions at the individual component level. Generate reports to record transactions posted between provisional and final closure of the period. Freeze the closing balances of a period on final closure and update the opening balances of the next period. Automatic zeroing of all profit & loss accounts and transferring balance to Retained earnings a/c on actual closure. Determine whether period closing required for a Business Function Group.

Finance Book Consolidation Post consolidated entries to the Main Finance Book, from all the other Posting Finance Books of a company for obtaining company-wise financial statements. Consolidate data either transaction wise as one to one or as summarized balances into the Main Finance book. Define many reporting structures for Simulation through a combination of two or more posting finance books. Simulate the finance book consolidation process. Generate a Consolidation run number to keep track of the progress in the consolidation process and use the same for generation of reports. Define one / many external enterprises by assigning an identifier and name. Manually enter or upload using XML, the account codes of the external entities and map the same to the posting Chart of Accounts of the company. Upload periodic account balances (in the form of a Trial Balance) of the external entities and use the same during the consolidation process. Pass adjustment journal vouchers in the Main Finance book. Consolidate finance books and tax book by passing consolidation entries.

Inter Finance Book Reconciliation Track inter-company and inter finance book transactions, through inter - company accounts and inter - Finance books accounts respectively. Reconcile transactions with respect to transfer of funds, general, stock or capital transfer. View on-line summary of account balances for inter company and Intra Company transactions. View unreconciled transactions separately for inter finance book and inter company transactions. Reconcile by matching transactions (with opposite effect) within the same finance book.

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Automatically reconcile transactions that are system-generated between finance books. Manually reconcile by choosing the line items to be matched by using tag groups and complete the reconciliation. Create documents for passing the rectification entries for the inter finance book transactions (Journal voucher) as part of the reconciliation process. View and track system generated reference for the transactions that are reconciled.

Currency Revaluation Simulate the effect of currency revaluation on the account balances without actually modifying them. Revalue supplier, customer and account balances outstanding in foreign currency. Specify exchange gain/loss account, for each currency and also the cost center for posting the same. Prevent posting of transactions after currency revaluation.

Financial Statement Layout Use freely definable formats for financial statements and schedules for reporting. View predefined / Default Financial Statement Layout, including cash flow statement in accordance with US GAAP format. View predefined / Default Basic Financial ratios under six broad heads (liquidity, working capital, asset management, profitability, leverage and ROI measures) calculated. Define master schedules comprising of sub-schedules. Define groups and sections under schedule and layout. Define separate layouts relevant to various / multiple Chart of Accounts. View unmapped accounts and schedules. Copy schedules and layouts between companies / business units sharing the same Chart of accounts.

Legacy Data Upload Manually enter or upload using file transfer methods, legacy data like Trial balance, Income Statement and Balance Sheet for each finance book. Upload for the legacy calendar periods / years defined, the account balances in base currency or in foreign currency.

Reports in General Accounting Extract reports to Microsoft Excel and view the same.

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Display break up details in Trial balance, balance sheet and Income statement, and view the same. View / print reports based on user-defined Financial statement layouts. Extract reports in Base currency, parallel currency (if defined) and Account currency (wherever applicable). Avail standard off line reports such as: o Trial Balance o Balance Sheet (& schedules) o Income Statement (& schedules) o Account / Analysis / sub analysis balance report o Budget versus Actual o Account Ledger o Journal Voucher Register o Exchange Rate Listing o Currency Revaluation o Journal Voucher Listing

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GROUP CONSOLIDATION Company Consolidation Define Consolidation chart of accounts for Group Company. Simulate the consolidation process for the group Company any time. Derive reports for the business segments and alternate segments defined in the enterprise setup by performing a consolidation run for the respective segments. Include for consolidation process, relevant account balances for one or more External enterprises that have been defined. Use any reporting currency (in addition to the base and parallel currency defined) and apply conversion rates applicable for the account group/s or layout heading. Automatically post exchange rate gain or loss arising on such translation of account balances to a separate exchange rate translation account defined in the Account Rule Definition component. Pass and / or reverse adjustment entries in the Consolidation Finance book.

Reports Group Consolidation BANKING OPERATIONS Sundry Receipts Record receipts from employees, other miscellaneous receipts, receipts on account of insurance claims and statutory receipts like receipts from VAT authorities.

Realize Receipts Generate multiple pay-in slips for banking with reference to a single instrument or multiple instruments based on selection criteria such as bank, branch, date range and currency. Use automatic numbering of Pay in slips for each batch of receipts. Identify and record the originating location of the receipts. Change the bank account into which the instruments are to be deposited. Allow closure of business function group only after all the instruments that are receipted and in authorized status have been included for creation of pay in slip. Automatic reversal of receipt on dishonor of instrument.

Sundry Payments

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Make payment of claims and reimbursements to employees, other miscellaneous payments, insurance payments for fixed assets and payment to VAT authorities either centrally or in a decentralized manner. Use option to default accounts in sundry payment voucher by definition of usage/s in the account rule definition component. Reverse a payment voucher after it has been authorized (in requested status). Hold/ Release payment voucher after it has been authorized. Define recurring voucher payment template with option to generate vouchers on a daily, weekly, fortnightly, monthly. Also on specific days of a week or month or year (e.g. first Friday of a month). Cancel an authorized template to stop further payment voucher generation. Calculate VAT for sundry payments. Make cash payments. Specify the bank through which payments are to be made. Use various Bank Payment modes (in the form of Pay Order, Check and DD, Direct Debit, Swiss electronic pay modes). Ensure credit limit check and option to hold a voucher in case of insufficient balance in the selected bank/ cash account. Specify incidence of payment charges on payer or payee viz. DD charges. Specify past or future payment date for bank payment; future payment date for cash payment. Make foreign currency payments through a foreign currency or a base currency bank account (with pay Mode Direct Debit) in a single payment batch. Capture the payee details for sundry payments. Check against budget limits (account based) on creation of payment voucher. Pay through Swiss electronic payment types and payment modes.

Release Payment Make payments in currencies different from those of the liabilities recorded. Make foreign currency payments through a foreign currency or a base currency bank account (with pay Mode Direct Debit) in a single payment batch. Make an account limit check on creation of payment voucher and before releasing payment. Update invoice status as Requested on creation of payment voucher and then as Paid on payment release. Record bank/instrument charges. Print checks for supplier payments, sundry payments, Payroll payments and VAT related payments. Define the check details for each bank account Check Prefix, length of check, number of checks, Starting Number and Ending Number. Enter Bank code with the check number series on check leaves and to view the number of available checks.

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Define whether check numbers/checks are to be generated automatically / manually. Print Check stubs with payment details such as Invoice Number, Invoice amount, Invoice currency, check no, check date check amount, Pay currency, payee name, and address with payment terms (discount, penalty and prepayments) along with the Check Define number of lines in the stub. Exercise the option not to print stub details. Reprint checks with or without stub details and without making duplicate postings into the respective accounts. Select, void and delete Checks based on the bank code, specified check series, check date or date range. Reverse entries on voiding the selected checks. Mark checks as faulty and unused and view deleted, voided and printed checks, and delete checks marked as faulty and unused. List a reason for deletion of the check. Modify payment priority and check date in the payment voucher. Use Swiss electronic payment types and payment modes. Use Electronic file transfer pay modes (Swiss). Release Payroll payments viz. salary, etc. directly based on authorized payment request from Payroll systems.

Bank Reconciliation Enter manually or download electronically the bank statement periodically through file transfer mechanisms. Reconcile, using automatic reconciliation process, between bank statement and Bankbook. Manually reconcile multiple bank transactions through use of tag groups for identifying grouping of line items. Calculate and account for bank charges for differences in transaction amount. Reverse the effect of reconciliation before final confirmation of the reconciliation process.

Reports Banking Operations Avail standard offline reports such as: o Bank book Register o Bank Reconciliation

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RECEIVABLE Customer Order Based Invoice Raise invoices automatically on authorization of pack slip or service work order. Optionally generate invoices manually based on various selection criteria. Create invoices in currencies different from that of the Sale Order. Specify the exchange rate type that is to be used for invoices raised in foreign currencies. Generate and authorize invoices in bulk. Raise invoices based on outward Consignment Consumption reports. Raise invoices against Bill and Hold orders. Modify details of generated invoices. One pack slip one Invoice: Separate Invoices for each of the pack slips generated and in shipped status. One Sale order - one Invoice: One Invoice is generated for every sale order selected for invoicing, multiple pack slips for a sale order are combined to one irrespective of the Ship to customers and ship to Ids. One Sale order one ship to customer - one Invoice: For every combination of sale order and a unique ship to customer a separate invoice is generated. One Sale order - one ship to customer - one ship to Id-one Invoice: For every combination of sale order, ship to customer and ship to Id separate invoices are raised. One Bill to customer one invoice: One single invoice is generated for the pack slips generated irrespective of the Sale Orders, ship to customers, ship to Ids. One Bill to customer one ship to customer one invoice: For a Bill to customer irrespective of the Sale Orders and ship to Ids one single invoice is raised for the pack slips generated. One Bill to customer one ship to customer one ship to Id - one invoice: For a Bill-to customer, irrespective of the Sale orders, one single invoice is generated for every unique combination of ship to customer and ship to Id. Record the details for Swiss electronic payment types like ESR, ESR plus and LSV. Default the Taxes / Charges / Discounts from the Sale Order and modify the same. Add Taxes / Charges / Discount at item level or document level. Specify payment terms. Default the pay term in the Sale Order and modify it. Specify a unique number identifying the payment tranches in a pay schedule Modify system computed pay schedule.

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Default system date as anchor date and modify it to any date equal to or later than the SO Authorization Date. Calculate discounts on base or gross invoice value. Indicate the Invoice status as partly paid and fully paid. Default the freight charges in the invoice as defined in the pack slip and modify the same Default the Freight control Account Provision to mention whether freight is to be included in the Invoice Amount or not. Record freight in a currency other than the Pack Slip currency. Record the cost center, analysis and sub analysis code details in the invoice. Record VAT details, calculate VAT automatically and indicate whether VAT amount is inclusive or exclusive in the total invoice amount. View / print / fax / e-mail invoices to customers. Transmission of invoice to customer using XML document exchange through the Collaboration Manager component. Reverse posted invoices based on certain preconditions. View account postings on authorization and posting of invoices.

Customer Direct Invoice Raise Credit or Cash Invoices for items and / or services without reference to Sale orders. Generate direct invoices either with or without reference to pack slips or service work orders. Specify item information, customer details, commercial information, default standard pay term and modify it if necessary, payment information, shipment information like weight, volume, packaging, etc. and record item shipment status in the invoice. Enter price details of items from the Price list definition. Associate cost / profit center to the invoice transaction. Perform credit check before shipping the items to customer under a direct invoice. Ship items to customer if invoice is raised without a pack slip creation Specify a unique number identifying the payment trenches in a pay schedule and to modify system computed Pay Schedule. Default system date as anchor date and modify it to any date equal to or later than the authorization date Calculate discounts on base or gross invoice value. Indicate the Invoice status as partly paid and fully paid. Default the freight charges in the invoice as defined in the pack slip and modify the same Default the Freight control Account Mention whether freight is to be included in the Invoice Amount or not.

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Allocate items to be reduced from inventory in a specified warehouse / zone / bin or reverse the effect through a de-allocation. Allocate / deallocate based on lot numbers or serial number information. Raise Direct Invoices with or without integration to inventory application. Raise direct invoices manually by recording asset details or automatically on sale / disposal of fixed assets through an integration with the fixed assets application. View / print / fax / e-mail invoices to customers. Disallow customer receivable-related postings in a provisionally closed financial year. View open transactions for a financial period before closing it. Record VAT details, calculate VAT automatically and indicate whether VAT amount is inclusive or exclusive in the total invoice amount.

Customer Prepayment Invoice Generate invoices for advance amounts to be paid by customers before dispatch of items, either with reference to a Sale order or without any reference. Create prepayment invoice for the entire sales order or for a part thereof. Default details from the sale order and edit the price, quantity, charges and discounts for the prepayment invoice. Record commercial terms for the Prepayment Invoice. Adjust the financial entries for the prepayment invoice after final invoice(s) have been raised. Include various pay modes such as check, credit card, electronic payment, etc. Provision to record VAT details, calculate VAT automatically and indicate whether VAT amount is inclusive or exclusive in the total invoice amount. Receive pre shipment receipts against prepayment invoices either singly or in multiple stages. Automatically adjust pre shipment receipts against an order-based invoice or a direct invoice based on the options set for auto adjust. Manually adjust pre shipment receipts against relevant invoices through the receipt application component. View / print / fax / e-mail prepayment invoices to customers. Customer Credit / Debit Notes Integrated process link to sales return function that automatically triggers credit note generation for items/ goods returned by customer and for material lost in transit. Raise item-based debit notes with reference to sales and shipping documents. Include pay terms, define /modify payment schedule and specify the payment modes such as cash, check or electronic payments. Enter the reference document number against which the note is raised. Record the item numbers for documents against which the notes are raised. Page 24 of 49

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Apply and adjust automatically Credit notes against pending debit documents. Associate appropriate cost / profit centers for the debit / credit note raised. Raise account-based debit notes or credit notes (without reference to items) and specify the account codes that are to be used for posting the transaction. Reverse credit and debit notes raised with appropriate reason codes. Set up multilevel authorization through workflow process to enable creation and authorization of credit / debit notes subject to individual user limits. Support automatic generation of a credit note on one Business unit against a Debit note raised by another Business unit and vice versa. View / print / fax / e-mail debit / credit notes to customers.

Customer Receipts Record receipts from customers in any currency, at any organization unit or location and match at the customers organization unit. Indicate the invoice number or debit note against which payment is received. Automatically adjust a receipt against invoices / debit notes simultaneously with the receipt authorization. Edit the exchange rate at the time of recording the receipt. Record receipts against outstandings of multiple debit documents of the same customer. Record various types of receipts in the form of cash, bank, credit card and Swiss electronic pay modes. Record receipts against prepayment invoices, advances and deposits. View the account posting details of receipts. Record and track bank receipts and the instrument status as realized, or bounced Reverse receipts for instruments that are not cleared, dishonored or bounced. Specify collector code in receipt details. Use system-generated serial number for receipts. Hold a receipt from adjustment / application with the debit documents even after authorization. Release the held receipt for customer balance adjustment. Upload receipt in case of Electronic file transfer (Swiss pay modes). View the receipt details in case of electronic receipts (Swiss pay modes). Record receipts in a different currency as that of the debit document currency. Apply and adjust receipts automatically against customer debits (either on first-in first-out or lastin-first-out on a particular debit document) at the time of recording the receipt. Record the cost center, analysis, sub analysis code details in receipts. Record postdated- bank payment, and receipts instruments. Disallow customer receivable related postings in a closed financial year.

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Customer Balance Adjustment Match one or many receipts from / credit documents relating to a customer against one or more debit documents in the same currency. Match one or many receipts from a customer in one currency against one or more debit documents in a different currency. Adjust credit documents against debit documents of a customer even if the customer is in inactive or hold status. Reverse a receipt application batch, leading to restoration of the original customer debit and credit documents. Automatic calculation of discounts and charges based on payment terms that are editable by the user Post accounting entries to record exchange rate variances arising on adjustment of foreign currency outstandings and receipt currency adjustment. Automatically write off small residual values. Make receipt application across group customers for matching credits of a customer against debits of other customers in the same hierarchy. Specify customers other than those in the customer hierarchy to be considered for receipt application. Calculate VAT on discounts allowed. Use system-generated debit/ credit memo for discounts and charges arising out of customer balance adjustments. Credit Management Define credit terms at Company level and attach them to customers. Set credit limits at the organization unit level. Set customer-wise credit limits for each bucket (through credit term). Specify Single Order Limit, and Total Order Limit for each customer at OU level. Assign a weightage factor for each bucket to help in assessing overall credit position of a customer. Default credit limits and order limits from the credit terms attached to the customer. Take Credit Limit Action by one of the following: 1) Ignore: No action is taken; 2) Hold: Any new order when created, automatically goes into hold status when the single order/total order limit is crossed. Run credit check of the customer at one of the following levels viz. organization unit, Common Customer across organization units and up the customer Hierarchy. Perform credit check run at the time of recording customer Sale order. Perform credit check run before generating Pick Order. Perform credit check run at the time of pack slip processing. Option to run credit checks at any time and view the credit rating of the customer. Define the set of cut-off limits for the purpose of credit checking and arriving at overdue balances. Page 26 of 49

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Based on the overdue balances, automatic categorization of customer's credit status for Order booking, picking and shipping. Exempt specific Sales Orders from Credit Checking. Undo exemption of Sales Orders done earlier so that the Sales Orders would again be subject to Credit Checking. Manually change the customer credit status for a given period. Maintain history of modification of credit status details. Maintain last credit check's details like run date, rating etc. Update overdue from customers and reposition them in the appropriate overdue bucket by running the aging process. Run aging process for one customer, for a group of customers, or for all customers. Dun all customers, a selected or a single customer. Filter documents for dunning based on document type, overdue amount, currency and overdue days. Charge the customer an amount for dunning activity. Dun either at current date or at any earlier date. Define levels (max 10) for multiple dunning for any particular overdue document. Print dunning notes of varying severity depending on overdue period for any particular document. View dunning history for selected customer(s) or customer group based on the same filters as for dunning. View dunning history for a particular document. Make automatic dunning runs at user-specified time intervals using Ramco Daemon Scheduler. Print / fax / e-mail dunning letters and other reports / correspondence to customer. Select debit documents either in whole or in part and create a request for making a provision for bad and doubtful debts. Process the request for provision in General Accounting through workflow process. Reverse the provision created, write off bad debts incurred or write back debts in case the same is received.

Customer Balance Transfer Make a transfer of balance, either in whole or in part, between two customers in the same or different Finance books. Transfer, either in whole or in part, balances between two different accounts belonging to the same customer. Transfer, either in whole or in part, balances between two control accounts maintained in different currencies. Specify the documents that constitute the balance to be transferred in part. Modify or record the pay terms applicable for the transferred documents. Page 27 of 49

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Customer Payment Record payment types as either Regular or Deposits Make payment vouchers against credit notes outstanding to a customer. Assign reason codes for payments to be made. Reports Receivable Avail standard offline reports such as: o Customer Balance Ageing Analysis o Customer Credit Status o Customer Balance Adjustment o Customer Statement o Customer Sub Ledger Balance o Customer Early Payment Report o Sales Realization Forecast o Sales Journal o Customer Transaction List o Dunning Report o Customer Balance Inquiry o Customer Balance Revaluation o Held Documents o Print Invoice, credit / debit notes, receipts.

PAYABLE Supplier Order Based invoice Record supplier invoices and liability for various purchases normal goods and services, FOB purchases, delivery charges, automatic invoicing on confirmation of goods receipt, liability for inward consignment of goods on consumption, drop ship purchases and capital goods /service purchases. Perform the function of recording supplier invoices either centrally or as a decentralized function. Capture supplier details like name, priority, pay term, pay mode. Record the details of supplier invoice namely date, number & amount, Item code, Unit of Measure, quantity and rate. Record invoice without supplier invoice particulars (for automatic invoicing). Check for uniqueness of supplier invoice numbers where it is captured. Raise invoice against a Purchase Order (PO) supplier or Pay to supplier. Record supplier line number reference for future reconciliation. Raise expense invoice for items/services not maintained in inventory. Calculate taxes/charges/discounts on the full invoice value or for each item value. Page 28 of 49

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Record invoice for taxes/charges/discounts payable to a non-PO supplier captured at goods receipt stage viz. customs duty. Calculate VAT at transaction level. Capture Cost Center, analysis and sub analysis code against each line item of invoice. Provision to record invoice with reference to one or more PO (Order Based Invoice). Club together multiple POs, provided they are in same currency. Specify the goods receipt note(s) for which order based invoice is to be raised. View Purchase Order or the Goods Receipt referred to in the suppliers invoice. Raise order-based invoice before goods receipt (for purchases under commercial terms like FOB, ex-works). Provision to take reference of FOB acknowledgement document for Pre-GR Invoicing. Provision to reconcile between Invoice and Goods Receipt after payment and book variance arising out of exchange rate, Price and Quantity during reconciliation for Pre-GR invoices. Raise order-based invoice without goods receipt (e.g. for service items). Raise invoices based on Consumption report document and on the basis of goods receipt raised for Consignment stock items. Match order-based invoice details with Purchase Order and/ or Goods receipt. Validate invoice as per different matching criteria (2-way, 3-way at PO, 3- way at GR, 4-way at PO and 4-way at GR) specified in the Purchase Order. Force-match supplier invoices that have failed auto-match. (Note: Force matching is possible only for invoice that has failed auto matching). View supplier invoices to be matched, with specified filters like date, currency, and amount. Specify two different amount tolerances one for auto matching, and the other for forced matching. Calculate and post the variance in the invoice amount to the invoice amount variance account and exchange variance account for exchange rate variance after the invoice is matched. Using Purchase Order tolerance for both positive and negative variation in quantity/value or both. Provision to choose pay mode options like "Cash", "Check", "Demand Draft", "Direct debit, "Pay Order" and electronic pay modes. Default the payment term attached to the Supplier at the invoicing organization unit and modify it. Default the Purchase Order Pay Mode and Pay term and modify the same. Capture default Pay Mode for supplier, if more than one purchase order is referred to in the invoice. Default Pay Term for the supplier, if multiple POs with different Pay Terms are referred to in invoice.

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Default system date as anchor date and modify it to any date equal to or later than the PO Authorization Date Capture information about discounts, taxes and charges applied to an invoice or to individual items i.e. invoice level TCD. Link an invoice to a payment schedule with multiple pay dates. Specify a unique number identifying the payment terms in a pay schedule. Modify system computed Pay Schedule. Default Supplier priority as payment priority for the invoice and modify it Specify both the payment organization in the invoice as well as the amount due there under, either as a percentage or as a flat amount. Specify discount available as on the date of liability, recorded either as a percentage or a flat amount. Specify penalty to be paid for overdue payments recorded as a percentage. Calculate discounts on base or gross invoice value. Set default exchange rate type for liability creation. View payment and adjustment details pertaining to a supplier invoice recorded. Raise Miscellaneous Invoices (i.e. invoice for taxes / charges payable to a nonpurchase order supplier captured at goods receipt stage) in currency different from the Purchase Order currency e.g. customs duty can be payable in local currency while invoice is in foreign currency. Record order based invoices in a currency different from that of the Purchase order. Automatic invoicing based on goods receipt without necessity of receipt of a supplier invoice. Automatic authorization of matched invoices. Bulk-authorize invoices after selection through a set of filter criteria. Record supplier invoices for fixed assets purchases by specifying identification number defined for the asset. Provision to default Supplier Control Account for the supplier based on the invoice currency. Automatic document number generation based on document type. Provision to default and modify the Finance Book to which account postings will happen. Allows posting across open financial years. Reverse an invoice after it has been posted but before payment request has been made or it has been adjusted. Hold and subsequently release an invoice that is posted but not fully paid/adjusted or requested. Hold and subsequently release an invoice for authorization. Check for account limit or budget before an invoice is recorded.

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Supplier Prepayment Invoice Generate invoices for advance amounts to be paid to suppliers before receipt of items, either with reference to a Purchase order or without any reference. Create prepayment invoice for the entire purchase order or for a part thereof. Default details from the purchase order and edit the price, quantity, charges and discounts for the prepayment invoice. Record commercial terms for the Prepayment Invoice. Adjust the financial entries for the prepayment invoice after final invoice(s) have been raised. Include various pay modes such as check, credit card, electronic payment, etc. Provision to record VAT details, calculate VAT automatically and indicate whether VAT amount is inclusive or exclusive in the total invoice amount. Make payments to suppliers against prepayment invoices either singly or in multiple stages. Automatically adjust prepayments against an order-based invoice or a direct invoice based on the options set for auto adjust. Manually adjust the payments made against prepayment invoices against relevant purchase invoices through the supplier balance adjustment component. Supplier Direct Invoice Record liability to suppliers of items, services or for other expenses without reference to a purchase order. Capture supplier details like name, priority, pay term, pay mode. Capture the details of supplier invoice namely date, number & amount. Check for uniqueness of supplier invoice numbers where it is captured. Capture supplier line number reference, Item code, Unit of measure, quantity and rate. Calculate taxes/charges/discounts on the full invoice value or for each item value. Calculate VAT at transaction level. Capture Cost Center, analysis and sub analysis codes in various documents. Choose pay mode options like "Cash", "Check", "Demand Draft", "Direct debit" , "Pay Order" and electronic pay modes (Swiss electronic pay modes). Default the payment term attached to the Supplier at the invoicing organization unit and modify it. Capture information about discounts, taxes and charges applied to an invoice or to individual items i.e. invoice level TCD. Link an invoice to a payment schedule with multiple pay dates. Specify a unique number identifying the payment terms in a pay schedule. Modify system computed Pay Schedule. Default Supplier priority as payment priority for the invoice and modify it. Specify the payment organization unit in the invoice. Specify the amount due either as a percentage or a flat amount. Page 31 of 49

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Specify discount available as on the date of liability, recorded either as a percentage or a flat amount. Specify penalty to be paid for overdue payments recorded as a percentage. Calculate discounts on base or gross invoice value. Set default exchange rate type for liability creation. View payment and adjustment details pertaining to an invoice. Support stock updating on authorization of invoice Support inventory updating for all codified items Record supplier invoices for fixed assets by specifying the Asset Proposal Number (if Asset Planning component is in use). Default Supplier Control Accounts viz. Payable a/c, Deposit a/c, and Prepayment a/c for the supplier, based on the invoice currency. Automatic document number generation based on document type. Default and modify the Finance Book to which account postings will happen. Allow posting across open financial years subject to other validations. View the account posting for the recorded invoice and on authorization. Reverse an invoice after it has been posted but before payment request has been made or it has been adjusted. Reverse an adjustment voucher after it has been posted. Hold and subsequently release an invoice that is posted but not fully paid/adjusted or requested. Adjust pending invoice with unadjusted prepayments/debit notes for a particular supplier. Support adjustment against pending debits on authorization of invoice, Check against budget (account based) on creation of invoice.

Supplier Debit / Credit notes Integrated process link to goods return function that automatically triggers debit note generation for items/ goods rejected and returned to supplier. Facility to raise item-based debit notes with reference to purchase and goods receipt documents. Provision to include pay terms, define /modify payment schedule and specify the payment modes such as cash, check or electronic payments. Enter the reference document number against which the note is raised. Record the item numbers for documents against which the notes are raised. Facility for automatic application of debit notes against pending credit documents. Associate appropriate cost / profit centers, analysis and sub analysis codes for the debit / credit note raised. Raise account-based debit notes or credit notes (without reference to items) and specify the account codes that are to be used for posting the transaction. Reverse credit and debit notes raised with appropriate reason codes.

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Multilevel authorization through workflow process enables creation and authorization of credit / debit notes subject to individual user limits. Supports automatic generation of a credit note on one Business unit against a Debit note raised by another Business unit and vice versa. Facility for viewing / printing / faxing / e-mailing debit / credit notes.

Supplier Balance Transfer Make a transfer of balance, either in whole or in part, between two suppliers in the same or different Finance books. Transfer, either in whole or in part, balances between two different accounts belonging to the same supplier. Transfer, either in whole or in part, balances between two control accounts maintained in different currencies. Specify the documents that constitute the balance to be transferred in part. Modify or record the pay terms applicable for the transferred documents. Supplier Payment Processing Request for payments to discharge supplier liabilities, advance payments and other miscellaneous payments such as statutory payments, loan payments, asset related payments, etc. Select multiple invoices / credit notes and process for payment in a batch either centrally or in a decentralized manner. Make payment requests in any currency irrespective of the document currency. Define Pay group with respect to date range options, viz., Financial Year, Financial Period, Monthly and within a date range or additional criteria like week, fortnight, etc. Define Pay group with respect to document type (like invoice, credit note etc.) pay mode, PO number, Currency and Amount, Document number, Supplier, organization unit in which the invoice is created, Supplier priority, document priority and amount range. Specify the voucher criteria for generating the payment vouchers namely, pay type and pay mode (in the form of Pay Order, Check, demand draft, Direct Debit, electronic payment, etc.). Default the invoice pay mode as the pay mode for payment vouchers. Specify the maximum amount payable and the maximum number of invoices that can be paid under one payment voucher. Retrieve documents based on parameters such as type of the document, document subtype, payment mode, date range, document currency, electronic payments and the priority attached to the document Create a prepayment voucher with single or multiple Purchase Order reference or even without reference to a purchase order. Generate automatically prepayment vouchers based on Purchase Order terms (single or staggered event based prepayments) Page 33 of 49

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Generate a payment batch by including multiple invoices and credit notes of one or more supplier(s). Specify the Pay date in which the payment is to be made. Specify details of remit address. Select documents for payment in a pay batch based on supplier priority and/ or document priority (Using the Pay group number). Edit the payment amount for a particular invoice / credit note for an amount equal to or lesser than the amount outstanding (partial payment). Check if the supplier has a debit balance (as a customer) upon which the user would be provided with the option to either proceed with the transaction (Ignore) or abort the transaction (Hold). Check if the document selected in a batch has a corresponding prepayment. In case there exists a prepayment the user would be provided with the option to either proceed with the transaction (Ignore) or abort transaction (Hold). Record reasons for holding prepayment vouchers. Scheduler for making automatic payment runs at user-specified time intervals. Schedule automatic payment run with support for maximizing discount / minimizing penalty. Record and view receipt details given by the supplier. Specify the bank through which payments to be made or whether it is a cash payment. Check the available balance or bank credit limit with option to hold a voucher in case of insufficient balance in the selected bank/ cash account. Specify whether payment or instrument charges are to be borne by the payer or payee. Specify past or future payment date for bank payment and future payment date for cash payment. Make foreign currency payments through a foreign currency or a base currency bank account in a single payment batch. View the Cash/ Bank balances (for a selected currency) and allocate the voucher amount against cash / bank account. Validate amount payable through each bank, with the credit limit available for the bank. Also in case the limit is exceeded, the user would be provided with the option (through a process parameter) to either proceed with the transaction (Ignore) or abort the transaction (Hold) Check whether amount is within the account limit or budget se, with option to hold a payment voucher in case the account limit is exceeded.

Supplier Balance Adjustment Match one or many payments or debit documents relating to a supplier against one or more credit documents in the same currency. Match one or many payments to a supplier in one currency against one or more credit documents in a different currency. Page 34 of 49

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Adjust debit documents, either manually or automatically, against credit documents of a supplier even if the supplier is in inactive or hold status. Reverse a supplier adjustment voucher, leading to restoration of the original supplier debit and credit documents. Automatically calculate discounts available for the credit document and claim current discount in proportion to the amount adjusted / paid. Post accounting entries to record exchange rate variances arising on adjustment of foreign currency outstanding and payment currency adjustment. Provision to automatically write off small residual values. Calculate VAT on discounts received. System-generated debit/ credit memo for discounts and charges arising out of supplier balance adjustments.

Supplier Receipt Record receipt types as either Regular or Deposits. Make receipts against debit notes outstanding from a supplier. Attach notes to the receipt recorded. Reports - Payable Avail standard off line reports such as: o Purchase Journal o Supplier Ageing analysis o Supplier Sub Ledger o Supplier Statement of account o Transaction List - Payable o Payment Due Listing o Supplier Due Date Analysis o Supplier Balance Inquiry o Discounts Lost on delayed payments o Realized / unrealized Exchange Gain / Loss o Held Documents o Supplier Suspense account reconciliation o Print supplier receipts, credit / debit notes. FIXED ASSETS Asset Type Definition Define asset classifications based on the requirements in respect of accounting. Specify the inventory cycle for assets belonging to a class. Indicate whether the assets belonging to a class are depreciable or not. Define common asset classes across multiple companies. Group individual assets into Asset Groups for MIS Purposes. Page 35 of 49

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Define asset groups in a multilevel hierarchy i.e. parent child groups.

Asset Location Define asset location in hierarchy i.e. parent child locations. Maintain n levels of asset location. Insert new levels in the asset hierarchy at any point (i.e. even after adding child locations). Maintain asset locations other than company locations such as customer location, contractor location etc. (based on quick code definition). Create or modify asset locations in bulk. Define common asset locations across multiple companies. Asset Depreciation Setup Maintain user-defined depreciation rules for calculating depreciation with different combination of rates/ methods/basis/limits and conventions. Process depreciation with the following depreciation methods: Straight Line method, Declining Balance method and Sum of Years digit method. Define multiple depreciation books to cater for different purposes, e.g. books for corporate accounts, taxation, costing, management reporting, etc. Maintain depreciation rate both as annual rate common across useful life of asset as well as varying yearly rate (varying rate not supported for declining balance method). Indicate validity dates for depreciation rates. Define different financial calendars for each of the depreciation book. Group assets into depreciation category based on common depreciation parameters. Define days in a month/year for depreciation calculation. Include or exclude the processing date for the purpose of depreciation calculation. Allow depreciation below book value for any depreciation book, except corporate depreciation book. Provide for Zero depreciation percentage. Depreciate both at asset level as well as at asset tag level. Charge depreciation on pro rata basis or using mid year, mid period or user defined convention for each depreciation book. View depreciation rules before deciding depreciation category to be created. Assign different depreciation rules to different depreciation books for same depreciation category. Option to have a centralized definition for depreciation setup for multiple companies. Define different depreciation rates for different date ranges in a year. Account for block depreciation.

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Asset Planning Define, modify, authorize and amend budget requirements for multiple asset classes in multiple currencies and for each Finance book defined for a company. Consolidate budget requirements and authorize budgets centrally at the company level. Option to create non-requirements based budget centrally and allocate to the respective Finance books. Allocate the available budget amounts to Finance Books with provision to indicate whether variances are allowed and the amount / percentage of the variance or even specify variance as an unlimited amount. Reallocate budget amounts by amending the original budget and track version changes with every amendment done to the budget. Create and authorize proposals against the budget amount for asset acquisitions and disposals. Specify variance allowable due to exchange rate fluctuations on creation of Proposals. Amend and close proposals either manually or automatically. Track Proposals of the types Asset acquisition through different stages of commitment (When purchase order is raised), liability booked (When invoice, debit-credit notes or sundry payments are raised) and utilized when Asset ID is created in the asset acquisition process. Define the purpose of retirement during creation of retirement Proposals and indicate approximate sale value. Asset Insurance Check whether all insurable assets are covered under at least one insurance policy. Insure assets under more than one policy provided the policy types are different. Make blanket premium payments and apportion the same as and when the policy details are available. Maintain insurance policy details such as policy type, premium amounts, effective date, and renewals at asset tag level. Track premium amounts paid against a policy. Track claims raised for assets written off or for damaged or lost assets identified through asset inventory process, by recording the receivable and the settlement received against the same. Asset Capitalization Capitalize both planned and unplanned acquisition of assets, i.e. whether supported with or without an acquisition proposal.

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Capitalize assets in an integrated environment (purchase, goods receipt, payable invoice and maintenance components) or even as a standalone environment without integration to other systems. Create assets either singly or in bulk, using sample asset. Maintain asset details like cost, depreciation category, in-service date at asset tag level. Capitalize multiple assets with reference to a single invoice or vice versa. Allocate assets to the respective cost centers and assign to physical locations during capitalization. Create flexible asset identification numbers in two parts- the first alphanumeric characters being user-definable as the main asset number and the numerical asset sub-numbers (or the tag numbers) as the second part that is auto-generated. Indicate the utilization of assets by specifying the percentage used for business purposes and enable partial capitalization. Capture additional information relating to an asset like Model number, Serial Number, Manufacturer, Supplier details, warranty, number of units, custodian details, transaction currency and exchange rate. Capitalize original cost of the asset along with related expenses. Indicate in-service date at asset tag level. Capitalize assets in current period with retrospective effect for in-service dates falling in closed periods. Post-capitalize assets at tag level at any time after initial capitalization. Authorize asset capitalization either singly or in bulk. Assign expenses or part of an invoice towards asset capitalization or capital workin-progress creation. Convert capital WIP to regular asset on completion of work and asset is put to use. Reverse assets that are capitalized. Capitalize exchange rate variations arising on payments for asset acquisitions. Capitalize exchange rate gain / loss arising on revaluation of supplier liabilities outstanding in foreign currency against purchase of fixed assets. Validate details of asset partially against purchase invoice and goods receipt. Reverse invoices for capital items, whether order-based or direct. Split the asset tags, in terms of both quantity, value, depreciation and other details, into additional tag numbers even after initial capitalization. Use facility provided by capital journal voucher to capitalize expenses and other adjustments. Support for recording transaction in parallel currency.

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Asset Disposal Retire assets, either through sale or write-off, based on single asset identification, tag number/s, range of assets or asset tags, and asset class. Retire assets with or without reference to a proposal number. Record breakup of sale proceeds of assets at tag level and indicate whether the mode is cash or credit. Specify customer code / information while retiring the asset through sale and indicate whether an authorized invoice or one pending for authorization is to be generated automatically through integration with the Receivable application. Automatically retrieve information such as original cost, cumulative depreciation till date and book value on assets retired and display the system-calculated profit / loss on sale / retirement. Indicate, for assets written off, whether insurance claim is to be recorded or not. Preview depreciation charges up to the date of retirement, calculated from the last depreciation run. Transfer assets, either in whole or in part, based on single asset identification, tag number, range of assets or asset tags, and asset class. Transfer a single or a range of assets from one location / cost center to multiple locations / cost centers or vice versa. Reverse entries for asset transfers and retirement. Asset Depreciation process Process depreciation using any or all of the following methods: Straight Line method, Declining Balance method and Sum of Years digit method. Calculate depreciation on any date of the financial year, for a single asset, asset class, depreciation category or assets under a cost center and also for multiple periods concurrently, including previous financial period/s, if selected for depreciation calculation. Option to calculate depreciation for the whole of the financial period, or up to current date, whichever is earlier. Include / exclude the processing date for the purpose of depreciation calculation. Perform depreciation calculation in total (for all tag numbers) at the main asset number level or at the individual asset tag level. Define days in a month/ year for calculating depreciation. Charge depreciation on pro-rata basis or using mid year, mid period or user defined convention for each depreciation book. Modify / assign assets to depreciation asset category. Preview depreciation amount through a simulation process before actual depreciation processing and posting to the books. Identify assets that have not been covered by the depreciation run and perform depreciation processing for those assets.

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Post depreciation entries into the relevant account codes / cost centers in the Finance books and to the tax book after completion of processing. Identify cost centers separate from that of the asset cost center to enable collection and allocation to other cost centers. Process block depreciation. Allow depreciation below book value for any depreciation book, except corporate depreciation book. Capture suspension dates for the purpose of depreciation (ex. if the asset is temporarily out of service due to major overhaul, suspension dates can be setup). Multiple suspension periods can be setup in a period. Allow for depreciation adjustment for exceptional depreciation (like change depreciation of years prior to FA installation date). Process depreciation for assets whose in-service date is in closed period. The depreciation for the asset will be posted in the period when the asset is capitalized. Process depreciation as a batch job using the Scheduler and view statistics for assets selected to be processed. View process status and the error log file for the exceptions thrown up during processing. Project the depreciation charges for prospective financial years, for estimated purchase of assets. Support for block depreciation. Calculate depreciation implicitly during the process for asset disposal and transfer. Reverse depreciation before closing of period/year. Simulate change and process change depreciation with retrospective effect on multiple closed years or for a particular financial period or year. Simulate the effect of changing depreciation rules for any defined period or user defined periods for existing assets as well as proposed purchases under acquisition proposals.

Asset Inventory Specify / modify the inventory cycle during asset capitalization or at any time before start of inventory. Select locations for inventory verification either singly or up the location hierarchy and based on asset class, finance book, cost center or asset values and generate inventory sheets for easy verification and recording. Freeze asset transactions during physical inventory check, so that no transferins, transfer-outs and retirement are possible and short close inventory sheets for releasing frozen assets. Verify physically inventory of assets in various locations, either manually or using bar code reading devices and track assets that are overdue for inventory, lost assets or extra assets lying at a location. Page 40 of 49

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Reconcile physical verification differences by updating the status of the asset for insurance and retirement purposes or by recording transfers from one location / cost center to another and confirming receipt from the latter. Option to ensure that the Financial Year cannot be closed without completing the inventory verification.

Asset Migration Capture Asset History through initial asset entry. Verify initial asset entry sum of asset cost, cumulative depreciation and revaluation surplus is identical to that in the finance books, by verifying the balances in the fixed asset control account and the total of the entries in the Fixed Assets sub-system. Capture the legacy asset number with a facility to track the last asset and tag entered. Migrate the asset history from the legacy system by uploading the data using batch processes using utilities like Microsoft Excel and confirm completion of data entry. View error log file for rectifying exceptions. Specify the number of years for which the asset history required and enter asset history details without definition of financial calendars. Specify the yearly depreciation amount, cumulative depreciation, revaluation amount etc., for prior years from the date of Fixed Assets installation date depreciation book-wise. Asset Revaluation Perform upward or downward revaluation of asset costs, including cumulative depreciation, by specifying various options such as increase / decrease in percentage, by an amount or up to an amount. Select assets to be revalued, depreciation book-wise, either as a single asset, asset class, depreciation category or asset tags. Preview the revaluation before actual posting of the entries relating thereto. Build revaluation rules to be applied for specific asset classes or for all. Option for automatic revaluation run on defining of revaluation rules. Define account rule definition for automatic account assignment after the revaluation process to post into relevant finance books. Simulate revaluation based on indices for insurance and / or reporting purposes. Track the effects of revaluation in a separate asset account. Depreciate the revaluation cost with same or different parameters. Reverse the effect of revaluation before calculating depreciation on re-valued assets. Reports Fixed Assets Avail standard off line reports such as: Page 41 of 49

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o o o o o o o o o o o o

Asset Schedule Information Asset Depreciation Report Asset Register Asset Transfer Details Inventory sheet Asset Insurance Details Depreciation Simulation Summary Report Asset Proposal Report Asset Listing Report Retirement Details Report Asset Acquisition Details Asset Revaluation Report COST PLANNING AND CONTROL

Cost Budget Define Cost Budgets for a span of periods, i.e. aggregate or for a specific period as defined in the Management Accounting calendar, effective for a valid period and with a unique budget number. Define multiple types of budgets total at cost center level, Cost center-Cost element-wise, Cost center-Product-wise, Cost element-Product-wise. Specify the budget type as quantity, value or both for a Cost Center Cost Element budget and Cost Center -Product budget. Flex the budget values of normal cost elements based on the quantity of an activity element. Select a range of cost centers or cost elements or products based on cost center structure or cost element structure or through item group, depending upon the budget type. Authorize a budget as default budget for a period. Amend the budgets defined while maintaining multiple versions of the same budget number. Assign employee code as the responsible person for a budget. Provide user level access restriction and specify super users for a budget with overriding powers. Enter amounts, quantity, variable rate or variable percentage depending upon the budget type selection (budget type-quantity, value or both). Distribute budgeted amount or quantity over the periods for a Period type budget by specifying the aggregate budget number based on which distribution has to be done or by seasonal adaptation/variation patterns by specifying ratios for the desired number of periods. Specify the nearest unit to which the distributed amounts or quantities are to be rounded off. Page 42 of 49

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Generate current budgets based on: 1) Past Budgets 2) Actual 3) Estimate 4) Consolidation, with provision to specify the increment or decrement percentage for generation and to specify whether seasonality is to be maintained in the budget to be generated as available in the basis budgets. Import / export budget details from / to popular spreadsheets such as MS Excel. View flexible budget reports with variance analysis in absolute value or percentage Define a seasonal variation/adaptation pattern by assigning a unique Id or number. Define seasonal variation patterns by specifying ratios for the desired number of periods Store and retrieve the seasonal variation pattern while using the distribute budget option. Inactivate and reactivate an authorized budget. Create budgets at the business unit with option to inherit across all organization units within the business unit or define uniquely at the organization unit level. Capture the Normal Elements that are utilized for performing the Activity Element along with the Weightage Factor. Define separate Activity Absorption Plan for each Rate Type, with facility for modifying and deleting the same at any point in time.

Cost Allocation Allocate the overhead and service costs incurred in single or multiple cost centers to other cost centers, by setting up a cost allocation basis definition. Defining step-by-step allocation by specifying a run number for a set of related allocations. Generate sequence number automatically for each defined allocation. Select the accounting period for which the allocation logic must be used. Define the allocation logic separately for actual or budgets or both. Select the source cost center and normal cost elements mapped to it, from where allocation is to be done. Specify the percentage of costs that has to be allocated from each cost element. Specify the debit cost element (which must be debited at the time of posting). Define a default credit cost element (which must be credited at the time of posting). Specify the ratio or percentage in which the amount that has to be allocated must be distributed among the target cost centers. Specify the range of target cost centers with cost elements mapped to them, to which costs are to be allocated. Specify whether cost center-activity cost element balances are to be allocated through a system parameter. Indicate whether the allocation entries are to be posted to the Finance Book.

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Copy allocation details of a specified cost center-cost element-Finance Book combination across accounting years/periods across Finance Books within a Business Unit. Define the base on which costs must be allocated from one cost center to one or more cost centers, based on any other cost or non-value parameters. Specify whether additional basis of allocation has to be done on actual or budget values. Indicate the basis weightage as ratio, percentage or cumulative. Specify quantity or value for each cost element in allocation basis. Simulate the allocation process for a chosen budget, version number and userdefined period, for a selected run number or for a range or for all run numbers and based on actual or budgets. Execute the current run of simulation as an incremental process based on the result of the previous runs. View the results of allocation simulation through the allocation journal report.

Financial Calendar Closure Post allocation entries to the Finance book/s on financial period closing. Incorporate pending financial accounting and production transactions before closure. Close Cost planning & control functions for each Finance book and carry forward balances to the next financial period. Synchronize period closures in cost planning & control with financial accounting functions. MAC Entry Enter transactions affecting cost planning and control. View summary and transactions that have been incorporated in costing by specifying a business function group such as "Invoicing", "Adjustments" and so on. Create post-dated vouchers for Management Accounting Entries. Enter costs directly into Cost Control for notional or opportunity costs against specified cost centers / cost elements. Make adjustments / corrections to costs assigned to cost centers. Provision for specifying voucher number prefix & suffix. MAC Incorporation Incorporate transactions and balances from General accounting. Update Cost Center-Cost Element balances through production transactions by incorporating Item / Activity-related transactions from Order Definition component.

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Convert the Unit Of Measurement of all entries into the cost element unit of measurement, based on conversion mechanism as defined in the UOM master before making postings into costing. Generate and maintain transactions within MAC on incorporation of financial transactions, on running actual allocation and on generating MAC Entries. Maintain the balances at three levels for facilitating reporting - at organization unit / Finance book level, at Business Unit level and at Company level.

Reports Cost Planning & Control View / print details of MAC Calendar View / print details of Cost Center Structure View / print details of Cost Element Structure. View / print mapping details between cost centers and cost elements. View / print mapping details between cost elements and account number. View / Print Budget header listing report for a range of Budget numbers. View / Print cost center budget, cost center-cost element budget, cost centerproduct budget and cost element-product budget listing. List of all transactions that are required but not incorporated into MAC. List of all transactions that are not to be incorporated into MAC. List of all transactions across the accounting period and for a specific range of cost centers or account numbers / cost elements. View cost center- cost element balances at business unit, organization unit or finance book levels. DISCRETE PRODUCTION COSTING Order Definition, Settlement and Costing Define production work orders and capture key information related thereto. Option to select the category of the order as "Estimate", "Planned" or "Effective" for specifying additional information. Cost the various categories of orders, such as estimate, planned and progressive work orders, and compare costs progressively over the various stages. Display the status of the work orders and assign a cost element structure ID based on which costs can be reported. Specify a cost center/unit number to be identified as the WIP cost unit into which order cost must be accumulated, MAC project number and a cost center/unit number that has to be identified as the variance cost unit into which the variance has to be accumulated. Specify the percentage/ratio of cost that has to be apportioned among primary and secondary output items in the work order. Report order costs by items and the activities in the product structure and process plan, using cost element structure. Page 45 of 49

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Report total item costs for orders by positions in the Product structure. Report total item / activity costs for orders by positions in the Process Plan. Settle closed production orders for costing either as singly or in bulk by selecting a range of order numbers or even a zero cost order. Generate a report of all those orders that cannot be settled due to some exceptional reasons View the following after selecting the order type and number: 1.Status of the order, 2.Primary output item number and its variant, 3.The total cost of the order, and 4.Date of settlement View the following on settlement of work order: 1.The primary item number and the secondary items 2. Status -accepted or rejected 3. Actual & Planned Quantity 4.UOM 5 Actual & Planned costs 6 Variances. Specify the seven variance accounts for variances arising on account of - Material Usage, Material Price, Activity Usage, Activity Price, Standard Cost revaluation, other variance and Total variance and post the order variances to financial accounting books. View / print settlement variance by selecting a particular order from a range of filters such as order type, Finance Book, Plant, order no range from / to, date range from / to, variance amount from / to and MAC Project No. Assign a MAC Project number to an order with provision to close such orders. Specify the details for MAC orders:1) Specification of order as effective or estimate or planned 2) MAC project number 3) WIP cost center 4) Variance cost center 5) Description of order 6) Order date 7) Order closing date 8) Order status Generate Other order internally in costing system and assign system generated numbers. Include additional costs to a work order for either Production or MAC orders, which are open or closed but not settled. Add additional costs to work orders either as a rate or percentage or as a flat amount specifying the cost centers and cost element from which additional costs must be added to the order. Modify, authorize and delete the additional work order costs with option to post such costs to the finance book/s.

Cost Roll up (Discrete Production) Use different cost types such as standard and other alternate cost types for performing the cost rollup Select source when an item is both purchased and subcontracted. Retrieve standard cost / Last Purchase price from Purchase Order / Release Slip / Subcontract Order / Sub Contract Release Slip component / manually enter details for Purchased and Subcontracted items. View the element-wise details (Fixed / Variable) for an item.

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Retrieve standard costs from Item master, last purchase price from purchase order, release slip, sub contract order, sub contract release slip or based on the maximum / minimum / average purchase price information. Option to manually enter cost of purchased items and for items that are indicated as subcontracted. Enter costs for a date from which the costs defined for the items are valid. Retrieve purchased items / variants or sub-contracted items / variants based on Bill Of Material (BOM) explosion. Increment / decrement costs by specifying a percentage. Uniquely identify each rollup session by a Request ID number. Select items and variant for which costs have to be rolled up from a range of items / from an item group from selected Item Organization Unit. View all the finished items and variant where the selected items are used as inputs for their manufacture. Perform a single level or multilevel roll up. Recognize scrap on both input / output items while performing rollup. Roll up costs in three stages namely, explosion, process costs calculation and roll up. Support for different statuses for a Request ID based on the Process run. Continue roll up processing for the other items, if any exception occurs, by stopping further processing for the affected items at a particular stage. View the exception list for a request ID in respect of item and the variant at the three stages viz., 1.Explosion 2. Processing cost calculation 3. Roll up. View the nature of the error, item and variant along with the product structure and process plan linked to the item and the root item based on the stage at which exception has occurred and view / print the Exception list, based on the user ID. View/ print the result of the cost roll up (Item, Variant, UOM, Unit Cost, Status) performed for the selected Request ID with the element-wise details of the items. View the costs as unit cost of the items breaking the unit costs into Fixed and Variable costs. Update item inventory (where cost type chosen is Standard) by the derived standard costs and post necessary financial entries for the item revaluation. Extract report for the roll ups performed as to where purchased, subcontracted or manufactured items are used as inputs. Delete the roll up results used for analysis or reporting (except the costs used for updating inventory). Include additional costs in the rolled up items for the request ID together with the direct cost of manufacture. Define additional cost burden, based on a flat amount or a percentage, for all the items or only for those items that fall under a request ID. Retrieve the normal / activity cost element for all items within a request ID to which additional costs are to be assigned.

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Standard Item Cost Generate Standard Item Cost for finished items based on Actual or Budget. Calculate Standard Item Cost based on Budget or manually enter the standard item cost. Option to calculate and record Standard Item Cost, (including zero cost) for the given range of Item and Variant. Modify, activate, inactivate standard cost and / or regenerate costs for actual or budget at a later date. Analysis Tool Define and store reporting template formats. Generate reports involving actual or budgeted costs across accounting years. Specify a formula based on which the values will be displayed. Specify whether column total is required, whether columns are to be printed or not, the print sequence and the column name in a report. Generate report with a maximum of 15 columns for a single period or for multiple periods and for a specified business unit / organization unit. Generate multiple versions of the reports by changing the column structure Id. Represent variance in terms of quantity or value and to be reported either as a flat amount or in terms of percentage. Specify filters based on which the report values will be extracted. Take report values with allocation preview set to 'Yes' for open periods. Take report values with flexible budgeting option as 'Yes'. Generate Contribution analysis reports based on cost center, item, actual cost, standard cost or rolled up cost for a business unit / plant location. Perform sensitivity analysis by item and specify the generation option for standard item cost as actual, budget or manual. Reports Discrete Production Costing View / print Order Cost report for Discrete production orders for a specific date, range of production orders, status, range of cost centers (WIP CC), plant where order executed, etc. Generate cost sheet by Product for the given range of Item and variant. Generate cost sheet only for the period or year to date. Generate Cost Sheet with comparison of data and variance analysis between the actual and comparison data when the comparison is based on Actual or Budget. Generate Cost Sheet by Cost Center with multiple option input parameter. Generate cost sheet for a range of cost centers and cost elements mapped to cost centers. Generate Cost Sheet from simulation runs. Generate, view and print the Cost Rollup report for a range of Request Ids in various statuses, valid from dates, item codes and variants, specified item group. Page 48 of 49

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Generate Cost Rollup report for a Request ID with the cost type as any of the alternate rates defined other than standard rate.

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