Shawnessy YMCA

(Located in the South Fish Creek Complex)

2006
Report for the
City of Calgary
 YMCA Calgary

YMCA Calgary Mission

YMCA Calgary is a charitable organization driven by its mission to facilitate and promote the spiritual, mental,
physical and social development of individuals and to foster a sense of responsibility within the community.

Financial Aid
YMCA Calgary wants everyone to have the opportunity to take part in our programs and enjoy our facilities and
services. Financial aid is available for those who need assistance.

Statement of Principles
YMCA Calgary is committed to the following principles which provide the core values for the organization:

• A supportive environment fostering the growth and development of individuals in all their diversity and
potential
• The provision of equal access and participation for all persons
• The promotion of fellowship, community responsibility and service
• A commitment to quality leadership provided by volunteers and staff
• An ethical and independent organization which is financially self-sufficient
• A global perspective and participation within the world community

YMCA Calgary Values

YMCA Calgary is committed to practicing and demonstrating the core values of respect, honesty, responsibility
and caring in all aspects of the organization.
Table of Contents
YMCA Calgary

President & Chief Executive Officer Message 4

Financials 5

Membership 6

Programs & Facility Usage 7

Community Support 8-9

Strategic Plan 10 - 12
13

Lifecycle Plan 13 - 14 - 16
2005 Audited Financial Statement 15
17

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 YMCA Calgary

President & Chief Executive Officer Message

YMCA Calgary had a watershed year in 2006, as we served more people (over 65,000), told more stories (to
over 2,000 donors) and raised more money (over $10 million) than ever before in the 105-year history of the
organization.

It’s exciting to be out telling the YMCA story, a story in which we provide over $2 million in annual subsidies to
people who would otherwise be unable to pay for YMCA programs or services. Each year, 65,000 people
(40,000 under the age of 18) use our services, including over 60 community program sites located in elementary,
junior high and high schools, 46 of which are philanthropically supported. In addition, YMCA Calgary provides
year-round outdoor and environmental experiences to 13,000 youth at YMCA Camp Chief Hector. And, our four
health, fitness and recreation branches are accessed 1.5 million times by over 150,000 members and program
participants of all ages.

We are continuing our development plan that will see YMCA Calgary create a new YMCA presence in the city’s
northeast as part of a Northeast Centre of Community, renew existing facilities at the Crowfoot and Eau Claire
YMCAs, enhance YMCA Camp Chief Hector, improve our community programs, and provide financial assistance
that ensures access for all.

In addition, we have undertaken a partnership with the Calgary Health Region to look at creating a centre of
wellness within the proposed South Health Campus.

The $10 million just raised through our Growing Strong Together Community Campaign is an important
milestone in this development plan. Further significant funds will come from a variety of sources, including the
City of Calgary, the new Provincial Government and our YMCA resources.

While acknowledging the contributions of our staff and volunteers is not new to YMCA Calgary, our 2006
accomplishments reaffirmed their importance to our success. We rely on more than 1,200 full-time, part-time and
seasonal staff, and more than 1,000 volunteers to deliver our programs and services and keep YMCA Calgary
running. Thank you for your passion, dedication and hard work.

As we look to the future for YMCA Calgary, we are excited about where we are heading. We will build on our
past successes and evolve with the needs of this dynamic and growing community, we will continue engaging
those around us to share in our vision, and will work closely with our partners to create programs and services
that are meaningful and relevant.

To all of you, we thank you for your time, talent and treasure as we work to build strong kids, strong families and
strong communities.

Wayne Perkins Jane Savidant

President and CEO Chair
YMCA Calgary YMCA Calgary Board of Directors

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YMCA Calgary

Financials

YMCA Calgary
Shawnessy YMCA Consolidated Statement of Operations
For the Twelve Months Ending December 31, 2006
Unaudited

Actual Budget

Revenue

Membership $3,516,981 $3,294,252

HFR Program 1,252,202 1,237,324
Member Services 514,963 517,975
Childcare 351,332 345,504
Food Services 354,161 289,187
Other 33,796 14,280

Total Revenue $6,023,435 $5,698,522

Expenses

Salaries & Benefits $2,484,390 $2,681,778

Administration 231,414 235,455
Asset Management 859,739 782,465
159,949169 150,800160
Asset Management Common Area ,538 ,775
HFR Program 147,521 168,411
Childcare 15,363 18,830
Food Services 174,480 145,600
Member Services 137,107 170,098
Strong Kids Net Position 69,886
Association Allocation 557,712 557,042

$4,514,393 $4,282,980
Total Direct Expenses $4,847,150 $4,920,454

Branch Contribution 1,915,898 1,431,595

Depreciation $402,058 $424,000

Net Contribution Margin $1,513,840 $1,007,595

Capital Investments $78,622 $78,622

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YMCA Calgary

Membership

Membership BreakdownBreak Down

Membership Type Number 2006 % of Total 2006 Number 2005 % of Total
2005
Adult General 4,193 34% 4,242 38%
Adult Plus 1,124 9% 1,045 9%
Senior General 288 2% 234 2%
Senior Plus 73 1% 75 1%
Youth 4,939 41% 3,753 34%
Volunteer (includes 487 4% 381 3%
adults, seniors,
youth/children)
Assisted 1,073 9% 1,471 13%
Total 12,177 100% 11,201 100%

Cumulative Membership by Month

2006 2005
January 11,397 10,919
February 11,542 11,135
March 11,567 11,102
April 11,523 11,027
May 11,588 11,022
June 11,326 10,792
July 11,307 10,818
August 11,531 11,054
September 11,526 11,153
October 11,514 11,139
November 11,664 11,162
December 11,690 11,201

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YMCA Calgary

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YMCA Calgary

Programs
Program Registrants

Category 2006 2005

Adults 1,878 33,289
Aquatics 7,867 10,412
Babysitting 21,286 18,415
Climbing Wall 449 2,234
Day Camps 2,796 2,900
Licensed Childcare 73 80
Preschool 1,044 4,689
Youth 773 8,910
Total 36,166 80,929

Facility Drop-In
Non- Member Usage

Age Category 2006 2005

0-11 5,673 8,267
12-17 8,458 6,840
18-59 17,260 7,890
60+ 1,131 1,242
Family (2 adults + 2 children) 1,903 1,624
Teen Night 6660 7,428
Post Secondary Students 2,541 2,043
Member Guests 6,637 9,606
Out of Town 1,986 1,263
Total 52,249 46,203

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YMCA Calgary

Community Support

Membership Fee Assistance

Membership 2006 2005

Adult 573 840
Youth 500 736
Total Assisted 1073 1,576
Total Membership 12,177 11,201
$276,427 total dollar value of membership fee assistance provided in 2006
Assisted members made up 9% of overall membership

Program Fee Assistance

Program Individuals Subsidy $ Individuals 2005 Subsidy $ Provided

2006 Provided 2006 2005
Adult 96 $10,395 121 people $ 6,732
Youth 607 $92,248 1,177 people $ 75,709
Total 703 $102,643 1,298 people $ 82,441

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YMCA Calgary

Collaboration and Participation with

Community Organizations and Groups in 2006

Aspen-Kurl for Kids

Athabasca University at Mount Royal College
Bishop O’Byrne Highschool
Calgary Buffaloes Midget AAA Hockey Club
Calgary Celtic Soccer Club
Calgary Foothills Kickers
Calgary Round-Up Band
Canada West Volleyball Club
Centennial Highschool
Cerebral Palsy Association
Chaparral School
City of Calgary-EMS
Deer Run Community Association
Dr. E.P. Scarlett Music Program
Ecole St. Cecilia School
Girl Guides
Harold Panabaker Junior High School
Inn from the Cold (Personal Best Seminar)
Janet Johnstone School
Le Roi Daniels School
McKenzie Lake Community
McKenzie Lake School
Medics for Miracles (Weekend to End Breast Cancer)
Menno Simons Christian School
Midlands United Church
Midnapore Hockey Association
Midnapore School
Midpark Christian Assembly
Moms Making it Happen
MS Society of Canada
Oak Park Church of Christ
Prince of Wales Elementary
Queensland Community Association
Robert Warren Jr. High
Safe Haven Foundation
Southern Alberta Selects
The Leukemia & Lymphoma Society of Canada
U of C-World University Services of Canada
Westmount Charter School

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YMCA Calgary

Strategic Plan 2006-2008

• The vision of YMCA Calgary is to strengthen our community by increasingly delivering on our
mission, offering more experiences, programs and services to more people, always pursuing
excellence in all facets of our operations.
• In anticipating the unprecedented challenges of our communities in the 21st century we envision
our Association playing a vital role by providing mission-based programs and services that are
known for the personal impact they have on individuals and the measurable and lasting impact
they have on our communities.
• Over the next five years our vision commits the Association to learning, leadership and growth in
the following key strategic priorities.

Strategic Priority: Children, Youth and Family

Strategy: Growth in Children, Youth and Family Programs
 Increase child/youth programs in: Youth Centre, Climbing Wall, Daycamps and Preschool
 Encourage families to participate in the YMCA together by offering: family
events/programs, more parented programs
 Enable families visiting the complex and in the community to access babysitting
 Continue to offer childcare children the opportunity to participate in YMCA programs while
they are in our care
 Maintain Accreditation status in childcare
 Increase fees in childcare
 Create more opportunities for children and youth to participate in drop activities

Strategic Priority: Community Building

Strategy: Nurture existing partnerships and development of new ones
 Successful implementation of CHR project for people with disabilities
 Continue to develop our partnership with the CHR, specifically
 the Living Well program
 Position the Shawnessy YMCA in the community by building relationships with
surrounding businesses.
 MaitnatinMaintain the relationship with partners in the South Fish Creek Complex
(example: Explore increase of programming for Bishop O’Byrne High School students
and our members using SFCRA, Library, BOB)
 Continue working with the partners of the South Fish Creek Complex to achieve the
vision of a seamless building working towards a common goal: a gathering place for the
community

Strategic Priority: Philanthropy

Strategy: Increase overall awareness of the Strong Kids Campaign
 2006 Goals:
 Dollar: $26,000
 CRT Donors: 5
 Total Donor: 285
 Staff and Volunteer Goal: 125
 Campaigner goals:
• Staff: 15

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YMCA Calgary

• Non Staff: 20
 Educate the members, community and staff / volunteers about Strong Kids

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YMCA Calgary

Strategic Priority: Communication

Strategy: Internal Branch Communication
 Coordinate Communication Coordinator’s role according to the model agreed on by
the Association (sharing of expertise throughout the Association)
 Ensure proper and adequate communication between departments, within departments,
and throughout the branch.

Strategy: External Communication

 Continue YMCA presence in surrounding Communities

Strategy: SFCC Communication

 To contribute where possible in the marketing of joint events, and the overall exposure of
the complex to the communities in the area.

Strategic Priority: Diversity

Strategy: Diversity
 Implement and integrate the YMCA Calgary Diversity plan
 Ensure all staff have attended Diversity training
 Implement diversity initiatives into branch events, staff meetings etc.

Strategic Priority: Human Resources

Strategy: Staff and volunteer development and retention
 Staff
 Effective performance management plans in place where required
 Succession management and career development for staff who are pursuing a
career with the YMCA
 3% average merit based increases for full-time staff and part-time
 Continue to evaluate current positions as staff turnover occurs
 Continue to look at efficiencies with PT hours
 Continue to educate staff about the Strategic plan and Development plan
 Maintain branch productivity level of 2.01
 Training to include:
o All full-time and part time staff YMCA mandatory training up to date and
current at all times
o Entry Level Management for new Supervisors and Directors
o Ongoing training for staff to keep current
 Volunteers
 Recruit and retain qualified and committed volunteers
 Appropriately recognize volunteers time and energy
 Implement effective tracking for volunteers length of service, birthdays, and training

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YMCA Calgary

Strategic Priority: Operational Excellence


 Maintain overall membership retention at 70% in 20062005
 Manage our cancellations to get them reconnected
 Maintain contribution margin of 21.24%
 Meet our financial obligations to the association by attaining our budget submitted
 Meet our members/participants expectations to see an overall improvement on the EYE
test scores in 2007. Need to specifically improve on the areas of:
o Probing skills
o Y Values
 Improve SAM survey scores specifically in the areas of:
o Donor/Volunteer commitment
o Renewal intention
o Friendliness
 Year end membership numbers maintained at 11,000 throughout 2006increase to
10,500 by December 31st, 2005
 Increase of members utilizing PAC to be 50%
 Continue to explore the expansion of Fit Linxx as a retention tool
 Implement membership fee increase
 Continue to grow programming for groups (home schooled children, groups with
disabilities, school boards)
 Program Revenue will be 2021% of total revenue

Strategic Priority: Health

Strategy: Increase awareness to all
 Implement health initiatives into branch events, staff meetings etc.

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YMCA Calgary

Lifecycle Plan
BUILDING
Roofing/Structural 5 Year 10 Year 15 Year 20 Year 25 Year
Roofing/Pool/Weight floor/Running track Structural $1,000 $1,000 $1,000 $1,000 $1,000
Pool/Weight floor/Track Structural inspection $1,000 $1,000 $1,000 $1,000 $1,000
Roof $500,000
Window Replacement $100,000
Mechanical/HVAC
AH 1 Supply Fan $2,000 $2,000
AH 2 Supply Fan $2,000 $2,000
AH 3 Supply Fan $2,000 $2,000
AH 4 Supply Fan $2,000 $2,000
AH 5 Supply Fan $2,000 $2,000
DHW Heat Exchanger 49 plates $15,000 $15,000
DHW Heat Exchanger 49 plates $15,000 $15,000
AH Heat Exchanger 60 plates $18,000 $18,000
AH2 VFD Resistors & drive $3,000 $4,500 $3,000 $4,500 $3,000
Glycol Pump 3 $1,000 $1,000
Glycol Pump 4 $1,000 $1,000
Recir pump (AH1) $1,000 $1,000
Building Automation System YMCA $5,000 $5,000
Mechanical/Swimming Pools
Pool Robot Vacuum $5,000 $5,000 $5,000 $5,000 $5,000
Main Pool Filter Pump 30hp $8,000
Training Pool Filter Pump 7.5hp $5,000
Whirl Pool Filter Pump 7,5hp $5,000
VacuumVaccum Pump $1,000 $1,000 $1,000 $1,000 $1,000
Whirl Pool Jet Pump 7.5hp $1,000
Toy Pump Pipe Fall 2.0hp $1,000
Toy Pump Bubbler 6.7hp $5,000
Toy Pump Tot Spray .25hp $1,000 $1,000 $1,000 $1,000 $1,000
Toy Pump Deck Spray Main 7.5hp $5,000
Toy Pump Deck Spray Kids 7.5hp $5,000
Salt Cells $18,000 $72,000 $72,000 $72,000 $72,000
Chemical Injector Pumps $5,000 $5,000 $5,000 $5,000 $5,000
Main Pool Sand Filters 1 $11,000
Main Pool Sand Filters 2 $11,000
Main Pool Sand Filters 3 $11,000
Training pool Sand Filters 1 $5,500
Training pool Sand Filters 2 $5,500
Training pool Sand Filters 3 $5,500
Whirl pool Sand Filters 1 $5,500
Whirl pool Sand Filters 2 $5,500
Main Pool HeatHeaat Exchanger 12 plates $4,000 $4,000
Training Pool Heat Exchanger 10 plates $3,000 $3,000
Whirl Pool Heat Exchanger 6 plates $900 $900
Chemical ControllerCheical Controler (Aqutrol) $5,000 $5,000
Pool Lane Ropes $5,200 $5,200 $5,200 $5,200 $5,200
Recirc Pump for Salt Cells 1 $500 $500 $500 $500 $500
Recirc Pump for Salt Cells 2 $500 $500 $500 $500 $500
Recirc Pump for Salt Cells 3 $500 $500 $500 $500 $500
Surge Tank Float controls Main Pool $1,500 $1,500 $1,500 $1,500 $1,500
Surge Tank Float controls Training PoolTrain ing $1,500 $1,500 $1,500 $1,500 $1,500

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YMCA Calgary

BUILDING
Roofing/Structural 5 Year 10 Year 15 Year 20 Year 25 Year
Pool Basins Grouting $30,000
Electrical
Emergency Lighting Supply $20,000
Exit Signs $20,000
MCC Motor Switches $50,000
Light Fixtures $50,000
Fire Alarm $95,000
Communications
Telephone System $60,000
2- way radios $4,000 $20,000 $20,000 $20,000 $20,000
Finishes
Men’sMens Plus Steam Room Re Grout $1,500 $1,500 $1,500 $1,500 $1,500
Men’s PlusMens Pllus Steam Room Re Tile walls $15,000
Men’sMens Plus Shower Re Grout $2,500 $2,500 $2,500 $2,500 $2,500
Men’sMens Plus Shower Re Tile Walls $15,000
Men’sMens Plus Shower Re Tile Walls & Floors $20,000
Men’sMens Plus Mondo Floor $20,000
Ladies’ Plus Steam Room Re Grout $1,500 $1,500 $1,500 $1,500 $1,500
Ladies’ Plus Steam Room Re Tile Walls $15,000
$20,000
$20,000
Ladies’ Plus Shower Re Grout $2,500 $2,500 $2,500 $2,500 $2,500
Ladies’ Plus Shower Re Tile Walls $15,000
Ladies’ Plus Shower Re Tile Walls/Floor $20,000
Ladies’ Plus Mondo Floor $20,000
Men’sMens General Shower Re Grout $2,500 $2,500 $2,500 $2,500 $2,500
Men’sMens General Re Tile Walls $15,000
Men’sMens General Re Tile Walls/Floors $20,000
Men’sMens General Mondo Floor $40,000
Ladies’ General Re Grout $2,500 $2,500 $2,500 $2,500 $2,500
Ladies’ General Re Tile Walls $1,500
Ladies’ General Re Tile Walls/ floors $20,000
Ladies’ General Mondo Floor $40,000
Special Locker Rm Re Tile walls $15,000
Special Locker Rm Re Tile walls/floors $20,000
Locker Room Shower fixtures $20,000
Family Locker Room Lockers $5,000
Gym Floor RefurbishRe Furbish $4,000 $20,000 $20,000
Studio Floor Refurbish $2,500 $5,000 $5,000
Administration Office Re-carpet Carpet $10,000 $10,000 $10,000 $10,000 $10,000
Day Care Office Re-carpet Carpet $1,000 $1,000 $1,000 $1,000 $1,000
Men’sMens Plus Re-carpet Carpet $10,000 $10,000 $10,000 $10,000 $10,000
Ladies’ Plus Re-carpet Carpet $10,000 $10,000 $10,000 $10,000 $10,000
Pool Wall Paint $5,000 $5,000 $5,000 $5,000 $5,000
Conditioning Wall Paint $3,000 $3,000 $3,000 $3,000 $3,000
Office & Hallways Hall Paint $10,000 $10,000 $10,000 $10,000 $10,000
MultiPurpose Room Paint $1,500 $1,500 $1,500 $1,500 $1,500
Daycare/Babysitting Paint $5,000 $5,000 $5,000 $5,000 $5,000
Hallway Tile Floors $50,000

TOTALS For Building $127,700 $453,100 $341,700 $516,600 $1,066,200

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YMCA Calgary

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