Analysis: We built a library Information System for East West University using Microsoft Access.

This system stores information related to library management. It can make the overall library management more productive and efficient. In a typical library with no computerized information database, a librarian has to perform a lot of task i.e. keep record all the students library related information, record the book information, order new books which are demanded by the student, lend books to students etc. But these jobs are dependent to each other. As a result every time a task or transaction occurs librarian has to update the entire database. For example if a student borrows a book from the library, then the library has to update its books database information, that particular student library account information, and its daily transaction record. Doing the same job every time is boring and difficult to do errorless. It also takes more time and ultimately students will suffer. They dont get the book when they want. So an effective database system can solve this problem. In this system, we created tables which contain different information; like in student information table we recorded information about the students ID, Name, and Major. Others tables are Book Info, Transaction details, Transaction info, and Library HR System. Book info table contains librarys book related information. Transaction details and transaction info contain all the transactions like the lending book related information. Library HR system table gives us the information about administrative members involved in the library, their ranks, their salary etc. Now question is how this system helps the librarian to add more value. Take an example of lending a book to a student named Zahid Mustafiz. Suppose he borrows a book (Marketing Management by Philip Kotler. Now library has to update its total books info, zahids library account, that transaction account. But by using this system, it is changed automatically when any new data is recorded. Another example a librarian wants to see the transaction records of a student over a period of time. We can easily find that information by using queries option in the access. By using this system a librarian can identify how many of a particular book is available now so that he can lend book to the student. Students also take some advantage from this system. For example they can give advance order of borrowing a book by phone. As a result, librarian can keep record in advance about that transaction. These are the some examples of using this system in a library.

Design:

Student Info
Student ID Student Name Major C.S.E Social Science English Mobile No 191245658 5 167152456 5 155256854 7 171589785 6 167156834 3 171863569 8 181756258 9 171165329 8 167156834 3 171245897 5 181745236 5 167165326 5

3 Ashraf 8 Zarilda Campello 9 Talat Mahmud

1) Student information table includes Student ID, Name, Major, and Mobile Number.

14 Mahmudur Rahman Marketing 15 Samiul mursalin 22 Shahadot Hossain 42 Wahida Faruk Lisa 50 Farzana Hossain 55 Samiul Mursalin 66 Mahjabee Mahtab 78 Golam Mustofa 94 Sabuj Chokro Howlader Book ID Book Name Marketing Finance Marketing Marketing Marketing Economics Journalism Accounting

2) Book information table includes book name, ID, author name, and edition.

Book Info 95 Zahid Mustafiz Marketing

171274207 3 Author Editio n 12 10 13 8 12 9 7 11 21

2001 Marketing Management 2002 Management 2003 Accounting 2006 Operations Management 2010 Financial Management 2018 Principles of Marketing 2030 Discovering Computers 2050 Financial Management 2053 Financial Institutions and Markets

Philip Kotler Kounz Kaizo Stevenson L.J. Gitman Kotler and Armstrong Shelly and Cashman I M Pandey Madhoura

Book Info
Book ID Book Name Author Nirmal Chondra Das Editio n 2

2120 Bangladesh Labor law

3) Library HR System records the entire administrative person involved in library management. This table includes persons name, his/her ID, salary, and joining date.

Library HR System
Employe e ID Position Employee Name Abdul Motin Mohammad Ashraful Sakib Al Hasan Rajib das Abdur Rahman Mushfiqur Rahinm Abdul Razzak Tamim Iqbal Joining Salar Date y 12/6/2001 2500 0 9/15/2004 2000 0 1/15/2004 1500 0 6/30/2003 2000 0 9/8/2003 2000 0 11/25/200 1500 5 0 3/15/2005 1500 0 10/20/200 1500 6 0 4) Transaction Details and Transaction Info record the transaction of books between student and library.

6001 Library Head 6010 Assistant Librarian 6020 Librarian 6030 Assistant Librarian 6050 Assistant Librarian 6101 Librarian 6111 Librarian 6125 Librarian

Transaction Details
Tran ID 1 2 3 4 5 6 7 8 9 10 Book ID 2002 2002 2010 2003 2002 2018 2006 2120 2053 2050 Qty 1 9 9 3 3 5 2 7 1 5

Transaction Info
Tran ID Tran date Student ID 14 42 50 66 42 9 3 8 14 22

1 12/18/20 10 2 12/18/20 10 3 12/18/20 10 4 12/20/20 10 5 12/6/201 0 6 12/24/20 10 7 12/8/201 0 8 12/15/20 10 9 12/25/20 10 10 12/28/20 10

Queries 1) In the first query we create a table that shows how many times of a particular book a student took from the library and that student name and ID will show along with the above

Query1
Student Student Name ID 3 Ashraf 8 Zarilda Campello 9 Talat Mahmud 14 Mahmudur Rahman 14 Mahmudur Rahman 22 Shahadot Hossain 42 Wahida Faruk Lisa 66 Mahjabee Mahtab information. Book Name Operations Management Bangladesh Labor law Principles of Marketing Financial Institutions and Markets Management Financial Management Management Sum Of Qty 2 7 5 1 1 5 12 9 3

50 Farzana Hossain Financial Management Accounting

2) In the second Query we create another table that shows how many of a particular book is stored in the library along with that books author name and Book ID.

Query2
Book ID Book Name Author Kounz Kaizo Stevenson L.J. Gitman Kotler and Armstrong I M Pandey Madhoura Nirmal Chondra Das Editi Sum Of on Qty 10 13 8 12 9 11 21 2 13 3 2 9 5 5 1 7

2002 Management 2003 Accounting 2006 Operations Management 2010 Financial Management 2018 Principles of Marketing 2050 Financial Management 2053 Financial Institutions and Markets 2120 Bangladesh Labor law

Forms
1) This form shows how a librarian records new books in the computer and each book has a unique ID so that we can easily find that book when we want.

2) By using this form a librarian records transaction of books from the library and also keep record how many books a student borrows from the library.

Limitations: This report has been created by using MS Access. So the limitations which apply for Access will be applied for this project. Some limitations are given below. 1) This database is not secured. 2) Access cannot provide user based security facilities. 3) It can only manage a handful of user at a given time. 4) The process become complicated when there are many users involved. We have to consider many variables relating to these users such as i) ii) iii) iv) v) Data base structure Number of tables queried Number of queries per user Size of the table Number of rows and columns