Edward Waters College Community Development Corporation Organization Assessment Matrix September 2003

Area Description Legal Issues Incorporated and Registrered as Not-For-Profit Organization Articles of Incorporation and By-Laws -- in place Articles of Incorporation and By-Laws -- reviewed Relationship with Legal Counsel Conflict of Interest Statement -- in place Clear separation between CDC and sponsor/parent Financial Management & Budgeting Policies and Procedures Manuel Policies and Procedures Manuel -- procurement and contracting Annual Audit Strong Internal Controls Insurance Staff & Board Bonding Property & Liability Project Legal Fiscal Responsibilities Annual Budget Process Regular Financial Reports Organization Budget Project Budget Actual Expenditures Projected Cash Flow Income Statements Balance Sheets Relationship with Accountant

Complete Responsible Est. Date Complete

Remarks

06/28/2011

Edward Waters College Community Development Corporation Organization Assessment Matrix September 2003

Area Description Governance Mission Statement Agreement Board/Staff Roles & Responsibilities Board Awareness: Current Program, Services & Fiscal Status Board Composition: Range of Leadership, Expertise & Experience Board Committees Composition Board Policy (need for decisions that are good for organization) Board Orientation Board & Committee Meetings Regular Meeting Times Quorum at Meetings Agendas Written Materials Received in Timely Manner Organized and Productive Human Resources Board/Staff Roles & Responsibilities Personnel Manuel Annual Performance Review Staff Orientation Office Protocols (EWC CDC established) Policy Statements Sexual Harassment Discrimination Personnel Complaints Executive Director Position Planning Strategic Plan Strategic Plan -- Planning Process Strategic Plan -- Review/Adjustment Process Goals Relate to Community Need Operational Plans for each Project

Complete Responsible Est. Date Complete

Remarks

06/28/2011

Edward Waters College Community Development Corporation Organization Assessment Matrix September 2003

Area Description Complete Responsible Est. Date Complete Information Technology Information Filing and Retrival System Inventory and Documentation of Technology System Policies & Procedures for compliance (records?) System Support and Maintenance Strategy Staff Training/Support Off-site Backup Copy Procedures (data and software) Telecommunications/Computer Capacity Adequate Telecommunications/Computer Capacity Upgrade Plan Telecommunications/Computer Software Appropriate Telecommunications/Computer Capacity for printing/faxing/file sharing Resource Development Board of Directors involved in Fund-raising (various methods) Board of Directors Selected/Organized for Fundraising Resource Development Plan and Management System Consistent w/Mission, Goals, Programs Integrated w/Communications Activities Staff w/Resource Development Experience Competent Consultants w/Resource Development Experience Sources of Revenue (variety) Communications Communications/Public Relations Plan Inform Key Stakeholders Entire Organization Understand Message Usage of Communication Tools Brochure(s) Annual Report Newsletter Web Page Media Packet Other: Other: Critical Audiences Identified 06/28/2011

Remarks

Edward Waters College Community Development Corporation Organization Assessment Matrix September 2003

Area

Description Complete Responsible Est. Date Complete Communications/Public Relations Plan linked to Resource Development

Remarks

06/28/2011

Edward Waters College Community Development Corporation Organization Assessment Matrix September 2003

Area Description Program Management Organizational Chart Decision-Making Process (w/delegation of authority) System/Tool for Tracking Progress & Identifing Problems Measurable and Time-Specific Objectives Productive Internal Communications System (meetings, written, etc.) Analysis of Program Efforts w/Organization's Mission Constant Evaluation of Market (fill gaps and needs)

Complete Responsible Est. Date Complete

Remarks

06/28/2011