6.

1 PROVINCIAL
ADMINISTRATION

PROVINCIAL ADMINISTRATION

6.1.1 Background
At the inception of the North East Provincial Council in 1989, Ministry of Interior was established and it was in charge of a Secretary. Departments of Provincial Public Administration,LocalGovernment,andRuralDevelopment,wereunderthisMinistry.In 1991, the Ministry of Interior was abolished and the Departments of Provincial Public Administration, Local Government and Rural Development were brought under the direct supervision of Chief Secretary. The post of Deputy Chief Secretary was created andtheDepartmentofProvincialPublicAdministrationcameunderhispurview. TheNorthEastProvincialMinistrieswereregroupedinJuly,1999andaMinistrytitledas Ministry of Provincial Public Administration, Local Government, Cooperatives, Rural Development,RoadDevelopment,Industries&ManagementDevelopment&Training wasestablishedtoacceleratethedevelopment,devolutionanddecentralizationprocess introduced bytheGovernment throughtheprovincialcouncilsystem.Accordingly,the Ministryischargedwiththeresponsibilityofcoordinatingandsupervisingtheactivities ofthefollowing:

1. ProvincialPublicAdministration 2. LocalGovernment&UrbanDevelopment 3. Cooperatives 4. RuralDevelopment 5. RoadDevelopment 6. IndustrialDevelopment 7. ManagementDevelopment&Training With the Establishment of this Ministry, action was taken to strengthen the administrationandinstitutionalsystemstoresolvethenexistedproblemsandenhance thecapacityatDistrictandDivisionallevels.Actionhadalsobeentakentoentrustmore responsibilities to the Local Authorities and mobilize participation of village and divisional level institutions in the development and devolution programme of the ProvincialCouncilthrougheffectivepeopleparticipationandsupport.
295

PROVINCIAL ADMINISTRATION

TheMinistryofProvincialPublicAdministrationprovidedguidanceandpolicydirection and coordinated functions of the Provincial Public Administration and Management Development&Traininginlinewiththenationalpolicy,andtheprovincialdevelopment directions. The policy adopted by the Ministry in respect of the Provincial Public AdministrationandManagementDevelopment&Trainingfallswithintheframeworkof the national policy and the subjectand functions assigned under list i & iii of the 9th schedule of the 13th amendment to the Constitution of the Democratic Socialist RepublicofSriLanka.

On 16.10.2006, the Supreme Court of Sri Lanka gave its judgment for a fundamental right infringement case about merger of the Northern and Eastern Provinces. As the judgmentsaysthatthemergerwasnotalegitimateone,twoseparateentitiesi.e.the Northern Provincial Council and the Eastern Provincial Council have been established since 22.12.2006. Accordingly, the Ministry of Provincial Public Administration of the NPCalsowasestablished.

The Ministry held regular staff meetings with all the departments to review human resource development activities and to monitor and evaluate their sectoral performances.TheMinistryhadbuiltupgoodrelationshipswithrelevantlineministries, departments,otherprovincialcouncils,districtsecretariatsanddivisionalsecretariats.

After series of debates on subjects allocated to various Provincial Ministries, the Honorable Governor has made a proclamation on reallocation of subjects (Ref the Honorable Governors memo No 09/2007). Consequently, the Public Administration Secretariat has been established under Chief Secretarys Cluster with effect from 01.01.2008. The Management Development and Training Unit of the NPC has commenceditsfunctionsunderthepurviewofthissecretariat.

296

PROVINCIAL ADMINISTRATION

6.1.2 Achievements
Thisyear300ManagementAssistantswereappointed.Otherdetailsarefollowing.

Service
ManagementAssistants Driver Total

2009
58 05 63

2010
1 05 06

2011
251 251

Weabsorbed79employeesfromPuthalamrefugeescampmanagementcentreasper cabinetdecisiondated02.06.2011. PROMOTIONGRANTED

Service
SriLankaTechnicalService ManagementAssistantIII ManagementAssistantIIIII OfficeEmployeesServiceIIIII OfficeEmployeesServiceIII DriverIIIII DriverIII Total

2009
06 06 48 09 02 08 08 87

2010
12 11 13 19 04 08 08 75

2011
05 03 08

297

PROVINCIAL ADMINISTRATION

6.1.3 Fund Received

VadakkinVasanthamActivities2009
S.No 1 Item Name Water Tank 500 L 1000 L 2 3 4 Water Pump & Foot valve SLTT Bus hiring Purchased Push Cycle Provide Drinking Water facilities to Resettlers Support resettlement works Support to start the businesses Description Provide Drinking Water facilities to Resettlers 150 60 35 765 1,010 1,460,625.00 2,160,175.00 662,930.00 7,831,687.50 12,115,417.50 No of Item Financial Expenditure

Sub Total

VadakkinVasanthamActivities2010
S.No 1 2 3 4 Item Name Repaired Push Cycle Purchased Push Cycle Purchased Fish Box Board Service from Maniamthoddam to Poonakary Hired Vehicle Tube Well Foot Valve Set Solar Street Light Vehicle Yard Expenditure Description Support to start the businesses Support to start the businesses Support to livelihood Provide Transport service to Resettelers For support resettlement works & Transport of abounded Vehicles Support livelihood activities & Drinking Water facilities Support livelihood activities & Drinking Water facilities Support to Resettlers Handing over abounded vehicles to owners. No of Item 2,693 2,947 62 Financial Expenditure 7,944,350.00 23,515,587.50 595,512.58 2,371,500.00

5 6 7 8 9

8 10 106 5,826

9,542,957.24 1,316,856.00 49,650.00 7,105,500.00 2,678,548.25 55,120,461.57

298

Sub Total

PROVINCIAL ADMINISTRATION

HumanResourceDevelopmentTrainingActivities
Description GeneralHRDAssistance ForeignTraining WorkshopandTraining GeneralTrainingProgramme(KSP Programme) Total 2009 36Officers 23Officers 36Officers 2010 23Officers 7Officers 330Officers 2011 9Officers 8Officers 801Officers

1200Officers

480Officers

14Officer

130Officers

372Officers

819Officers

6.1.4 Future Plan

Weplannedtofillthefollowingvacanciesduringtheyear.

Service
ManagementAssistants ProgrammeAssistants(GraduateAppointments) Driver OfficeEmployeeService(OES) Total

Numbers
100 400 44 68 612

299

PROVINCIAL ADMINISTRATION

6.1.5 Constraints

WehaveacuteshortageofallIslandServicesofficers.

Service
SriLankaAdministrativeService(SLAS) SriLankaAccountantService(SLAccS) SriLankaPlanningService(SLPS) SriLankaEngineeringServive(SLEngS) SriLankaAgrarianService(SLAgriS) SriLankaAnimalProduction&HealthService(SLAP&H) SriLankaPrincipalService(SLPS) SriLankaEducationAdministrativeService(SLEAS) Total

Number
52 34 6 24 13 12 6 155 302

300

PROV VINCIAL ADMINISTR A RATION

Stra ategies
TheC CentralGove ernmenthas sagreedtor recruitallIsla andServices sOfficersthr roughspecia al exam m.Actionwas salreadytak kentorecruitSLASOffic cers.

gressRep portfrom m01Jan20 01130A April201 11 Prog

ainingProgr rammeonC CIGASBatc chI0 0105Mar rch2011 1. ComputerTra

1.1Inauguration nheldatComputerLab, ,MDI,Konda avilEast

30 01

PROV VINCIAL ADMINISTR A RATION

2. ComputerTra ainingProgr rammeonC CIGASBatc chII nauguration 2.1In

3. TrainingProg grammeonT TowardsaC Creative,Inn novativeandProductive d eProvincial eBatchIII(2627March2011) Publicservice

30 02

PROV VINCIAL ADMINISTR A RATION

4. TrainingProg grammeonT TowardsaC Creative,Inn novativeand dProductive eProvincial e Publicservice

grammeonT TowardsaC Creative,Inn novativeand dProductive eProvincial 5. TrainingProg eBatchV(3031Ma arch2011) Publicservice

30 03

PROV VINCIAL ADMINISTR A RATION

5. TrainingProg grammeonT TowardsaC Creative,Inn novativeandProductive d eProvincial eBatchVI(0102M March2011) Publicservice

30 04

6.2 PROVINCIAL
PUBLIC SERVICE COMMISSION

PROVINCIAL PUBLIC SERVICE COMMISSION

6.2.1 Background
Provincial Public Service Commission is an Institution established under the provisions of Provincial Councils Act No. 42 of 1987. As per Section 32(1) Appointment, Transfer, Dismissal andDisciplinaryControlofofficersoftheNorthProvincialPublicServicearevestedintheHon. Governor. The Hon. Governor, acting under the provisions of Section 32(2) has delegated his powersofAppointment,Transfer,DismissalandDisciplinaryControlofOfficerstotheProvincial Public Service Commission, reserving to himself the power of Appointment of Provincial SecretariesandProvincialHeadsofDepartments. Section32(2)oftheProvincialCouncilsActNo.42of1987wasamendedbyProvincialCouncils (Amendment)ActNo.28of1990introducinganewsubsection2AempoweringtheProvincial PublicServiceCommissiontodelegatetoChiefSecretary,ProvincialSecretariesofMinistriesand ProvincialHeadsofDepartmentsthepowerofAppointment,TransferDismissalandDisciplinary Control of Officers in the Non Staff Grade and accordingly revised powers of delegation was circulatedamongallSecretariesandHeadsofDepartmentsinAugust,1999withtheapprovalof the Hon. Governor retaining with the Provincial Public Service Commission the power of Appointment,Transfer,DismissalandDisciplinaryControlofOfficersintheStaffGrade. The Provincial Public Service Commission consists of a Chairman and three Members Hon. Governor appoints the Chairman and the Committee members for a Period of three years. DependingontheworkvolumetheCommissionsitsonceortwiceamonth.TheHon.Governor hasthePowertoaltervaryorrescindanyappointment,transferoranyotherorderrelatingto disciplinary matters made by the Provincial Public Service Commission. (Organization Chart of thePPSCAnnexed.)

306

PROVINCIAL PUBLIC SERVICE COMMISSION

Functions
TheP.P.S.CSecretariatisfunctioningunderthesupervisionoftheSecretaryofthePPSCwhoisa seniorclassIS.L.A.Sofficer.TheP.P.S.CSecretariatattendstothefollowingfunctions. Promotionofstaffgradeofficers. Grantingofserviceextensiontostaffofficers. Grantingapprovalforretirement. Functionsasanappellantbodyinregardtoestablishmentmatters. Interprovincialtransfersofstaffintheprovincialserviceandtransferofprovincialstaff tolineministers. ReleaseofProvincialPublicServiceofficerstemporarilyorpermanentlytootherpostsin theprovinces,StatutoryBoardsortocentralGovernment. Conduct of Examinations for recruitment of officers, conducting efficiency Bar ExaminationsandPromotionExamstoallcategoryofofficers ApprovingofServiceMinuteandSchemesofRecruitmentforpositionsintheProvincial PublicService. TheP.P.S.Chaslimitednumberofstaffandotherresources.Buteffortsarebeingmadetomake bestuseoftheavailableresourcestoobtainmaximumproductivityinordertoensureprovision ofeffectiveresourcefulandqualifiedpersonnelfortheNorthernProvincialPublicService.With thedawnofpeacecommunicationandtransportfacilitieshaveimprovedsubstantiallyandthere is a conducive environment to conduct Exams and to expedite decisions on establishment matters. Earlier there were several positions without proper Service Minute, Schemes of Recruitmentandpromotionalopportunities.WithintheLastfewyearsmostofthesepositions have been identified and action have been taken to prepare and approve service minutes, Schemes of recruitments and to ensure that the officers serving in the Northern Provincial Councilareprovidedwithasalarystructurebefittingtheirqualificationandexperience.

307

PROVINCIAL PUBLIC SERVICE COMMISSION

6.2.2 Achievements
The Following Schemes of Recruitments and Service Minutes for various categories of officers wereExaminedandapprovedbythePPSCin2009. Cooperative Development Officers in the Department of Cooperative Development, NorthernProvince. OfficeEmployeesServiceintheNorthernProvince. DevelopmentAssistants(GraduateAppointees)intheNorthernProvince. MaintenanceLabourersintheDepartmentofIrrigation,NorthernProvince. InvestigationOfficersintheDepartmentofLocalGovernment. SuperintendentofEldersHomeDepartmentofSocialService,NorthernProvince. EldersHomeNursesintheDepartmentofSocialService,NorthernProvince. EldersHomeAttendantsintheDepartmentofSocialService,NorthernProvince. DepartmentalLabourers(unskilled)intheDepartmentofBuilding. PrimaryLevelUnskilledLabouersintheMinistryofHealth,NorthernProvince. LibrarianServiceintheDept.foLocalGovernment,NorthernProvince. DispensaryOrderlyofEldersHomeintheDept.ofSocialService,NorthernProvince. WaterPumpOperatorofEldersHomeintheDept.ofSocialService,NorthernProvince. CombinedServiceofOfficersintheSportsSector. SanitaryLabourerforEldersHomeintheDept.ofSocialService,NorthernProvince. LabourerforEldersHomeintheDept.ofSocialService,NorthernProvince. WatcherforEldersHomeintheDept.ofSocialService,NorthernProvince. Certified School Head Master in the Department of Probation & Child Care, Northern Province. Certified School Ass.House Master in the Department of Probation & Child Care, Northern Province. CertifiedSchoolTrainedTeacherintheDepartmentofProbation&ChildCare,Northern Province. Certified School House Master in the Department of Probation & Child Care, Northern Province. Certified School Ass. Matron in the Department of Probation & Child Care, Northern Province. SocialServiceOfficerintheDept.ofSocialService,NorthernProvince. 308

PROVINCIAL PUBLIC SERVICE COMMISSION The Following Schemes of Recruitments and Service Minutes for various categories of officers wereExaminedandapprovedbythePPSCin2010.

Dept.LabourerintheDept.ofAnimalProduction CareTakerintheDept.ofAnimalProduction. PlanPrinterintheDept.ofIrrigation. PharmacistServiceintheMinistryofHealth. UnifiedNursingServiceintheMinistryofHealth.

HealthManagementAssistantserviceintheMinistryofHealth&IndigenousMedicine, NorthernProvince. DispensaryLaborersintheDepartmentofAnimalProduction,NorthernProvince. TechnologicalServiceintheNorthernProvince. Family Health Officers in the Ministry of Health & Indigenous Medicine, Northern Province. Public Health Inspectors in the Ministry of Health & Indigenous Medicine, Northern Province. Primary level Skilled Laboures in the Ministry of Health& Indigenous Medicine, NorthernProvince. Seamstress Service (Semi Skilled Labourers Service) in the Ministry of Health & IndigenousMedicine,NorthernProvince.

WorkSupervisors(NONS.L.T.S)intheDepartmentofIrrigation,NorthernProvince. PhysiotherapistServiceintheMinistryofHealth&IndigenousMedicine DietStewardessintheMinistryofHealth&IndigenousMedicine SchoolDentalTherapistsintheMinistryofHealth&IndigenousMedicine HealthEducationOfficersintheMinistryofHealth&IndigenousMedicine CarpenterServicesintheMinistryofHealth&IndigenousMedicine BoilerOperatorsServicesintheMinistryofHealth&IndigenousMedicine LecturerintheDepartmentofCooperativeDevelopment,NorthernProvince. Food & Drugs Inspectors in the Ministry of Health & Indigenous Medicine Northern Province. Cooks(SemiSkilledLabourer)intheMinistryofHealth&IndigenousMedicineNorthern Province. WeldersServiceintheMinistryofHealth&IndigenousMedicineNorthernProvince.

309

PROVINCIAL PUBLIC SERVICE COMMISSION Hairdressers Service in the Ministry of Health & Indigenous Medicine Northern Province. Therapy / Diagnostic Radiographers Service in the Ministry of Health & Indigenous Medicine,NorthernProvince. PaintersServiceintheMinistryofHealth&IndigenousMedicine,NorthernProvince. AgricultureInstructorsintheDept.ofAgriculture,NorthernProvince. State Receiving Home Matron Service in the Dept.of Probation & Child Care, Northern Province. ProbationOfficersServiceintheDept.ofProbationChildCare,NorthernProvince. Certified School Assistant Warden Service in the Dept.of Probation & Child Care, NorthernProvince. Certified School Matron Service in the Dept.of Probation & Child Care, Northern Province. Certified School Overseer Service in the Dept.of Probation & Child Care,Northern Province. CooksServiceintheDept.ofProbation&ChildCare,NorthernProvince. WeavingInstructorsServiceintheMinistryofLocalGovernment,NorthernProvince. LabourersServiceintheDept.ofAgriculture,NorthernProvince. SanitaryLabourersServiceintheDept.ofAgriculture,NorthernProvince. LorryCleanerServiceintheDept.ofAgriculture,NorthernProvince. WatchersService(LabourGrade)intheDept.ofAgriculture,NorthernProvince. ProvincialPublicManagementAssistantsServiceintheProvincialPublicAdministration, NorthernProvince. LibrarianServiceintheLocalGovernmentDepartmentNorthernProvince. PublicHealthFieldAssistantsService(SriLankaTechnologicalService)intheMinistryof Health&IndigenousMedicineNorthernProvince. Dispensers Service (SLTS) in the Ministry of Health & Indigenous Medicine Northern Province. Medical Laboratory Technologists Service in the Ministry of Health & Indigenous MedicineNorthernProvince. TrainingOfficersServiceintheManagementDevelopmentandTrainingInstituteofthe NorthernProvince. SchoolLibraryAttendantintheMinistryofEducation,NorthernProvince. SchoolHostelLabourerintheMinistryofEducation,NorthernProvince. 310

PROVINCIAL PUBLIC SERVICE COMMISSION SchoolCookintheMinistryofEducation,NorthernProvince. SchoolLabourerintheMinistryofEducation,NorthernProvince. SchoolSanitaryLabourerintheMinistryofEducation,NorthernProvince. SchoolLaboratoryAttendantintheMinistryofEducation,NorthernProvince. CookintheDepartmentofProbation&ChildCare,NorthernProvince. WeavingInstructor/SeniorWeavingSupervisorintheDepartmentofIndustries. LibrarianintheMinistryofLocalGovernment,NorthernProvince. WaterPumpOperatorintheDepartmentofAgriculture,NorthernProvince. StoreMenintheDepartmentofAgriculture,NorthernProvince. CookintheDepartmentofProbationandChildCare,NorthernProvince. SportsOfficerintheDepartmentofSports,NorthernProvince. LabourersServiceintheNorthernProvince. TractorOperatorsServiceintheDepartmentofAgriculture,NorthernProvince. CircuitBungalowKeepersServiceintheDepartmentofAgriculture,NorthernProvince. NurseryMenServiceintheDepartmentofAgriculture,NorthernProvince. CooksServiceintheDepartmentofAgriculture,NorthernProvince. Registered/AssistantMedicalOfficersServiceintheMinistryofHealth. SanitaryLaborersServiceintheDept.ofIrrigation,NorthernProvince. Sanitary Laborers Service in the Dept.of Animal Production & Health, Northern Province. DataEntryOperatorsServiceintheNorthernProvince. SoilTestersServiceintheDept.ofIrrigation,NorthernProvince. Machine Operators Service in the Dept.of Animal Production & Health, Northern Province. WatchersServiceintheDept.ofIrrigation,NorthernProvince. Dispensary Labourers Service in the Dept.of Animal Production & Health, Northern Province. LorryCleanersServiceintheDept.ofAnimalProduction&Health,NorthernProvince. LegalOfficerintheNorthernProvince. Asst.DirectorofCulturalAffairsintheDept.ofCulturalAffairs,NorthernProvince. CulturalOfficerintheDept.ofCulturalAffairs,NorthernProvince. TractorOperatorServiceintheDept.ofAnimalProductionandHealth. Motor Vehicle driver of the Home for Elders in the Dept.of Social Service, Northern Province. 311

PROV VINCIAL PUBLIC SER P RVICE COM MMISSION PublicHealt thFieldAssist tantsServiceintheMinist tryofHealth& &Indigenous sMedicine. Dispensers Service (Sr Lanka Tec s ri chnological S Service) in the Ministry of Health & & IndigenousMedicine.

Following Sch hemes of Rec cruitments an Service Minutes for va nd arious categories of office ers The F wereExaminedandapprovedb bythePPSCin n2011. Unschedule edPostinthe eLocalAuthoritiesundert theDepartme entofLocalG Governmentin n theNorther rnProvince. RevenueInspectorsServ viceintheNo orthernProvin nce. OfficeEmploy yeesServicein ntheNorther rnProvince. ProvincialO CooksofEld dersHomein ntheDepartm mentofSocial lServices,No orthernProvin nce.

eiving Home House Moth in the De her epartment o Probation & Child Care of e State Rece Services,No orthernProvi ince. SewingInst tructorsServiceintheRur ralDevelopmentDepartment,Northern nProvince. Rural Development Offi icers in the R Rural Develop pment Depar rtment, North hern Province e

31 12

PROVINCIAL PUBLIC SERVICE COMMISSION ThePPSCensuresefficienthumanresourcemanagementbyattendingtovariousestablishment matters related to the Provincial Public Service. Prompt actions by PPSC to regularize establishment matters motivate officers towards better performance. Details of Establishment matterscompletedareasFollows.

Administration2009

September

November

Activities

Absorption Direct Appointment Acting Appointment Contract Appointment Re Employment Confirmation Promotion Extensionof timetopass theE.B Exemption fromE.B Extensionof Service Retirement Temporary Release Permanent Release Inter Provincial Transfer Schemeof Recruitment Appeal Miscellaneous

1002 012 002 012 001 001 002 001 002 037 011 001

048 008 002 006 001 002 001 001 036 001 003

060 012 001 015 004 002 001 001 003 014 001 001 029 002 002 002

300 005 002 009 003 001 002 002 001 005 007 001

1077 009 004 003 002 002 020 001 008 002

923 001 003 005 001 001 007 004 006 001

968 005 001 011 004 024 003 020 001 009 002

938 002 007 002 02 011 001 002 002

780 017 006 002 016 001 001 001 025 005 009 001

807 014 003 012 001 003 002 001 002 001 019 005 008 001

1011 001 006 001 001 002 002 003 019 004 004 005

478 003 005 002 002 005 002 002 001 005 005 001 004

313

December

February

August

October

January

March

April

June

May

July

PROVINCIAL PUBLIC SERVICE COMMISSION

Administration2010
September November 007 005 010 001 001 002 011 002 009 010 002 314 December 007 001 003 004 001 045 003 005 001 February August October 011 002 007 005 001 001 004 002 013 002 January March

April

June 002 005 003 004 002 002 002 013 002 001 006

May

Activities

Absorption Direct Appointment Acting Appointment Contract Appointment ReEmployment Confirmation Promotion Extensionoftime topasstheE.B Exemptionfrom E.B Extensionof Service Retirement Temporary Release Permanent Release InterProvincial Transfer MutualTransfer Schemeof Recruitment Appeal Miscellaneous

155 008 008 013 012 002 004 003 003 015 002 012 001

107 002 001 005 012 001 050 018 003

001 015 004 015 002 001 001 002 001 001 009 009 002

001 009 002 009 005 006 003 119 004 010 004 006

002 003 002 004 004 001 003 003 059 006 024 002 007

July 003 007 019 008 001 001 001 059 003 012 007 007

006 031 001 003 001 001 003 014 002 007 016 002

337 006 001 009 002 001 001 001 001 010 010 004 007

PROV VINCIAL PUBLIC SER P RVICE COM MMISSION

Adm ministration n2011 January March April June June 028 0 003 0 003 0 004 0 005 0 028 0 004 0 003 0 May 012 001 002 003

Activit ties Absorp ption DirectAppointmen nt ActingAppointment Contra actAppointm ment Confirm mation Promo otion Extensionoftimet topasstheE E.B Exemp ptionfromE. .B ExtensionofServic ce Retirem ment Tempo oraryRelease e PermanentRelease InterP ProvincialTr ransfer SchemeofRecruitment Appeal Miscellaneous Interview

010 005 007 002 020 002 002

007

015 5

023 014 002 4 001

007 002 002 2 001 001 001 1 001 1

090 063 021 3 002

003 003 007 3 001 001 001 1

*P.P.S.Cmeeting gwasnotco onductedinFebruary2011.

31 15

PROVINCIAL PUBLIC SERVICE COMMISSION

ExaminationActivities2009

Conducting Recruitment Examinations, Efficiency Bar Examinations and Promotional Examinations to Staff & Non Staff Grade Officers of various services of Northern Province. 03 Recruitments,12EfficiencyBarand01PromotionalExaminationswereconductedsuccessfullyin theyearof2009.

Natureof Examinations

Number Advertisedfor Examinations in2009 07 14 02 02 02 01 05

Numberof Examinations Conductedin 2009 03 12 01 02 02 00 05

Numberof Examinations Results Releasedincluding theExaminations Conductedin2009 01 04 00 00 00 00 00

Recruitment. EfficiencyBar. Promotion. Confirmation QualifyingExam DepartmentalExamination. Interview. OralTest.

DetailsofExaminationsConducted2009 A.RecruitmentExaminations. 1. Recruitment of Open Competitive Examination for Co operative Development OfficerGrd.IIB2009 2. RecruitmentofOpenCompetitiveExaminationforColonizationOfficerGrd.III 3. Recruitment of Open Competitive Examination for Colonization Officer (Trainee Grd) 4. RecruitmentofOpenCompetitiveExaminationforColonizationOfficer(Limited) 5. Recruitmentof.OpenCompetitiveExaminationforAestheticTeachers(Dance) 2009 6. Recruitmentof.OpenCompetitiveExaminationforAestheticTeachers(Art)2009 7. Recruitmentof.OpenCompetitiveExaminationforAestheticTeachers(Drama) 2009
316

PROVINCIAL PUBLIC SERVICE COMMISSION

B.EfficiencyBars
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. E.BExaminationforManagementAssistantClassIII2009 E.BExaminationforManagementAssistantClassII2009 E.BExaminationforProgrammeAssistant2009 E.BExaminationforLibrarianServiceGradeIII2009 1stE.BExaminationfortheOfficersRecruitedUndertheGraduateSchemein1999 2ndE.BExaminationfortheOfficersRecruitedUndertheGraduateSchemein1999 1stE.BExaminationforthePostofSewingInstructor E.BExaminationforthePostofProbationOfficersClassII E.BExaminationforthePostofRuralDevelopmentOfficersClassII E.BExaminationforthePostofSocialServiceOfficersClassII E.BExaminationforthePostofCulturalOfficersClassII E.BExaminationforthePostofCommunityDevelopmentOfficersClassII E.BExaminationforthePostofManagement(Industries)AssistantClassII E.BExaminationforthePostDriversClassIIB

C.Promotions.
1. ExaminationforthePromotionClassIIItoClassIIofProvincialManagementAssistantService2009 2. ExaminationforthePromotionClassIItoClassIofProvincialManagementAssistantService2009

D.Confirmation.
1. ConfirmationExaminationforthePostofSocialServiceOfficers. 2. ConfirmationExaminationforthePostofRuralDevelopmentOfficersClassII.

E.QualifyingExam.

1. QualifyingExaminationfortheTechnicalOfficersintheTrainingGradetoAppointinthepostof S.L.T.S(Draughtsman)ClassIIB 2. QualifyingExaminationfortheTechnicalOfficersintheTrainingGradetoAppointinthepostof S.L.T.SClassIIB.

F.DepartmentalExamination.
1. DepartmentalExam19952009

317

PROVINCIAL PUBLIC SERVICE COMMISSION

ExaminationActivities2010

07Recruitment,02Promotion,03Departmentaland02QualifyingExaminationswere conductedsuccessfullyintheyearof2010.

Number NameofExaminations Advertisedfor Examination in2010 Recruitment EfficiencyBar Promotion DepartmentalExamination QualifyingExamination

Numberof Examination Conductedin 2010 07 00 02 03 02

Numberof ExaminationResults Releasedincluding theExaminations Conductedin2010 07 03 00 01 02

13 18 14 03 02

A. Recruitment Examinations.
1. OpenCompetitiveExaminationtorecruitforthepostofFieldInstructorinLand CommissionerDepartment. 2. OpenCompetitiveExaminationtorecruitforthepostofLivestockDevelopmentInstructor (TrainingGrade). 3. CompetitiveExaminationtorecruitforthepostofLivestockDevelopmentInstructorIIB (Limited). 4. CompetitiveExaminationtorecruitforthepostofLibrarianGradeIII. 5. OpenCompetitiveExaminationtorecruitforthepostofLibrarianGradeIII(Limited). 6. CompetitiveExaminationtorecruitforthepostofLibrarianGradeII. 7. CompetitiveExaminationtorecruitforthepostofLibrarianGradeII(Limited). 8. OpenCompetitiveExaminationtorecruitforthepostofPreSchoolTeacher. 9. OpenCompetitiveExaminationtorecruitforthepostofHealthManagementAssistant. 10. OpenCompetitiveExaminationtorecruitforthepostsofNonEducationalStaff. 11. OpenCompetitiveExaminationtorecruitforthepostofAgricultureInstructor 12. OpenCompetitiveExaminationtorecruitforthepostofSportsOfficer 318

PROVINCIAL PUBLIC SERVICE COMMISSION 13. OpenCompetitiveExaminationtorecruitforthepostofPublicManagementAssistant TheapplicationsfortheEfficiencybarExaminationsforthePosts/Servicesmentionedbelow werecalledin2010. 01. SewingInstructor 02. SriLankaTechnologicalService 03. NeedleDemonstrator 04. PostsfortherecruitedofficersundertheGraduateSchemeof1999 05. ProbationOfficers 06. RuralDevelopmentOfficer 07. PreSchoolTeacher 08. InvestigationOfficer 09. CommunityDevelopmentOfficer 10. AgricultureInstructor 11. Driver 12. RevenueSupervisor 13. OfficeEmployeesService 14. PostsfortherecruitedofficersundertheGraduateSchemeof2005 15. RevenueInspector 16. FieldInstructor(inLandCommissionerDepartment) 17. DataEntryOperator 18. ManagementAssistantClassIIIandII

TheapplicationstopromotetheofficersforthePosts/Servicesmentionedbelowwere calledin2010.
01. ProvincialHealthManagementAssistant(Merit)Supra 02. LibrarianServiceClassII 03. CommunityDevelopmentOfficerClassIIandI 04. DepartmentLaborerClassIIandI 05. InvestigatingofficerClassIIandI 06. RevenueOfficerClassIIandI 07. RevenueInspectorClassII 08. PreSchoolTeacherNeedleDemonstrator 09. AgricultureInstructorClassI 10. HealthManagementAssistant2007(2010)Supra(Merit) 319

PROVINCIAL PUBLIC SERVICE COMMISSION 11. HealthManagementAssistant2007(2010)SupraLtd. 12. SriLankaTechnologyServiceSpecialGrade 13. ManagementAssistant(Supra)Merit(2010) The03DepartmentalExaminationswereconductedin2010forthepostofTechnicalOfficer, DraughtsmanandLivestockDevelopmentInstructorinS.L.T.S.

The 02 Qualifying Examinations were conducted in 2010 for the post of Technical Officer, DraughtsmaninS.L.T.S.

ExaminationActivities2011

Number Advertisedfor Examination in2011 03 02 02 01 00 Numberof Examination Conductedin 2011 05 02 01 00 00 Numberof ExaminationResults Releasedincluding theExaminations Conductedin2011 05 05 03 01 03

NameofExaminations

Recruitment EfficiencyBar Promotion QualifyingExamination DepartmentalExam

A.RecruitmentExaminations

01. OpenCompetitiveExaminationtorecruitforthepostofPublicManagementAssistant 02. OpenCompetitiveExaminationtorecruitforthepostofLibrarianGradeII 03. 03 Qualifying Examination for the recruitment of Graduates to the vacant posts in the NorthernProvince. 04. Open Competitive Examination to recruit for the post of Office Employees Service to ManagementAssistant. 05. OpenCompetitiveExaminationtorecruitforthepostofSoilTester

06. OpenCompetitiveExaminationtorecruitforthepostofAgricultureInstructor

320

PROVINCIAL PUBLIC SERVICE COMMISSION

B.EfficiencyBars.
01.E.BExaminationforManagementAssistantClassIII2009(i) 02.E.BExaminationforManagementAssistantClassII2010(i) 03.1stE.BExaminationforSLEngS2011 04.2ndE.BExaminationforDevelopmentAssistant2010 05.E.BExaminationforRuralDevelopmentOfficers 06.E.BExaminationforSocialServiceOfficers 07.E.BExaminationforProbationOfficers 08.E.BExaminationforCommunityDevelopmentOfficers 09.E.BExaminationforIndustrialManagementAssistant 10.E.BExaminationforManagementAssistantIIIEB2010(i)/2011

C.Promotions.

1. Examination for the Promotion Class III to Class II of Provincial Management Assistant Service2009 2. ExaminationforthePromotionClassIItoClassIofProvincialManagementAssistantService 2009 3. Examination for the Promotion Class III to Class II of Provincial Management Assistant Service2010(i) 4. ExaminationforthePromotionClassIItoClassIofProvincialManagementAssistantService 2010(i) 5. ExaminationforthePromotionOfficeEmployeesServicetoManagementAssistant.

E.QualifyingExam

1. QualifyingExaminationfortheS.L.T.S2010 2. QualifyingExaminationfortheS.L.T.S2011 F.DepartmentalExamination.

6.

1. 1stDepartmentalExamS.L.T.S 2. 2ndDepartmentalExamS.L.T.S03.3rdDepartmentalExamS.L.T.S

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6.2.3 Fund Received

Allocationandexpenditurestatement

2009 Allocation Amount Expendi ture Amount

2010 Allocation Amount Expenditu re Amount

2011(JanuarytoApril) Allocation Amount Expendi ture Amount

(Inthousands)

(Inthousands)

(Inthousands) 2640 10 2650

Recurrent Expenditure Capital Expenditure (C.B.G) Total

10525 875 11400

97360 872 98232

11683 300 11983

11675

11664

299 11974

300 11994

6.2.4 Future Plan

ConductingRecruitmentExamsforCOO,LDOO. Conduct Promotional Exams for the Programme Assistants, Management AssistantsEtc. ConductEfficiencyBarExamsforRDSS,CulturalOfficers,ProbationOfficers,SLTS Etc. Updating & Bringing Amendments to the Existing Service Minutes on request fromtheMinistries. Training of staff on Establishment matters and Legal matters relating to appointmentspromotionsandHumanrightsissues. EstablishmentofahumanresourcesDatabase.

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6.2.5 Constraints
1. Shortage of experienced staff To overcome this problem it is proposed to give trainingtotheofficersonthejobandoutsidethejob.

2. LackofaTranslatorandaDataentryoperator. Due to the multiethnic Composition of the Province the PPSC needs to advertisein all three languages. Service Minutes are prepared in all languages and the General Correspondence is also conducted in the same way. Therefore Services of two translators are required. Presently a capable officer is engaged on contract basis to attend to this task. Though not adequate the arrangement is more or less serves the purpose. Further some of the Management Assistants are encouraged to do some translationandthishasalsohelpedtheAdministration. In order to create a Data base for Human resources the PPSC needs a Data entry operator.NowthemanagementAssistantsareengagedtoattendtothistask.Butifthe PPSCexpanditsactivitiesandcreateadatabaseappointmentofaDataentryoperator wouldbenecessary. ShortageofvehiclesThePPSCSecretariathasonlytwovehicles.ToconductExamsand to facilitate travel arrangement for Chairman PPSC and members the PPSC requires a van.NowthePPSCobtainsvehiclesfromotherMinistriesandDepartments,whenthere isanecessity.

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