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Implementation Steps

Oracle Application Modules (GL/AP/AR/INV/PO/OM) 1.0 Define a Global Location for the Business Group
Responsibility: Inventory Super User or Inventory Vision Operations (USA) N Setup Organizations Locations Name Description Global : MA1 : Location of Mafatlal Group : Yes

Region: Address Details Address Style : United Kingdom Address : Enter Region: Shipping Details Contact : Optionally choose Shi To Location ; Choose Ship To Site Bill To Site Receiving Site Internal Site Office Site : No : Yes : No : Yes : Yes

Region: Other Details Inventory Organization : Tax Name : Optionally choose EDI Location : The location must be defined as Global as Global locations are available across Business Groups.

2.0

Define Business Group & HR Organization


Employee information is getting partitioned at the Business Group level. In other words, the employees of one business group cannot be accessed by another business group. N Setup Organizations Organizations 2.1 2.2 2.3 Name Type From Date : Mafatlal Group : Choose : Enter

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2.4 2.5 2.6 2.7 2.8 2.9 2.10 2.11 2.12 2.13 2.14 2.15 2.16 2.17 2.18 2.19 2.20 2.21 2.22 2.23 2.24 2.25 2.26 2.27 2.28 2.29 2.30 Location Internal / External Location Address Save : MA1 : Internal : (Defaults)

Move cursor to the Classification Name : Business Group Enabled : Yes Save Click on the push button Others Choose *Business group Info from the LOV Click on the bigger text box Short Name Employee number Generation Applicant Number Generation Grade Flexfield Structure Group Flexfield Structure Job Flexfield Structure Costing flexfield Structure Competence Flexfield Structure Position Flexfield Structure Legislation Code Currency Fiscal Year Start Minimum Working Age Maximum Working Age Click on OK Click on OK Save : Mafatlal : Automatic : Automatic : Grade Flexfield : People Group Flexfield : Job Flexfield : Costing Allocation Flexfield : : Position Flexfield : United States : MAF : : :

Classify the same organization as HR organization also as follows.


2.31 2.32 2.33 2.34 2.35 2.36 2.37 2.38 2.39 Bring the cursor to the Classification Name Under the name Business Group, choose HR Organization Check the check box Enabled Save Click on the push button Others Choose Workday Information from the LOV Click in the bigger text box Normal Start Time : 08:00 Normal End Time : 17:00 42

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2.40 2.41 2.42 2.43 2.44 Working Hours Frequency Click on OK Click on OK Save : 40 : Week

3.0

Define Responsibilities
Login as System Administrator Choose the Responsibility: System Administrator
The Responsibilities are created for managing Purchasing, Order Management, Payables and Receivables data separately Operating Unit wise.

3.1 3.2

General Ledger, MIL General Ledger, MF


Data Group Application Request Group Menu : Standard : Oracle General Ledger : GL Concurrent Program Group : GL_SUPERUSER

3.3 3.4

Payables, MIL Payables, MF


Data Group Application Request Group Menu : Standard : Oracle Payables : All Reports : AP_NAVIGATE_GUI12

3.5 3.6

Receivables, MIL Receivables, MF


Data Group Application Request Group Menu : Standard : Oracle Receivables : Receivables All : AR_NAVIGATE_GUI

3.7 3.8

Assets, MIL Assets, MF


Data Group Application Request Group Menu : Standard : Oracle Assets : All Reports and Programs : FA_MAIN

3.9 Inventory, MIL 3.10 Inventory, MF


Data Group Application : Standard : Oracle Inventory

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Request Group Menu : All Inclusive GUI : INV_NAVIGATE

3.11 Purchasing, MIL 3.12 Purchasing, MF


Data Group Application Request Group Menu : Standard : Oracle Purchasing : All Reports : Purchasing SuperUser GUI

3.13 Order Management, MIL 3.14 Order Management, MF


Data Group Application Request Group Menu : Standard : Oracle Order Management : OM Concurrent Programs : ONT_SUPER_USER

3.15 Human Resources, MIL 3.16 Human Resources, MF


Data Group Application Request Group Menu : Standard : Oracle Human Resources : HR Reports and Processes : JP HRMS Navigator

3.17 OPM All, MIL 3.18 OPM All, MF


Data Group Application Request Group Menu 4.0 : : : : Standard Application Implementation OPM All Reports OPM_ALL

Define a User (MRLAL) and Assign the Above Responsibilities to it.


N Security User Define 4.1 4.2 4.3 4.4 4.5 4.6 Enter a User Name Enter a Password having a minimum of 5 characters Re-enter the password Move cursor to the Lines Choose the above Responsibilities one by one Save

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Note: The password that you entered in step 2.2 and 2.3 will expire in the first Login. You have to assign another password in the first login.

5.0
5.1

Setup General Ledger, MIL


Create a Set of Books (Mafatlal)

5.1.1 Create Chart of Accounts


We will create a Chart of Accounts with four segments as follows. Company Plant Accounts Product For creating the Chart of Accounts you have to follow the following steps. Define Value Set for each segment Define a structure of the segments Compile the Structure Enter possible values for each segment

5.1.1.1
1. 2. 3. 4. 5.

Define Value Sets

N Setup Financials Flexfields Validation Sets Enter a name for the Value Set (Mafatlal Company) Optionally enter a Description Choose the Data Type(Char) Choose the Max Size (2 for Company, 2 for Plant, 4 for Accounts and 4 for Product) Choose the Validation Type (Independent for all value sets)

5.1.1.2

Define a Structure of the Segments

N Setup Financials Flexfields Key Segments 1. F11, O%G%, Ctrl + F11 (Now, you will get Oracle General Ledger in the field named Application and Accounting Flexfield in the field named Title. 2. Bring cursor to the Lines 3. Enter a Code (MAFATLAL_ACCOUNTING) 4. Enter a Title (Mafatlal Accounting) 5. Optionally enter a Description 6. Optionally enter a View Name (MAFATLAL)

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7. Click on the push button Segments 8. Make your entries as follows

Attention

For OPM Users The OPM Segment Length should match with the GL Chart of Accounts Segment Data width and OPM Segment Short Name should match with the GL Chart of Accounts Segment Name. In OPM the maximum length of the short name cannot exceed the OPM Segment Length. So ensure that the same thing is followed in GL Chart of Accounts. Example: General Ledger Data Width defined in the Value Set of Company Segment =2 Segment Short Name must be made up of just 2 characters say, CO. OPM Segment Short Name must be CO and Segment Length must be 2 for the Company segment.

Attention
Num 1 2 3 4 Name CO CC AC PRO

If the Segment names are changed after setting up the Operating Unit, Auto Invoice may not be created in AR. Window Prompt Company Plant Account Product Column Segment1 Segment2 Segment3 Segment4 Value Set Maf.Company Mafatlal Plant Mafatlal Accounts Mafatlal Products Disp. Yes Yes Yes Yes Ena. Yes Yes Yes Yes

Enable the Flexfield Qualifiers for Company and Account Segments 9. Keeping the cursor in Line 1 (Company), click on the push button Flexfield Qualifiers 10. Check the check box Enabled against the Name Balancing Segment (Trial balance will be balanced on the balancing segment. Normally, Company segment will be the balancing segment) 11. Close the window 12. Keeping the cursor in Line 2 (Plant), click on the push button Flexfield Qualifiers

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13. Check the check box Enabled against the Name Inter Company Segment 14. Close the window 15. Keeping the cursor in Line 3 (Account), click on the push button Flexfield Qualifiers 16. Check the check box Enabled against the Name Natural Segment 17. Close the window 18. Close the window (Now you are in the first window of Structure definition) 19. Check the check box Allow Dynamic Inserts 20. Check the check box Enabled 21. Check the check box Cross-Validate Segments

5.1.1.3

Freezing the Flexfield Definition

22. Check the check box Freeze Flexfield Definition (Read the message carefully) 23. Close the window 24. View Requests 25. See that the Server processed your request

5.1.1.4

Specific Accounts Demanded by Various Objects Like Organization, Subinventory etc.

Inventory Organization Valuation Accounts Account Material Outsideprocessing Material Overhead Overhead Resource Expense Account Type

Inter-Organization Transfer Accounts Transfer Credit Purchase Price Variance Receivable Payable Intransit Inventory

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Other Accounts Purchase Price Variance Invoice Price Variance Inventory AP Accrual Encumbrance Profit and Loss Accounts Sales Cost Of Goods Sold Project Clearance Account Project Clearance Account Cost Variance Account Cost Variance Account Receiving Account (In Receiving Options) Subinventory Material Outsideprocessing Material Overhead Overhead Resource Expense Encumbrance Financial Options GL Accounts Liability Pre-payment Future Dated Payment Discount Taken PO Rate Variance Gain PO Rate Variance Loss Expense Clearing Payables Options GL Accounts (Currency) Realized Gain Realized Loss Rounding

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Interest Invoice Accounts Expense Liability System Options (Receivables) Realized Gains Account Realized Losses Account Tax Account Unallocated Revenue Account Cross Currency Rounding Account Header Rounding Account Revenue Transfer Clearing Account WIP Accounting Classes Valuation Accounts Material Material Overhead Resource Outside Processing Overhead Estimated Scrap Variance Accounts Material Material Overhead Resource Outside Processing Overhead Standard Cost Bridging Expense Estimated Scrap OPM Code Description AAC Accrued Acquisition Cost AAP Inventory AP Accrual (Accrued Accounts Payable) EXP Expense Account PPV Purchase Price Variance Account Type Asset Expense Expense Expense

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ACV PCO SAL TAX WIP SUB USG YLD CLS RCA RUV RMV IVV IRV RCA INV ICT ACR Acquisition Cost Variance Product Cost Sales Taxes Work In Process Substitution Variance Usage Variance Yield Variance Batch Close Variance Resource Substitution Method Variance Resource Usage/Efficiency Variance Resource Manning Variance Inventory Valuation Variance Inventory Revaluation Variance Resource Control A/c Inventory Inventory Inter-company Transfer Accounts Receivables (Receivables Direct) SNI Shipped not Invoiced IVA Inventory Adjustment Expense RND EFC Rounding Entries Expense Expense Revenue Expense Asset Expense Expense Expense Expense Expense Expense Expense Expense Expense Asset Asset Asset Asset Asset Expense Liability

5.1.1.5 Enter Possible Values for Each Segment N Setup Financials Flexfields Key Values 1. Choose the Oracle General Ledger in the field named Application 2. Choose the name of your Structure (Mafatlal_Accounting) in the field named Title 3. Click on the push button Find In the field named Independent Segment, you will see Mafatlal Company which is the first segment of your structure. In the lines, you enter the following value as Company values. Values 00 Yes 01 Translated Values 00 Description Default Qualifiers Allow Allow Posting 01 Mafatlal Industries

Budgeting : Yes

Allow Budgeting : Yes Allow Posting : Yes 50

Implementation Steps

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02 02 Mafatlal Fine Allow Budgeting : Yes Allow Posting : Yes

4. Click in the field named Independent Segment and press the down arrow key. This will display the next Value Set in your Structure. i.e. Mafatlal Plant 5. Bring cursor to the Lines In the lines, you enter the following value as Company values. Values 00 01 02 03 04 Translated Values 00 01 02 03 04 Description Unspecified NSN NSA MF1 MF2 Qualifiers Allow Budgeting : Yes Allow Posting : Yes Allow Budgeting : Yes Allow Posting : Yes Allow Budgeting : Yes Allow Posting : Yes Allow Budgeting : Yes Allow Posting : Yes Allow Budgeting : Yes Allow Posting : Yes

6. Click in the field named Independent Segment and press the down arrow key. This will display the next Value Set in your Structure. i.e. Mafatlal Accounts. Because we have selected this segment as the natural segment, there will be more Qualifires for the values. Choose Qualifier values as follows Parent Accounts and Net Income Account Allow Budgeting : Yes Allow Posting : No Control Account : No Account Type : Choose values as shown against each Account Reconciliation Flag : No Child Accounts Allow Budgeting Allow Posting

: Yes : Yes

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Control Account Account Type : No : Choose values as shown against each Account : No

Reconciliation Flag 7. Bring cursor to the Lines In the lines, you enter the following value as Company values. Values 0000 1000 1100 1110 1120 1130 1140 1200 1210 1220 1230 1240 1250 1260 1300 1310 1400 1410 1420 1430 1500 1510 1520 1530 1540 1600 1610 1700 1710 1720 1730 Description Unspecified Total Assets Cash & Bank Cash in Hand Cash at Bank Realized Gains Realized Loss Receivables Receivables Direct Unbilled Receivables Unbilled Revenue Unearned Revenue Receivables Others Shipped not Invoiced Advances Advances Inventories Receiving Inv. A/c. Inventory Inv Inteco. Transfer Fixed Assets P & M Cost P & M Clearing Furniture Accred Acqu. Cost Investments Short Investments Inter Organization Transfer Credit Receivable InterOrg Intransit Inventory Parent No Yes Yes No No No No Yes No No No No No No Yes No Yes No No No Yes No No No No Yes No Yes No No No Qualifiers Account Type Account Type Account Type Account Type Account Type Account Type Account Type Account Type Account Type Account Type Account Type Account Type Account Type Account Type : Asset (Refer 6) : Asset (Refer 6) : Asset (Refer 6) : Asset (Refer 6) : Asset (Refer 6) : Asset (Refer 6) : Asset (Refer 6) : Asset (Refer 6) : Asset (Refer 6) : Asset (Refer 6) : Asset (Refer 6) : Asset (Refer 6) : Asset (Refer 6) : Asset (Refer 6)

Account Type : Asset (Refer 6) Account Type : Asset (Refer 6) Account Type Account Type Account Type Account Type Account Type Account Type Account Type Account Type Account Type : Asset (Refer 6) : Asset (Refer 6) : Asset (Refer 6) : Asset (Refer 6) : Asset (Refer 6) : Asset (Refer 6) : Asset (Refer 6) : Asset (Refer 6) : Asset (Refer 6)

Account Type : Asset (Refer 6) Account Type : Asset (Refer 6) Account Type Account Type Account Type Account Type : Asset (Refer 6) : Asset (Refer 6) : Asset (Refer 6) : Asset (Refer 6)

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1800 1810 1900 1910 1920 2000 2100 2110 2120 2130 2140 2200 2210 2300 2310 2400 2410 2500 2510 2600 2610 2620 2630 3000 3100 3110 3120 3200 3210 3220 3300 3310 3320 3500 Prepayment Prepayment A/c. Yes No Account Type : Asset (Refer 6) Account Type : Asset (Refer 6) Account Type : Asset (Refer 6) Account Type : Asset (Refer 6) Account Type : Asset (Refer 6) Account Type Account Type Account Type Account Type Account Type Account Type : Liability (Refer 6) : Liability (Refer 6) : Liability (Refer 6) : Liability (Refer 6) : Liability (Refer 6) : Liability (Refer 6)

WIP No Work In Process No Resource Control A/c No Total Liabilities Yes Payables Yes Payables direct No Future Dated paymentNo Payables InterOrg No Payables Others No Outstanding ExpensesYes Outstanding ExpensesNo Secured Loans Yes Loan From Fin. Inst. No Unsecured Loans Loan from Others Inter Co Accounts Payables Inter Co Yes No Yes No

Account Type : Liability (Refer 6) Account Type : Liability (Refer 6) Account Type : Liability (Refer 6) Account Type : Liability (Refer 6) Account Type : Liability (Refer 6) Account Type : Liability (Refer 6) Account Type : Liability (Refer 6) Account Type : Liability (Refer 6) Account Type Account Type Account Type Account Type Account Type Account Type Account Type Account Type : Liability (Refer 6) : Liability (Refer 6) : Liability (Refer 6) : Liability (Refer 6) : Owners Equity (Refer 6) : Owners Equity (Refer 6) : Owners Equity (Refer 6) : Owners Equity (Refer 6)

Current Liabilities Yes Unallocated Revenue No Cross Currency Rdg No Revenue Transfer Clg No Owners Equity Share Capital Equity Share capital Pre-extended Shares Reserve & Surplus Retained Earning Other Receivables Encumbrance Req Encumbrance PO Encumbrance Other Account Yes Yes No No Yes No No Yes No No Yes

Account Type : Owners Equity (Refer 6) Account Type : Owners Equity (Refer 6) Account Type : Owners Equity (Refer 6) Account Type : Owners Equity (Refer 6) Account Type : Owners Equity (Refer 6) Account Type : Owners Equity (Refer 6) Account Type : Owners Equity (Refer 6)

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3510 3520 4000 4100 4110 4120 4200 4210 4220 5000 5100 5110 5200 5210 5220 5230 5300 5310 5400 5410 5500 5510 5600 5610 5620 5630 5640 5650 5660 5670 5680 5690 5710 5720 5730 5740 Translation Adj a/c. Net Income Total Revenue Sales Revenue Sales Cost of Goods Sold Other Revenue Misc. Receipts Discount Taken No No Yes Yes No No Yes No No Account Type : Owners Equity (Refer 6) Account Type : Owners Equity (Refer 6) (Allow Posting: No) Account Type Account Type Account Type Account Type : Revenue (Refer 6) : Revenue (Refer 6) : Revenue (Refer 6) : Revenue (Refer 6)

Account Type : Revenue (Refer 6) Account Type : Revenue (Refer 6) Account Type : Revenue (Refer 6) Account Type : Expense (Refer 6) Account Type : Expense (Refer 6) Account Type : Expense (Refer 6) Account Type Account Type Account Type Account Type : Expense (Refer 6) : Expense (Refer 6) : Expense (Refer 6) : Expense (Refer 6)

Total Goods Expense Yes Expense Yes Expense Account No Material Material Cost Material Overhead Product Cost Resource Resource Cost Overhead Overhead Outsideprocessing Outsideprocessing Yes No No No Yes No Yes No Yes No

Account Type : Expense (Refer 6) Account Type : Expense (Refer 6) Account Type : Expense (Refer 6) Account Type : Expense (Refer 6) Account Type : Expense (Refer 6) Account Type : Expense (Refer 6) Account Type Account Type Account Type Account Type Account Type Account Type Account Type Account Type Account Type Account Type Account Type Account Type Account Type Account Type : Expense (Refer 6) : Expense (Refer 6) : Expense (Refer 6) : Expense (Refer 6) : Expense (Refer 6) : Expense (Refer 6) : Expense (Refer 6) : Expense (Refer 6) : Expense (Refer 6) : Expense (Refer 6) : Expense (Refer 6) : Expense (Refer 6) : Expense (Refer 6) : Expense (Refer 6)

Variances Yes Purchase Price Var No Invoice Price Var No PO Rate Var Gain No PO Rate Var Loss No Material Cost Var No OSP Cost Var No Overhead Var No Acuis. Cost Var No Substitution Var No Usage Var No Yield Var No Batch Close Var No Res. Sub. Method VarNo

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5750 5760 5770 5780 6000 6100 6110 6120 7000 7100 7110 7220 7230 7240 7250 9000 9110 9120 Res.Usg/Eff Var No Res. Manning Var No Inv. Valuation Var No Inv. Revaluation Var No Accrual Yes AP Accrual Yes Inventory AP Accrual No Inventory Adj ExpenseNo Off. & Admin Exp. Office Expense Rent Water Charges Taxes Freight Clearing Other Account Suspense Account Inter Co Account Yes Yes No No No No No Yes No No Account Type Account Type Account Type Account Type Account Type Account Type Account Type Account Type Account Type Account Type Account Type Account Type Account Type Account Type Account Type : Expense (Refer 6) : Expense (Refer 6) : Expense (Refer 6) : Expense (Refer 6) : Expense (Refer 6) : Expense (Refer 6) : Expense (Refer 6) : Expense (Refer 6) : Expense (Refer 6) : Expense (Refer 6) : Expense (Refer 6) : Expense (Refer 6) : Expense (Refer 6) : Expense (Refer 6) : Expense (Refer 6)

Account Type : Expense (Refer 6) Account Type : Expense (Refer 6) Account Type : Expense (Refer 6)

Define Child Ranges for Parent Accounts The accounts can come under three categories like Grant Parent, Parent and Child. Say for example, 1000 may be a Grant Parent, 1100 may be a Parent and 1110 may be a Child. In this case we will define Allow Posting : No for 1000 and 1100 and they will be declared as Parent accounts by checking the check box Parent. Example for Entering Child Ranges 1000 Grant Parent 1100 Parent 1110 Child 1120 Child 1200 1210 1220 Parent Child Child

Keep the cursor in 1000 and click on the push button Child Ranges and make the entries as follows. From 1001 To 1999 Include Parent Values Only

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Keep the cursor in 1100 and click on the push button Child Ranges and make the entries as follows. From To Include 1101 1199 Child Values Only Keep the cursor in 1200 and click on the push button Child Ranges and make the entries as follows. From 1201 5.1.2 To 1299 Include Child Values Only

Define Accounting Calendar


N Setup Financials Calendars Accounting 1. Enter the calendar name (Mafatlal) 2. Optionally enter a Description 3. Make the entries as given below

Prefix JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC ADJ

Type Fiscal month Fiscal month Fiscal month Fiscal month Fiscal month Fiscal month Fiscal month Fiscal month Fiscal month Fiscal month Fiscal month Fiscal month Fiscal month

Year 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001

Qtr 1 1 1 2 2 2 3 3 3 4 4 4 4

Num 1 2 3 4 5 6 7 8 9 10 11 12 13

From 01-JAN-01 01-FEB-01 01-MAR-01 01-APR-01 01-MAY-01 01-JUN-01 01-JUL-01 01-AUG-01 01-SEP-01 01-OCT-01 01-NOV-01 01-DEC-01 01-DEC-01

To 31-JAN-01 28-FEB-01 31-MAR-01 30-APR-01 31-MAY-01 30-JUN-01 31-JUL-01 31-AUG-01 30-SEP-01 31-OCT-01 30-NOV-01 31-DEC-01 31-DEC-01

Name Adj. Jan01 No Feb01 No Mar01 No Apr01 No May01 No Jun01 No Jul01 No Aug01 No Sep01 No Oct01 No Nov01 No Dec01 No Adj01 Yes

5.1.3 Define Currency


N Setup Currencies Define Make the entries as follows. Code Name MAF Mafatlal Description Mafatlal Issuing Territory Govt of India Symbol Precision 2

5.1.4 Define Transaction Calendar


N Setup Financials Calendars Transaction

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1. 2. 3. 4. 5. 6. 7. 8. Enter a name for the Calendar (Mafatlal) Optionally enter a Description Click on the push button Defaults Enable all the Working Days (This pattern will repeat for all weeks) Click on OK. Save (The values will be displayed only after saving) Make corrections in the Defaulted values if required Save

5.1.5 Define Set of Books


N Setup Financials Books Define 1. 2. 3. 4. Enter a name for your SOB (Mafatlal) Enter a Short Name (Mafatlal) Optionally enter a Description Choose the Chart of Accounts (The Flexfield Structure name that you created in step 3.1.1.2 should be selected here. i.e. Mafatlal_Accounting) 5. Choose your Currency (MAF) 6. Choose the Accounting Calendar (Mafatlal) 7. Enter Future Periods (4) 8. Choose the region Closing 9. Choose the account Retained Earnings (00.00.3210.0000) 10. Choose the account Translation Adjustment (00.00.3510.0000) 11. Choose the region Journalling 12. Check the check box Balance Intercompany Journals 13. Check the check box Journal Approval 14. Check the check box Supense 15. Choose the account Suspense (00.00.9110.000) 16. Check the check box Rounding Differences 17. Choose the account Rounding Differences (00.00.2620.0000) 18. Choose the region Average Balances 19. Check the check box Enable Average Balance 20. Rate Type Corporate 21. Check the check box EOD (End Of Day) 22. Choose the Transaction Calendar (Mafatlal) 23. Choose the Net Income Account (00.00.3520.0000) 57

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24. Check the check box Enable Budgetory Control 25. Choose the account Reserve for Encumbrance (00.00.3320.0000) 26. Choose the region Multiple Reporting Currencies 27. Choose the option Not Applicable

6.0

Define System Profiles (Resp. System Administrator)


6.1 Set the following profile options at the Responsibility level for each MIL and MF Responsibility
6.1.1 6.1.2 6.1.3 6.1.4 GL: Set of Books HR: Security Profile HR: Business Group HR: User Type : Mafatlal : Mafatlal Group : Mafatlal Group : HR with PayrollUser

Without assigning a value for the Profile Option HR: Business Group (at least at the site level), the system will not allow us to open the Organization form in Oracle Applications, and HR Organization & HR Location forms in OPM.

7.0

Setup Organizations (Inventory, MIL)


7.1 Define a Workday Calendar (Inventory Module)
7.1.1 7.1.2 7.1.3 7.1.4 7.1.5 7.1.6 7.1.7 7.1.8 7.1.9 7.1.10 7.1.11 7.1.12 7.1.13 Enter a name for the Calendar (Mafatlal01) Optionally enter a description Select a Quarterly Type Choose the Calendar Date Ranges 01-JAN-2001 Monday 01-JAN-2003 Wednesday Click on the push button Workday Pattern Enter a Seq. Number Enter days On (say 7) Enter days Off ( say 0) If your calendar starts on a Monday, this pattern means that Sunday is Off. Optionally enter a description Click on the push button Shifts Enter a Shift No (say 1) Optionally enter a description Move cursor to the next line and enter 2 and so on

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7.1.14 Keep the cursor in shift number 1 and click on the push button Workday Pattern Assuming that your calendar stats on Monday, if you want Wednesday Off for your first shift enter the pattern as follows. Seq On Off 1 2 1 2 4 0 Always ensure that the total of the On/Off must be equal to 7 7.1.15 Save and close the window 7.1.16 Keep the cursor in shift number 2 and define the workday pattern as mentioned above. 7.1.17 Keep the cursor in Shift 1 and click on the push button Times Suppose the first shift timing is from morning 7.00 to evening 3.30 with a break of an hour from 11.00 to11.30, enter the values as follows.

Start

Stop
7:00:00 11:30:00 11:00:00 15:30:00

7.1.18 Save and Close the window. 7.1.19 Move cursor to the next shift and define the second shift timings as above. 7.1.20 Click on the push button Dates 7.1.21 Whichever dates you want to make as holidays, just click on those dates. Building the Calendar 7.1.22 Special Build 7.1.23 Help View My Request 7.1.24 Click on Find See that your request is processing is complete. Any changes made in a Calendar will come into effect only after Building it.

7.2

Define ATP Rule


N Setup Rules Available To Promise Name : Mafatlal ATP1

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Description Consumption Forward Backward Accumulation Accumulate Available Window Past Due Days Demand Supply Infinite Supply Option Days ATP By Demand Class Demand Sources Sales Orders Internal Orders Discrete WIP Repetitive WIP Non-standard WIP User defined Flow Schedules Supply Sources Discrete MPS Repetitive MPS Discrete WIP Repetitive WIP Non-standard WIP User defined Internal Reqs Supplier Reqs Purchase Orders Onhand Available Interorg Transfers Flow Schedules : Mafatlal ATP Rule One : Yes : Yes

: Yes :3 : 10 : 10 : User-defined Time Fence : 60 : No : Yes : Yes : Yes : Yes : Yes : No : Yes : Yes : Yes : Yes : Yes : Yes : No : Yes : Yes : Yes : Yes : Yes : Yes

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7.3 Define Locations
N Setup Organizations Locations

Location of Mafatlal LE
Name Description Global : MA2 : Location of Mafatlal Legal Entity : No

Region: Address Details Address Style : United Kingdom Address : Enter Region: Shipping Details Contact : Optionally choose Shi To Location ; Choose Ship To Site Bill To Site Receiving Site Internal Site Office Site : No : No : No : Yes : Yes

Region: Other Details Inventory Organization : Tax Name : Optionally choose EDI Location :

Location of Mafatlal Industries Ltd.


Name Description Global : MIL : Location of Mafatlal Industries Ltd. : No

Region: Address Details Address Style : United Kingdom Address : Enter Region: Shipping Details Contact : Optionally choose Shi To Location ; Choose Ship To Site : No

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Bill To Site Receiving Site Internal Site Office Site : Yes : No : Yes : Yes

Region: Other Details Inventory Organization : Tax Name : Optionally choose EDI Location :

Location of Mafatlal Fine


Name Description Global : MF : Location of Mafatlal Fine : No

Region: Address Details Address Style : United Kingdom Address : Enter Region: Shipping Details Contact : Optionally choose Shi To Location ; Choose Ship To Site Bill To Site Receiving Site Internal Site Office Site : No : Yes : No : Yes : Yes

Region: Other Details Inventory Organization : Tax Name : Optionally choose EDI Location :

Locations for RM1 / FS1 / FG1 / WG1 Attention


The address style of this location must be OPM. Choosing any other address style may not synchronize this location to OPM. Name Description Global : NSN : Location for RM1 / FS1 / FG1 / WG1 : No 62

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Region: Address Details Address Style : OPM Address : Enter Region: Shipping Details Contact : Optionally choose Shi To Location ; Choose Ship To Site Bill To Site Receiving Site Internal Site Office Site : Yes : Yes : Yes : Yes : Yes

Region: Other Details Inventory Organization : New Shorrock Mills Tax Name : Optionally choose EDI Location :

Locations for RM2 / FS2 / FG2 / WG2 Attention


The address style of this location must be OPM. Choosing any other address style may not synchronize this location to OPM. Name Description Global : NSA : Location for RM2 / FS2 / FG2 / WG2 : No

Region: Address Details Address Style : OPM Address : Enter Region: Shipping Details Contact : Optionally choose Shi To Location ; Choose Ship To Site Bill To Site Receiving Site Internal Site Office Site : Yes : Yes : Yes : Yes : Yes

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Region: Other Details Inventory Organization : New Shorrock Ahamedabad Tax Name : Optionally choose EDI Location :

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Location for RM3 / FS3 / FG3 / WG3 Attention
The address style of this location must be OPM. Choosing any other address style may not synchronize this location to OPM. Name : MF1 Description : Location for RM3 / FS3 / FG3 / WG3 Global : No

Region: Address Details Address Style : OPM Address : Enter Region: Shipping Details Contact : Optionally choose Shi To Location ; Choose Ship To Site Bill To Site Receiving Site Internal Site Office Site : Yes : Yes : Yes : Yes : Yes

Region: Other Details Inventory Organization : Mafatlal Fine Unit 1 Tax Name : Optionally choose EDI Location :

Locations for RM4 / FS4 / FG4 / WG4 Attention


The address style of this location must be OPM. Choosing any other address style may not synchronize this location to OPM. Name Description Global : MF2 : Location for RM4 / FS4 / FG4 / WG4 : No

Region: Address Details Address Style : OPM Address : Enter Region: Contact Shipping Details : Optionally choose

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Shi To Location Ship To Site Bill To Site Receiving Site Internal Site Office Site ; Choose : Yes : Yes : Yes : Yes : Yes

Region: Other Details Inventory Organization : Mafatlal Fine Unit 2 Tax Name : Optionally choose EDI Location :

7.4

Define Picking Rule


N Setup Rules Picking Name Description Revision Order Lot Order Subinventory Order Locator Order : Mafatlal Picking : Mafatlal Picking : Revision : Lot Number : Subinventory : Locator

Warning
All the Organizations must be defined from a Responsibility to which you have attached a Business Group of your choice. If the organizations are defined from a responsibility, say, Inventory, Vision Operations (USA) to which Vision Corporation is attached as the Business Group, you will not be able to see the organization definition from Inventory, MIL or Inventory, MF as these two responsibilities are having Mafatlal Group as the Business Group.

7.5

Define GRE/Legal Entity


N Setup Organizations Organizations Name Type From Date Location Internal / External Location Address Save : Mafatlal LE : Choose : Enter : MA2 : Internal : (Defaults)

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Move cursor to the Classification Name : GRE/Legal Entity Enabled : Yes Save Click on the push button Others Choose Employer Identification from the LOV Click in the bigger text box Enter an Employee identification Number like 101 Click on OK Click on OK Save Click on the push button Others again Choose Legal Entity Accounting from the LOV Click in the bigger text box Choose the Set of Books (Mafatlal) Optionally enter a VAT Registration Number like 96453546 Click on OK Click on OK Save

7.6

Define Operating Units


N Setup Organizations Organizations Name Type From Date Location Internal / External Location Address Save : Mafatlal Industries Ltd. / Mafatlal Fine : Choose : Enter : MIL / MF : Internal : (Defaults)

Move cursor to the Classification Name : Operating Unit Enabled : Yes Save Click on the push button Others Click in the bigger text box Choose the Set of Books (Mafatlal) Choose the Legal Entity (Mafatlal LE) Click on OK Click on OK 67

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Save

7.7

Define Inventory Organization (Item Master Dummy)


This Dummy organization is defined for the purpose of using it as the Item Master Organization for all the Inventory organizations of all the Operating Units. Later these Inventory Organization should be assigned as the Inventory Organization in Financial Options of both Payables, MIL and Payables, MF responsibilities. As we want to use this same organization for two operating units, dont attach an Operating Unit to it. Note that an Operating Unit, if assigned to an Inventory Organization cannot be changed later. So, be sure that you will not assign an Operating Unit to this Dummy Organization. N Organizations Organizations 7.7.1 7.7.2 7.7.3 7.7.4 7.7.5 7.7.6 7.7.7 7.7.8 7.7.9 7.7.10 Enter the name of your organization Mafatlal Global Choose a Type Enter the Establishment date of your organization Choose the location of your organization Choose Internal as value for the field Internal/External Save Bring the cursor to the Organization Classification block Choose the classification Inventory Organization Check the check box Enabled Save

Entering Accounting Information of the Organization


7.7.11 7.7.12 7.7.13 7.7.14 7.7.15 7.7.16 7.7.17 7.7.18 7.7.19 Click on the push button Others Choose Accounting Information Press the tab key (Flexfield pop up) Choose Mafatlal LE as the GRE/Legal Entity Leave the Operating Unit field blank This is because we intend to use this organization in the Financial Options of both MIL and MF. Choose Mafatlal as the Set Of Books Click on OK Click on OK Save

Entering Inventory Parameters of the Organization 7.7.20 Click on the push button Others again 68

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7.7.21 7.7.22 7.7.23 7.7.24 7.7.25 7.7.26 Choose Inventory Information Enter an organization Code (MG) Choose Mafatlal Global as the Item Master Organization Choose the Calendar that you have already defined (Mafatlal01) Uncheck the check box Process Enabled Check or uncheck the check box Allow Negative Balances If the check box is checked, during inventory transactions, if the qty of any item is driven negative, the system will not object. If the check box is unchecked, you will not be able to do any transaction by which the qty of any item will be driven negative. 7.7.27 Chose the locator control 7.7.28 Change region to Costing Information 7.7.29 Choose a Costing Method (Standard) 7.7.30 Check or uncheck the check box Transfer Details to GL If this check box is unchecked, only summary of the Inventory Transactions will be transferred to GL, and not the complete details. Checking this check box can lead to system slow down when the transactions are transferred to GL. 7.7.31 Check or uncheck the check box Reverse Encumbrance 7.7.32 Choose all the Valuation Accounts 7.7.33 Change region to Revision, Lot, Serial 7.7.34 Enter a Starting Revision (A) Any item assigned to this organization, if placed under revision control will use this value as the first revision. 7.7.35 Choose a Lot Control Uniqueness ( None) 7.7.36 Choose a Lot Number Generation Level (At item level) 7.7.37 Enter a Lot Number Prefix (Any alphanumeric characters) 7.7.38 Enter the total length of the Lot Numbers 7.7.39 7.7.40 7.7.41 7.7.42 Choose the Serial Number Uniqueness (Within Inventory Items) Choose the Serial Number Generation Level (At item level) Enter a Serial Number Prefix (any alphanumeric character) Enter a Starting Serial Number

7.7.43 Change region to ATP Pick, Item Sourcing 7.7.44 Choose an ATP Rule (Mafatlal ATP) If no ATP Rule is attached, you will not be able to do Sales Order Scheduling in Order Entry. 7.7.45 Choose a Picking Rule (Mafatlal Picking) 7.7.46 Enter a Subinventory Order (The value you enter here will be used as a default for all the Subinventories of the organization)

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7.7.47 Enter a Locator Order (The value you enter here will be used as a default for all the Subinventories of the organization) 7.7.48 Choose the Item Source Type (Supplier) 7.7.49 Change region to Inter-org Information 7.7.50 Choose a Inter-organization Transfer Charge type (Pre-defined Percent) 7.7.51 Enter the Percent (10) 7.7.52 Choose all the Accounts 7.7.54 Change region to Other Accounts 7.7.55 Choose all the Accounts 7.7.56 Save and Close

Entering Receiving Options for the Organization


If you fail to define the Receiving Options for the Organization, you will not be allowed to make any purchase order receipts in that organization. 7.7.57 Click on the push button Others again 7.7.58 Choose Receiving Information 7.7.59 The options you select in this window will be used as default values. The critical information that the system seeks from this window is the Receiving Account. Without providing an account you will not be allowed to save. This account is used to create automatic journal entries when PO receipts are made.

Attention

Before defining the Inventory Organizations meant to be used as OPM Warehouses, ensure that OPM Companies and OPM Plants are defined. Refer Steps 1.0, 2.0 and 3.0 listed in OPM System Admin section.

7.8 Define Inventory Organizations (OPM Warehouses)


N Organizations Organizations 7.8.1 Enter the name of your organization (RM1 / FS1 / FG1 / WG1 RM2 / FS2 / FG2 / WG2 RM3 / FS3 / FG3 / WG3 RM4 / FS4 / FG4 / WG4) Choose a Type 70

7.8.2

Implementation Steps

Oracle Application Modules (GL/AP/AR/INV/PO/OM)


7.8.3 7.8.4 Enter the Establishment date of your organization Choose the location of your organization (NSN for RM1 / FS1 / FG1 / WG1 NSA for RM2 / FS2 / FG2 / WG2 MF1 for RM3 / FS3 / FG13/ WG3 MF2 for RM4 / FS4 / FG4 / WG4) 7.8.6 Choose Internal as value for the field Internal/External 7.8.7 Save 7.8.8 Bring the cursor to the Organization Classification block 7.8.9 Choose the classification Inventory Organization 7.8.10 Check the check box Enabled 7.8.11 Save

Entering Accounting Information of the Organization


(Enter the following information for all the Warehouses) 7.8.12 7.8.13 7.8.14 7.8.15 7.8.16 7.8.17 Click on the push button Others Choose Accounting Information Press the tab key (Flexfield pop up) Choose Mafatlal as the Set Of Books Choose Mafatlal LE as the GRE/Legal Entity Choose MIL as the Operating Unit for the Warehouses RM1, RM2, FS1, FS2, WG1, WG2, FG1 and FG2 Choose MF as the Operating Unit for the Warehouses RM3, RM4, FS3, FS4, WG3, WG4, FG3 and FG4 7.8.18 Click on OK 7.8.19 Click on OK 7.8.20 Save Entering Inventory Parameters of the Organization 7.8.21 Click on the push button Others again 7.8.22 Choose Inventory Information 7.8.23 Enter an organization Code (Can use a maximum of 3 alphanumeric characters) 7.8.24 Choose Mafatlal Global as the Item Master Organization 7.8.25 Choose the Calendar that you have already defined (Mafatlal01) 7.8.26 Check the check box Process Enabled 7.8.27 Choose the Process Organization NSN for RM1 / FS1 / FG1 / WG1 NSA for RM2 / FS2 / FG2 / WG2 MF1 for RM3 / FS3 / FG3 / WG3 MF2 for RM4 / FS4 / FG4 / WG4 71

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The Process Organizations must be defined as Manufacturing Plants in OPM 7.8.28 Check or uncheck the check box Allow Negative Balances If the check box is checked, during inventory transactions, if the qty of any item is driven negative, the system will not object. If the check box is unchecked, you will not be able to do any transaction by which the qty of any item will be driven negative. 7.8.29 Choose the locator control (Pre-specified Only) Choose None for the Warehouse FS1/FS2/FS3/FS4 7.8.30 Change region to Costing Information 7.8.31 Choose a Costing Method (Standard) 7.8.32 Check or uncheck the check box Transfer Details to GL If this check box is unchecked, only summary of the Inventory Transactions will be transferred to GL, and not the complete details. Checking this check box can lead to system slow down when the transactions are transferred to GL. 7.8.33 Check or uncheck the check box Reverse Encumbrance 7.8.34 Choose all the Valuation Accounts 7.8.35 Change region to Revision, Lot, Serial 7.8.36 Enter a Starting Revision (A) Any item assigned to this organization, if placed under revision control will use this value as the first revision. 7.8.37 Choose a Lot Control Uniqueness ( None) 7.8.38 Choose a Lot Number Generation Level (At item level) 7.8.39 Enter a Lot Number Prefix (Any alphanumeric characters) 7.8.40 Enter the total length of the Lot Numbers 7.8.41 7.8.42 7.8.43 7.8.44 Choose the Serial Number Uniqueness (Within Inventory Items) Choose the Serial Number Generation Level (At item level) Enter a Serial Number Prefix (any alphanumeric character) Enter a Starting Serial Number

7.8.45 Change region to ATP Pick, Item Sourcing 7.8.46 Choose an ATP Rule (Mafatlal ATP) If no ATP Rule is attached, you will not be able to do Sales Order Scheduling in Order Entry. 7.8.47 Choose a Picking Rule (Mafatlal Picking) 7.8.48 Enter a Subinventory Order (The value you enter here will be used as a default for all the Subinventories of the organization)

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7.8.49 Enter a Locator Order (The value you enter here will be used as a default for all the Subinventories of the organization) 7.8.50 Choose the Item Source Type (Supplier) 7.8.51 Change region to Inter-org Information 7.8.52 Choose a Inter-organization Transfer Charge type (Pre-defined Percent) 7.8.53 Enter the Percent (10) 7.8.54 Choose all the Accounts 7.8.55 Change region to Other Accounts 7.8.56 Choose all the Accounts 7.8.57 Save and Close

Attention

OPM does not use any of the accounts mentioned in the Organizations (Warehouses) for recording the accounting entries. Instead, it uses the accounts mapped in OPM Financials. Along with the saving of each Process enabled Inventory Organization, the System Automatically creates a Subinventory also for that organization with the same name of the Organization.

Attention

Entering Receiving Options for the Organization


If you fail to define the Receiving Options for the Organization, you will not be allowed to make any purchase order receipts in that organization. 7.8.58 Click on the push button Others again 7.8.59 Choose Receiving Information 7.8.60 The options you select in this window will be used as default values. The critical information that the system seeks from this window is the Receiving Account. Without providing an account you will not be allowed to save. This account is used to create automatic journal entries when PO receipts are made.

7.9 Attention

Define Stock Locators (OPM Warehouse Locations)


Stock Locators of Process Enabled Inventory Organizations are OPM Warehouse Locations. Along with the saving of a Process Enabled Inventory organization in Oracle Applications, two things are

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automatically generated by the System and they are (1) an OPM Warehouse and (2) a Subinventory in Oracle Applications. As Stock Locators are Subinventory specific, we should define Stock Locators intended to be used as Warehouse Locations, for the same subinventory that the system automatically creates along with a Process Enabled Inventory Organization. If the Stock Locator flexfield is having more than one segment, the value in the first segment only will be taken as a Warehouse Location name in OPM. Because of this reason care should be taken to see that the value in the first segment should not be repeated at all. Oracle Applications validate the Stock Locator by the combined value of all the segments and hence a repetition of the value in the first segment need not to be stopped by the system. This must be ensured manually. N Setup Organization Stock Locators 7.9.1 7.9.2 7.9.3 7.9.4 7.9.5 Choose the Organizations (RM1..RM4 / FG1..FG2 / WG1..WG4) Click on the push button New Enter the Stock Locator Values (L1.1.1 L2.1.1) Optionally enter a Description Choose the Subinventory We will get automatically created subinventories with the same name as that of the currently selected Process enabled Inventory Organization.

8.0

Setup Receivables, MIL


8.1

Define Receipt Batch Source


N Setup Receipts Receipt Sources Name Description Receipt Source Type Receipt Class Payment Method Bank Account Batch Numbering Last Number : MIL Receipts / MF Receipts : MIL Receipts / MF Receipts : Manual : Choose : Choose : Choose : Automatic : 3000

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Effective Date : Enter

8.2

Define Transaction Batch Source


N Setup Transactions Sources Name Type Active Effective Date Automatic Batch Numbering Last Number Automatic Transaction Numbering Last Number : MIL Transaction / MF Transaction : Manual : Yes : Enter : Yes : 300 : Yes :1500

9.0

Define System Profiles (Resp. System Administrator)


9.1 Set the following profile options at the Responsibility level for

each MIL responsibility


MO: Operating Unit : Mafatlal Industries Ltd. INV: Inter Company Currency Conversion : Corporate OE: Set of Books : Mafatlal OE: Item Validation Organization : Mafatlal Global QP: Item Validation Organization : Mafatlal Global AR Receipt Batch Source : MIL Receipt AR Transaction Batch Source : MIL Transaction

9.1.1 9.1.2 9.1.3 9.1.4 9.1.5 9.1.6 9.1.7

9.2

Set the following profile options at the Responsibility level for each MF responsibility
9.2.1 9.2.2 9.2.3 9.2.4 9.1.8 9.2.5 9.2.6 MO: Operating Unit INV: Inter Company Currency Conversion OE: Set of Books OE: Item validation Organization QP: Item Validation Organization AR Receipt Batch Source AR Transaction Batch Source : Mafatlal Fine : Corporate : Mafatlal : Mafatlal Global : Mafatlal Global : MF Receipt : MF Transaction

7.0

Open GL Accounting Periods (General Ledger, MIL/MF)


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7.1 Open Accounting Periods
N Setup Open/Close Keep the cursor in Status and click on the push button Open Next Period The Periods must be opened separately for each operating unit through its respective responsibility. Opening periods in GL is concurrent requests. So, if you open several periods in one go, it may take a considerable time for the system to process all requests.

8.0

Setup Payables, MIL/MF


8.1 Choose the Set of Books for Each Responsibility
N Setup Set of Books Choose Set of Books Chart of Accounts Functional Currency Accounting Calendar : Mafatlal : Mafatlal Accounting ; MAF : Mafatlal

This step must be done separately for each operating unit through its respective responsibility.

8.2 8.3

Define Payment Terms Define Payables Options


Payables Options must be defined separately for each operating unit through its respective responsibility. N Setup Options Payables Region: Accounting Methods Accounting Methods Primary Accounting Method Set of Books Secondary Accounting Method Set of Books

: Accrual : Mafatlal : None :

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Automatic Offset Method O None O Balancing O Account Region: Transfer to GL O In Detail O Summarize by Accounting Date O Summarize by Accounting Period Transfer Reporting Book(s) Submit Journal Import Allow Override at Program Submission Region: Payment Accounting : Yes : Yes : Yes : Yes

: No : Yes : No

Account for Payment When Payment is Issued When Payment Clears Account for Gain/Loss When Payment is Issued When Payment Clears (G) Calculate Gain/Loss O For each Invoice (K) O For Total Payment (J) Use Future Dated Payment Account O From Payment Document O From Supplier Site (Q) Region: Currency Use Multiple Currencies(X) Require Exchange Rate Entry Exchange Rate Type GL Accounts Realized Gain Realized Loss Rounding Region: Supplier Pay Group Invoice Currency Terms Date Basis Pay Date Basis

: Yes : No : Corporate : Choose your account : Choose your account : Choose your account : Standard : MAF : Invoice : Due

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Bank Charge Bearer Tax Reporting Combined Filing Program Use pay Site Tax Region Income Tax Region Region: Invoice Main Use Batch Controls Confirm Date as Invoice Number Allow online Approval Allow Adjustments to Paid Invoices Recalculate Scheduled Payment Allow Document Category Override Automatically Create Freight Distribution Freight Account GL Date Basis O Invoice Date O System Date O Goods Received / Invoice Date O Goods received / System Date Pre-payment Payment Terms Settlement Days : Mafatlal Payment :0 : : Yes : Yes :

: No : No : Yes : Yes : Yes : No : No :

Region: Matching Allow Final Matching : Yes Allow Distribution Level Matching : Yes Allow Matching Account Override : Yes Transfer PO Descriptive Flexfield Information : Yes Region: Interest Allow Interest Invoices Minimum Interest Amount Interest Invoice Account Expense Liability Region: Expense Report Default Template Payment Terms : No : : Choose your account : Choose your account : Travel : Mafatlal Payment

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Pay Group Payment Priority Apply Advances Automatically Create Employee as Supplier Hold Unmatched Expense Report Region: Payment Bank Account Payment Batch Limit EFT User Number Additional Pay Through Days Allow Document Category Override Discount Exclude Tax From Discount Calculation Method Single Payment Allow Print Allow Void and Reissue Allow Pre-Date Allow Address Change Remit-To Bank Account Allow Remit-To Account Override Bank Charges Use Bank Charges Region: Invoice Tax Require Tax Entry at Header Use Automatic Tax Calculation Calculation Level O Header O Tax Code O Line Allow Calculation Level Override Distribution Accounts Include Tax Allow Override Region: Withholding Tax Use Withholding Tax Allow Manual Withholding : Yes : No : Yes : Yes : No : Employee : 50 : Yes : Yes : No : Choose : 1000000 : 13651875 :7 : No : Yes : System Account : Yes : Yes : Yes : Yes : Yes : Yes : No : Yes

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Tax Group Withholding amount Basis Include Discount Amount Include Tax Amount Apply Withholding Tax O Never O At Invoice Approval Time O At payment Time Create Withholding Invoice O Never O At Invoice Approval Time O At payment Time Region: Tax Defaults and Rules Enforce Tax From Account Enforce Tax From Purchase Order Tax Code Defaults PO for Matched Invoices Supplier Site Supplier Account Financial Options Invoice Header Template Region: Reports Hierarchy 2 4 : No : Yes : 1099 : Yes : Yes

3 1

Accounts Payable Trial Balance Report Relieve Future Dated Payment Liability O When Payment is Issued O When Payment Matures O When Payment Clears

8.4

Open Periods
N Setup Calendar Accounting AP Accounting Periods Change the required period status to Open 80

Implementation Steps

Oracle Application Modules (GL/AP/AR/INV/PO/OM)


This step must be done separately for each operating unit through its respective responsibility.

9.0

Setup Receivables, MIL


9.1 Define Application Rule Set
N Setup Receipts Auto Cash Rule Set Name Description Active Discounts Items in Dispute Finance Charges Remaining Remittance A/c. : Mafatlal Auto Cash : Mafatlal Auto Cash Rule Set : Yes : Earned Only : No : Yes : Unapplied

Auto Cash Rules Seq AutoCash Rule 1 Clear the Accounts 2 Apply to the Oldest Invoice First Save

9.2

Define Sales Tax Location Flexfields


Separate (Sales Tax) Location Flexfield Structure must be created if the Sales Tax structure of different operating units are different.

9.2.1 Define Value Set for State


Value Set Name Format Type Maximum Size Validation Type : M_State : Char : 60 : Table

Click on Edit Information Application Table Name Table Columns Name : Oracle Receivables : AR_LOCATION_VALUES Type Size 81

Implementation Steps

Oracle Application Modules (GL/AP/AR/INV/PO/OM)


Value Meaning ID : LOCATION_SEGMENT_VALUE Char : LOCATION_SEGMENT_DESCRIPTION Char : LOCATION_SEGMENT_ID Number 60 60 15

Where/OrderBy where ar_location_values.location_segment_qualifier = 'STATE' and ar_location_values.location_structure_id in ( select location_structure_id from ar_system_parameters )

9.2.2 Define Value Set for State


Value Set Name Format Type Maximum Size Validation Type : M_City : Char : 60 : Table

Click on Edit Information Application Table Name Table Columns Value : Meaning : ID : Name LOCATION_SEGMENT_VALUE LOCATION_SEGMENT_DESCRIPTION LOCATION_SEGMENT_ID Type Char Char Number Size 60 60 15 : Oracle Receivables : AR_LOCATION_VALUES

Where/OrderBy where ar_location_values.location_segment_qualifier||''='CITY' AND AR_LOCATION_VALUES.parent_segment_id = : $FLEX$.M_STATE (M_STATE is the value set name attached to the Segment State)

9.2.3 Define Structure


Code MAFATLAL Click on Segments Num Name 1. State Window Prompt State Column Location_ID-Segment1 Value Set M_State Title Mstate.Mcity

Click on Flexfield Qualifier Automatic Exemptions : Yes 82

Implementation Steps

Oracle Application Modules (GL/AP/AR/INV/PO/OM)


State 2. City City : Yes Location_ID-Segment2 M_City

Click on Flexfield Qualifier City : Yes Save Close the window Check the check box Freeze Flexfield Definition Click on the push button Compile

9.2.4 Define Tax Locations


N Setup Tax Locations Find : (The Values in this field is dictated by the (Tax) Location Flexfield attached in the System Options) Choose MState Enter names of all States one by one and in the lower block enter the tax rate of each State. Example: AP Maharashtra : 5% : 6%

Next Choose MCity Enter names of all City one by one and in the lower block enter the tax rate of each City. Example: Hyderabad Vizag Bombay Pune : 1% : 1.5% : 0% : 2.5%

Note: If any particular location doesnt have tax, then you should not leave the Tax field blank. Ensure that you enter 0 as a value. Otherwise the System will not calculate the tax value for a particular tax authority (a combination of locations of various segments defined as Tax Authority. Refer the next step) 83

Implementation Steps

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9.2.5 Define Tax Authorities
N Setup Tax Authorities Enter Values as follows AP.Hyderabad AP.Vizag Enabled Enabled

Maharashtra.Bombay Enabled Maharashtra.Pune Enabled

9.2.6 Viewing the Sales Tax Rates for a Particular Tax Authority
N Setup Tax Sales Tax Rates In this window, you can not define any Sales Tax Rate for any Authority. The System will automatically derive the total tax for a particular combination created as Tax Authority in the above step. As per the example given above, AP.Hyderabad will have a Tax Rate of 5 + 1 = 6% Maharahtra.Bombay will have a Tax Rate of 6 + 0 = 6%

9.2.7 Customer Address and Tax Authority Relationship


As per the given example above, while defining new Customer Addresses, ensure that you enter a value of AP or Maharashtra for the field State and Hyderabad or Vizag as City if the State AP and Bombay or Pune as City if the State is Maharashtra. This will ensure the selection of correct Sales Tax while entering Sales Order with these Customer addresses.

9.3

Define System Options


This step must be performed separately for each operating unit through its respective responsibility. N Setup System System Options

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Region: Accounting Accounting Method Name Finance Charge Activity Realized Gains Account Realized Losses Account Tax Account Unallocated Revenue Account Cross Currency Rounding Account Header Rounding Account Revenue Transfer Clearing Account Automatic Journal Import Days Per Posting Cycle Header Level Rounding Application Rule Set Region: Tax Tax Method (Sales Tax)Location Flexfield Structure Postal Code Range Address Validation Compound Taxes Invoice Printing Tax Registration Number Tax Vendor Views Sales Tax Geo Override Inclusive tax Used Rounding Options Calculation Level Rounding Rule Reporting Currency Precision Min Accountable Unit Allow Override Region: Tax Defaults and Rules Enforce Tax From Revenue Account Tax Code Defaults Customer Site Hierarchy 1 : Accrual : Mafatlal : Finance Charge - Cost Center 420 : Choose your account : Choose your account : Choose your account : Choose your account : Choose your account : Choose your account : Choose your account : Yes : 31 : Yes : Line First--Tax After : Sales Tax : State. County. City : 10000 99999-99999 : Warning : No : Itemize With Recap : 98-1234567 : Oracle : : No : Line : Nearest : MAF :2 : : Yes : No

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Customer Product Revenue Account System Options 2 3 4 : : Yes : Yes : Yes : Yes : Yes : Yes : Account : Item : Country : No : 131070 : Yes :3 : Yes : No : Yes : DEFAULT

Tax Code Exception Rates Use Customer Exemptions Use Item Exceptions Use Item Tax Rate Exemptions (B) Region: Trans and Customers Allow Charges to Printed Transactions Allow Transaction Deletion Allow Payment of Unrelated Transactions Accounting Flex System Item Territory SQL Trace Max Memory (in Bytes) Purge Interface Tables (Z) Log File Message Level Customers Automatic Customer Numbering Automatic Site Numbering Create Reciprocal Customer Group Rule Name

Region: Miscellaneous Split Amount : 2500 Days in Days Sales Outstanding Calculation : 90 Discount Basis : Lines Only Auto Cash Rule Set : Standard Sales Credit Percent Limit : Accrue Interest Require Billing Location for Receipts Allow Unearned Discount Require Salesperson Discount on Partial Payment Print Remit To Address Trade accounting Installed Print Home Country : Yes : Yes : Yes : No : Yes : Yes : No : Yes

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Bills Receivable Enabled Invoices Per Commit Receipts Per Commit Charge Back Due Date Default Country Source of Territory : No : 100 : 100 : Open Invoice Due Date : United States : Salesrep

9.4

Define Banks and Bank Accounts


Banks and Bank Accounts are not Responsibility specific One Bank can have three types of Accounts for different uses viz. Internal, Customer and Supplier. In the Supplier definition window we will get only those Account Numbers whose Account Use is selected as Supplier. Banks can be defined either from Oracle Receivables or from Oracle Payables Oracle Receivables N Setup Receipts Banks Oracle Payables N Setup Payment Banks 1. Enter the name of the Bank 2. Enter the Branch Name 3. Choose the Institution Bank / Clearing House 4. Optionally Enter the address of the Bank 5. Click on the push button Bank Accounts 6. Enter the Bank Account Name 7. Choose the Account Use Internal / Supplier / Customer 8. Enter the Account Number Note: If the Account Use is Internal you have to add additional information of various accounts.

9.5

Define Receivables Transaction Types


9.5.1 Credit Memo
N Setup > Transactions Transaction Types Name Description Class : MFCredit Memo/MILCredit Memo : Mafatlal Credit Memo : Credit Memo 87

Implementation Steps

Oracle Application Modules (GL/AP/AR/INV/PO/OM)


Terms Open Receivable Post To GL Printing Option Transaction Status Allow Freight Tax Calculation Creation Sign Allow Overapplication Start Date ; Choose your Payment Terms : Yes : Yes : Print : Open : Yes : Yes : Negative Sign : Yes : Enter

Choose the following Accounts Receivable Account Freight Account Revenue Account Clearing Account Unbilled Receivable Account Unearned Revenue Account Tax Account Memo Affects Inventory : NO

9.5.2 Inter Company Invoices / Invoice


N Setup > Transactions Transaction Types Name Description Class Terms Open Receivable Post To GL Printing Option Transaction Status Allow Freight Tax Calculation Creation Sign Allow Overapplication Credit Memo Type Start Date : MF Invoice / MIL Invoice : Mafatlal Invoice : Invoice ; Choose your Payment Terms : Yes : Yes : Print : Open : Yes : Yes : Positive Sign : Yes : Mafatlal Credit Memo : Enter

Choose the following Accounts Receivable Account Freight Account Revenue Account Clearing Account 88

Implementation Steps

Oracle Application Modules (GL/AP/AR/INV/PO/OM)


Unbilled Receivable Account Unearned Revenue Account Tax Account

9.6

Define Remit to Address


N Setup Print Remit-To Addresses Choose the Country Enter the Address Receipts From Choose the Country Choose the State Enter the Postal Code From Enter the Postal Code To Save

9.7

Define Salesperson
We will be able to access this window only if an employee name is attached to the User. A Salesperson may or may not be an Employee of the Organization. N Setup Transactions Salespersons Click on the push button New Choose a Category (Other) Enter the salesperson Name Enter the Salesperson Number Enter the Start Date Choose the region Receivables Enter Date Active Choose a Sales Credit Type Enter the Freight Account Enter the Revenue Account Enter the Receivable Account

9.8

Define VAT Taxes


N Setup Tax Codes Tax Code Tax Type Taxable Basis : MafVAT : Value Added Tax : Before Discount 89

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Tax Rate % Tax Amount Sign Choose the region Effective From Date Enabled Choose the region Control Allow Exempt Displayed Save :5 : : Credit : Enter : Yes : Yes : Yes

9.9

Define Memo Lines


N Setup Transactions Memo Lines Name Description Type Tax Code Invoice Rule Accounting Rule Active Date Save : MF Memo Lines / MIL Memo Lines : MF Memo Lines / MIL Memo Lines : Line : Choose : Choose : Choose : Enter

9.10 Open Periods


N Control Accounting Open/Close Periods Open the required number of periods by clicking on the push button Open Next Period This step must be performed separately for each operating unit through its respective responsibility.

10.0 Setup Order Management, MIL


10.1 Define Order Line Transaction Types
This step must be performed separately for each operating unit through its respective responsibility. N Setup Transaction Types Define Transaction Types : Ship Only (MIL) Description : Line Type for MIL Internal Orders Effective Dates : Choose 90

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Transaction Type Code Order Category Workflow : LINE : Order : N.A.

Define additional Line Flows like Standard Line Invoicing (MIL), Standard Header Invoicing (MIL), Bill Only, RMA Credit, RMA Credit with Approval etc.

Attention

In the Order Transaction Type (Step 10.2), in the field named Line Type of the Line Flows assignment window, you will get the above defined Order Line Transaction Types. For an Order Line Transaction Type we cannot assign any Line Flows.

10.2 Define Order Type (Transaction Type)for Internal Sales Orders


This step must be performed separately for each operating unit through its respective responsibility. N Setup Transaction Types Define Transaction Types : Mafatlal Internal Description : Transaction Type for Internal Orders Effective Dates : Choose Transaction Type Code : ORDER Order Category : Order Workflow : Order Flow Generic Click on the push button Assign Line Flows Line Type Item Type Process Name Start Date : Ship Only (MIL) (You can assign any of the Order Line Transaction Type defined in step 10.1) : : Line Flow Generic, Ship Only : (Enter)

Attention

The Process Name (seeded data) that we assign to a Line Type decides the actions that are to be performed on an Order Line that chooses this Line Type. Region: Main Document Agreement Type Default Return Line Type

: :

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Default Order Line Type Agreement Required Purchase Order Required Pricing Price List Enforce List Price Credit Check Rule Ordering Shipping Region: Shipping Warehouse Shipping Method Shipment Priority Freight Terms FOB Shipping Source Type Demand Class Scheduling Level Auto Schedule Inspection Required Region: Finance Rule Invoicing Rule Accounting Rule : Standard Line : No : No : Corporate : No : : : : : : : : : : : No : No

: ADVANCE INVOICE : IMMEDIATE

Source Invoice Source : Non-Delivery Invoice Source : Credit Method For Invoice With Rules Split Term Invoice : Prorate : Prorate

Receivables Transaction Type: Choose your Transaction Type Cost of Goods Sold Account : Choose your account Currency : USD Currency Conversion Type :

10.3 Define Sequence for Internal Sales Orders


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This step must be performed separately for each operating unit through its respective responsibility. N Setup Documents Define Name Application From To Type Message Initial Value : Mafatlal Internal SO Numbering : Oracle Order Management : Choose the Date : : Automatic : Yes :1000

10.4 Assign the Sequence to a Category


This step must be performed separately for each operating unit through its respective responsibility. As soon as you define a Transaction Type, Oracle Order Management will Automatically create a Category with the same name. N Setup Documents Assign Application Category Set of Books Method Start Date End Date Sequence : Oracle Order Management : Mafatlal Internal : Mafatlal : Null : Enter : : Mafatlal Internal SO Numbering

10.5 Define Release Sequence Rule for Organization (Warehouse)

each

Inventory

This step is required only if you intend to process the Sales Order using Oracle Order Shipping. 10.5.1 10.5.2 10.5.3 10.5.4 10.5.5 N Shipping Setup Release Sequence Rule Enter a name for the Rule Optionally enter a description Enter an effective date Set the following as per your requirement

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Release Priority Order Outstanding Invoice Value Schedule Date Departure Date Shipment Priority 1 2 Ascending O O O O O Descending O O O O O

10.6 Define Pick Slip Grouping Rule for

each Inventory

Organization (Warehouse)
This step is required only if you intend to process the Sales Order using Oracle Order Shipping. 10.6.1 10.6.2 10.6.3 10.6.4 10.6.5 N Shipping Setup Pick Slip Grouping Rule Enter a name for the rule Optionally enter a description Enter a effective date In the Group By block select options as per your requirement by checking the corresponding check box. Order Number Subinventory Customer Ship-To 10.7 Carrier Departure Delivery Shipment Priority

Define Shipping Parameters for Organization (Warehouse)

each

Inventory

10.7.1 N Shipping Setup Shipping Parameters General 10.7.2 Choose the Weight UOM Class 10.7.3 Choose the Volume UOM Class 10.7.4 Choose the Percent Fill Basis (Weight or Volume) 10.7.5 Choose the Release Sequence Rule Pick Release 10.7.6 Choose the Pick Release Grouping Rule 10.7.7 Choose an option for the Print Pick Slip (At the End or Immediate) 10.7.8 Choose a Default Pick Release Document Set

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10.7.9 Choose an Auto Create Delivery Criteria (With an Order or Across Order) Departure Planning 10.7.10 Choose Line Arrangement Method (All Shippable Items or Parent Item Only) 10.7.11 Choose a Weight Volume Calculation method. (Manual or Automatic) Confirm Delivery/Departure 10.7.12 Choose a Default Deliver Document Set 10.7.13 Choose a Default Departure Document Set 10.7.14 Choose a Weight Volume Calculation method. (Manual or Automatic) 10.7.15 Choose a Container Inventory Control (Optional or Required) 10.7.16 Check or uncheck the check box Enforce Packing in Containers

10.8 Define Customer Profile Class


Profile Classes are Global. That is, they can be used across operating units. N Customers Profile Classes Enter suitable values for the following fields (Credit) Collector (Credit) Tolerance Credit Check (Yes/No) Payment Terms : (The PT Code (4 Chars) must be available in OPM) Override Terms (Yes/No) Allow Discount (Yes/No) Discount Grace Days Receipt Grace Days (Receipts) Auto Cash Rule Set (Receipts) AutoReceipts Include Disputed Items (Statements) Send Statements (Yes/No) (Statements) Send Credit Balance (Yes/No) (Statements) Cycle

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(Finance Charges) Charge Interest (Yes/No) (Finance Charges) Compound Interest (Yes/No) (Finance Charges) Days In Period (Dunning) Send Letters (Yes/No) (Dunning) Letter Set (Invoicing) Tax Printing (Invoicing) Grouping Rule (Consolidated Billing Invoice) Send (Yes/No) (Consolidated Billing Invoice) Format

Profile Class Amounts


Currency Finance Charges Interest Rate Max Interest Per Invoice Min Customer Balance for Finance Charges Min Invoice Balance for Finance Charges Min Receipt Amount Min Statement Amount Min Dunning Amount Min Dunning Invoice Amount Credit Limit Order Credit Limit

10.9 Define Customers and Synchronize to OPM


N Customers Standard

Attention

Each New Customer must be synchronized to OPM by running the concurrent program called Vendor Synchronization.

Note that the Customer Header definition will be available across operating units but Sites will not be available. Because of these, the Customer Sites must be defined from each responsibility if you want to use the same Customer/Site in two different Operating Units. For example, if a Customer/Site combination called Klopman/Italy is to be used by both MIL Operating Unit and MF Operating Unit, you need to define the Customer Klopman only once from any responsibility, but the Site Italy must be defined from the responsibility Order Management MIL (whose *MO: Operating Unit profile option is set to MIL at the responsibility level) and again from the responsibility Order Management

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MF (whose *MO: Operating Unit profile option is set to MF at the responsibility level ). *MO stands for Multi-Org Additional Cares Required while Defining Customers for Synchronizing to OPM 1. The State will not accept more than 4 characters (In the Find/Enter Customer window) 2. The FOB Code selected must be available in OPM 3. The Payment Term Code must be available in OPM Running the Synchronize Customers concurrent program Example: Responsibility OPM All MF OPM All MIL Receivables MF Receivables MIL Operating Unit MF MIL MF MIL

MIL Customers must be Synchronized from OPM All MIL responsibility and MF Customers must be Synchronized from OPM All MF responsibility.

10.10 Define an Internal Customer and include all the Inventory Organization Addresses as Customer Address with Usages Bill To and Ship To.
This step is mandatory for creating Internal Sales Orders and running Reorder Point Planning. N Customers Standard 10.10.1 10.10.2 10.10.3 10.10.4 10.10.5 10.10.6 10.10.7 10.10.8 Name : Mafatlal Internal Choose the region Classification Choose the Type Internal Choose the region Addresses Click on the push button New Country : United States Address : Enter Bring cursor to the field named Usage

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10.10.9 10.10.10 10.10.11 10.10.13 10.10.14 10.10.15 10.10.16 10.10.17 Choose Bill To as usage Enter a Location Check the check box Active Move cursor to the next line Choose Ship To as usage Enter a location Choose the Bill To location for this Ship To Check the check box Active

Assign the Inventory Organization Location as the Internal Location of each Ship To Usage.
10.10.18 10.10.19 10.10.20 10.10.21 10.10.22 10.10.23 10.10.24 10.10.25 Keeping the cursor in Ship To usage click on the push button Open Bring cursor to the field named Location in the Internal block Choose the location NSN / NSA / MF1 /MF2 The organization name NewShorrock Nadiad must default Close the window Repeat the steps 12.10.4 to 12.10.19 Choose the location C2 The organization Vizag Operations must default

11.0 Replicate Seed Data for the New Operating Units


Responsibility: System Administrator 11.1 Run the report Replicate Seed Data

Parameter
Operating Unit : Mafatlal Industries Ltd (Run the above report for the operating unit Mafatlal Fine also)

12.0 Setup Purchasing, MIL/MF


12.1 Choose the Set of Books
Setup Organizations Set of Books Choose Set Of Books Chart of Accounts Currency Accounting Calendar : Mafatlal : Mafatlal Accounting : MAF : Mafatlal 98

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This step must be performed for each operating unit through its respective responsibility.

12.2 Define Payment Terms


N Setup financials Payment Terms Name Description Cut off Rank % Due Days : Mafatlal Payment : Payment Term of Mafatlal Group

: 100 : 15

12.3 Define Financial Options for MIL and MF Responsibilities


This step must be performed for each operating unit through its respective responsibility. N Setup Organizations Financial Options Region: Accounting Future Period Limit GL Accounts Pre-payment Future Dated Payment Discount Taken PO Rate Variance Gain PO Rate Variance Loss Expense Clearing Region: Supplier Entry RFQ Only Site Hold Unmatched Invoices Invoice Match Option Supplier Number Entry Type Next Automatic Number : 15 : Choose your accounts : Choose your accounts : Choose your accounts : Choose your accounts : Choose your accounts : Choose your accounts : Choose your accounts : No : No : Purchase Order : Automatic : Numeric :

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Region: Supplier Payables Payment Terms Payment Method Receipt Acceptance Days Always Take Discount Pay Alone : Mafatlal Payment : Check : : No : No

Region: Supplier Purchasing Ship To Location : MG Bill To Location : MG Inventory Organization : Mafatlal Global (This Org decides the items available to purchasing) Ship Via : FOB : Vendor's responsibility ceases upon transfer to carrier Freight Terms : Due Region: Encumbrance Use Requisition Encumbrance Encumbrance Type Reserve At Completion Use PO Encumbrance PO Encumbrance Type Invoice Encumbrance Type Region: Tax Default Tax Code VAT Registration Member State VAT registration Number Enable Recoverable Tax Default Recovery Rate Cash Basis Encumbrance Calculation Rules Rounding Rule Precision Minimum Accountable Unit : No : : : No : : : : United States : : Yes :0 : Exclude Recoverable Tax : Nearest : :

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Region: Human Resources Business Group Expense Check Address Use Approval Hierarchies Employee Number Method Next Automatic Number * Discussion required : Mafatlal Group* : Home : Yes : Automatic :1

12.4 Open Purchasing Periods


N Setup Financials Accounting Control Purchasing Periods Keep the cursor in the Status field and press Ctrl + L. Choose Open from the LOV. This step must be performed for each operating unit through its respective responsibility.

12.5 Define Purchasing Options


This step must be performed for each operating unit through its respective responsibility. N Setup Organizations Purchasing Options Region: Accrual Accrue Expense Items Accrue Inventory Items Expense AP Accrual Account Accrual Account Description Region: Control Price Tolerance Enforce Price Tolerance Enforce Full Lot Quantity Display Disposition Messages Receipt Close Point Notify If Blanket PO Exists Cancel Requisitions Allow Item Description Update Enforce Buyer Name Enforce Vendor Hold : At Receipt : At Receipt : Choose your account : (This will default) : 10 : No : Advisory : Yes : Received : Yes : Optionally : Yes : Yes : Yes 101

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Region: Default Requisition Import Group-By Rate Type Minimum Release Amount Price Break Type Price Type Quote Warning Delay RFQ Required Receipt Close Invoice Close Line Type Match Approval Level : Buyer : User :1 : Cumulative : Variable :5 : No : 3% : 36% : Goods : 4-Way

Region: Internal Requisition Order Type : Choose your transaction type Order Source : Choose your sequence Region: Numbering Entry Automatic Automatic Automatic Automatic Type Numeric Numeric Numeric Numeric Next Number 1 500 1000 5000

RFQ Number Quotation Number PO Number Requisition Number Region: Tax Defaults

Ship To Location Item Supplier Site Supplier Financial Options

Hierarchy :1 : :2 :3 :

12.6 Define Jobs


Jobs are not operating unit specific. N Setup Personnel Jobs 12.6.1 Enter a Job Code 12.6.2 Enter a Job Name 12.6.3 Save

12.7 Define Positions


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Positions are always Organization specific. You can choose a desired location also for the Position if you want. But location is not a mandatory field in Position definition. N Setup Personnel Position 12.7.1 12.7.2 12.7.3 12.7.4 12.7.5 12.7.6 12.7.7 Choose Organization Mafatlal Group Enter a Position Code (MIL) Enter a Position Name (Mafatlal Industries) Choose the above defined job in the field Job Change location to C1 Change status to valid Save

12.8 Define Employees and assign job and Position to it


Switch Responsibility to Human Resources, Mafatlal Group N People Enter and Maintain 12.8.1 Click on New 12.8.2 Choose the organization Mafatlal Group 12.8.3 Enter your last name 12.8.4 Enter your first name 12.8.5 Choose your title (Mr., Mrs., Dr. etc) 12.8.6 Choose the Gender 12.8.7 Choose the Type as Employee 12.8.8 Enter a Social Security Number 12.8.9 Enter your Date of Birth 12.8.10 Choose your nationality 12.8.11 Choose your marital status 12.8.12 Save 12.8.13 Click on Assignment 12.8.14 Choose the Job defined in step no. 2.1 in the field Job 12.8.15 Choose the Position defined in step no. 2.2 in the field Position 12.8.16 Change the location to C1 14.8.17Save

Attention

If you want to assign a particular Position to a particular Employee, the location of the Employee and the location of the Position must be the same.

12.9 Assign the Employee to the User (MRLAL)


Switch Responsibility to System Administrator

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N Security User Define Query the User MRLAL Choose the Employee name in the field named Person

12.10 Define Approval Group


This step must be performed for each operating unit through its respective responsibility. Switch Responsibility to Purchasing, Mafatlal Group N Setup Approvals Approval Group 12.10.1 12.10.2 12.10.3 12.10.4 12.10.5 12.10.6 12.10.7 12.10.8 12.10.9 12.10.10 12.10.11 12.10.12 12.10.13 Enter a name for the approval group Enter a description for the approval group Choose the object Document Total Choose Include in the type field Enter a value like 999,999,999,999,999 in the field Value Move cursor to the next line Choose the object Account Range Choose Include in the type field Enter a value like 999,999,999,999,999 in the field Value Move cursor to the low value field (A flex field will pop up now) In the flexfield, for all low values enter zeros and for all high values enter the alphabet Z. Click on OK Save

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12.11 Define Approval Assignments
This step must be performed for each operating unit through its respective responsibility. N Setup Approvals Approval Assignments

Attention

In this window, the field Position will be enabled only if Use Approval Hierarchy check box is checked in Financial Options. If you dont want to use Approval Hierarchy, you can assign the Approval Group to the Job. If the Approval Group is assigned to a Job and subsequently if you enable Use Approval Hierarchy in Financial Options, then the system will Automatically disable all the details that you assigned to the Job. In such cases, you have to do the Approval Assignment again by selecting both Position and Job. 12.11.1 12.11.2 12.11.3 12.11.4 12.11.5 12.11.6 12.11.7 Choose the Position defined in step 14.7 Choose the Job defined in step 14.6 Choose the Document Type in the field Document Type Choose the Approval Group defined in step 14.10 Move Cursor to the next line Choose the next Document Type Choose the Approval Group defined in step 14.10 against the second document type. 12.11.8 Move cursor to the next line and choose the third document type and choose the approval group 12.11.9 Repeat until all the types of documents are selected 12.11.10 Save

Caution

12.12 Define Approval Hierarchies


N Setup Personnel Position Hierarchy 12.12.1 12.12.2 12.12.3 12.12.4 12.12.5 Enter a name for the Hierarchy (Mafatlal) Enter a Version Number for the Hierarchy Enter a From Date for the Hierarchy Save Choose the top position in the field named Name in the block Position. 12.12.6 Save 12.12.7 Move cursor to the block named Subordinates 12.12.8 Choose all positions subordinate to the position selected in step 14.12.5 12.12.9 Save

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12.12.10 To define the subordinates of a subordinate defined in step 14.12.8, click on the down arrow right to it. When you click on the down arrow, that position which was there in the subordinate block will automatically move to the field named Name in the Position block. Now, you choose all positions subordinate to the position currently there in the Name field of the Position block. 12.12.11 Save

12.13 Enable the New Hierarchy


Run the Concurrent Program called Fill Employee Hierarchy

12.14 Set the Attributes of all Document Types


The document types are seeded data which will be available to any newly defined organization, only after running the concurrent program called Replicate Seed Data from the System Administrator module. This step must be performed for each operating unit through its respective responsibility. N Setup Purchasing Document Types Define the following for each Document Type Owner Can Approve Approver can Modify Can Change Forward To Can Change Forward From Can Change Approval Hierarchy Disable : Yes : Yes : Yes : No : Yes : No

Security Level : Public Access Level : Full Forward Method : Direct Archive On : Approve Default Hierarchy : Mafatlal Approval Workflow : PO Approval Workflow Startup Process : PO Approval Top Process Autocreate Workflow : Autocreate Workflow Startup Process:

12.14 Define Buyers


N Setup Personnel Buyer

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Buyer Default Ship To Effective From : Mafatlal : NSN : Choose the Date

12.15 Define Suppliers


N Supply Base Supplier

Attention

The Supplier Site name and State Name should not exceed 4 characters. Currency must be selected in Supplier Site. Each New Supplier must be synchronized to OPM by running the concurrent program called OPM Common Purchasing Synchronization.

Note that the Supplier Header definition will be available across operating units but Sites will not be available. Because of these, the Supplier Sites must be defined from each responsibility if you want to use the same Supplier/Site in two different Operating Units. For example, if a Supplier/Site combination called Reliance Industries/Patalganga is to be used by both MIL Operating Unit and MF Operating Unit, you need to define the Supplier Reliance Industries only once from any responsibility, but the Site Patalganga must be defined from the responsibility Purchasing MIL (whose *MO: Operating Unit profile option is set to MIL at the responsibility level) and again from the responsibility Purchasing MF (whose *MO: Operating Unit profile option is set to MF at the responsibility level ). *MO stands for Multi-Org

13.0 Setup Inventory, MIL


(The following data will be readily available Item Flexfield Item Category Flexfield Stock Locator Flexfield Default Category Set Attribute Control Levels Status Codes Attribute Templates Unit of Measures) In a new installation you have to set them.

13.1 Define Subinventories for each Inventory Organization

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Attention
OPM users need not do this step N Setup Organizations Subinventories Enter a Subinventory Name Optionally enter a Description Save

13.2 Define Items and assign them to the required Inventory Organizations Attention OPM users need not do this step
OPM users must define the Items in OPM Inventory. Any item defined in OPM will be available in Oracle Applications Inventory with all major attributes enabled. Any correction done in the item from OA Inventory will not reflect in OPM. An OPM Item, if disabled from OPM will be disabled in OA Inventory and when enabled it will get enabled in OA Inventory. N Items Master Items

13.3 Assign the items to their respective subinventory in each organization Attention OPM users need not do this step
N Setup Organizations Subinventory Query the required Subinventory Click on the push button Item/Subinventory Assign the items one by one

13.4 Define Freight Carriers for each Inventory Organization


N Setup Freight Carriers

13.5 Define Inter Company Relationships


N Setup Organizations Intercompany Relations

13.6 Define Shipping Methods


N Setup Organizations Shipping Methods

13.7 Define Inter-location Transit times


N Setup Organizations Inter-Location Transit Times

13.8 Define Shipping Network Attention OPM users need not do this step
N Setup Organization Shipping Network Click on Find Choose the From Organization (NSN) Choose the To Organization (NSA)

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Move cursor to the next line Choose the From Organization (NSA) Choose the To Organization (NSN) Move cursor to the next line Choose the From Organization (MF1) Choose the To Organization (MF2) Move cursor to the next line Choose the From Organization (MF2) Choose the To Organization (MF1) 13.9

Open Inventory Accounting Periods for each Inventory Organization


N Accounting Close Cycle Inventory Accounting Periods

13.10 Define Containers and assign them to each Inventory Organization Attention
OPM users need to do this step only if you are planning to do Shipping from Oracle Order Management N Items Master Items Enter the Container name Enter Description Choose the region Physical Attributes Check the check box Container Choose suitable values for the other physical attributes Save Tools Organization Assignment Assign the Container to the required number of Organizations Save

13.10 Define Vehicles and assign them to each Inventory Organization


N Items Master Items Enter the Vehicle name Enter Description Choose the region Physical Attributes Check the check box Vehicle 109

Implementation Steps

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Check the check box Container Choose suitable values for the other physical attributes Save Tools Organization Assignment Assign the Container to the required number of Organizations Save

110