Professional Documents
Culture Documents
volunteer handbook
3685 Black Rock Tpke., Fairfield, CT 06825 203.255.3401 www.brcc.org
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Kent Currie, Director of Kids Ministry 203.255.3401 x108 kcurrie@brcc.org Ada Lichac, Administrative Assistant 203.255.3401 x126 alichac@brcc.org Vera Barroso, Elementary Coordinator 203.255.3401 x126 vera.2818@gmail.com Patsy Gerhart, Preschool Coordinator 203.255.3401 x126 patsygerhart@gmail.com Cindy Chiriboga, Nursery Coordinator 203.255.3401 x126 cindy_chiriboga@yahoo.com
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General Procedures
Expenditures Kids of the Rock funds its programs through a budget approved by the Church Finance & Property Board. We carefully monitor our budget in order to fully use our resources wisely while staying within our budgeted funds. Volunteers may not spend money and expect to be reimbursed without prior approval from your coordinator. As a church, Black Rock does not pay sales tax. You should check with the store where you make purchases and learn how they handle tax-exempt sales. Communicating with Parents Any flyer you create to promote an activity (in or outside your class or group) must be approved by the Kids Ministry Director. We do not ask this to hinder your ministry, but only to make sure that everything we send home adequately and accurately reflects our ministry. We also need to know what is going on so we can provide accurate information when parents call. In addition, all activities should be announced on our Kids Ministry website at www.kidsoftherock.org so parents will always know what is going on. You can submit this information to Kent Currie at kcurrie@brcc.org or by dropping it in the box in the main office. All food for an activity must be approved by someone on the kids team staff. YOU MUST NEVER SERVE FOOD THAT CONTAINS PEANUTS WITHOUT PRIOR APPROVAL. Also, we would like to be able to provide a downloadable file of all sign-up forms and flyers online. If you need help creating these, please notify your coordinator or the director. Rooms If you would like to use a room at Black Rock for your event, please contact your coordinator. We will try to accommodate your request. Many activities go on during the week, so it is important that all requests be made with as much advance notice as possible. The more advance time you give, the greater the likelihood that the room will be available. You may not use a room without scheduling it first. Craft Supplies Each bin is stocked with a variety of craft items. These include construction paper, glue, scissors, pencils, markers, etc. We also have copy machines, laminating machines and letter machines. Your coordinator will train you in the use of these machines. If you would like a craft supply that we do not stock, please let your coordinator know and well get it for you. We have many different suppliers and because of the quantity we purchase, can usually get a good price. Please give as much advance notice as possible. Crafts should only be used when they help the student learn what we want to teach. Never do a craft that is just a time-filler or something cute the parents will like.
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Discipline
It is the desire of The Kids of the Rock Team to provide a positive growth experience for every child who attends our programs. We realize that children will come from various discipline backgrounds with differing temperaments. The following procedures will serve as a guide for our teachers. Teachers should clearly define the rules for their classroom and their expectations verbally and also list them on a chart and explain them in such a way that all students understand. Please use positive reinforcement as the main discipline in your classroom. A child that is disruptive should be guided toward changed behavior by: o A direct look from the teacher o A hand gently placed on the childs shoulder o Asking them a question o Reviewing the classroom rules when you are quietly working together on a project When a child continues to be disruptive, please: o Isolate them within the room for no more than 5 minutes o Bring them to the coordinator for parents to pick up o Discipline always with a firm and calm spirit, but above all, with love and with the persons betterment in mind. o Children should never be left unattended in their room, at the drinking fountain, in the restrooms or on the playground. o Older children dismissed early from the classroom for a restroom break or drink should be monitored closely. Children should not be dismissed for a restroom break unless there is a definite need. Children should never be physically disciplined by Black Rock staff. Forced restraint should be used only when a child is out of control and in danger of harming himself or another. This should only be done in the presence of another teacher. Remove the child from your classroom as quickly as possible. Please report this incident to your coordinator immediately. If a child is a continual discipline challenge, please report that information to your coordinator. If a child is physically harmed or put in physical danger (such as by biting) by another child, report this immediately to your coordinator. Only the coordinator or director should discuss this with the parent. There are times when a child will need to be moved to another class to have a successful classroom experience. This does not reflect on the skills of the teacher, but does show that we are aware of the different temperaments and styles of learning for individual children. It is the responsibility of the classroom teacher to report to the coordinator any child whom you feel cannot be safe in your classroom because of disobedience or other issues. If you have any questions, please do not hesitate to talk to your coordinator or feel free to call Kids Director, Kent Currie.
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Kids of the Rock Volunteer Handbook Black Rock Congregational Church Isolate the child and make him comfortable. Have coordinator call the parents as soon as possible. Do not allow the child to spend the entire service feeling ill. UNDER NO CIRCUMSTANCES IS ANY MEDICATION (ASPIRIN, TUMS, ETC.) TO BE GIVEN TO A CHILD BY ANY OF OUR STAFF. If you have a child with an EpiPen, please make sure you have communicated with the parent and coordinator to make sure you know what to do if an emergency with child should arise.
Illness
If a child has a minor accident, calm the child and treat any wound. UNDER NO CIRCUMSTANCES IS MEDICATION TO BE APPLIED BY ANY OF OUR STAFF. Notify the parents of the accident when they pick up their child. An accident report is to be completed by the Coordinator and given to the Kids Office. Please do this immediately while events are still fresh in your mind. If a child has a major accident (hard fall, broken limb etc.) stabilize the child. IF THERE ARE BODILY FLUIDS INVOLVED IN ANY ACCIDENT, RUBBER GLOVES ARE TO BE WORN! Gloves can be found in each department. If you are unsure where they are located, ask your coordinator. UNDER NO CIRCUMSTANCES IS MEDICATION TO BE APPLIED BY ANY OF OUR STAFF. The teacher should stay with the child and send a helper for the coordinator or desk person. In the event that a coordinator cannot be found, call the Kids Ministry Director on his cell phone immediately at 330.703.6742. We will notify the parent and determine what further action to take. Under no circumstances are you to call 911. The Director on duty will do that if necessary. As with any accident, a report must be filled out immediately and turned in to the Kids Office. Please make sure your Department Coordinator has all details needed.
Accident
Fire Stay calm; children will respond to your mood. Follow directions given to you by instructions posted in the classroom and by the coordinator. Take attendance book with you. The building will be evacuated whenever the alarm system sounds unless otherwise notified. An Evacuation Floor Plan is posted in every room, on every floor, and in each building of Black Rock Congregational Churchs campus and offsite locations. Teachers from each class shall take the Sign-In Sheet. Preschoolers and children Teachers will instruct the children to form a line near the door and walk together as a group. Teacher will lead the line and the Assistant Teacher will bring up the rear of the line. The Assistant Teacher will verify that no one is left in the room and will close and lock the door. Once outside, have them sit close together on the ground. They will wait there until the parents can pick up their children or an all clear signal is sounded. Earthquake Move children away from windows. Get under cribs or tables and keep calm.
Evacuation
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Kids of the Rock Volunteer Handbook Black Rock Congregational Church Crying This is the most frequent problem you will encounter. It can mean many things, including frustration, anger or hunger. Take advantage of the toddlers ability to be distracted easily. Offer a toy or friendly talk. Although a toddler does not talk a lot, he/she understands much of what you say. A cry of fear deserves special attention. It is very important that the child learns to feel secure in his/her new environment, and that he/she learns to trust his/her teachers and leaders. Use the childs name often; assure him/her that dad and mom will return soon. Give special attention for a while, reading to or helping the child integrate into play. No child should cry over 15 minutes. If this occurs, notify the Director and the parent will be contacted. Sometimes it will be necessary for a parent to remain in class with his/her child for several weeks. However, it is generally best for the child to adapt on his/her own. Crying due to illness also merits special attention. Children with signs of illness are not allowed in class. If a child becomes ill, the parent is called by the director. Crying and what to check o Diaper soiled o Thirsty o Hungry/ Tired o Dressed too warmly or too lightly o Wants a new toy or toy back from someone else o Needs attention- talk with child first before holding Biting It is important that we maintain a safe environment for all children and that we are therefore diligent in preventing children from biting other children. It is important that all staff in the Childrens department watch for this problem. If biting incident occurs, the Director of Kids Ministries shall be notified immediately. If the Director is not available a member of the Pastoral staff will be notified. Both sets of parents, the parents of the child bitten and the parents of the biter, shall be notified. Any bite that breaks the skin should be cleansed immediately with soap and water and bandaged. Ice packs are available to place on bites. If a child has bitten another child, a parent will be required to stay in the nursery with the biting child until it has been observed by the coordinator that the child is safe from doing harm again. Once it has been deemed that the child has sufficiently passed the biting phase, the child may be allowed to stay in the room without parent supervision. Lost child In the event that a child is unaccounted for in our facility, one of the initial steps is that lay people working in Kids Ministry remain calm and in control of their emotions. Added stress can heighten a situation and cause alarm even when it may not be an emergency (i.e. picked up by another family member). In the event of a missing child, the coordinator shall be contacted immediately and a search of the building shall commence.The coordinator, shall notify the Director of Kids Ministries, who shall be responsible for notifying others on the Pastoral
What to do When
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Kids of the Rock Volunteer Handbook Black Rock Congregational Church Staff and other emergency lay leaders. The Pastoral staff and other lay leaders shall immediately monitor all exits to the building and a search of the building shall be initiated. The parents of the lost child shall also be notified as soon as possible. If the child is not found, the police shall be notified of the incident. Bruises Little unsteady legs sometimes result in falls. Medical ice packs are kept in the refrigerator in Room 308 kitchen if the fall results in a bruise. Cuts and Bleeding Rubber gloves and band-aids are available upon request. A First Aid kit is available in the kitchenette outside the nursery (room 306) or in the kids office in Woodruff on the top shelf to the left. Choking Keep an eye out for small objects on the floor and crayons that can go into mouths. Mouths can usually be cleared with a finger. Use the Heimlich Maneuver if necessary. The Heimlich Maneuver involves an inward-upward thrust between the navel and the rib cage which turns lungs into bellows and blows out the obstruction. Intruder If you see someone acting suspiciously in our of our areas, firmly ask the intruder to leave. Contact the coordinator or ultimately the Kids Director. If neither is immediately available, contact a member of the pastoral staff and ask for assistance.
General Guidelines
Protecting Our Children and Workers One of the main goals at Kids of the Rock is to provide a safe, secure, loving environment for children where parents feel comfortable leaving their child. Therefore, we have a policy that reflects our desire to prevent child abuse and to stop child abuse as we become aware of it. We also want to protect our staff and volunteers from false accusations of abuse. Our first line of defense in preventing child abuse is the application, screening and interview process that all volunteers in our ministry must complete prior to being placed permanently in a classroom. All people who work with children, regardless of their area of ministry, are expected to adhere to the policies outlined in this document Failure to do so may result in dismissal of their ministry position. Worker Approval All workers must have a completed and approved application on file in the church office. A criminal background check will be performed on all workers. It is also mandatory that in order to serve in Kids Ministry you must have attended Black Rock Church for at least 6 months. Workers must be a member of Black Rock Church, or in process in becoming a member.
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Kids of the Rock Volunteer Handbook Black Rock Congregational Church What is Child Abuse? It is possible that an inexperienced or young worker could innocently do something that is within the legal definition of child abuse. It is important, therefore, that you understand how the law looks at child abuse and never do anything that could be even remotely confused with any illegal activity. These definitions are provided by the National Committee for the Prevention of Child Abuse. Physical Abuse: Non-accidental injury, which may include beatings, violent shaking, human bites, strangulations, suffocation, poisoning or burns. The results may be bruises and welts, broken bones, scars, permanent disfigurement, longlasting psychological damage, serious internal injuries, brain damage or death. Neglect: The failure to provide a child with basic needs including food, clothing, education, shelter and medical care; also abandonment and inadequate supervision. Sexual Abuse: The sexual exploitation of a child by an older person as in rape, incest, fondling of the genitals, exhibitionism or pornography. It may be done for the sexual gratification of the older person, out of a need for power or for economic reasons. Emotional Maltreatment: A pattern of behavior that attacks a childs emotional development and a sense of self worth, such as constant criticizing, belittling, insulting, manipulation; also, providing no love, support or guidance. Reporting Suspected Child Abuse Familiarize yourself with the definitions and descriptions of child abuse listed above. If you suspect that a child involved in any of the Kids of the Rock programs has been abused, the following steps are to be followed: Report the suspected abuse to a member of the Kids Ministry Staff. Do not interview the child regarding the suspected abuse. Do not discuss the suspected abuse with other workers, parents, etc. All information should be kept confidential with your ministry coordinator and the proper authorities. After the suspected child abuse case has been reported by a volunteer worker, proper steps will be taken by the Kids Ministry staff to report the suspected abuse to the designated reporting agency. Recognize that while abuse is rampant in todays society, it is also easy to misdiagnose abuse if you are not familiar with a particular child, race, or social group. Classroom Procedures Physical contact with children should be minimal and only in the presence of other adults. Appropriate touching should be limited to handshakes, high fives, brief side hugs or a brief touch on the shoulder. At least two workers should be present whenever possible. No child should be alone with a worker. Please keep your door open until all your children arrive. Workers may not have children sit on their lap while the room is darkened or when other workers are not present.
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By signing below, I am saying that I have read the handbook and will comply with all policies of our Kids Dept. and Black Rock Church. I am also saying that I will do my best to uphold the values of serving Christ and setting an example to the children that I will lead.
Signature________________________________Date_____________
(Please tear off back page and return to a Kids of the Rock Coordinator)