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A.

The Existing System This part shows the present scenario of the system in Management Information System of ABC in Dasmarias City, Cavite. This part shows there is a need for innovation. It was supported by Data Flow Diagrams. Submit Personal Information Filling up the Form Resident Credentials 0 Management Information System of ABC

Arranged Data

Records

Brgy. Secretary

Verified Records

Forward Data Checked Data

Brgy. Staff

Figure 12. The Data Flow Context Diagram of the existing Management Information System of ABC in Dasmarias City, Cavite. Figure 12 presents the context diagram of the existing Management Information System of ABC in Dasmarias City, Cavite. This figure shows three (3) entities and processes. Upon submitting the residents information the Bgry. Secretary will checked the data then the Brgy. Staff will verified the records then releasing of credentials.

1.0 Resident Data 4.0 Credentials Releasing of Receipt Credentials Collecting of Residents Data Collected Data

Brgy. Secretary Forward Data 2.0 Assessing of Unprocessed Data

Released Assessed Data Brgy. Staff

Brgy. Chairman

3.0 Finalizing of Records Records

Figure 13. The Top Level Data Flow Diagram of existing Management Information System of ABC in Dasmarias City, Cavite.

Figure 13 presents the top level data flow diagram of the existing Management Information System. It shows that the resident gives data to the Brgy. Secretary. The Brgy. Secretary will forward the data and give it to the Brgy. Staff to finalize the records, then the Brgy. Chairman will issue the credentials of the resident. Submit Personal Information 1.1 Resident Submitting of Personal Information Forward Data Brgy. Secretary

Records

1.2 Receiving of Data

Data Figure 16. The Low-Level Data Flow Diagram (1.0) of the existing Management Information System of ABC in Dasmarias City, Cavite.

Figure 16 shows the lower-level data diagram (1.0). It explains the flow in submitting the personal information and the receiving of data. If the resident submits the personal information, the Barangay Secretary receives the data. Check of Data Brgy. Secretary Checked Data Records Brgy. Staff Verifying of Records

2.1 Checking of collected data

2.2

Verified

Figure 17. The Low-Level Data Flow Diagram (2.0) of the existing Management Information System of ABC in Dasmarias City, Cavite. Figure 17 shows the lower-level data diagram (2.0). It shows the flow in checking the collected data and the verifying of records. After the Barangay Secretary, checks the data, the Brgy. Staff will verify the records.

Arranged Data Brgy. Staff

3.1 Arranging of Information

Information

Compute Records Brgy Secretary

3.2 Computing of Records

Compiled Figure 16. The Low-Level Data Flow Diagram (3.0) of the existing Management Information System of ABC in Dasmarias City, Cavite. Figure 16 shows the lower-level data diagram (3.0). It explains the arranging of information. The Brgy. Secretary will compute the records of the resident then compiled.

Forward Brgy. Staff

4.1 Form Forwarding of Form Resident

Fill up Form

4.2 Filling up of Form

Released Brgy. Chairman 4.3

Compiled

Releasing of Credentials

Credentials

Figure 17. The Low-Level Data Flow Diagram (3.0) of the existing Management Information System of ABC in Dasmarias City, Cavite. Figure 17 shows the lower-level data diagram (4.0). It explains the forwarding of form. The Brgy. Staff will forward the form of the resident. The resident will fill-up the form then the Brgy. Chairman will release the credentials of the resident.

B. The Proposed System This part presents the justification of the software project. This will inform the readers why this software project must be implemented. It also shows the advantages of the proposed system over the existing system

Residents Information Resident Credentials

Billing Records Issued Credentials Released Credentials Brgy. Chairman Information Resident Records

Processed Data Brgy. Staff

Management Information System of ABC

Figure 17. The Data Flow Context Diagram of the proposed Management Information System of ABC in Dasmarias City, Cavite. Figure 17 presents the context diagram of the proposed Management Information System of ABC in Dasmarias City, Cavite. Instead of verifying the residents information manually, the system will make computerized to keep the records of the resident and to eliminate the redundancy. Then the Brgy. Chairman will release the credentials of the Brgy. Resident.

Resident

Submit

1.0 Collecting of Residents Information Information Resident Records

Residents Information

Brgy. Staff Checked Resident Information

Credentials

2.0 Finalizing of Data

Figure 18. The Top-Level Data Flow Diagram of the proposed Management Information System of ABC in Dasmarias City, Cavite. Figure 18 presents the top-level data flow diagram of the proposed Management Information System of ABC in Dasmarias City, Cavite.. It shows that the residents information is collected. The Brgy. Staff will get and checked the residents information, after it finalizing the data, the credentials will be release.

Verified Resident Submit 1.1 Submitting of Personal Information Data Brgy. Staff

1.2 Verifying of Data

Processed Data Information Resident Record

Figure 19. The Low-Level Data Flow Diagram (1.0) Management Information System of ABC in Dasmarias City, Cavite. Figure 19 presents the lower-level data flow diagram of the proposed Management Information System of ABC in Dasmarias City, Cavite. The resident will submit the information to the Brgy. Staff, the Brgy. Staff will verified the resident information.

Files 1.2 Data 2.1 Brgy. Staff Checking of Records Checked Records Forward Credentials Resident Issuing of Credentials

Credentials

Billing Records

Figure 20. The Low-Level Data Flow Diagram (2.0) Management Information System of ABC in Dasmarias City, Cavite. Figure 20 presents the lower-level data flow diagram of the proposed Management Information System of ABC in Dasmarias City, Cavite. It shows the checking of records by the Brgy. Staff and then the issuing of credentials of the Brgy. Resident.

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