MS EXCEL

a spreadsheet program that allow the user to apply mathematical functions to calculate different sets of values and apply the changes in the result when the input values are changed. Its made up of Columns, Rows and cell It is an environment that can make number manipulation easy EXCEL MAY BE USE TO PREPARE: Budget and personal financial Expense reports and summaries Financial projections with charts and graphs Inventory control Job estimates and cost sheets Create chart Perform logical function EXCEL TERMINOLOGY Workbook - a spreadsheet file. By default, each workbook in Excel contains three pages or worksheets Worksheets Working area. It is made up of rows and columns. A worksheet is a single page or sheet in an Excel spreadsheet. By default, there are three worksheets per file. Cell - a rectangular bar that intersect columns and rows. Active Cell - In an Excel 2007 worksheet, the cell with the black outline. Data is always entered into the active cell. formula bar displays the data or formula stored in the active cell. A formula in a spreadsheet, such as Excel, is a mathematical equation used to calculate a value. In Excel formulas must begin with an equal ( = ) sign. Column Letter - Columns run vertically on a worksheet and each one is identified by a letter in the column header. XFD the last column letter Row Header- run horizontally in an Excel worksheet. They are identified by a number in the row header. 1048576 last row number Sheet tabs active workbook on a worksheet. Switching between worksheets in an Excel 2007 file is done by clicking on the sheet tab at the bottom of the screen. 3 worksheets in every workbook

Gridlines worksheet

guidelines

on

Excel 2007 interface

Excel 2007 Home / Tab Shortcut and function keys: Alt H - Home Alt N - Insert Alt P - Page Layout Alt M - Formulas Alt A - Data Alt R - Review Alt W View

.xlsx extension name Book1 default filename Calibri 11 default font style and size F2 keyboard command to edit cell
Quick Access Toolbar -This customizable toolbar allows you to add frequently used commands. Click on the down arrow at the end of the toolbar to display the toolbar's options. Name box displays the cell reference of the active cell. It will also show the name assigned to a cell or range of cells. It provides a quick way to name a cell. Located before the formula bar Formula bar displays the value in the active cell. Located above the worksheet, this area displays the contents of the active

Ribbon is the strip of buttons and icons located above the work area in Excel 2007. The Ribbon replaces the menus and toolbars found in earlier versions of Excel. Office Button- Clicking on the Office Button displays a drop down menu containing a number of options, such as open, save, and print. The options in the Office Button menu are very similar to those found under the File menu in previous versions

cell. It can also be used for entering or editing data and formulas.

Sample function: =average( ) =sum()

Types of data in Excel There are three different types of data in Excel:

labels values dates/times

label is an entry that is usually used for headings, names, and for identifying columns of data. Labels can contain letters and numbers. By default, labels are left aligned in a cell. value contains numbers and can be used in calculations. By default, values are right aligned in a cell. Date/time data is just that, a date or the time entered into a cell. By default, date/time data is right aligned in a cell. Sometimes dates are combined with numbers and considered to be values instead of a separate type of data. Formula a mathematical statement using operations such as: (+) for addition

Charts - are graphical representations of worksheet data. Charts often makes it easier to understand the data in a worksheet because users can easily pick out patterns and trends illustrated in the chart that are otherwise difficult to see. TYPES OF CHART Pie Charts -- are used to show percentages. For example, a pie chart could be used to show what percentage of your total daily calorie intake is represented by one quadruple cheese and bacon hamburger. Column Charts -- are used to show comparisons between items of data. Each column in the chart represents the value of one item of data. An example of this would be to compare the calories in a quadruple cheese and bacon hamburger with the calories in a glass of water and a bowl of beet greens. Bar Charts -- are very similar to column charts, except they run horizontally on the page instead of vertically like column charts. Line Charts -- are used to show trends over time. Each line in the graph shows the changes in the value of one item of data. For example you could show changes in your weight over a period of months as a result of eating a quadruple cheese and bacon hamburger every day for lunch. Other chart types: Doughnut chart

(-) for subtraction (*) for multiplication (/) for division

Function simply a predefined formula just to make the process easier. = fx (reference)

Scatter (XY) Stock Surface Bubble radar

Moving around spreadsheet

to column A without changing rows. highlight to cell A1.

the

Home key: moves the active cell highlight Ctrl + Home keys: moves the active cell Ctrl + End keys: moves the active cell

highlight to the last cell of the spreadsheet containing data.

Ctrl + Down Arrow keys: moves the

active cell highlight to the last row of the spreadsheet without changing columns. cell highlight to the first row of the spreadsheet without changing columns.

Ctrl + Up Arrow keys: moves the active

Ctrl + Page Down keys: moves the

active cell highlight to the next sheet of the spreadsheet.

Ctrl + Page Up keys: moves the active

cell highlight to the previous sheet of the spreadsheet.