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PROJECT CLOSURE REPORT

Project Title: Feel the power of the clean environment! Its About Finding a Better Way Funded by: The Visionaries
Focus Area: Corporate Social Responsibility

Process: Arrangement of Activities for Antilittering and CSR at QAU from April 04 June 15, 2011

SUBMITTED BY: Project Manager: Project Officers:

THE VISIONARIES Farhan Ahmed Khan Syeda Atiya Rahat Noor Ahmed Jameel Ahmed Muhammad Hasnain

SUBMITTED TO:

Ms. Sarah Pervaiz

Quaid-i-Azam School of Management Sciences Quaid-i-Azam University Islamabad

TABLE OF CONTENTS
1. Project Details 2. Project Closure report Purpose............................ 3. Project Closure Report Goals 4. Project Closure Report Summary............................ 4.1.Project Background Overview.................................... 4.2.Project highlights and best practices.. 4.3.Project closure synopsis . 4.4.Goals and objectives performance... 4.5.Success criteria performance . 4.6.Milestones & deliverable performance....................... 4.7.Budget performance.......................... .............. 03 04 04 04 04 05 05 06 06 07 08 08 08 08 08 08 09 09 09 09 10-12

5. Project Closure Tasks . 5.1.Resource Management............................ .......... 5.2.Issue management .. 5.3.Risk management... . 5.4.Asset management............ ................... 5.5.Lessons learned... .......................................... 5.6.Post project tasks................................... ....... 5.7.Project closure recommendations........................ . 6. Project Closure Report Approvals. 7. Annexure

1. Project details:

Project Title:

Feel the power of the clean environment! Its About Finding a Better Way

Funded by: Focus Area: Process:

The Visionaries Corporate Social Responsibility Arrangement of Activities for Anti-littering and CSR at QAU from April 04 June 15, 2011

Project Advisor: Project Manager: Project Officers:

Ms. Sarah Pervaiz Farhan Ahmed Khan Syeda Atiya Rahat Noor Ahmed Jameel Ahmed Muhammad Hasnain

2. Project Closure Report Purpose


This project report closure report is final document make for the project supervisor by Project Leader on behalf of The Visionaries team. This report will help the project team and the supervisor to assess the success of project identify best practices for future project resolve all open issues and formally close the project.

3. Project Closure Report Goals


This project report is prepared to accomplished the following goals Review and validate the milestones and success of the project Confirm outstanding issues, risks, and recommendation Outline tasks and activities required to close the project Identify project highlights and best practices for future projects

4. Project Closure Report Summary


4.1. Project Background Overview
Thanks to Visionaries Team for the successful arrangements and funding of the events for project Feel the power of clean environment? Its about finding a better way. Our focus was to increase the awareness among the university students about the vitality of clean environment and taken some steps to made it possible and convenient for them to follow. 4.2. Project Highlights and Best Practices

Project Highlights:
Registered 50 volunteers to educate the university students Two walks for the promotion of the cause of Anti-Littering campaign were arranged Anti-Littering Campaign in QAU Tree Plantation Activity in QAU

Awareness campaign in QAU to make our surroundings clean The Competition on Ideas of Pollution Reduction was arranged A seminar on the Corporate Social Responsibility titled: Feel the power of the clean environment! Its About Finding a Better Way was conducted

Best Practices:
Gain support from the administration as well as volunteer students for the cause of Anti-littering and promotion of Cleanliness in university Worked closely with the administrative staff and help the estate office in the process of cleanliness by conducted meetings and addressed issues of university with CDA authorities Through seminar students were provided opportunity to gain practical knowledge from an experienced person, National Coordinator of United Nations Industrial Development Organization All participants got Completion Certificates Awards Cash prizes were awarded for 1st and 2nd positions in Ideas Competition to encourage the young talent

4.3. Project closure synopsis


The project has reached its planned conclusion on scheduled as planned. Due to the success of the project, the Vice Chancellor and the Incharge Quaid-i-Azam School of Management Sciences appreciated the efforts of The Visionaries team.

4.4. Goals and objectives performance


Total in 35 trees were decided to plant at different locations of QAU. In the original 100 trees were planted which indicates the performance of 285% more than planned A Walk to Margallah Hills was arranged in which target was to gather two faculty members and 25 students, in the original 2 faculty members and 30 volunteer students participated. This activity also resulted 120% above the planned target Successfully launch Anti-Littering Campaign in QAU with the help of estate office of university and volunteer students

A Walk of Anti-Littering Campaign in Quaid-i-Azam University was arranged in which 4 faculty member and 50 students participated exceeded the forecasted performance by 200%

Awareness campaign in QAU to make our surroundings clean and about 300-400 students were being taught by The Visionaries team and Volunteers against the forecasted target of 150 students to be taught. The performance achievement was more than 200%

The Competition on Ideas of Pollution Reduction was arranged in which 10 Bachelors and Master students took participation with innovative and solid ideas. Two students were awarded cash prizes.

A seminar on the Corporate Social Responsibility titled: Feel the power of the clean environment! Its About Finding a Better Way was successfully arranged on June 15, 2011 to raised public awareness about Environmental Issues

4.5. Success criteria performance


We wanted to aware the students about the importance of Clean

Environment The Visionaries aimed to keep students aware the importance of Cleanliness and was very successful to promote the ideas and gain moral support to implement the ideas. Anti-littering campaign was launched to obtain clean, fresh and healthier environment Promoted the idea of Corporate Social Responsibility

Made the university environment clean and fresh by practicing the proper disposal of garbage and the use of trash cans. Discouraged the use of non-disposable material and encouraged students to use recyclable material. Through this making it convenient to preserve environment Tree plantation activity

The inauguration of tree plantation was successfully held by the Incharge School of Management Sciences Dr. Basit B. Tayyab in the lawn of QASMS. The 100 trees received from PTC and successfully planted in the botanical garden of QAU.

4.6. Milestones & deliverable performance Registered about 50 volunteers to educate the university students
The actual registration exceeded to 50 volunteers than the forecasted target of 15 volunteers to be registered.

Achieve a participation rate of 50 active students in seminar


The participation of students exceeded by 80 active participants which also shows the huge success of the event.

By the tree plantation activity The visionaries contributed to control the global warming
Tree plantation activity was also achieved about 3 times more than forecast and 100 trees were planted at university.

Through Walk a general public awareness about Cleanliness and Antilittering was built among the Students of QAU
The walk in university as also successful event in which 4 faculty members and 50 students were participated indicates the more than forecasted target and success rate was about 200%.

Arranged a Seminar on Corporate Social Responsibility (CSR)

The National Coordinator of United Nations Industrial Development Organization addressed the current issues and the different possible solutions how we contribute to our environment and the possibilities to handle the waste. The Vice Chancellor also motivates the students to continue the healthy practices and the ways to preserve the environment.

Achieve the maximum participation of students in ideas competition activity

The event was designed to appeal young students. The participation of students showed their interests and ideas to improve the environment. Students were awarded prizes for their concrete and implement able ideas.

4.7. Budget performance

The budget for the project was funded by The Visionaries team. The estimated expenditures for the Anti-littering Campaign were Rs. 5000 and in total actual expenditures for the event were Rs. 4975 which indicates the efficient usage of monetary resources. The total budgeted expenditures for the Seminar. The actual expenditures were total in amount of Rs. 13708. This activity was decided to fund by the selling of tickets but due to 80 students rather than 50, our refreshment costs were higher and other expenditures lead to the excess in costs. The Overall expenditures for the project are total Rs. 18683. The revenue generation in total was Rs. 11550 and the budget deficit was Rs 7133. This amount was charged to the team members of Visionaries.

5. Project Closure Tasks


5.1. Resource Management
Thanks to the support of the Project Supervisor, Incharge QASMS, Incharge Horticulture Cell, Estate Office and all those colleagues who made it possible to successful completion of the project of The Visionaries team. Horticulture Cell helps in tree plantation activities. Estate Office of University helps in Anti-Littering Campaign. The main resource was our exceptional volunteer team who performed their tasks with constant passion throughout. We were also considerably supported by the QASMS administration.

5.2. Issue management


The main issue we face while delivering the project was lack of funds due to unavailability of sponsorships. The Visionaries team was unable to seek the sponsorship because of closing dates of budgets in the organizations. The issue was resolved by doing a revenue generation through seminar ticket selling and also by personal investment.

5.3. Risk management

The whole project site and the key things involved were visited pre launch of project and a risk assessment was carried out. The risk of unavailability of sponsorships was actually faced by our team and this risk was mitigated by the contribution of funds from each individual member of team and revenue generation through project, as was planned in the project proposal.

5.4. Asset management


The Visionaries team did not require any assets during this project as this was not the part of the project plan.

5.5. Lessons learned


The procedure, activities, students participation and support from the QASMS, state office, and horticulture department and most importantly of our worthy Vicechancellor, in making this project possible is appreciated and reflects for the dire need and necessitate of this type of projects. Students enthusiastically participated in the competition on idea of pollution reduction, that shows the eagerness inside the youth to make this world a clean place to live. This shows that the youth is motivated to do something but is facing a problem of lack of guidance and proper direction. The visionaries team will consider this exceptional response to this type of events in planning future activities.

5.6. Post project tasks


Visionaries team held a meeting with volunteers, who were from different departments. The meeting agenda included to give a detailed visual report of the project from initiation stage to completion stage, thanking their participation and to ask their future cooperation with us. 5.7. Project Closure Recommendations Our main recommendation is to hold such awareness creating activities on social concerns in other institutes also specially to teenagers. To teach teenagers is recommended because they are highly passionate and in a stage in which they want

to implement what they have learnt and still learning. They would get motivated and motivate others for any cause that gives recognition to them.

6. Project Closure Report Approvals

Prepared by:

Farhan Ahmed Khan Project Manager on behalf of the Visionaries, QASMS.

ANNEXURE ANTI LITTERING WALK TO MARGALLAH MAY 14

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EVENT PICTURES (SEMINAR JUNE 15)

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