Release Notes

Aconex Release 10.1

Ver 1.0 | November 10

Table of Contents
1. Administration Changes to password rules Changes to access rules HTTPS log in HTTPS or HTTP preference 2. Documents Event log changes Other changes 3. Tenders Canceling a tender invitation Save a tender addendum to draft New tender countdown timer Tender initiator can now create RFIs Changed in terminology from response to submission Changes to email and notifications from the tenders module Displaying shadow users in a tender invitation Other changes 4. Other New Terms of Service agreement Changes to the way shadow users are invited to a project Support in languages other than English 3 3 3 4 4 5 5 6 6 6 7 8 8 9 9 10 11 11 11 11 11

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1. Administration
Changes to password rules assword
Available in: Setup To make password rules easier to understand, weve simplified the options for password strength. There are now 3 options: Low, Medium and High. Weve also renamed the Password Rule field to Password Strength.

Figure 1 - Password strength

Rule Low (8 16 characters) Medium (8 16 characters, at least 2 numbers and 2 letters) High (8 16 characters at least 1 number, 1 letter and 1 special character)

Description

Example password pa5sw0rd

Allowed special characters are: [~!@#$%^&*()_-+]

pa$sw0rd

Tips The new eight character minimum length (it was six characters minimum) will apply when a users password is changed changed. The default for new users is Low (8 16 characters). REFERENCES Change the password complexity for users in your organization

Changes to access rules ccess

Available in: Setup Choosing what access rules you want for a user in your organization is simpler with fewer options to make things clearer.

Figure 2 - Access rules

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Old rule Default No password expiry LimitRetries No password expiry, 4 failed login attempts ExpirePassword Password expiry 6 months ExpirePassword Password expiry 45 days LimitRetriesExpire60daysPassword Password expiry 60 days, 4 failed login attempts LimitRetriesExpire Password expiry 6 months, 5 failed login attempts

New rule / replacement Default No password expiry, 5 incorrect password attempts

ExpirePassword Password expiry 6 months, 5 incorrect password attempts Expire45days Password expiry 45 days, 5 incorrect password attempts

Expire60days Password expiry 60days, 5 incorrect password attempts

REFERENCES Change the access rules for users in your organization

HTTPS log in
Available in: Login page To ensure that your login details remain secure at all times, you can now only login to Aconex using HTTPS. This means that your details are sent over an encrypted connection. Tip Even if you type in http:// you will be directed to https:// to log in to Aconex.

HTTPS or HTTP preference

Available in: Setup Although you must log in to Aconex using HTTPS, you can choose to use Aconex via HTTP. This can be changed on an organization or user-based level. Tip You will only be able to change your own HTTPS preference if your Org Admin has granted you access to do so. CHANGE YOUR ACCESS PROTOCOL 1. Click the Setup button on the Module Menu, and under Configuration, click Preferences. 2. Scroll down to Personal settings, Access protocol. 3. Deselect the Use Default Setting checkbox, which will allow you to choose your own preference. 4. Choose between HTTPS or HTTP from the menu.

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Figure 3 - Access protocols

REFERENCES Controlling user access to HTTP protocol preferences ser

2. Documents
Event log changes
Available in: Documents To ensure you keep track of the history of all your documents, we have changed some of the wording and definitions used in the Event Log. Here is a summary of the changes. Term Registered Changes When a document has been added to the register (before Aconex version 10.0, historical event log data) When the document has been added to the register (from Aconex release 10.0) Now includes document has been downloaded to a zip file or been part of a multi file download

Uploaded

Downloaded

REFERENCES View all document events

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Other changes
Available in Documents Description The length of the Title field in the bulk move to register / bulk supersede page has been increased to improve usability usability. Fixed an issue with bulk superseding of files spaces in the field name.

Documents

3. Tenders
Tip Users in North America will generally see Bid used in the Aconex interface instead of Tender to conform to local usage. The functionality is the same.

Canceling a tender invitation

Available in: Tenders You can now cancel a tender that you dont want to pr proceed with. This means that no further activity can be completed including addenda, submission and RFIs. CANCEL AN ACTIVE TEND ANCEL TENDER To cancel an active tender tender: 1. Choose your project in the Project Selector at the top of the page. 2. Click the Tenders button on the Module Menu, and under Search click Search, Invitations. 3. Click the tender number under the Tender No column to open the tender invitation. 4. Click the Actions button and choose Cancel Tender.

Figure 4 - Cancel a tender

5. Enter in the reasons why you are canceling the tender and then c click the OK button. A confirmation message appears when the tender has been canceled. Tips Notifications are sent to recipients of the tender letting them know it has been canceled. Also, the status will be changed to Canceled. s A banner is visible to both the initiator and recipient organizations when a tender invitation has been canceled.

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Save a tender addendum to draft

Available in: Tenders You can now save a tender addendum to draft, to save the information you have entered in. SAVE A TENDER ADDEND ADDENDUM TO DRAFT To save a tender addendum to draft draft: 1. Create a new addendum to a tender (see Creating an addendum to a tender invitation). 2. Enter in the tender details and then click the Save To Draft button.

Figure 5 - Save To Draft

Tips When you save a tender addendum to draft, your addendum is listed on the Addenda tab. Only one addendum can be saved to draft at any given time.

EDIT A SAVED A TENDER ADDENDUM To open a draft tender addendum addendum: 1. Choose your project in the Project Selector at the top of the page. 2. Click the Tenders button on the Module Menu, and then under Search click Search, Invitations. 3. Open your tender by clicking on the tender number. 4. Click the Addenda tab and open the draft addendum you created by clicking on its pen subject line. It will have a Sent Date of Draft in progress. .

Figure 6 - Draft in progress

5. Click the Edit button to make changes to the draft tender addendum. See Creating an addendum to a tender invitation for information on completing the fields of a tender addendum.

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6. To send the addendum, click the Send button. A confirmation message appears when the addendum is sent successfully. Tip Anyone who is able to create an addendum can edit and send a draft tender addendum. REFERENCES Creating an addendum to a tender invitation

New tender countdown timer ender

Available in: Tenders You can easily see how much time is left to submit a tender using the new timer countdown tender that is displayed on tender invitations. This is visible for both initiators and respondents.

Figure 7 - Tender countdown timer

Tender initiator can now create RFIs

Available in: Tenders You can now create an RFI if you have sent a tender invitation that can be sent to any recipients that you have sent the tender invitation to.

Figure 8 - Create RFI

Tip The RFI can only be sent to recipients that are already on the tender invitation.

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Changed in terminology from response to submission

Available in: Tenders To clarify the action you perform when submitting a response to a tender invitation, we have changed the word response to submission.

Figure 9 - Create submission

Changes to email and notifications from the tenders module

Available in: Tenders Sorting your email and notifications from Aconex will be straightforward, as we h , have changed the layout of email and notifications that are generated from the tenders module. In particular, sorting will be better with consistent subject lines, from information (previously better it was always Aconex Notification (OrgName) [noreply@aconex.com]) and layout of ) information.

Figure 10 Example of a tender invitation email notification

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Email type

New Subject line format Email from

Old subject line format

Notification: New tender invitation

Tender Invitation InitiatorOrgName ProjectShortName - TenderNumber Aconex Notification from OrgName (noreply@aconex.com) Tender Declined DecliningOrgName ProjectShortName TenderNumber Aconex Notification (noreply@aconex.com)

New Tender Invitation

Decline tender

Tender Declined

Notification: Tender cancelation

Tender Cancelled CancellingOrgName ProjectShortName - TenderNumber Aconex Notification from InitiatorOrgName

Tender Cancelled

(noreply@aconex.com)

Notification: New tender addendum

Tender Addendum InitiatorOrgName ProjectShortName TenderNumber Aconex Notification from InitiatorOrgName (noreply@aconex.com) TenderRFINumber: SubjectLine

New Addendum

Notification: RFI

TRFI-000001: Please can you 000001: provide clarification around....

Aconex Notification from OrgName (noreply@aconex.com)

Notification: RFI response

TenderRFINumber: SubjectLine

RTTRFI-000001: Re: Please 000001: can you provide clarification around....

Aconex Notification from OrgName (noreply@aconex.com)

REFERENCES Receive email notifications from Aconex

Displaying shadow users in a tender invitation

Available in: Tenders Shadow users are now identified in a tender invitation.

Figure 11 - Shadow user

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Other changes
Available in Preferences Description There is a new organization preference Able to select to publish preference, tenders to BidContender (Australian projects only) which is not yet only), activated. More information will be released when this is available.

4. Other
New Terms of Service agreement
Available in: N/A New projects will have to sign the updated Terms of Service. Although you will be able to . see your project, until the first user on the project accepts the Terms of Service, you will not be able to access any data from the project. The first person on the project accepts the Terms of Service on behalf of the organization, which makes things quicker when you are setting up a new project. Existing projects do not need to accept the new Terms of Service. Tip Although your project will display in the project selector, you will not be able to search for documents or project mail via Cross Project Search until the Terms of Service are accepted.

Changes to the way shadow users are invited to a project oject

Available in: Setup We have made improvements to the way users are invited to a project by shadow users users. Now, new users to a project are added as shadow user in the following situations: Tips These situations are applicable for the open invitation method only (project mail invitation method). Shadow users are users that are hidden in the Global directory, and are assigned at the project level. When one shadow user invites someone else on to a project project. When a full user invites someone else on to a project when all other users in that organization are all shadow users users.

Support in languages other than English

Available in: All If you are using Aconex in a language other than English, you will now be able to access support directly from Aconex to the language you are using Aconex in. t

Figure 12 - Help link

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