DATE: August 7, 2003

TO: Michigan Technological University Internal Audit Department

FROM: Amy L. Hughes, CPA- Director, Internal Audit
SUBJECT: An Informal Audit Report on Tuition and Fee Revenue of Fiscal
Year 2003

Audit Objectives
The primary objectives of this audit were to determine whether tuition and fees
were administered according to University policies and whether tuition and fees
revenue was fairly stated in the financial records.

Testing was performed to determine if:

• students were charged tuition and fees using rates approved by the Board of
Control,
• on a sample basis that correct tuition and fees amounts were billed to individual
student accounts,
• projected tuition and fees revenue based on enrollment data and tuition and
fees rates reconciled with tuition and fees revenue in the financial records, and if
• on a sample basis that refunds from student accounts were accurate and
appropriate.

Overall Conclusion
Based upon the samples tested and upon our test of tuition and fees revenue as
a whole, it is our opinion that tuition and fees were administered according to
University policies and that tuition and fees revenue was fairly stated in the
financial records. The results of our audit procedures indicated that, overall,
• students were charged tuition and fees using rates approved by the Board of
Control,
• on a sample basis, correct tuition and fees amounts were billed to individual
student accounts,
• projected tuition and fees revenue based on enrollment data and tuition and
fees rates reconciled with tuition and fees revenue in the financial records, and
• on a sample basis, refunds from student accounts were accurate and
appropriate.

Our report has no additional observations.

DATE: July 23, 2008
TO: Mrs. Romielyn Romano- Adviser, Political Science Society
FROM: Allan Quinanola- President, Political Science Society
SUBJECT: An Informal Trouble Report on Political Science Society’s Executive
Officers

ISSUE:

The elected secretary of the Political Science society, Angie

Ampong had been absent for several meetings. She also failed to
pass the minutes of some previous meetings. I called for a General
Assembly last July 3, 2008 for the irregularities happened within the
Executive Commission. The Representative of the 4th year level,
Valentino Bacalso, called the presence of the secretary.
Unfortunately, the secretary wasn’t around. The body decided to
impeach the secretary on the ground of gross negligence of duty,
as provided in the Political Science Society Constitution. Two days
after the assembly, I called for emergency meeting, as requested
by Ms. Ampong. However, a heated argument happened during the
meeting between Ampong and Bacalso regarding with the issue.
Ms. Ampong said during the meeting that somebody texted her and
asked her to resign and accused the 4th years for making such text
message.

ACTION TAKEN:

As the president of the society, I called the attention of the 4th years.
I created a committee to investigate the issue with regards to Ms.
Ampong’s issue. The committee decided to give Ampong another
chance. The committee also gave Ampong a condition in which
failure to do her duty will cause her to be impeached as the
secretary of the society.

RECOMMENDATION:

The society should call for a meeting in which the amendments of

the constitution will be discussed. I found out that the constitution
has not provided clear details with regards to impeachment. The
constitution must also be reviewed. I also recommend to provide
the secretary an assistant to help him/her in disposing her duty.
The 4th years must be compelled to pay the funds not later than the
1st week of August, as a punishment of sending such text message
to Ms. Ampong.