THE COCONUT GROVE JAYCEES P. O.

BOX 518 COCONUT GROVE, FLORIDA 33133

CHAPTER HANDBOOK

Compiled & Edited by Kim Newlin

1991 - 1992

"CHARTERED

SEPTEi'\1BER 1976"

"SERVICE

TO HUMANITY

IS THE BEST WORK OF LIFE"

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INrRODUCTION
This handbook has been designed to communicate to you all of the basic information you need to effectively function in your respective Jaycee office. Even though all sections of this handbook do not relate directly to your office, we encourage you to read the entire handbook. It is equally important for a local officer to have a working knowledge of all Jaycees areas as it is for a region or state officer. Your members will be constantly asking you questions relating to all aspects of Jaycees, not just about the function of your specific office.

IiISJiIt Meeting the Needs of America

Sixty-five years maybUI for The Unila! mean rrtirclT)(nt for some people,
SUIeS Jaycees it muns new opportunines to meel the needs or Ameriel. The Jaycees' hisoory or problem-<Olving is remarkable. And now, as or AugUSl16, 1984, the grealest volunury IeadeMip training movement in the work! has men and women working hand-in-hand 10 answer the needs of our nanon. S1e3dfasdy saertficing nme, effort and money, members of this movement oonnnue 10 "fighl the good fight" for the people of America. When America ncls her Jaycees. the Jaycees are there - as they've alwa)' been. The problem...,lving ideals or The U.S. Ja)'CttS have remained consislent through the years. ~zing the need for a YOWII penon's leadmhip lraining organimrioo 10 ensure the suength or our nanon. Henry Giessenbier and others formed The Uniltd SI.1res Junior OIamber or Commerce (USJCC) on January 20, 1920. Gie~bier harned the intenrioo or the organimrioo thaI would become the Ja ycees: '1be purpose or this associarioo shaD be 10 educate its members by study and discussion, irre.speaive or religion or politics, and business, nanonal and civic problems or such other subjects and pursuits as will advance the charaaer and efficiency or its membeB." Each year, Jaycee Week (during the third week or January) wmmemorares the first meeting or Jaycees in January or 1920 in St. Louis. Mis>ouri. The Junior OIamber or Commera: began its &9ull on nanonal civic problems with the -Know America First" campaign in 1915. E. Fred Johnson, presidenl in 1925-'26, explained: -Qnc or the firsl duties of a residenl of the Uniltd SUIeS is 10 see and know his own wmmunity ... nOl only acquainting themselves with the privileges and but also aa:orded themselves citizenthem by 10 disship, opportunitiesprqaring charge intelligendy the commenswate obtiganon.." Ja ~'CS underslood the neal to mainuin beauliful wildlife areas long before environmental cona:ms became popular. Many projects in the 20. involved fire prevennon and refol'Olation. Reatizing that democracy depend> on all voting-age people, the Junior OIamber began GelOUI-The-Yole (GOTY) programming. Thc:sc effortS continue to be: an important part of Jaycee aCllvines loday. America's W3.S also u'!efficient mail dtlh.ery s~tem innucnc<d by the Junior Chamber. The young avialor, o..rles undbergh. worked as a Junior Chambt:r member (0 otabl~h lhe fi"l airmail delivery s)"tem. '" the Junior OIamber mova! inlo its

J'O'>te", pe"uaded

dri

Vel>

10 ''Siow

Down

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al Sun Down." Jay"""" helped donate countJes.s SUctllighb 10 communities aCT~

5,000 communities participated in the

program. Begun by Jaycees, "Opera non ldenl- is now an oa:ep<ed way 10 deter theft throughoul the nanon. Jaycees have been especially concm>ed for the safety and well-being of children. In addirion to ShoOting Edocanon and aJUnd= OIher safe sports for youngster>. Jaycees have championed the fighl againsl childhood disea.scs. Jaycees raised money and delivered medicine throughoul the aJuntry in the bolde against ~. Jaya:e:s have raised miUionsor doUars to the fighl against the 40 neuromu>cular diseases rese:art:h<d by the Muscular 0)'tropby Aoociarion. The U.s. Jaya:e:s is the fow1h largest corporate aJOuibulOr 10 the Muscular Dy.trophy Associanon. pledging more than 14 million dollars in eight yea". During the 65 years Jaycees ha 'e volunteered to help the poor and afflic1ed, 10 belttf their CX>mmunities and 10 strengthen local, SUte and nanonal governmenl Jaycee projects have wvered a mulnlude of coocems. The rising frequency of car thefts was reduced because Jaycees implemenltd the "Lock It & Pocket The Key" program. "Opera lion Threshold" reduced alcohol abuse and supporltd safe driving through responsible drinking. -Project Mainstreamlent aid ID poverty..uicken neighborhood> through housing winterizanon, elderly and youth "",islana: plans and economic selfdevelopmenl stralegies. From the late 70s through loday, The U.s. Jaycees were engaged in the isoue of granling full membership 10 men and wornen. Howner, the U.s. Supreme Court decision or July 3, 1984, and the U.s. Jaycees Special Meenng of August 16 pul lhal issue aside. The United SUI<:\ Jayc= i, now a leadership training organization wmposed or young people deVOled 10

Amtnca a~ a roult.

In June or 1940, with World War II engulfing almost c"cry nauon but our own, the USJCC recogni7<d the need a nd called for -wmpulsory miliury training." The draft law was controversial. bUI Jaycee support helped the bill pass Congress by one vote. The Jaycees raUied behind the draft 10 help America prepar< for a war Jaycees would have to fight. Many Jaycees wenl on to proudly serve their wUDlry. By 1944, the powerful e>.ample or Jaycees had reached young people overseas. Other nations desired their own brand of energetic young problem...,lve". Junior OIamber Intemanonal (JCI) was founded and loday Jaycees Internalional boasts more than 500.000 members and 75 aJuntries, including the United SUles. Immedialely following Ihe war, Jaycees were back on track and more active than ever. Members keenly felt the devosta tion of war-10m Europe and decided 10 share America's abundane<: with the world.

more than 80 per cent of the Hoover ConI. nU.sion's propa;als made inoo law. Also in the '50s. Jaya:e:s saw a:rtain wmmunines l<l<ing their pride. The organization aligned itself wilh the National Clean-Up-Painl-Up-Fix-Up Bureau 10 bolster civic pride in thousand> or wm munities. By 1953, Jaycees had doubled the number of areas iovolved with the narional bureau, with more than 5,000 cines aJrnmined 10 the program. The Ja)'CttS' a>na:m for commwtines moved inlO the

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second decade, membe" saw the neal to ru:ognize young leaders for their wntribunons. The Disnnguished Servia: Award (DS,\) and whal is known as the Ten OUI>landing Young Men uf AmcriCl (TOYM) honor were acnvaltd .under the pr",idencics of Durward How", (1930-'31) and George Olmsltd (l931-'32~ Both former nanona! presidents went on 10 succosful careers. Howes became a prosperous W",I Coasl jeweler. Olmsted became an Army general and respc<.1ed financier. By the late 1930s, Jaycees desired a means or communication 10 undersund what the Junior OIamber was involved in as a whole. Magazine was born in September, fUIlJRE In the Grst issue, Editor 1939. Thomas R. Reid phrased the philO5Ophy remaining coday: -fUIlJRE pledges an editorial policy which declares war on dullness, which deplores defealism and which looks ahead 10 thai fUlute IOward which a young person's elTon, every interest, is direcIed.' By 1942, fUIlJRE was automatically senl to dues-paying members. as it is coday. A ware of the desperate need for wban safety, 40 chaptm initialtd a '"Safety With ughl" program 10 decrease traffic deaths and crime in cities al night. A massive put>. licilY campaign, using billboards and

1960, with "Operalion Community", Ihrough which young people helped rehabi~ute low-income housing. In the 1%Os. Daisy Manufacturing Company wished 10 begin a Shooting Educarion program - ... as nol only a viul pan of Americana for the youth or America bul an integral part of the educanonal pr"""",or In 1946. C. Wilham -BIII- BrOl",field producing good outdoor cinzens." incndaJ hi.\ fi~1 national JavCl"C COO\lcn. In looking for a group 10 help suppon lion in Milwaukee. Brownlldd W3..'a so Shooting EducatIOn, Dais)' executiVe) in'pired by Ihe dme and spiril of Jayu.'e!\ dj>c~ the plan with Jaycee leaoo.. lhal he wrOie Ihe Jaycee Creal. Hi\ anginal Together. Daisy ManufaCluring Company Creal had five lino, bUI al the ilhistencc of and The U.s. Jaycees began Shooting EduAndrew Mungen"'l, the Jaycee Crced cation. Sirx.. 1963. thousands or chapte" incorporalfd another line which brcame il\ have sponsored training and paper largel first "1l1a1 fauh in God g'v", meaning and wmpennon with BB guns for girls and boy< porpose to human life." eighllo 14 years or age. To date, more lhan As the 1950, dawocd. Proidenl Harry eighl miDion bo)' and girl> have panici meenng the ncxd> of America through T ruman ~w Iht.' ncuJ for a mort' dIicienl paled in thiS training ~ithoul one J'CC(N'ded "servK:e to humanily," accidc-nl go\cmmc:nl. He apptMnlt\1 rC}nnl'r proidr:m Now i, Ihe time for Jaycee, 10 In 1965. the L'SJCC became 111<u.s Hert-.crt Ul"t\l:'r hI a~x'\.' thl' fc...,Jl'ralGm.:rn- I conunue 10 act a.\ leade" by focU>ing full Jayce..." Despile the name change. the anemion on problems still in nttd or m()\'emcnl's inu:nuOI1.\ remamcd stadiaSI: pro\lemenl. ~ "oo\l:'r CommLS.\ion prosoIun<>n>: cfucasc, poverty and crime. as m(m and ma~l' rt"\:Ornm(ndauun:'t the: fl'd. pc:r.dI a complt'lc reorganil.ation of for im-/ 10 d elop indi,idualleade" through indiwell as other specific wmmunity problelm. ,idual and m3r",.emenl development proThe opJ'X>f1ullit) ror Jaycm. to act is eral ~o\'emm('nl 10 int.'rea"-' dlic..,(,'rK.:~ I'k-Jr ta'(pa~(,'f~ gt"t thl'U monl:'~ \ w\)rth.and i graffi..') and community \('f'\ KL", I again 3\'ailahle. The d<!!rec of impaCl you Junl~H Chamhcr mc:mtx'r, "'oh.xi (0 i During the early 1970,. Jaya:e:s sa" and your chapl<r will have i, dirccdy proma~e implcmemalinn of the Bomer Rc:pon Ihe noJ for belter family .reIY. -Operaporrionallo the number of people IO'ol'v-d. the movemenl'~ numt"t:r one cono:m for Share the '1ICCa'; of the Jay""" mo"emenl tion Red Bali- w Implemented ID place 1949-'50. De'pile one of it> mO>l brig hi red stickers on the "inJows or child with OIher young people and connnue to conl1ove"ial batdv.". Jay~1X> helped gel ren'~ and elderly pef'Of'lS' roorm, Thm fire- e.tend the impact of the Jaycee movement. men could easily locale tho>e who masl needed rescuing. Five million red ball SlIck wer< distnbuled in 1972 alone. with A "Friend.<hip Train" was crealed 10 help European war victilm. Its journey began in Catifornia with OO.ca" of grain and rolled through the counlfY 10 New York. wher< lhe grain was loaded onlo ship" for oversea> djSlnbution. more Also 30 miltion in 1l'iCloday. Jaycces than in 1972, The U.S. became alarmed bv the amounl or then. uklng place acr"",' the nanon. 'Operanon Idenuficalinn" wa.' adoptaJlo combat burgJ.ano, People w(re encouraged to engra\'t' spt:ri.al identi6canon numbc:n on rurniture and valuable:.. Tho>e numbe" were then registered with the local potie<: Slanon 10 ensure recovery.of slDlen good>. More lhan

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A lEADERSHIP TRAINING ORGANIZATION

A LEADERSHIP TRAINING ORGANIZATION

THE ui\iITED STA'iT:)

POST OFFICE BOX 7 TULSA. OKLAHOMA 7<121-0007 PHONE: 918-184-2481 FAX: 918-184-1422 nux: 293292 USJC UR

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POST OFFICE BOX 7 TULSA,OKLAUOMA 71121-0007 PHONE: 918-1842481 FAX: 918-184-1422 nLEX: 293292 USJC UR

Pur pose Jaycee and Junior Chamber of Commerce chapters around the country offer leadership training and personal development for men and women aged 21 through 39 inclusive. Even though the , organization's programs have changed through the decades to meet the needs of America and local con,munities, the basic philosophy from which the organization evolved remains. Major efforts are directed toward finding solutions to problems specific to local communities. In addition to raising millions of dollars for charity each year on the local, state and national levels, member& donate countless thousands of volunteer hours to important projects that may not be done in communities without Jaycees. One major drawiug card for members is the diversity of programs and services offered by local Jaycee organizations. The organi:t.ation can be many things to many people. In 1947, shortly after a national Jaycee convention, Jaycee Bill Brownfield wrote the basic phrases of The Jaycee Creed to tell who the Jaycees are and for what they stand. Brownfield, a minister, wanted to E:m~hasize being a Jaycee is more than just taking part in "activi ties." It is a way of 1 ife. The basic phrases of the creed were adopted officially by the U.S. Junior Chamber of CommercE: in 1947. In 1951, the line which atfirms the Jaycees' be'lief in God was added.

UNITED STATES JAYCEES FACTS

Name:
The United States Jaycees. Iormerly The United States Junior Chamber of Commerce. The name was changed in

1965.

Scope:

Leadership training and personal development lor men and women ages 21 through 39. Approximately 5,000 chapters with some 240,000 members nationwide. To offer young people the opportunity for ptnOI18I development and leadership training. Major efforts are directed toward finding solutions to problems specific to their communities. The Jaycee movement was begun in Sl Louis, Missouri, by Henry Giessenbier on October 13, 1915. His ideas quickly spread, chapters national organization was formally created by 29 and the at the first convention in Sl louis on January 21,1920.

"embership:
PurpoM:

History:

Huldquarten: Programs:

The U.S. Jaycees War Memorial Headquarters is located in Tulsa. Oklahoma, and provides services to chapters and state organizations through some 75 employees. The U.S. Jaycees offers: Individual Development, Management Development and Community DewIopment; Governmental Affairs; fundraising for Muscular ~ Association and Sl Jude Children's Research Hospital; youth programs and family life programs. Annual Meeting (June), International B8 Gun Championships (July), Governmental Affairs Leadership Seminar (Sept); Healthy American Fitness Leaders Awards (Sept.), the Ten Outstanding Young Americans Awards Congress (Jan.) and the National Outstanding Young Farmer Awards Congress (Feb.). Andy Tobin, Tempe, Arizona The Tulsa home of The U.S. Jaycees president during his one-year term of office, which began July 1, 1988.

TH~ JAYC~E Wh &I:;LIE:VF.:

CREED

'I'hat faith in God gives meaning and purpose to human life; 'l'tlat the brotherhood of man transcends the sovereignty of na lions; That economic justice can best be won by free men through free enterprise; That government should be of laws rather than of men; That earth's great treasure lies in human personality; And that service to humanity is the best work of life.

National Events:

P.ident:
Jaycee Founders' Home:

A LEADERSHIP TRAINING ORGAN IZATION

THE
UNITED
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THE UNITED STATES JAYCEES'

POST OFFICE BOX 7 TIJLSA, OKLAHOMA 74121-0007 PHONE: 918-~842481 FAX: 918-~84-+m TELEX: 29H92 USJC UR

STATES JAYCEES

A LEADERSHIP TRAINING ORGANIZATION

JAYCEESNATIONAL LEADERSHIP FACTS POLICY CHANGES: The United States Jaycees Executive Board of Directors is the body responsible for making all major policy decisions for the organization. BYLAW CHANGES: Bylaws can be changed by a two-thirds majority vote of the delegates in attendance at a U.S. Jaycees Annual Meeting, provided written notice of the intended changes has been sent to all local chapters at least 30 days prior to the vote. PRESIDENT: Elected annually to serve as the leader of the organization from July 1 through June 30 of the following year, this person. is a key motivator in stimulating membership involvement in the national programs conducted by The United States Jaycees. The president usually travels between 100,000 and 300,000 miles during the term of office. EVP: The executive vice president is responsible for managing the national headquarters in Tulsa, Oklahoma. The EVP di rects the activ i ti es of some 80 employees who administer the organization's program. EXECUTIVE COMMITTEE: The Executive Committee is made up of the president, the executive vice president, 11 national vice presidents, the chairman of the board, the legal counsel, and treasurer. The Executive Committee selects the sites for U.S. Jaycees events and meetings, and provides leadership for the Executive Board of Directors. EXECUTIVEBOARD OF DIRECTORS: The Executive Board of Di rectors consi sts of the members of the Executive Committee and the presidents of all the state Jaycee organizations. It is the responsibility of this group to provide leadership to the entire organization through their activi ties on committees--which do the long-range planni ng--and th rough setti ng the pol icies of the organization, based on The U.S. Jaycees Bylaws. PURroSE: U.S. JAYCEES ANtUAL EETIN> M FACI'S

The primary purpose of the Annual Meeting is to conduct the yearly United States rosiness meeting and to elect a national president and 11 vice presidents for the comingyear. The Jaycee convention has been held annually since the first one in June, 1920 whenfounder Henry Giessenbier coordinated a national meeting in St. Louis with delegates from 29 cities across the nation. Of those present, 12 becamecharter IDEI1bers of the newnational organization, which elected Giessenbier its first national president. The June, 1943, Annual Meeting scheduled for Milwaukeewas cancelled due to severe travel restrictions imposedduring WorldWarII. Instead, a "WarConference", attended by some400 Jaycees, was held the following year in ()naha, Nebraska. After the war, the Jaycees madegood on their Milwaukeeplans-holding the 1946 AnnualMeeting there. This year's convention in Reno, Nevadais the 67th Annual Meeting. Other convention sites (Ner the years have included Dallas, Kansas City, Denver, Los Angeles, Atlantic City, Buffalo, Nashville, and Atlanta.

HIS'IDRY:

ACI'IVITIES:

BUSINESS MEETIN>SMajor speakers keynote the business sessions which convene to consider constitutional and business matters. ELECrIONS Campiigning for national president and vice president is often dranatic and always colorful. There is a great similarity to national political p:lrty nominating conventions, with a flurry of demonstrations leading up to a state-by-state roll call vote. The election of national vice presidents is scheduled for Wednesday afternoon, June 17, and the election of the national president will begin at 3:45 that afternoon.

P.O. BOX 7,

TULSA,

OKLAHOMA

74121~

Annual Meeting Fact Sheet

A LEADERSHIP TRAINING ORGANIUTION

Page -2-

N:rIVITIES, (cont'd.) :

PARlIDE F ~ATES - Visually exciting and always O colorful, the plrade features delegates fran all the state Jaycee delegations, marching in the costume of the state. States march in the order in which they finished in a year-long evaluation of menbership, training and progril11llling. PIN TRADItIO Perhaps the JOOSt navel of the activities is the trading of s~ially-made pins by delegates fran all states. Each state brinqa a state outline pin and at least one s~ial pin. 'Ihe pins are indicative of a state motto, prociJct, event or geogrilj;bic area. sane Jaycees attan~ to OOtain an outline of each state and pieoe than all together in map fashion. grATE PARTIES- A culinary toor of America, with food and beverages native to various states, is another longstanding feature of Jaycee conventions. SUch itEmS as Wisconsin cheese, Nebraska beef, California wine and Texas rattlesnake are likely to grace the lD1usual nenu. EXHmrrs - Various COIm1ercial booths and exhibits will be set up at the convention center. Behind every Jaycee project or goal, and behind every member, is the Jaycee Creed: WEBELIE.VE: That faith in God gives neaning and purpose to h1nan life: That the brotherhood of man transcends the sovereignty of nations: That econanic justice can best be won by free Den through free enterprise: That govemnent should be of laws rather than of
Den:

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POST OffiCE BOX 7 TULSA. OKLAHOMA 74\21-0007 PHONE,918-\84-2<8\ FIX, 918-\84- 22 TEUX, 29J292 USJC UR

National Event Fact Sheet

24th Annual International BB Gun Match - June 30 - July 2. rhe Universityof Tulsa. Tulsa, OK.The match is the grand finaleof Shooting Education programs that begin in chapters around the country_Afterthe educational program that teaches proper gun handling to youngsters 8 to 14, teams compete on the state levelforthe honor of competing in the InternationalChampionship.This is the world's thirdlargest organized shooting competition.Sponsored by Daisy ManufacturingCo.

'mE JAYCEE~:

Governmental Affairs Leadership Seminar September 16-19, Washington,D.C.Allstate Jaycee presidents and nationalofficersgather fora seminar about the current Americangovemmentalsystem.The timeis spent meeting withcongressional leaders,which usuallyincludesa meetingwiththe president ofthe UnitedStates.

That earth's great treasure lies in hLlnan personality: And that service to hLlnanity is the best work of life. (Written by C. Williiln Brownfield in 1946.) Healthw American Fitness Leaders Award. Congress September 22-23, . The Westin Hotel,Indianapolis,IN.For the past eight years, The U.S. Jaycees annuallyhave recognized 10 individualswho have demonstrated outstanding leadership in physicalfitnessor health.The award is not restricted to just athletes. Past honorees include President Ronald Reagan, Richard Simmons, Jack LaLanne,IrvCross and coach John Wooden.The programis sponsored by AllstateUfe Insurance Co. in cooperation withthe Presidenfs Council on Physical Fitness and Sports.

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~er information,

con~.:t:

BOOShelton Public Relations Department The U.S. Jaycees

P.O. Box 7

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Tulsa, OK 74121-0007 (918) 584-2481

Chronol0u..!!1
Congress of Ten Outstanding Young Americans - January
18-21, For the 52nd year, 10 influential Americans will be honored in a program whose tenet is "the hope of mankind lies in the hands of youth and action." Nearly 500 young people have been honored since 1938, many in their early years before going on to public greatness. Past honorees include Gerald Ford (1949), Henry Ford II (1945), Howard Hughes (1938), Jesse Jackson (1969), Henry Kissinger (1958) and John F. Kennedy (1946). Honorees can be chosen from several categories including education. literature, business, science, sports, community services and journalism. The awards ceremony is held annually in Tulsa, OK.
IIcarn IU rY'I;t'I\lC nauotUl Vote I) fl~ J~~cc pn~ cndoncmcnt. Gee Out The ~ t9l} - 1925 _ Bqtnmn~ ui rueon .1proju Know America Fint and Fire Prcvcndon. Btrth ol Exparuion. fint nilrional ma~:iOo:' of USJCc. 1926 _ [k.. clupmcnt ut av;arion :loJoplni .u a USJCC project. 1927 _ JayeR Charl~) A. LinJbcrvh m.;/Ikn finl IOLuflihl br:tw~~n N~w Yon and PariL

Decades
c'Hulina, JnJ Fine OuocanJin& ..:ut. 1954 - tumorJ. C,,"nc~nYounll: ~Jnner ,mJ Junior tur hr.1 tlm..-.1t Gn:.lI:n~b"'l\J, S,)nh held. 1959 Tennil ~rJ.m" Jayct:'n !oupp.>n !ocuchuuJ tor Alub. HaWOiii ~In) ~a[d . ,>uJ the: lollo~i~ \I:<lr JIoM: w j.J''CC'C effort!>. Jncc-a conanuo:J co pb,. an impurunt Me on the N/lbonal Kr:n~ in thr: 'c;(Iswith <ff~ to gnnl . Qlr:t....W to A1uu OInd t'bWOlii. ~

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aUltnoon ;Ii th~nJ) Li~t~ Qmp;&lK"~In" nanun .1 of st~C( lil(hu a~ Joo.1tcd - Hs"'tc:t, \\ 'ith b." US}CC. 1939 hi cummunltlC:~ b~ Jayc~ Dunn" rhc .~ J;a.,.c~ incrc"~ their im~1 un .\.rncri.:an \if."",th p~rTb prum.KinlC hi"hway w.fe(y JlnJ Ji:.l:3 . awan:nc:~ Cun"di dopa.! :\C'vcr. 1 }ilyc<nJonai Pruta.'ts .u Rc.'w fk~1 pn.:IItRn'\i.

es the prio..:ipk of.;l mili tary draft. JUI.ior Ch.Jmoo lntrrTLol~ 1940 - US)CC ""JOBnorul (JO) fonn<d at Pan .~ri can Conirnlo in Muico City. 1946 _ USJCC nablishn pcrTT\;l~nl

1944-

tkad"'tu,Uten

in T ul!>Ol.Okbh..Kn.iI.
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lif 1"lre SIAIES JA'WCHS

National Jaycee Week - January

organization's the week-long

21-27, A celebration of the 70th birthday. Chapters sponsor numerous community events during retrospective ...

Tht! finl JaJc ul Jayettt ,""w lhe or,canizaoun r:xpanJ cummuniry il:rvV.:cprujtI to rho:narion.al level. A major impact was INdc in avYOon lhat re-volurioni1l!'d Anwr ja's manspunarion syso:m.

Junior Golf pn:"lram bqcun. 1947 - Ofhcwl ;a.ppt\lvalo:J Jaycee ,ynunym.~ orpni:;;uion ..o\J.."riun of Jayc~ Crconi. By the am" chr: 1%'\ ruUN arounJ, the impurtu"II:t' ~, Jayccn incn:a!>C'l.l Amcnca pn:p;lMi for a~ war. JaycC'n 5UPP.)f1nj kvis1ari. to n creak' a military draft ~lrIo:.cJ nd on rht! home (n,ml boKkme \ . r
CI,)

1961 - Firw Govcm~ nwncal Albin Leader ship Scmhu.1' (GALS) ,unJl.KlcJ. 1962 - Jay cn:s Cll.:lJeUnifunn Vehio.:le .Jr:. C with em~'" on iCIole ;M.-rion rnulrinlC in .J..~KJn n.ukJr\illiv. 1963 - Clean Wakr Procram
bun.:hn.I to imPfV"~ watr:r ~u.;alilY

Starn Javcrcs' Cenler for Improved ChilJ Nutricion opcno:d in Bloom inKtun. Minn~. 1977 - Oper~ adun ThrahoW. a p~t:llm doJicurd to n:du.:i~ alcohol abuac. reached more dun ~3 millkx'l Amcricant. MUKULu Oy.nopby Fundraiaina ~cd as naDONI pNlDm. Durinll du~ 'IX Jaycees proviJcd th~ impcnu for development vi voIunlteriMn in America b" <SClbli.tunlla nariurul center and Jnnon.rr,iOT"t( a Jeep ~ummiancnt to h.n;nll an imp.h:t OIS .....,Iunteen..

effort."

chapter Ic~l ~'93'_Di',,"'U"hnJ1935

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National Outstanding Young Farmer Awards Congress - February 22-25, Eau Claire, WI. - For the 34th year, The U.S. Jaycees will honor outstanding young farmers for their accomplishments. State winners receive an expense-paid trip to the national congress, sponsored by Deere & Co. The top four national outstanding young farmers are selected from the field of state winners.

ScrvlCr:Aw;uda (DSA) ptuKram I:'ItablUhcd OIl Deam founJrr GlcMcnbkr in Nowmbcr, Effum 10 develop an official ~b.riofUhip wilh t~ Chambr:r of Commrrce cnd. 1936 - Nariun.al Wildlife Faict:llriun dUblishcd. 1937 - PfUI1IITU bq:un al Kate and narionallevcl to inform pu~ic ot need for Ji..a~ and tmtmcnr of venereal dikalC. 1938 - FUTURE ~pz:ine ntablishl:'d. Namin of Ten OulKandi . YOUI\& Mconfor finuimc

;tl'951
':'.'.--

HI.'2Jquar~n In T uL.l dcdiclIIcU.At ul')Onlof Andv Mun.-rnast. lhe- W" ~1,mori.1 h:'fe~nce IU"Faith in God" was adJa.I co me JaWff Cta\l 1953 - Jayttd SpurliOf'srops on ProfC'SlliONI uH'cn' AMoci.ariontour G

in ,,:ommunitin Xr0t6 America. on iI Shoorinc Education ~t.=d f'IoIrion.Il 1'4Cr.lm.1964 - Project p Conum ;aLpe:cJ oat InttrNQ\Jf\,iI1 ~lalk"U . rivily. Pl'UM;ram ~iM:'S money and r:quipmt'nl (or dinM3 J"U"idil'lK meJial Qh:' w cninne
rr:flJlr:n Jay(CQ in Honv prnr:nll.'J Kung_ 1965 fiM .nnu.;al

N tio.>nal wanJ of DiJrin.;noo A frum Narional C"kan Up-Pilinl UpFix Up Bumtu. 1966 - ~amc of ur.pnizarion officially chantced to

Jayceca Shoocina EdUCI~ rion prullr.m hon~ with NabolUl Satcry 1980 - DWy/U.s. Council Award for Youth Ai.-rivi tin. 1982 - Healthy American n~ t-Ien (HAfL) odopo<d naoon.al Pf\'IIP"am.198" - "SIP" Up America" CilmpaiJCO r.."OUcctcd 1.1million YNIUm iUppumnl America's Qtympic athletes. Byla.. dunar WminaJ women at full and !'qular memben. 1985 - The U.s. JayCftS enJoncd "Campaicn for liberty to cncounar public support for rnconQon of Satuc of

ub.rty. SL Jude Fundniainc

odopccd M<ionaJ proomn. 1966 Fin< women honond by

U.s.).__
JaVCS'impact in me '&''s rnulrrd in nablishmrnr of un. fonn ~icle roJn thruuw.out the nation and maJe Amma'~ hizhwaYi safer.

Ten o..btandintl y Amori<ana ...roo """""'""

1987 Bylaw chona< bI;shaJ membrnhip It tbrouch J9. N 01U.s.J .-oIficiaJ publicaOOn chana<d 10 J ..Map.ine. .

..
Jaycee War Memorial Fund Scholarship March 15, The last day for graduating high school seniors to request an application for one of the eight scholarships, valued at $1,000 each, that will be awarded this year.

2\1"1~
.~ r
.4:. >=

~'fKxARSHP ~~ORIAL

ampailP" iparb naDon. al intrtesc in v~untr:'Cr~ 1970 - 00 Somcthina wn.. Jaycccs' coop:t:llUOO Mith~ 10CMa orpnwDOns multi in the: fOUnJinll of lhe! N tional Ccntcr fur V~unlary
Action... 1971 - Mute IN.n 3,0..\),(O) \uluntcer houn were-

pn.Mdcd by Jaycr:'CS help to ~ , OIdminiacc:r million JIJIC'iof 7 cion ldenrificarion pruvam to ,:umbat burvLanr:s~nJ OI..Jnme ( ~

Much Ius IuppcncJ in the Jaycee movement tinct il bqan in 1920. Jayc~ hislor)' incluJn un.cqualkd scones uf tUC.CniaoJ xcompl~ment Itw involwnd mmc of millions of Americana W4lnnnl II) improw me qualiry oi tife in their communilics. The hUtory uf your in~~rmnc in the Javccc rt'\O'VemcOi WOIIia ~ 10 wrinrn. Your Jaycee ~pliJhmcntJ Ciln have an impacL

11-14, " Louisville, KY. More than 5,000 Jaycee delegates will gather to conduct the yearly business of the organization and elect national officers. Major events include elections. the Parade of States, opening ceremonies. states parties. pin trading, awards, closing ceremonies and recognition of the second Distinguished Young Mayor award recipient

70th Annual Meeting of The United States Jaycees - June

--.;::: --

-...;_

~~1OM\ ~:~::~;:~~~i~.::
nA,Wi 0tU.DIu::.~
HlAYlTAL IISEAHOf

~tx:kcn JDmhutcd nanoruJh h) d1rouxh Operacion Red Ball mJuo.:e fiR' t.IIQII~ 8,,1.. . ~.. n~ ~JmlnN .. N" rquur p""noon \M.,'e-<ilr J,.b molhun ,rlunL M ffi('mht-~. 197 J - Th~ L'nun.!

""IIIIIIII

COCONUT MEMBERSHIP:

GROVE JAYCEES

FACT SHEET

Approximately 400 young people, ages 21 to 40. One of the Largest Jaycee Chapters in the Nation & in Florida. Provide leadership training and service the Coconut Grove Community. The Florida Jaycees, The U. S. Jaycees Jaycees International. The Chapter 1976. was Chartered on September to

PURPOSE: AFFILIATIONS: HISTORY: AWARDS:

&
23,

- Howard Memorial Award(The Most Outstanding Overall Chapter in the U. S. for our service area) for the last 8 years. - Harold A. Marks Memorial Award(The Most outstanding Chapter in the Nation) for 1985/86 & 1988/89. - Dr. Jerry Bruce Memorial Award(The Most outstanding Human Service Program in the Nation) for 1985/86. - Best Chapter - Best Chapter & 1988/89. in the World President for 1987/88. for 1987/88

in World

SERVICE:

The Coconut Grove Jaycees raised over $138,500 for various charities during 1990/91, such as: The Diabetes Research Institute, The Coconut Grove Arts Festival, The Muscular Dystrophy Association. Holly Etkins, VP: Doug Hart, (B) 667-5683

&

PRESIDENT: MEMBERSHIP MEETINGS:

& (H) 223-9595

(B) 530-0694

& (H) 251-7190

1st & 3rd Wednesdays of each month, 7:30 p.m., Monty Trainer's Restaurant, 2560 S. Bayshore Dr., Coconut Grove. 1st & 3rd Wednesdays of each month, 6:30 p.m., Month Trainer's Restaurant, 2560 S. Bayshore Dr., Coconut Grove.

ORIENTATIONS:

CHAPTER SUCCESS STORIES, THE COCONUT GROVE JAYCEESII This article is about one of the most phenomenal success Stories cf one Florida_Jaycee Chapter over the last ten years. Back in 1979, The Coconut Grove Jaycees were }~own as the Champagne Chapter because they solicited money for HDA in Tuxedos at Road Blocks and ~ppeared in the News spots for the Jerry Lewis Telethon. Back then, the Grove was primarily a social club of about 80 members. Then, in late 1978 and 1979 under the leadership of Bruce Hoffmann and Joe Krutulis respectively, the Chapter began to carry out the "Total Jaycee Concept" brought to them by their chief of Staff from the Virginia Jaycees, Kim Newlin. The idea didn't catch on instantly, but began to really take roots under the leadership of Mike Byrne. The first Grove Chapter President to take it to heart and carry it out. was Neil Richardson. Neil coined the phrase being known as the "Doo Dahll Chapter. This was the first year we ever truly did surveys and carried out a balanced triangle in the areas of Management Development(MD), Community Development(CD) and Individual Development(ID). No one ever realized that this year would result the Grove'be~ng recognized as the Best Chapter in the Nation in June of 1982 in Phoenix, AZ. But this was only the beginning, for the Chapter has grown to become The Largest in the U. S. today at 1,006 members and has been recognized as being the best in their Population Division for every year since 1982. Not too shabby, since no other Jaycee Chapter has ever been able to achieve this feat consecutively year after year for this long a time period. Also, along the way they have been recognized as the Best in the Nation in 1986 under the Leadership

of Chris Korge, as The Largest Single Chapter Fundraiser for MDA last labor day on the Jerry Lewis Telethon and reach the pinnacle of success last November in Sydney, Australia when Jennifer Yu, President of JCI recognized them as being The Best Chapter in the World between Oct. I, 1987 and Sept. 30, 1988 out of about 9,000 chapters worldwide. This time period overlapped two administrations, that of Joneen Corrao from Oct. 1, 1987 to April 30, 1988 and that of our current President, Nevin K~nner from May 1 to Sept. 30, 1988. Recently, the Trophy for being the Best Chapter in the World was displayed in the Coconut Grove Bank and their President, Gus Harrison stated that "he was proud and pleased to recognize the many success of the Coconut Grove Jaycees. II Just what has the Coconut Grove Jaycees done to achieve such a high honor. Annually, they survey their community, Coconut Grove, to find out the problems and needs as well as the needs of their members. This information is used as input by their BOD each May to make a plan of action, which we c~ll a Planning Guide for Chapters. This year we have conducted 131 projects in the areas of training individual members(ID), making our Community a better place to live(Coconut Grove) (CD), make sure the chapter runs smoothly(chapter meetings, fundraisers, chapter newsletter, socials, sports, etc.)(MD) and finaly, Membership Development(ME) is the individual member, the recruitment, orientation and activation of the new members brought into the chapter(Membership). This is what makes the Grove's well oiled clock tick and work together to bring our 1,000 members{men and women) in a team effort to make all parts work together annually to tick off

all the volunteer efforts so as to be recognized annually each year at year end for the last seven years as the Best in the Nation for our service area.

3ed Race to name a few. We also, hold phone-a-thons, bowl-a-thons, bike-a-thons and road blocks. We believe that The Great Coconut Grove Jaycees are unusual in that we care about our neighborhoods as well as the world we live in. We care because we often make sacrifices by working long nights, losing sleep, so that we can plan, organize and run projects to benefit others. We have met the Immediate Past President Reagan's challenge of us in 1981 in San Antonio and again in 1986 in Indianapolis of being the Volunteers of the past and will continue to meet President George Bush's challenge of making the U. S. a. great country to live in not only now but for future generations to come. We are different for we do not know the words "give up" or "we'll never make a difference." There are the many thousands of Jaycees from allover Dade County that can count themselves as Alumni of our chapter from 1981 to present. These are the people that have made the Coconut Grove Jaycees & women so special. The young men of the Coconut Grove Jaycees have brought together a sense of unity and built many bonds. of friendship that will last forever. It is proud to be a Coconut Grove Jaycee and have a genuine feeling of hospitality everywhere we go. It was proud to sit at the .table with Ray Goode, past Dade County manager at the Annual Orange Bowl Committee's Banquet recently and have him congratulate us on being the Best Chapter in the World. It is proud to have one of our members who now serves as a Dade County Commission(Charles Dusseau), another one who is now the Insurance Commissioner for Florida (Tom Gallagher), another who is in the House of Representatives for the state of F10rida(Bruce Hoffmann) or another

Exactly, what does the Grove do? In order for you, the reader to comprehend the magnitude of our Chapter of 1,000 volunteers, which in reality is a very large corporation with an annual budget of over four hundred thousand dollars. The Coconut Grove Jaycees raised over $167,000 for various charities such as Diabetes Research Institute(DRI), a local charity, Muscular Dystrophy(MDA) better known as Jerry's K~ds, Cystic Fibrous, the Jackson Memorial Burn center, Miami Childrens Hospital, March of Dimes, Charlee House (local) and Coconut Grove Cares (another local charity). The chapter also, runs the Hugh O'Brian Youth Leadership(HOBY) Seminar for all south Florida. This is for the outstanding sophomore from each high school who wants to become a future entrepreneur. The HOBY project brings them together with the most successful entrepreneurs from allover south Florida to learn entrepreneurship in a weekend seminar. The Grove annually sees that over 100 needy families have food, clothing and gifts at christmas. We run blood drives and the list goes on but these should give you some ideas about what we do. How do we manage to raise so much money for these charities and sponsor such large scale events as these to better our community? The answer to this question can either be very complex or very simple. Volunteers, teamwork and the desire to make a difference. We sell beer at such events as the Banyon Festival, Coconut Grove Arts Festival, Taste of the Grove, King Mango strut, Coconut Grove

-."ho is the Campaign Manager (Chris ~orge) for U. S. House of Representatives' Dante Fascell. It brings great pleasure to all of us to see the smiles on the children's faces at our community events. Our efforts, however futile as they may seem at times, are not without reward until one reflects back over the years on the contributions the Coconut Grove Jaycees have made to Coconut Grove, our community, the needy, the children and the senior citizens lives we have touched while enriching our own. The one thing we can always keep are the many friendships that we have made not only in Coconut Grove but all over Florida, the U. ~s. and the world. Recently, the author of this article, Kim Newlin received a letter from Jennifer Yu, Immediate Past President of JCI and in this letter she states "I can see from the tone of your letter that you and all members of the Coconut Grove Jaycees are thrilled with th~ success in Sydney. Remember that this is just a typical example of what hard work can bring, and I shall look forward to seeing your chapter setting even higher goals, and achieving them, and leading the way for others to follow." Thus, we in the Great Coconut Grove Jaycees have quite a tradition to be very proud and to quote Bob Brennan, "God itfs Great to be a Coconut Grove Jaycee. and another from our Jaycee creed in that "service to Humanity is the Best Work of Life". On May 24, 1991, the_ Coconut Grove Jaycees will attend the state Convention in Orlando and go on the National Convention in Minn. with great expectations. This year's President was Steve Hyatt. The Coconut Grove Jaycees are a "not-for-profit" organization who as you can see provides leadership training for its 394 members. Our members enjoy such events as

Canoeing, Camping, Skiing, Cruises to the Bahamas, stress Management, Time Managment, Wind Surfingr etc. If you are ever in Miami, Coconut Grove is a suburb and meets on the 1st and 3rd Wed. nights at Monty Train-er's on S. Bayshore Dr. at 7:30 PM. "Get Up off Of That Thing," Kim Newlin, Chief of Staff, The Great Coconut Grove Jaycees. Note: The author of this article has donated the last 17 years of his life to the Jaycees. First in Virginia as the Community Development VP of the virginia Jaycees and is at present serving the Florida JCI Senate as Administrative VP(recently recognized as the outstanding FL. JCI Senate officer of the Year for 1988/89, the Hommer Shepard Memorial Award and by the Coconut Grove Jaycees at their Awards Banquet May 7th with The Coconut Grove Palm Award).

The

Cham
MAY

ne News
Coconut Grove Jaycees Newsletter

1991

" By Holly Etkins. Presidcnt I can't belive I am writing an article for the Newsletter as YOUR President. It really happened and I am looking forward to this year as I hope all you you are. I would like to thank Sherri Hurt for an

Let the Season Begin

outstanding job she did on our Installation Banquet. The University Club was grand and the view superb. Sherri, Debbie, and Classic Printing Group, Inc., Thank You! Betty Ortega Debbie Saunders : Doug Hart Joe Gong Tony Miyar Marianne Romano Dan Markus Joneen Corrao Steve Hyatt Susan Grimshaw _ Lynn Harris Rob Cooper :

Welcome with me if you will, your new Board of Directors:

Management Vice President Community Vice President Membership Vice President Individual Vice President Administrative Vice President State Director Chief of Staff Presidential Advisor Chairman of The Board Treasurer Secretary Legal Council _

Oi rectors:
Marty Acosta Bobbie Bublak John Bulterman Nina Canu Mercy Casanova Maria Font Toby Hirschfeld Debi Jackson Lisa Krell Peter Lash Marcy Mayer Jeff Phillips Donna Rosman Linda Zechel

We will be planning the year at our planning session the 3rd weekend of May. We will use your input from the surveys you did. if you did not do one please let us know and we will be happy to provide one for you. We are all here as a team and we would encourage

you to offer any suggestions you may have. I am looking forward to serving you as your President this year and remember the Board is here to serve you too. Get up off that thing! And let's begin our year strong.

Chapter Officers
GENERAL DOTIES FOR ALL VPs/EXECOTIVE BOARD MEMBERS

What Are Their Responsibilities

In mOIl you join hundreds o( olher JlYcec chlpl<! ollicm tOllUy unflmlhar "'llh Ihe r ponsibilitic. they ho~ JUil tak.n command of. Tbc dUlic of c~ptcr olliccn ,n the JlycCC1 orpniution Irc relauvety easy 10 aa:ompll1h Off . in I local chlpter shore man)' common dUli. bul uch !\as .peaah,ed rcsponslblllt Ind oblip tlons. 10 anrnd 10 I.!' weU.

traloong. This formula consists of four main steps. each being divided into tv.o segments. 1. Preparation a. Analyzing the job. b. Preparing the trainee. 2. Presentation a. b. Explaining Demonstrating.

Ie in theu worl<ill&Ibilily. They e young ciliuou thai do nol comprehend the pluuc Mil can'l
be done." JIYCCes Ire )'000& men

actins
tomorrow.

10dlY

for

bOIler

You As a Supervisor ~ an officer of your chapter with responsibility for supervision of people, you must be concerned with their development and training. As a supervisor, you must also serve as a teacher or instructor. In many instances you will be required to provide indiuidualized training for those persons for which you have responsibility. It will help you as a trainer to size up each man in your group and attempt to determi ne how he learns best. After each general training session, you can put thIS knowledge to work by checking out what each individual got out of the session and reteaching him, if necessary, by the method that works best with him. Tns-e are four elErref11S ....nich are needed to build a ~ attitude in the trainee.Theyare: a. Get their attention. b. c. Arouse interest. Create desire.

3. Tryout a. Participation. b. Practice. 4. Follow-up a. b. Inspection. Correction.

C - coulIse: Jaycee, have courlSe 10 become I d IIlher than (oUower,. Coorage 10 pre nl I ",oj.cl. Th.n work liIte a IIW mill 10 ace this projcel become: a IUCCCII.Cowise 10 be Wif.renl I nd break IWIY from the tradilionaJ. They have the couras. to be Iallini. knowin& thai ",aclicaJ experience, whelhe, I SUCCCIS or failure, is a Jaycee'. ,,"Iest teacher. E - enlhosium: Enthosium is the malivation flclor of Jaycees. Enlhu,ium is conllgioua and 'pread, wough the orgaruution liIte wildfue. Enlhosium io Ih. On. reuen the Jaycees have en. joyed ,uch I srcat'UCCCII. Today. th.re e over 300.000 hycees in Ihe Uniled Stat.s. With Our .n.
thusiasm. we will
incrCiUC

Leadership profICiency is the &001 ch man 'I rives (01 from the day he lint become:, I Jaycee. One key to hi, prosre 10wards thai Soo1 is effeclive onenlllion u he Idvance. wough Ih. variou, pom of I local Jaycee chapte . Firsl. I man become, I Jaycee, but whal e Jay. cees? the word "JAYCEES" denn in ihis maMe" J - junclion: A junclion in I young man', tife comes when he becomes I Jaycee. Each one of os trlvel.d an individual rOld of tire. W. all h dirrelenl id Wif.rent thoughts, differ.nt en vironmenul blcksround Ind
different economic WIUS. Yet. we
an

- MEMBERSHIP SURVEY - CHAPTER PLAN OF ACTION(PLANNING SESSION) ORGANIZATIONAL CHART PROPOSED BUDGET CALENDAR OF EVENTS MEMBERSHIP PLAN - ACTIVATION OF MEMBERS - ORIENTATION OF MEMBERS - ATTENDANCE AT ALL BOD/MEMBERSHIP MEETINGS/PROJECTS-BE AN ACTIVE PARTICIPANT AND VOTE - CONTRIBUTE TIMELY/RELEVANT MONTHLY ARTICLES TO THE CHAPTER NEWSLETTER(3RD WED OF EACH MONTH) - SUBMIT BY COB EACH MONDAY ITEMS TO THE EXECUTIVE SECRETARY FOR THE AGENDAS FOR EACH BOD/MEMBERSHIP MEETING - SUBMIT PROJECTS TO THE EXECUTIVE SECRETARY FOR MEMBERSHIP MEETING SIGN-UP SHEETS USED AT HOST COMMITTEE TABLE - ASSIST IN MEMBERSHIP RECRUITMENT - SUPERVISE AND TRAIN ASSIGNED DIRECTORS/PROJECT CHAIRPERSONS - MONITOR PROGRESS TOWARDS ACHIEVING BOTH PROJECT AND CHAPTER GOALS FOR BOD, QUARTERLY, MID-YEAR AND ANNUAL EVALUATIONS - ASSIST DIRECTORS AND PROJECT CHAIRMEN IN PREPARATION OF CPGs - QUESTIONS 1-9 AND COMPLETION OF CPG - SERVE AS AN EX-OFFICIO MEMBER ON ALL PROJECTS AND ASSIST PROJECT CHAIRMEN - BE A TEAM PLAYER AND HELP OUT OTHER PORTFOLIOS AS NEEDED - BE AN ACTIVE MEMBER OF THE BOD AND THE CHAPTER AT MEETINGS AND PROJECTS RUN BY THE CHAPTER

this to

400.000 ended.

befo,e

the

year ha,

aU met one common junction

life. We now "Ivel the same road, workins loselh.r for I better community t better state. better nalion and bener world. A Iclion: The Jayc.e, produce. W,lhin I youns man, the Ibilily 10 Ilk. action. We ,e", nt I group of ciliuou able to ltand on our own feet. Men that not only taJk ,boul com munity problems. bu. take Ih. ICllon to solve th probl.ms, men lhat will IIckle the im polllble Ind make il I rewl y. Y - youlh: Jayc e youns men with fu. and fight in them wailins 10 be r.I d. They e youns men lhat prent fresh
Ideas, ncw WIY', and that are age

E - .ncoulIs.menl: Jlycee, off.r encouragement for members to help them ben.r handle the problems of today', tife. En cowasemenl (or Ihe wllery~yed Ithlel. thaI failed 10 make the "ad. in Junior Ownp. W en.
couragcment to the citizens of our

d. Suggest action. Well trained individuals doing a good job are a reflection of the supervisory skills of their supervisor. The better their training, the better work they turn out.

community by showing th.m IIIere io I group of youlI& men intere'led in malUnS the com munity I belter place to tive.

How to Provide Instruction

T he basic techniques of teaching are contained in the following formula. Its purpose is not to tell you how to teach a specific job, but to provide a simple and undersundable system you can use for any type of on the-job

s - !Vice: All of the Ibove, Junction Aclion ... Youth . Courl&e Enthusiasm . Encouragement, Ire PUI 10 r vice in the Jaycee olgani.zaLion. Selvicci that enhance the Ameriun WIY of Iif. Knowong I hat withoul Americanism the Jaycee. would nol be here 10
.enc. These .ervices
Irc In

unportanl part of a JlYcee', life.

Guidelines for Local Officers and Directors President a. Supervise the affairs and activities of the organization. b. Represent the organization within the community. c. Oversee the preparation of the budget. d. Supervise the preparation of the plan for the full year. e. Preside and maintain order at all meetings. f. Represent the chapter at all state and national meetings. In the event you can't attend, make arrangements to have someone from you r chapter present. g. Supervise and assist the officers in the performance of their duties. h. Distribute material of state and national mailings. i. Announce all projects to the public. j. Answer correspondence promptly. (Suggest within 48 hours) . k. Write article publication issue. for each

Establish a personal acquaintance with all members. m Make an annual report to the membership. Vice President a. Perform t he duties of the president in his absence when requested. Serve as ex-officio member of projects. Institute or assist in programming: Individual Development Programs and Commu nity Action Programs. Supervise and assist project chairmen. Supervise and assist assigned directors in their position of personnel management. Provide encouragement and a ssistance for project participation. Review project activity for fu IIest chapter expression. Assist treasurer with membership records. Provide Iiaison with public relations areas. Participate in the implementation and evaluation of management systems and procedures.

b. c.

d. e.

f.
g.

h.

j.

Secretary a. Keep records of correspondence of the organization. b. Prepare agenda with the president. c. Maintain supplies for the proper functioning of the organization. d. Provide current roster and bylaws to the membership. e. Maintain attendance records. f. Maintain the calendar. g. Supervise publication. Treasurer a. Assist in maintaining good financial procedures. b. Report monthly on the financial status of the organization. c. Issue notice of dues owed and be responsible for their collec. tion. d. Notify each Director of dues owed by members of his team. e. Keep records of money owed by the chapter and handle accounts payable. f. Maintain a list and location of chapter assets. g. Prepare a report for audit 'prior to the annual meeting. h. Require full statements of project financial status. i. Keep record of membership by names, ages, social security number, and date of acceptance. State Director a. Represent your chapter's views, along with those of the president at state and national meetings. b. 8ecome fully aware of state and national projects and attitudes and fully appraise the chapter. c. Supervise and assist the various interclub project chairmen, (i.e. visitations, on-to, extension, etc.) d. Assist the president in communicating with the state and national organizations. e. Write articles for state and national publications explaining your chapter's activities. Directors a. Keep informed at all times about your team members. Maintain records of members' activities in Jaycees. b. Set personal goals for yourself and assist your members in achieving the most from Jaycee membership. c. Present the views of your team members to the Board of Directors.

CHAIRMAN
With wn.t one man does Ihe fual bwden of ludership resl 10 a Jaycee chlpler? In what orSln,utiona! IIluc:Iure doe. I man pro himself IS I leader? ... millee. the chairman ... in a com.

t-oUowing La I wnpIe COmmittee orprulation chan which will function as I &enora!auideline (or mol! proJecls:

Ahhoush the Board of OUeclors of I chapter bys out the YUl'S prusnm, .t is I.he c:hairman who musl see tn.1 it funclion . To Iccomplish the task of lUCceUfully complelint I project, he musl foDow Ii buic step$: visualize, pUn,lct,lWI1mIriu and fODow.up. Before you begin 10 visualize the project, you should do two Ihinas; read the PG form from I.he previous year and ta1k to I.he man who was clWrman of il I.hen. Wil.h lhis perspecuve, you can hue I more dear, I.horoush idea of I.he overall project. To lcilie I clear picture of wn.t you, clairman, must do, ask YOurKif I.he fOllowin&quesuons: Why am I chaUman of I.hia projecl? What will I.hiaprojectlccomplish? How will il improve I.he commuruly, Or dub? /low many Conunittee members do J need to successfully complete lhis project? Is 11 to be I shonrange projecl with I compleuon dale, or will it cover the entire yeu? What budsel range must I plan on, both income Ind outgo? If you are IDle 10 Inswer Ihe.e queslions, then you bave I clear picture o( lhe pru)ec\. The second step, and the most VIla!, is planninS. If you sit down, Ind pion youl prOjeCI step-bystep, il ""n be success( ul. An ImpOrtanl pan of sood planning IS organizing Ihe committee. Select I minimum number 10 do I.hejub effecu ly, and hold a meelint 10 descnbe I.he project 10 !.heae men. Help lhem 10 visualiu I.he project as you ba piclured it. Delesal< lul.hortly Ind insure thaI each comnutlee member understands his area o( responsibility. Impress upon
each Ja)'cee th..oAlIhe overall Success of

The ftflh and nna! .tep can ma or break Ihe project (or !.he nexl yo; FOu.oW.up. See !.hal indiriduaJa Ihe community who llliated I properly thanlr.ed, lelten of Ipprec uon IImIlen, or if I.he projoc:t calls f personal or personnel follow.up, ma awe it'. done. This is en. IlCI where I value of I projecl is provon, and yo Ibility as I proopecu leader Will I jasd&ed .
buic HlJo1T FOR C P G (orm. SlJCCESs:
Uae

II

Once everYlhing has been visualiud and thorouslUy planned, the Ictual "doioS" wlU be rebtively easy. Maio~in a aoad COlWTlu~lions line wilh all COlllJ1UUee nd subconunitte. a memben tluoushout I.he projecl; in !.he end, UW could pIOV' to be the aucces.s Or failure of the project. Another area important to phYSlcaUy CIllyinK OUI the project is keeping Ibe club abreast o( iu proIJess. In each repon, relale !.hechapter 10 the projecl, !.he commiuce 10 the projecl, I.he project 10 !.he colWTlunily and the ove U pur po. and aoopc of all actiVities. The fowlh slep ia summariZing what has been done, and !.he mool (unchonal melhod 0( doins I.hia is lhroush the CPG .. Compleu the CPG on your projectlnd turn it in with your linal repon by !.he aocond Board meelina (oUowina !.he cooduaion o( the projecl.

!.he project resu upon whelher fuJflU.tn.1 responSlbililY.

0' nol

he

J( I he project is larKe, help organize aubc:omm.illees and see thai !.hey, loo,are functionina properly.

THE COCONUT

GROVE JAYCEES

PLANNING

GUIDE FOR CHAPTERS

PJ."rJi"fI ;1 the ~ey to IIli:t:e11. It if orll.llrU:;,,1l.th, effortl 0/ Q ~r()up 0/ Indi,-.dll.ll1tO IIch,el'e.m objeCtIve ;n" lYltenwli& /alhlOn. Good plMnn;nll. orIl.IlPJI:e1 the effortl of your j"ycee chapter. Throull.h proper pi.Jnninll.. yo*," chllP' ter ",n 101& more community prohleml "nd meet the indio e viJ..J needl of your memberl u'uh lel1 effort. lel1 (On f141ion "nd more fun.

Components Of A Good Chapter Plan

A good chapCl~r plan is the basic means that a JayCl!'e chapter uses ro obrain its objmiv~s. Your ~ar's Plan of Acrion should ~rv~ your chapr~r in much th~ same way the road map ~rv~s you when you are rraveling. The difference is char you build your own road map as you go rhrough the planning pr<x~ss. Th~ Plan of Acrion is a guid~ that Will id~ntify t~ projC'Cts co be completed according to the scheduJe d~veloped by your chapr~r. Thr componenrs of a good chaprer plan are: 1. PIa""j"g Guidefor Chapun. Ir is the st~p-by-step blueprinr answering the six sr~ps of the planning proc~~ A Planning Guide for Chaprers is on pag~ 56 a. lc:knrity problems or needs. b. Esrablish priomies based on available resourc~s. c. Set a specific and idenrifiable goal for ~ach prioriry. d. Sc:lecr rhe beSt projects COachieve each goal. e. Monitor and evaluar~ priormes. goals. and projectS. f. Evalua~ annual progress. 2. If CalnuJar of Evenls. Produce a graphic display of the projeccs and programs to be conducted by your chapter. This "year-ar-a-glanc~" calendar will be a r~minder ro the members.

3.

4.

Orga"iUltioraai Chart. lr ""ill dIsplay co rhe members rhe ufficer's pOSltluns Jnd where rhey fit inro rhe leadership strucrure in yuur chapter. If Propow Budget. A sound flOan,ia! managemenr system bt-}o:Jns F'lannlOl" J buJt1et Plan rhe Income b) olnJ revle"" .uur PLln 01 :\(flun t( Jetermlne rhe
expen~~ The expen.ses shouid eqlWi the income . If Membtnbip Pia". !\:o chapler plan IS complere v. ithout a membership grov.-rh plan Exrend rhe Jayc~ oppvrrunlrJ' tv olher )'uung men in your commuOiry

.5.

ClJapter's Plan of

Actin

11

PLANNED LIST OF PROJECT TO BE RUN BY THE COCONUT GROVE JAYCEES FOR 1991/92 05-17-91 AT 3:08 p.M. AR SPC SUBSPC PROJECT Bayshore Bash Champagne and Croquet Banyan Festival - Grove Golf Tournament for CGDF Wine Tasting for CGC-4th CF Cannister Drive Night in Monte Carlo- DRI Epilepsy Cutathon JMH Burn Unit Bowl-A-Thon March of Dimes Phone-A-Th Coconut Grove Bed Race Taste of the Grove/MDA Miami Children's Hospital Roadheavers Bike-A-Thon Heaven & Hell Party - UCP King Mango Strut Spring Cleaning/Grove Candidates Nights Town Hall Meeting-Grove Voters Registration Blood Drives Weekend for Homeless Easter Baskets for Elderl Holiday Adopt A Family Holiday Food Drive HOSY Special Olympics-Baseball Toys for Tucker Elementry Venetilator Assisted Picn DATE 90/11/18 91/03/02 90/10/20 90/09/15 91/03/22 91/02/16 90/10/12 90/09/09 91/04/28 90/07/17 90/05/20 91/01/19 90/05/15 91/04/20 90/10/27 90/12/30 91/03/23 90/08/15 91/03/18 90/08/17 Year Long 91/04/06 91/03/30 90/12/ 90/11/22 90/06/22 91/04/21 90/12/20 90/06/24 CHAIRMAN Debbie Jackson Janice Correa Peter Lash Michael Pingston Marcella Quinoinez Sharon Ferguson Kathy Morris Debbie Saunders Brad Bercher Janice Correa Roger Truesdell Tricia Narron Marcella Quinoinez Bobbie Bublak Joe Gong Tricia Narron Mark Schlakman Mark Schlakman Scott Spages Jose Alcaraz Mario Gorrita Susan Arrington Cyn Ewald Alina Alarcon Janice Correa Scott Spages Tony Miyar Karen Bookman Robin Blackburn HPHONE Page 1 BPHONE

CD Community Fundraising Community Fundraising Chamber of Commerce Community Fundraising Childrens Genetic Disease community Fundraising Coconut Grove Cares Community Fundraising Cystic Fibrosis Community Fundraising Diabetes Research Institu Community Fundraising Epilepsy Foundation Community Fundraising Jsckson Memorial Burn Ctr Community Fundraising March of Dimes community Fundraising MDA community Fundraising MDA Community Fundraising Miami Children's Hospital community Fundraising Roadheavers community Fundraising UCP community Fundraising Economic Development Community Improvement Envir Improv & Awarness Community Improvement Political Awarness Government Involvement Political Awarness Government Involvement Political Process Government Involvement Health & Recreation Hunan Services Health & Recreation Hunan Services Holiday Assistance Hunan Services Holiday Assistance Hunan Services Holiday Assistance Hunan Services Youth Assistance Hunan Services Youth Assistance Hunan Services Youth Assistance Hunan Services Youth Assistance Hunan Services ..Subtotals.. 29 records, AREA_IDCDMDM = CD

270-0548 348-1924 220-2819 374-1634 868-8667 944-7733 667-5611 598-6082 559-2509 595-1573 673-3330 448-2483 598-5100 274-4452 279-9421 446-7585 591-8123 220-2819 374-1634 596-2863 858-8280 444-7270 598-6082 559-2509 221-5069 667-5684 261-6222 858-8280 444-7270 665-8194 358-8880 665-8194 358-8880 854-5944 441-0558 757-4905 267-8894 592-1225 445-9362 445-3765 245-6760 371-4300 551-1540 220-2819 374-1634 854-5944 441-0558 442-1000 770-5069 444-8203 442-7270

PLANNED LIST OF PROJECT TO BE RUN BY THE COCONUT GROVE JAYCEES FOR 1991/92 BPHONE Mazorek CHAIRMAN HPHONE FamilyEnsemble DATE PROJECT 284-6292 854-2225 Parents Management Mark Seder Sharon Souza434-3766 Coq>etitions Dynami 279-7860 579-7067 284-4634 HobbiesLifeions Voodoo WineProgramming Lisa Brown 946-8196 871-8196 Seminar 663-6930 &andOrientation Dress Dinner 90/12/05 Maria p.m. 667-0579 284-4634 Course 267-8894 592-1225 443-6221 279-9421 Carl Bardill 223-9595 284-6292 Trip Eric Bardi 6 Brian Gustafson SpirtualEconomiSkills Auto Maintenance Debbie Gorrita Saunders LeadershipDancing Class 274-5707 573-8511 Picnic 274-4452 0/05Appreciation Windsurfing SKills Wok Dynamics 91/03/06 91/01/16 91/04/25 Lifestyle Dynamics Stress 91/02/06 91/02/09 Skills Family 90/08/10 90/12/18 91/01/24 90/08/16 91/03/24 Fishing 91/04/13 91/03/30 Horseback Riding 90/08/04 Progr~ing Snorkeling/Scuba 91/04/03 Midnight Tips 90/09/05 ProgramMing Golf for Lisa 91/03/02 Managment 90/10/19 91/02/12 90/07/22 91/01/20 Ballroom Communi Day Dynamics 91/04/17 90/12/16 90/08/15 91/03/20 90/07/13 Financ 90/1 Family663-6930 Bardill 05-17-91 AT 3:08 Etkins 63-6930SUBSPC Development cs Holiday cat Picnic Prayer C~ter ial Success Canoe/Camping Ken Hayes II PhotographySkills Year Long Tennis Time Leadership Night Personal Culture Breakfast ID Aerobics Life Myers/Briggs Holly McCormackCommunication cs Day Speak-Up -----ID Family Life/Spirtual Dev --------

Page 2

PLANNED LIST OF PROJECT TO BE RUN BY THE COCONUT GROVE JAYCEES FOR 1991/92 05-17-91 AT 3:08 p.m. AR SPC SUBSPC PROJECT Secretary Newsletter Roster Updates Communications Nights Treasuere CPG Arts Festival Bake Sale Auction Bon Voyage Fundriser Candy Sales Newsletter Concessions Fourth of July Extravagan Paraphenilla Sales Parking Concessions Suitecase Fundraiser Yard Sale Chptr Awds Prg-POC,State Installation Banquet-9O Installation Banquet-91 Elections Meetings Happy Hours Luau Progressive Holiday Dinne Regional Caucuses/ROTS Tacky Tourist Planning Session/Surveys Evaluations All American BBQ Jaycee Week JCI 92 World Congress Bid Orange Bowl Activities Public Relations Program Host Conmittee ~ Gen Meet CPG'S o&D Training/Parliamentar Attendance at Conf/Visita DATE Year Long Year Long Year Long Year Long Year Long 91/02/16 Year Long 90/11/02 Year Long Year Long 90/07/04 Year Long 91/02/16 90/08/03 91/03/16 Year Long 90/05/05 91/04/19 91/04/17 Year Long Year Long 90/09/22 90/12/15 90/11/04 Year Long 90/05/18 Year Long 91/03/ 91/01/19 90/11/14 90/12/31 Year Long Year Long Year Long 90/05/24 Year Long CHAIRMAN Jim Keil Jennifer Powell Toby Hirschfeld Brian Souza Nina Canu David Donnelly Didi Cubillos J. C. Eppes Jennifer Powell Tim Rybolt Didi Cubillos Soraya Matutte Debbie Saunders J. C. Eppes Hilda Barcardi Steve Hyatt Allyson Richard Sherri Hurt Dan Markus Steve Hyatt Lillian Hollarn Bobbie Bublak Mercy Casanova Holly Etkins Jane Piskin Debbie Saunders Steve Hyatt Debbie Saunders Holly Etkins Joneen Corrao Abe Bertran Cynthia Ferrario Eileen Martinez Dan Markus Kim Newlin Roger Westerlund HPHONE 274-0962 388-9631 859-7488 434-3766 672-4656 279-6352 448-0287 754-3555 388-9631 444-9939 448-0287 598-7036 274-4452 754-3555 665-3676 964-6314 358-1666 279-6470 285-9089 964-6314 662-4183 221-5069 385-9509 223-9595 887-1598 274-4452 964-6314 274-4452 223-9595 382-4235 835-1571 595-3129 530-1469 285-9089 361-9362 739-5064 Page 3 BPHONE 672-0006 594-9358 470-7434 661-0310 549-6055 593-3351 661-0310 442-3244 279-9421 854-7823 358-8880 667-5077 536-5303 358-8880 667-5684 594-5515

HI)COIIITU\ications Chapter Minutes & Agendas Publ icat ions COIIITU\i ions cat Rosters COIIITU\ications COIIITU\ications Telephone Communications Financial Management Control of Chapter Funds Ways & Means Financial Management Ways & Means Financial Management Financ ia l Management Ways & Means Wavs & Means Financial Management Ways & Means Financial Management WAYS & MEANS Financial Management Ways & Means Financial Management Ways & Means Financial Management Ways & Means Financial Management Ways & Means Financial Management Awards & Recognition Prog Personnel Management Personnel Management Awards & Recognition Prog Awards & Recognition Prog Personnel Management Personnel Management Chapter Elections Meetings Personnel Management Socials Personnel Management Socials Personnel Management Socials Personnel Management Socials Personnel Management Socials Personnel Management Annual Plaming Sessions Plaming Evaluations Plaming Public Relations Community Relations Public Relations Community Relations Public Relations Community Relations Public Relations Community Relations Public Relations Community Relations Host Conmittee Public Relations Conmittee Chairman's Tng Training Training o&D Training Training of Members Training ..Subtotals .. 36 records, AREA_IDCDMeM = Me

279-9421 358-8880 279-9421 666-6511 385-3710 223-3131

361-4464 377-5619

PLANNED LIST OF PROJECT TO BE RUN BY THE COCONUT GROVE JAYCEES FOR 1991/92 05-17-91 AT 3:08 p.m. AR SPC ME Affiliations/Chapter Assi Affiliations/Chapter Assi Recruitment & Orientation Recruitment & Orientation Recruitment & Orientation Recruitment & Orientation Recruitment & Orientation Recruitment & Orientation Recruitment & Orientation Recruitment & Orientation Recruitment & Orientation Recruitment & Orientation Recruitment & Orientation Retention Retention Retention SUBSPC Chapter Assistance Extensions Membership Recruitment Membership Recruitment pt Membership Recruitment Pt Membership Recruitment pt Membership Recruitment Pt Membership Recruitment Pt Membership Recruitment pt Membership Recruitment pt Membership Recruitment Pt Orientation & Activation Orientation & Activation Activation of New Members Sports Program Sports Program PROJECT Saves/Chapter Assistance Extensions Leadership Academy Black and White Night Charter Night M-Night-11 Mardi Gras Night Mexican Hat Dance Project January St. Patrick's Day Party Valentines Passion Party Xmas in July New Member Orientations Renewals/Dues Col Program Springboard Softball League, Summer Volleyball League DATE Year Long Year Long Year Long 90/11/09 90/09/07 91/01/18 91/04/26 91/01/15 91/03/15 91/02/15 90/07/20 Year Long Year Long Year Long 90/07/01 91/01 CHAIRMAN Roger Westerlund Roger Westerlund Jim Keil Lisa McKim Raquel Ramis Lisa McKim Tony Miyar Linda Collaizzi Lisa McKim Lisa McKim Lisa McKim Dan Markus Didi Cubillos Doug Hart Peer Everett Dan Markus HPHONE 739-5064 739-5064 274-0962 885 -7786 662-1507 885 -7786 770-5069 531-0060 885 -7786 885 -7786 885-7786 285-9089 448-0287 251-7190 442-1009 285-9089 Page 4 BPHONE 377-5619 377-5619 672-0006 442-8600 442-1000 547-6384

661-0310 530-0694 557-8000

..Subtotals .. 16 records, AREA_IDCDMDM = ME TOTAL - Printed 110 records.

LIST OF PROPOSED 05-17-89 PROJECT CD CDXMUN:::TY:mIDMISING AIDS SEXUAL AWARNESS CO~=:::T"f FUI'DRAISING BJ.NYAN FESTIVAL - GROVE :D~L~I~Y r~:DRAISING B:::KE-A-THON FOR CF ,D~~~~:~"f FUKDRA:::SING BOWL-A-THON FOR OM JMH BU CDY.!WI:::::-Y n.r:IORAISING c.;NIS~ER COLLEC~IONS C:>!.::-:-_'J:I~Y ;:-..ffi:Jr-.:":::SING .::,:..sINO I'IGHT FOR DRr :O~:-J!::T"f :uK:JRA:SING cocom:T GROVE BED RACE CO~~L~::-Y FUI>:Jr-.:"ISING GOLf TOURNAME~7 FOR CGDF CO~J!:I:-Y rJ!:DRr.ISING MARCH OF DIMES PHONE-A-TH COXY.U'J:::-Y FUI>:JRA:SING ~Ik~::: CHILDREN'S HOS?ITAL CO~1::':'Y ;:-.mDN'.ISING TASTE OF THE GROVE/IIDA coMMUNITY TUNDRAISING WINE , C3EESE CO~"NITY IMPROVE.~~'T GREENUP THE GROVE :OMMUNITY IMPROVEME~7 KING MANGO STRUT GOVERNMENT INVOLVEMENT CITY OFFICIAL FOR A DAY GOVErtNMENT INVOLVEMENT TOWN HALL MEETING-GROVE GOV-:.lU;~!EJ-7 INVOL\'"EMENT VOTERS REGISTRATION ~AN SERVICES BLOOD DRIVES HUMAK S~R\~CES CLOT~~S , CAN FOOD DRIVE r.~~ S~RVICES FINGER PRINTING WJMAN SERVICES HOBY HL~AN SERVICES HOBl AMBASSADOR REUNION h-_o/AN SERVICE'S HOLIDAY ADOPT A FAMILY ~~ SERVICES SENIOR CITIZEN PICNIC .;N SERVICES SPECIAL OLYMPICS BASEBALL ..S~~~~~a~s .. 25 records, hREA(IDCDMD) - CD AVG. AI ~52,182.52 6,087.301 AVG. AE 17,137.14 685.486 AVG. GOAL 48,867.00 1,955.480 AVG. RESULT 58,551.77 2,342.071 DATE 89/03/02 89/10/21 89/03/11 86/10/16 90/02/::'7 88/10/07 89/05/21 88/10/29 88/06/02 88/05/17 89/01/15 88/08/12 87/ 4/25 89/12/10 88/03/15 89/04/17 87/10/ 3 YEAR LONG 89/11/18 89/10/ 90/04/06 88/08/28 89/12/15 86/10/ 5 87/11/14 GONZA:.EZ, AN;'.!!E AT 3:00 p.m. GOAL 12 14000.00 25 500.00 2500.00 6000.00

PROJECTS Page 1

RESULT 15 18818.66

AI 75.00 39276.S0 3000.00 641;' 10 252C.00 701C.OO 15254.55 757C.OO 12166. 00 (300.00 3600C.00 100.00

33
648.10 2520.00 60ES.00
84

ltJ9.1e
0.00
O.CJO

GON::ALEZ, DIANA
KA.IDo.:::R, V=:::;;..,

~~V!N

V~CTOR

75
3000.00 11500.00 20 80 10 20 10000

0.00 9~.;. ~3

lC2.

SO

4514.01 12166.00

23
160 15 16 12000 10 200 210 64 483 104

FERGUSON,

SHARO

228S.~9
38.20 1692.18 0.00 C.oo 0.00 C.OO 0.00 0.00 20000.00 26E.00 50.00 0.00 0.00

5
100 200

40 300
TO::~?., HAL

3l.:5.99 0.00 14.20 7C20.00 22E.99 S8.~6 1735.84 0.00 0.00 30.2S 20.00 0.00

100 100

132. E5
0.00 103.89 50.00 197.00 273.26

66
65 60 212

50
50 200

05-17-89 PROJE:T F-'..!~::'Y LIFE/S?IR7UAL DEV FJ,.."ULY DAY PICNIC F]"'~:LY LIFE/SPIRTUAL DEV HOLIDAY ENSEMBLE F~:LY L:FE/S?IRTUAL DEV JAYCEE KIDS PROGRESSIVE P F~~I:'Y LIFE/S?IR7UAL DEV PRAYER BREAKFAST ~DE?S:;I? DEVEi,OPHEIlT ID COMPETITIONS u:.W~?.5"IP D;:\'ELOP~"'T u:i\.DERSRIPSPEAKERS ~D~?S:;IP DE\~~PMENT PRSONAL DYNAMICS CANOE T ~:JE?S:;IP D~V~LOPM:::1:T S?EAX-UP E.AD~?SH:P D~\=:LO?MENT 'rIME DYN~'!ICS SEMINAR ?ERS01;~.L SK:::":.s BALLROOM DANCING C~MPUTER SKILLS ?~:::SO:;;;L S:~:LL5 PEP.50::AL SK!:.:..s CO!lS~R EDUCATION-VAR TO p~?S::n:A:' SKIL:.s COOKING FOR YUPPIES PER5:J:;';: Si::L:.s DRESS FOP. SUCCESS PE?SOI:';!, Si::L:.s HCRSE!!ACK RIDING PEP.5O::.:":' SKI::":.s JOB SEARCH P~?.30Nrtl. r.:..s SKI SCUBA DIVING P=:RSO:;AL SKILl.S SPEED WALKING P~?S()NhL SKILLS STRESS MANAGEMENT !'~RSOr:hL SKILLS WINDSURFING SEMINAR ..S~~o~als .. 20 records, AREA(IDCDM~) - ID AVG. hI 2,22(.50 1~1.225 AVG. AE (,174.23 208.712 AVG. G:>';L 859.00 (2.950 AVG. P~SU::"~ 990.00 49.500 DATE

LIST OF PROPOSED AT 3:00 p.m. --------25 100 50 75 300 64 ::0 15 30 50 30 15

PROJECTS Page 2 AI 15S.00 0.00 0.00 187.50 0.00 0.00 62C.00 0.00 0.00 165.00 C.OO C.OO 0.00 0.00 0.00 75.00 0.00 760.00 262.00 193.61 52.53 78.06

117 76 30 17 GOAL 73 322 20 84 25 57 31 RESULT 24 33 --------30

:!)

89/01/28 88/12/08 87/12/12 89/01/19 YEAR LONG HUR:-, SHER1UE 88/12/07 89/03/18 YEAR LONG 89/04/01 89/01/06 89/08/ 10/ 8/85

251. 60
228.00

1(.5(

770.00 0.00

1~7.05
242.86 5.S0

89/ l/lS

~ 2.0

89/04/18 89/04/02 88/06/~5 88/08/13 88/09/17 89/01/26 88/06/24

1. 23

5 ~.12 0.00 E3.S2 ~8.86 776.40 SS2.!?1

05-17-89 AR MEA
MD

LIST OF PROPOSED AT 3:00 p.m. CHAIRMAN GOAL

PROJECTS

Page 3
RESULT AI --------0.00 2400.00 0.00 920.00 0.00 242.50 0.00 0.00 C.OO 4937.08 0.00 0.00 2180.00 1399.07 130137.00 79583.00 16257.00 11266.50 5499.19 0.00 1628.00 9.07 2271.:'5 140.13 2074.06 202.18 690.53 882.38 0.00 29.49 2631. 00 2631. 00 0.00 75.00 24166.00 24166.00 0.00 72.12 47.00 6.79 750.00 509.77 2025.00 2877.89 426.00 627.73 0.00 378.68 0.00 217.77 215.00 247.91 0.00 0.00 170.00 0.00 0.00 1000.00 0.00 0.00 0.00 0.00 0.00 240.00 0.00 1765.49 0.00 0.00 0.00 181.15 126.97 0.00 30.00 1050.00

PROJECT

DATE

PRESIDENT STATE DIRECTOR'S EXPENSES COMMUNICATIONS COMMUNICJ,.TIOIlS NIGHTS :OMMUNICATIONS HEETlNGS/CHAPTER HIN&AGEN ':OMMUNICATIONS !'.'"EWS~ER ROSTEP.5 COMMUNICATIONS 4TH OF ~JLY FESTIVAL FINANCIAL MANAG~7 C. G. ARTS FESTIVAL FIN'>illC!AL.ANAGE..'!EIIT Y FINANCIAL ~.ANAGEME~7 GOOMBAY FESTIVAL FINANCIAL MANAGEME~7 MIAMI ARENA CONCESSIONS FINANCIAL ~.ANAG~7 MIAMI GRAND PRIX NISSAN INDY CHALLENGE FINANCIAL MANAGEME~7 FINANCIAL Y.ANAGEMENT PARAPHENlILA SALES FINANCIAL MANAGEMENT REGIONAL CAUCUS ':'REASURERCPG FINANCIAL MANAGEMENT BAHAMAS CRUSISE PERSONNEL MANAGEMENT PERSONNEL MANAGE..'!ENT CRPTR AWDS PRG-PCO,STATE COLORADO SKI TRIP PERSONNEL MANAGEMENT ELE::TIONS PERSONNEL MANAGEMENT FRIDAY NIGHT HAPPY HRS PERSONNEL MANAG~'T PERSONNEL MANAGEMD.'T HALLOWEEN PARTY IIlSTALLATION & AWARDS BAN PERSONNEL MANAG=:HENT NEW YEAR'S EVE PARTY PERSONNEL ~AGEMEN'1' PERSONNEL MANAGEMENT PJ PARTY/GAMES NIGHT PROGRESSIVE HOLIDAY DINNE PERSONNEL MANAGEMENT SUN YOUR BUNS PERSONNEL MANAGEMENT SIo."EETHEARTS VALENTINE PAR PERSONNEL !'.ANAGEMENT TACKY TOURIST PERSONNEL MANAGEMElIT EVALUATIONS PLANNING PLANNING PLANNING SESSION PLANNING SURVEYS PUBLIC RELATIONS HOST COMMITTEE @ GEN HEET PUBLIC RELATIONS ORANGE PARADE/GAME PR AWARDS PROGRAM PUBLIC RELATIONS TRAINING CPG'S ARE FUN TRAINING O&D TRAINING/PARLIAME!'.7AR VIS!TATIONS INCL STATE ME TRAINING TRAINING WORLD CONGRESS .. Subtotals . 38 records, AREA (IDCDMD) a MD AVG. AI 192,167.53 5,057.040 AE AVG. 139,445.67 3,669.623 "JAL AVG. 48,784.50 1,283.803 :SULT AVG. 54,071.02 1,422.922

YEAR LONG YEAR LONG YEAR LONG YEAR LONG 89/07/04 90/02/17 89/06/02 YEAR LONG 90/03/03 89/11/11 YEAR LONG 89/11/04 YEAR LONG 89/10/06 YEAR LONG 89/02/08 88/ 4/20 YEAR LONG 89/10/28 89/05/07 89/12/30 87/ 7/18 89/12/16 89/06/17 90/02/17 YEAR LONG YEAR LONG 89/05/19 89/04/18 YEAR LONG 89/12/31 YEAR LONG YEAR LONG 89/05/20 YEAR LONG 89/07/22

GONZALEZ,

ANA

~:.

IRIS

600 48 12 12 1000.00 35000.00 1067.50 5000.00 1600.00 1500.00 1000.00

527 48 12 12 250.00 3!?55~.oo 1100.00 5499.19 1618.93 2271.75 740.15

12 18 220 630 150 100 100

14
43

hARRON,

TRISP~

60
50

237 725 225 100 59

80
82 43

50
150 M.:.RJ.-'1)S, DAN SAUNDEP.5, DEBBI KRELL, LISA BERTRAN, ABE BERNSTEIN, GAIL

27 30
125

335 27 36
148

30
100 25

36
100 45

8
25 JOHNSON, DENISE CORRAO, JONEENE

30 5

35
54 6

05-17-89

LIST OF PROPOSED AT 3:00 p.m. GOAL

PROJECTS Page 4 RESULT AI 20

PROJECT DATE CHAIR.~ ------------------------------------------------HE AFFILIATIONS/CHAPTER ASSI W D'D GROVE JAYCEES ASSIS YEAR LONG RECRUITIffilIT ORIENTATION BEACH BASH MEMBERSHIP PTY 88/ 4/24 PCRU!TME~'T & OPJE~7ATION CHARTER NIGHT H-NIGHT-13 89/09/09 REED, DONNA RECRUITMENT .ORIDiTATION JUST BECAUSE PARTY B9/01/13 RECRUITMENT .ORIENTATION HEM REC/INCENT/CORPORATE YEAR LONG RECRUITMENT & ORIEIITATION MEXICAN HAT DANCE B9/06/10 RECRUITMENT & ORIENTATION m:w MEMBER ORIEN/HANDBOOK YEAR LONG CORRAO, JOI;EEN RECRU!TMENT & ORIENTATION PIMP & PROSTITUTE PARTY 88/11/04 RECRUITMENT ORIEIITA'::'ION REm:WALS/DUES COL PRO::;RA.~ YEAR LO!'G ROSENBURG, JEFF REC;;'UIIY.EIIT .OR!EI/TATION ST. PATRICK'S DAY PAR'::'Y 87/ 3/14 RECRUITME~7 & ORIENTA'::'ION SUPER BOWL PARTY 90/01/21 RECRUITMENT .ORIENTATION XMAS IN JULY 89/07/01 RETENTION BOWLING LEAGUE 88/09/18 RETENTION SILVER DOLLAR PROGRA.~ YEAR LONG PTENTION SOFTBALL LEAGUE, WINTER 88/06/27 FLIlrn, EUGENE RETENTION SPRINGBOARD/DEGREES OF JC YEAR LONG HOORE, KEVIN PTENTION VOLLEYBALL LEAGUE 86/ 6/29 AI
AE

50

20 25 350 40 465 120 105 75 306 60 10

32
374

36
406 125 134 75 378 22

40
110

35
100 125 100 50

76 97
28 160 120 106 60

. Subtotals 17 records,

800.00 540.00 0.00 732.00 0.00 944.00 0.00 302.00 0.00 1308.00 380.00 945.00 1113.29 0.00 800.00 0.00 600.00

800.00 531.49 2522.05 732.00 0.00 1015.68

n4.93
600.00 161.83 1239.36 377.01 929.98 1049.30

71. 09
775.00 71. 07 372.00

GOAL RESULT

AREA (IDCDHD) a ME 8,464.29 497.899 11,472.79 674.870 52,076.00 3,063.294 62,249.00 3,661.706

AVG. AVG. AVG. AVG.

"TOTALS

---------------------------GOAL . 150,606.50 RESULT 175,861.79 AI 355,038.84 172,229.83 AE Printed 100 of the 100 records.

1,506.065 1,758.618 3,550.388 1,722.298

AVG. AVG. AVG.

AVG.

COCONUT GROVE JAYCEES

SUNDAY MONDAY l1JESDAY BUSINI!SS S Fl. S211!A.2560 AFTER 5:30pm HAPPY HOUR 7~WCBOD ~1J1&~EO~~ 2370 7~'5N 7~O~~~Pm'"S :OD 7~rntcr WEDNESDAY POC UJCI!u.ND. JUDGING BOOK Fl. YR DUE END IN M N~ MONTYS 6~~~NMI!MBER 7:~ OEN MI!M TIiURSDA Y FRIDAY COVE INN, NAPU'.S. MIAMI CHILDRENS PHONEA-TIiON Day FIN Fon::a UJCI!LANDSI!SSION @ CLOSEOUTCJ'G TRAlNINO CLUBHOUSE Pu.NNINO MIAMI 7:30pm Armed S. NEWS LTR DUB llCL1!S REO FEEDIXIE COMM NIGHT ~6:'JCA TIiY BY ASHOR!! DR S. SJO H MORRIS 7~~b3i:AT 5~D~~OOKS 7~:8Jl~TO WEST CLUBHOU~ 2370

May 1991
1

7 22 27 2R 63 8 13 18 ]4 15 20 23 21 30 29 "2 0 11 9 1 16 17 25 24 31 4

SAl1JRDAY

KNJIONAL

CAUCUS @ ~I'"IUN

INN,.KI!Y

PLANNING

CALENDAR

FOR 1991,92

5/15/1991

June 1991
COCONUT GROVE JAYCEES
SUNOA Y COCONUT NEWS LTR DUE llCL1!S BWEIN CHIP DUE GROVE S. DIXII! N~ @ MONTYS M GOOMBAYH FESTIVAL Ml!l!TINO CLOSEOUT 8~TYMI!MBI!RSHIP MONDAY CLUBHOUSE FIo& 6~~gbWIN~ 7~~3i:G 7p~:EJl~.f 5~ 27 4 24 25 29 28 22 26 37 5 12 11 10 13 "6 Doy 1'iW~~Jf 21 20 14 15 8 ~:~ AT l1JESDAY WEDNESDAY 6J\t"~tN COMM NIGHT

19 118

OROVE HAPPY HOUR GOOMBAYFESTIVAL 5:30pm 6~~WMEM 7~B~li~ 7:~ GEN MEM

MEMBER

THURSDAY

FRIDAY IN GROVE-m-99116

SAl1JRDAY

COCONUT GROVE JAYCEES

SUNDAY MARCH PHONAmON SPEAKUP 50/50TO OF DIMES ON RAFl'U! FOR NEWS LTR ~TICLES DUE ~Jf:m~~-&NTYS BUSINESS AFreR MONDAY MARCil OF DIMES IIOUR PHONA-mON DIMES BOWLINGOF MARCH IlAPPY CLUBHOUSE PIIONAmON 5:30pm Independence Day V~J)'oI8Jl.rTO M~~NTYS 7~~Pcf' 7~B~:;3iJ'G 6~e.J:fcfN MEMBER AT 11JESDA Y WEDNESDAY mURSDAY FRIDAY SA11JRDAY

July 1991

FIN S. MIAMI DIXIE II 'ili~\k0.'t~ 2370

22 27 26 25 23 24 20 29 15 18 16 17 13 12 8 11 9 1 231 5 40 3 19 6 130

7~B~~I~~ 6~.,Ji.EW 8:~-rrEMBERSHIP MEM MEETINO @ MONTYS

HON-A-THON

PLANNING CALENDAR FOR

1991192

5/15/1991

COCONUT GROVE JAYCEES

SUNDAY @ MONTYS DUB SO/SORAFl'U! FOR ONSPEAKUP TO REUNION NBWS BVALUATION S. DIXIE HWY ISTO'IR LTR ARTICLES CLUBHOUSB 7::IOpm 7~~Nill".rTO 6~.f~~.rbW"s MIAMI { 7~~:;3iJ1G AT 5)0 2 24 22 17 ero TRAlNINO 12 13 20 19 23 21 15 16 14 8 1 9 7 3 31 30 26 29 27 28 MONDAY 11JESDAY aA>SEOUT 5::IOpm IlAPPY HOUR 7~B~~~ 6~.,Ji.EW MEM 8~TYMEMBERSIIIP 6~e.J:fcfN MEMBER 7~~Pcf' :~~NTYS WEDNESDAY ?-Jl&rE0.'t~ 7~~Pcf'lOD 2370 TI!URSDAY FRIDAY - ...

August 1991

-.--

SA11JRDAY

ETINO

COCONUT
r-J1~~BO~~ 1.J70 SUNDAY - -- TO TOURNAMENT S. DIXIB HWY Due PR AWARDS DUB

September 1991
GALS ANNUALCHART1!R 8~TI MI!MBeRSHIP

12 13 23 24 20 9 5 4 :1 1 30 17 14 28 26 25 27 11 16 21 18 7 6 20 19

MONDAY SPI!AJ(UP - TIJESDAY CLUBHouse ANNUALGOlJ' 5:JOpm HArPY HOUR 7~B~~~ GeN MI!M 'J':lj~BW MBM 7~GJ8Jl:TG 7~~63iJ'AT 'J':ljeJW<fN MI!MBI!R 7:~

....-... BVAL IN WEDNESDAY l.AKI!V.ND MID-YEAR

GROVE JAYCEES
TIlURSDAY NIOIff FRIDAY BANQUBT SATIJRDAY

PlANNING

CALENDAR

FOR 1991192

5/15/1991

October 1991
COCONUTGROVEJAYCEffi
SUNDAY ReOATTA SPI!AJ(UP 50150 LTR TO SHRBATON llCLES Hano-. NEWSRAFFlE FOR ONDUB M I!TING~ MONTIS NIOIIT HArPY HOUR 5:30pm 7~~zr MEM 7:~ 7~WCBODGeN 8~TIMl!MBeRSHIP ~~=~I'b~~~) CLUBHOU~ BOD 2 28 40 8 7 12 14 15 16 21 22 24 3 11 29 9 1 31 5 26 19 25 23 18 17 30 2370 11 MONDAY CLOSBOUTCASINO ANNUALMBI!TINO IW..LOWEEN OROVE COCQNlITCPO mAlNlNG BIKE RAO! Q"IR DIXIB 2ND eND'Jr~<fJ4I!MBI!R OF 7:30pm 7~~TRJ:TO SOYFNOMDUB 7~~3iJ'0 AT TIJESDAY WEDNESDAY HOURS @ AFTER ucr BUSINESS MONTIS CLUBHouse BRICKELL FOR MASCARADB COWMBUSDAY IIAU..TIlURSDA Y FRIDAY SATIJRDAY

DIXIB H 01

November 1991
COCONUT GROVE JAYCEES
SUNDAY MID-YEAR EVALUATION DUE SPEAKUP SO/5OIlAFFU! FOR ONNEWS LTR ARTIa.ES S. DIXIE H

IXIE H EOUT

ro

MONDAY CLOSEOUT Thabci VtteranI HAPPY HOUR 5:30pm DIY a.UBHOUSE 7~~3l.rG AT 7~~~~TO MEMBERSHII' 8o~TY

11JESDAY MONTYS MEMBER 7~~'ir @BOD MEM 7~'ir :~~NTYS 7~B~~~ MEETINO 66'lr."~cfN 66'lr."~EW

WEDNESDAY

rnURSDA

FRIDAY

SA11JRDA Y

11 12 14 15 13 2 25 26 9 7 5 4 30 8 29 27 6 18 23 21 22 20 19 16 28

a.UBHOU~

1370

PLANNING

CALENDAR

FOR 1991192

5/15/1991

December 1991
COCONUT GROVE JAYCEES
SUNDAY CIuiotJou SPEAKUP NEWSIlAFFU! FOR ONDUE FES1lvrnES TIa.ES BEGIN 50/50TO LTR f.LJ1&rEO~~ PARADE s.MEETING @ MONTYS DIXIE H M ETINO~ ORANGE-BOWL

MONDAY a.UBHOUSE ZJ70 7~~~~TO 7~~3l.rG AT

21 9 12 2 16 4 24 14 13 11 10 7 6 5 3 19 17 18 23 28 27 26 25 20 30 31

11JESDA Y PR AWARDS DUE ORANGE HAPPY HOUR BOWL 5:30pm 7~B~m~AL 6~J:.EWGEN MEM MEM 7:= 6~JWcfN MEMBER

WEDNESDAY Sm-,..rEMBERSHIP

rnURSDAY

FRIDAY

SA11JRDAY

I>~~~~N

COCONUT GROVE JAYCEES

SUNDAY NEWS LlR DUB 6243714 TO 5~~F~~rgrs TICLES MONDAY CLOSEOUT BREAKFAST 7:00am SPBAKUP PRAYER HOUR 7:30pm 5:30pm CLUBHOUSB 7~:p;Jl:TO 7~~3i.f0 20 IN HAPPY AT 25 24 23 21 22 13 S.CPO 14 18 16 15 "2're~MMMo~r- 1RAJNINO 27 MIAMI 4~F0 63 11 7 29 17 28 9 31 30 1 8 TIJESDA Y ORANGE BOWL GAMB END S. DIXIE H OROVE 3RD QlR TASTI! OFrnB TOYA11JLSA. OK CLUBHOU& BOD 1370 7~'{.~ 7~WCBOD CLUBHOU~ 1370 WEDNESDAY 8~TY rnURSDAY FRIDAY SA11JRDAY

January 1992
1
MEMBERSHIP

. DIXIE H

PLANNING

CALENDAR

FOR 1991J'J2

5/1 5/1991

COCONUT GROVE JAYCEES

SUNDAY NEWS SPBAKUPBinhdaJ S. DIXIE UaooIJI.LlR H TICLES TO 8.~TYMl!MBERSHIP MONDAY COCONUT GROVE ValcDlJoc'. Day 7~~3i.f0 AT 7~:f1.cm:TO 11JESDAY COCONUT GROVE MIAMI GRND PRIXBOUT 7~B~~ M 7:~OI!NMEM NG~ MBM 6:~~J"NMEMBER HOUR ~ 6gmm~EW HAPPY MOrorn'S ~~~~rgrs WEDNESDAY ARTS FESTIV ALFESTIVAL 2S6c1u.c 447~1 WooIIi SI'Binhday DUB rnURSDAY 6G-56<>0 FRIDAY SA11JRDAY

February 1992
l~cl:~~ 800 7= EXEC

24 17 4 22 21 6 5 14 11 12 3 20 8 7 18 19 26 25 10 15 13 28 27 29

23

SUNDAY

WS LTR UE 11CLES SPI!AlCUP TO M N~ MONTIS

MONDAY TIJESDAY DADB COUNTY 7060 YOLmI WEI!KS.22J. A.JCS MAR BOARD PA11UCK"S St. PaUick',FAlR2 5:30pm HAPPY HOUR AT 7:~GBN '"=BTh:.1J.R.igiv MEM MEM 7p~l3Jl~TG 'JWrnJWtN MEMBER 7~B~~ '6m'"~EW

7~~3ilG 12 30 23 28 31 24 25 2 5 3 4 21 16 17 9 14 13 11 10 26 27 7 6 20 19 18

March 1992 COCONUT GROVE JAYCEES -n.

WEDNESDAY PARADE7S4-\'1I 7~~~ '"~IALPARTY@- BOD 8.~TYMEMBBRSHII' CLUBHOU~ 2370 rnURSDAY a..UBHOUSE

-------FRIDAY

SATIJRDAY

PlANNING

CALENDAR

FOR 1991,92

5/15/1991

COCONUT GROVE JAYCEES

SUNDAY SPI!AlCUP BND-OFYfiAR EVALUATION YR END AWARDS DUB S. DUE H DIXIB TO J~mikLEAR11~ ~ MONTIS M ETING ~oE~~~~S MONDAY a..UBHOUSB 7:30pm '~~~:bWIN~ 7~~3ilO 7~~TR)!TG "26:~~MM'i~:r TRAINING 63 8 24 22 11 40 9 7 25 CPO AT 20 21 23 18 13 16 14 1 17 15 28 27 29 30 TIJESDA Y 5:30pm HAPPY HOUR f.LJ'&\kO~~ 2370 CLUBHOU~ 7~WCBOD 7~~~~ WEDNESDAY 8p~TYMEMBERSHII' rnURSDAY FRIDAY SATIJRDAY

April 1992
1

OURS @ MONTIS USINESS AfTER GEN MEM

lOD

COCONUTGROVEJAYCE~
a.UBHOUSE BYASHOR!! DR NEWS MEMBERSHIP S. DIXIBH DUB 8~TY LTII. ~11CU!S S2\1!A,Z56O S a.OSEOUT CLUBHOU~ 2370

May 1992
WEDNESDAY 7~i'W BOD

SUNDAY

OF IN ~D fL MIAMI S. Anned Da., 5:30pm 5 " PLANNINGMIAMI MEMBER 5~D&I~OOKS 7~:f?Jl:TO 6:J\r"~cfN 18 CHILDRENS AT 4 12 11 13 7(?:!i':1I~3gG 22 21 20 19 14 2 8 ForcaSBSSION 26 25 30 28 27 6:r.:.~MM'i~:r "77~Q~~S HAPPY HOUR@ 9 6 23 16 15 29 MONDAY

TIJESDAY PHONB-A-THON COVE INN. NAPU!S, 7~'W 7~B~~frL 6J\t"'eJ}EW M~NTYS 7~WCBOD @ MONTYS MI!E11NO MEM

THURSDAY

FRIDAY

SATIJRDAY

PlANNING

CALENDAR

FOR 1991/92

5/15/1991

June 1992
COCONUT GROVE JAYCEES
SUNDAY s. DIXIBH GROVE-3n._ MONDAY a.UBHOUSE '::TI~~~~:r 7(~!iillg3gG AT 8.~TYMI!MBERSHIP 7p~~~TG 15 22 16 18 24 17 80 12 5 20 27 19 25 23 13 11 9 1 2 4 3 29 30 26 6 1

IN

NEWS LTII. llCU!S COCONlIT GROVE DUB SPI!AJ(UP TO a.DSI!OUT

IN

TIJESDAY WEDNESDAY S. DIXIE H GOOMBAY FESTIVAL GOONBA Y FESTIVAL 5:30pm HArPY HOUR M NG~ MEMBER MONTYS CLUBHOU~ 7~~~ 'J'M"eJ}BW 7~WCBOD 7~i'W BOD 2370 6:J\f."'aJWcfN MEM a.UBHOU~ 2370 7:~ GEN MEM

THURSDAY

FRIDAY

SATURDAY

***************************** * COCONUT GROVE JAYCEES ***************************** May 1991

1 CLOSEOUT June 1991 FOR ON-TO

5 50/50 RAFFLE SPEAKUP January 1992

1 New Year's Day April 1992

1 CHAPTER BLUE CHIP DUE MAR CLOSEOUT April Fools Day May 1992

2 YR END BOOK JUDGING

FL

IN LAKELAND,

6 50/50 RAFFLE SPEAKUP

FOR ON-TO

PLANNING

CALENDAR

FOR 1991/92

5/15/1991

~ ~ WHAT ARE THE JAYCEES? .'IT....,I_oI

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I AM tHe UNitED STATES JAYCEES. My birth OHtihut~ ISd.atf'd ~y 1915, St Loui,. MlsloOUri I W.A'conc~lvedto provNir M.&<Wrship ilnd I Mn drdtuted to the 10.1 of cnmmunrt~ of Ame-riU JOInlo, tocf1htr to ""JUre the .c:tv.~t of frMdom thro..tlhout Ow world I 1m Henry (AilWnb.~r with .n tdri,an duo' ~t'helplna peaplr .,. ''''''ily,bftnwrthlt\e ~'rltof A~rlC.A I f.AS SPlnt th.1 tM .ould not &et ~umbus turn back, I '1liii'S Ihtrr whrn Croclf' Wtihincton luwtt In 'toun prily~r .AtV.II~'t Forar, whf'n Paul Rrwert- rliM'd hi, hand .At commlttt'r mH'lIn, ilnd ",d, "I'll aJOE AND TEU THEM!' It 'Nil' tke' JilVCH Splf.1 thit I.lte' ~.N'ltH.AJtotM lun to ioo'um In Ih~ tyt .And ,avo "I ~Irtt th.A1I hII~ but ont Id~ to lau for my country " I , the ,roup dull coIlKted scrAP me-t.1 .nd htlPf"d FOR ...,..d h mo , hlt "THE O"L Y
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l'Ift the JAYCEE DEED I be-II~ In God, brotMorhood, frH erueorpr.se, I.A ..nd or6tr. hunun prrs.onAllf). ilnd srrv.cP to hufT\lMv l,am wh.AtIS,oad Abo..Jt~nUl Wlth.n m spIrit hrs the- ~ bUtS at 1M iutu~ 01 my count,..,. l..-n trPf'dom .Andw.1I h'M to my lut br .AthIf n.-tiil", co '"' chilt .t "prrsrnrrd M.av I .AlwAVSan-e'n thr Intr,nC\'. coyrA'e', .And 'tr~nlth to kf'PP p mywlf un,tudled V\d tD riM\illn br.Acon of hopr 10 All mrn

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I AIII.AnAm~nan. buiktlna myCDunl1'"(In 1M UNITED STAtES JAYCEES. 8f' proud. br .re-.At. be- Itlll . nd know th.A11 AM YOU,. JAYCEE

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.
John, the fi~1 example, wanted to ;eel his way.- There', nothing wrong with that - that', what the Springboard pr<>sram is designed to help you do. Alan hooked up with an experienced Jayca, almost as >oon as he joined. That relationship will help him mold hi, eareer, long as he "'tens to Ed (rhe past president) and learn> from the ex periena: he h . In Michaer. case, we picked up a couple of good idea,. He attended a \'isltation where Jayc:eo havC' the chanct (0 meet and talk wllh membe from another town. The exchange of ide . along with the fellow,hip, make th a \tr'onhwhilc Vr'ay to spend an QC:Ca!l.ional evt'ning. The other good pOlOt "a~ hi! ancndana: at a dLStrict meeung. where he was exposed to the reabty of la)c> a larger organiuroon than JUst hi. local chap'er. ~m. our nexI example. was \/Ioo'IUmg to aca:pt the responsibility of management as a director. He' learned some management slilll as a proJ<CI chalnna n He is the fi~t of our examples to attend a statewide Jaya:e meellng. Ther<. the realization that his was just one of a great many local chapters ""th the me need, and chaUen~o> within the state organiulion reaUy hit him. It pro\lded a opponunit) to rnttl tncnd!t from acras: the state. 100. Rich offers u, something a bit dlffcrenl. We have' seen examples of "things,he OIher; ha done. but R,ch

the orgarul..a1l0n 10 \\oant It 10 gru~ I hC'~ had aiso n:ablcd the commilment )omeone sho~ed in rccrul1ln~ them. and chmc to proHde the opportunHY to someone ebe in return There\ an Imp\Jrtant lesson 10 ~ learned there, Pertup) We should now get to the point: a "Job de~cription" for ne ... members Let's break do","n a \ariel\.' of JaHxe acti"'ilio IOro catelZoncs. then c -can dC\.;dc on a le\.-d wlth.1n each, The catc~ gories would include meetings (chaptcr, district, regional and state). projects (working on them or serving a~ chairman), education (visitalions and orientalion,), r"pon, "Iity (holding offia:), shanng frtCTUJl,"~1 and SOCIal Now, leI'S add ,he one final ingredient that males it all wonh it: per;onal growth (intentional. no' the accidental kind) . Medinp - For 'he fi"t couple of month>. you should attend aU the regular mtmbt'rf}up mt't'lIng\ of your local chapter, The rc.a)Vn I~ thai II WIU .help farruli.ri1:c you whh the worll.m(p of the that might be of an res!. If ,here IS a ... -utun your UU"'CI m~(,lIng scheduled first three month~, do your beSI 10 chapler You give meet an idea of proJC'Ch and Jl :.ou one or more SUte attend. u officen and a ... range of Jaycm Idc frum o,her chap,ers. 11\ good for per;pccll\e. Wltl'Un your fi~( SIX month). ~ou \hould atlend a rt'K'unal or JIUIt' mt't!llnx Again. it ... help you broadtn iU )'uur J>C'~p.:ct ( 01 Ihe orgaOJ~uion d.nd you'll meet ne fncnd), It ... ~ho shu . \'ou thc bU)I~ 1.11 ~Ide of your )tale ur!!~OIauon ProjKu - Dunn~ your fi~1 thrcemonths. you should c.xpcric:nl:f: t ... ph)o jects a) an (l1'II\"(' purl" 'PUnI_ ~Idf:" Ihe: feUn"',hlp ~ou'lI [!aon from gellong to members "'ou1J d~~ kno" )'our fellow co\'er -mO\c:"',) the chapter's and shalers- arc. Pid a ~ouple that you kno" deal with real commun" ~ ~

I much mcet

fun on Unue chotpler ncub ne"," membc~ and cooEducation \'UIIOlluru as mOSl, h.n.h - II ~our chapter )'ou'll your 'ioC"In~ )'our commuOIt)' to th~ of ~our charter seldom member, mC'ClmIP . .'\ttendln~ ~ou I Ja~'CCC'mcmbers' pcnona.1 ...JiI.)'1X'C each !Itt at an , If p"'slbk-, rCl'CUII one ne gro 1h needs UTlt'ntU(II'" I) onc ot the m(hllmport~nl munlh )'ou .ue a member - )'ou ... ~lngJe thm~ ~uu can do w gam an under~uldly de clop a team that iU help you standlO~ of Ja~l.ec~ 3) a me~n) tu uut m "'lnWtUy an) Ja:.CC'C cndc.a\or per!lonal gro\A.lh and community Sodal - The \anelY ur )OC1als In acti .. lt). For II I~ here )ou Y,IU rind vut your chapter probably rurn the pmut about .. thc opponuniti~ U your chapler from Infonnal, afler~mccting {Eathennp pro\ Id~ ih membcn -\ttend an unenl~ to fuU--drC'S!IcommuOJt)" affal~ I~ tion wutun the fi~t I"U muntm, If at all an area you can't help but e.\penencc, po~,ible, If on( is nOI a 'allable, rt'\{ucst but you should stiU male it a point to
&.11

nu~

By

you may weU have heard severaJ definitions as of what constitutes now, brand-new Jaycee. an

"aClive" Jaycee. The reason is lhalthere are a number of levels of activilY that fall within the "activerange. The guidebnes you may have heard so far Hel)' run Ihe gamut from hardly any activity at aU to devotin~ J 8 hou~ each day, just to keep up wtth Jaya:e work. How you select which level of activily r<.ally depends on what you want to lei OUI of JayCtt'S. Keep in mmd, too, lhat most Jaya:cs through several levell of activity dunng the" Jayoee

'0

careen
ut's sUn at a low-profile example and work our way up. The rl~t -active" Jaycee example IS John, a new Jaycee. stan slowly and build He has chmen up to ~ more icti\'e Iccl. John atlended two or three mtttinp. v.orked on t\\to projects and anended one SOCial wiltun a six monlh penod, Another example or the same kvel of act.vity is Joe. an eight-year Jaya:e. "ho has been extremely aCII'e and is stuJling his dfons to teaching new Jaya:es. The nexl level of "active" member-

'0

worked on nine projecu, and m:ruited three new members. He was asked to run for the board of dirtCton twice, but decbned both times. He. too, is "active." we pick up the paa: a bit, we meel Sam, who has been member for 18 monlh>. Sam is a director in IheChapter and is responsible for managing six projtC1 chairmen and helping ten Jaycees manage their Jaya:e involvement. Sina: joining. Sam has tended 7S per a:nt of .he membe~hlp meetings and a!tended .hree sute Jaya:e meeting>. He also wen' '0 the regional meellng last year (where Jaycea from several dlStnClS near his home got together). He nOi only worked on eight projecu, but he alIo chaired two before his el<CIlon to the board. He has recruiltd five new Jaya:es in the last year alone. lliearly everyone would consider him -active." lliexi we have Rich. He's been a

one from )'our presidcnt. I your first three month>. By C\'ent"ay, you attend at icasl one social the dunng Rcsp"""bilit, -lIlheopponuni,y prescnt!l Ibetf J.nd you fccl comfortable rrughl consider inviLing your wife or gnl. about the responSlblbt~, you ought to fnend .he would probably enJoy run for a !lCat un the /1UCJrduf d"t'twr1. meeting )'our OC' fnends, .. \\'tulc It is ~l.Ilte pu~slbl( to learn about Penonal Growth - As you\'e read Ja)'(.~ simpl) by v.orling on a project elsewhere 10 Itm spt\.ul new member and attending a mcxtmg or 1'-'0. Ihc ~I pubb~uon, the Ja)CC'CS offcn a Wide you 'W1I1find out abuul yourself: ho .. way IS .Irom the -inside'A> a dorector'l "ell )'ou fa, . your obbga',oro, ho" good a leader )OU arc. ho "eU )ou can ~Latea I p0101 10 dl)Cu.\)lon. and hu" you )tad, up 10 Ihe rest 01 ,he member;. II abo considered a na.:o~l) step ror thO),( "ho expect to punuc: hl~hcr Ja~ctt jU!l1 10 ";.:bC, I SICp early. )0 )\)U mightIhe 3)1Inl( )"ou h.1\C office Sharin& - By -","eU r...ke ttus been it m.:mbcr fur IwO en"ugh and feci you ,hould be Informed or Ihra: monlru.. comfonabiC' enuugh .buut )-uur JaYl.'tt aClI jIY 10 rr'auu" nr"k nlt'mlr. -\~ ~ou grams. 10 gCI m progroupongIt LS inJn'iduu/ J"",/upmml ohed of a must foqou ~uickJ)' on programming ,hat IS designed to help you grow! You should Sign up for Ihe \'t'f1 j;fj/ ID program )'our chapler oners. If the} ha n'l ollered, 1e by the time you begin your tturd month as an -actl\c- Jaycee - kt your chapter prc:si~ your ,clio . nC\lo memlx'n ... uh somc kno\A.hlch you ha e a nght! )'ou and tv .. he's nUl pro"1ding

I dcnl ttun~
t

I
J

1I0n- Thtrc a)'ou have It. A -job dcscnpfor ne" Ja)'a:e. Int<rollngJy ment~ for Spnngboard and SPOK.E.

! C'nough. il par-sUeb !lome of Ihe require.

member of the chapter for tW<>-and-ahalf years and has never missed a meet mg. He has worked on aU but one projeCI and has been chaltman of three:. He ran the biggest fund-raiser in the history of the chapter a free car wash with pledges from community members for eaoh car washed. He served on the board of dir<CIo" for a year and is currently the ,;a: proiden, of commutu\)' de lopmenl. Last munlh he Signed up four nev. Ja\'a:es. Al r his first vear. he wen o a state Jay= meeting and hasn'l mISsed one since. He ha~ gone 10 nearly eve~ di)trict and regaonal mung. Rich is generaUy considered 10 be the -most acti\c" member of Ihe chapter. Before you allo" you . to think 1f that Rich is a fictitious member, be assured he is nol. In fact. your chapter probably has a' least one RICh, maybe more. The onJ) reason he U'fmJ unreal is thaI most Jaya:.. don't 8"< .he same energ) a) he d~ So far. all 'WC ha\'e done is gJ\'C you examples of various "members... art ho -aC1l~e'- 'A'e h\'en't helped you make up your mind aboul )our o""n k\el of aai\'

WIU learn. bC'~u)( .... ha\C ag~ IJmH~ and! e Your Ja~CCC'carttr is up to you. The peuple "gradu.te" frtJm Ja~..:en. and I gro"'th you can ha e from your Jaycee I) "un Ihe mo\(': I .cti HY I) notl'1lOg shon of trtmendous ba:ause our age poup - If you partll:lpace fuU~ Tho)(' "",hv drop out 01 Ja~Ctt5 ... the e.\plan.ii. nh uon, ..Jaycco didn't do a dang Ihlng for m.:!"' arc those .... tllher ho dldn'l ur ouldn'l ~ake a ta~te- of ... hal the organization has to offer. Right now, at the beginning of yow Ja)'QX Ll\\olvt-' ment. )'ou ha\C a cholcc to male. FoUowing the "Job dcscnptiunbrOUgh' oul In thiS anlde IS

ship goes .omelhln~ lik< thIS' Alan, allo a nclo member, worked on hi!l firsl proJCCt the same weel he joaned. He has only missed 1"'''0 mcellngs tUs first si, months, and has worked on t"o ado liona! projects an onenlation SU1Ct his rim. He a!tended aboUI a month aher he

""'1

w';~

.J . \ ,,-l!
.A.... YJ

ity needs, c:an have

so }OU (he satis-

joined. One of this best fnends (he met turn in JayClCCS) IS Ed. Ed is a past president of the local chapter and has -done i. all." They have worked on Ihe same pr<>jecu and gone to the same meetmgs. Ed chaired the orientation. They both qualif)' as JayCtt'S. lliext is the case of MIchael "acllve" Michael

shows us an "aunudc"
Rich wiU need '0 "a,ch

of desirC'. Sure.
hi, pacang,
n..s

make sure ~ can suslain

d(ans and

10

faction of dOing something reaUy wont>while. Som<llme before your '"'first annive~ 5aI)'" comes up. you o'-'C' ilto youf\Clf to dID" Q proJ~CI. From this expc:nencc yuu wiU begm to reall)' gain an ,elfconfiden", and seU"onh. You'U find aUf you arc mUl.'h mure capablc than you thought. Don't Jo>ralt If it doesn't 'urn out pertcctly, things oft<n go wrong for Ihe mo~t c.ll.~ncn~ed Jay=>.

one "a)'. It bnn~ oul the imporlant aspects oi J~ycee tn\ ohement - and
",II ,i,e you .he "tas " you need to make intelligen' choiccs V.'hat u an -acti c" Javcee I WeU, lake \our
piC"'", The le of actl\lt~ el is up to you The more Impon~ ant 4ue\tlon. though. IS -JAhal kind 01 JaH'C'C \o\IU '\"ou

no' rlUJe out half"a)' through a POSl,ion of responsibibty. And yo>. he needs to guard against Ignonng hi, farruly But he ha, sho" n us a progresSion of effon, slanmg \Io'ith actlvC' ~mbc'rshjp. Icadmg 10 a year on (he board. and nov. 10 a "'Ice

joined two years ago ana has a!tended roughJy 110 per a:n' of aU the member~tup mttun~ SInCC. He ~tlended one Vlsltalion (v-here Ja~cecs from )'our chapler attend a meeting of another chapler), Went 10 a districi meeling (where ,everal chap gather), has

pro;dcncy.

AI each k\cl, he ~m~

denomtnalOr

10

have achlcved suCCC'S,S There IS one common

gt e ~oundf

a chanCe

to be ...

"y.
uch of the previous examples held a couple of clues 10 your Jaycee career.

thaI marked the last three examples O,d you catch It~ uch had Signed at least one new member ThaI shows that they had each invesled enough of Ihemsclvn in

f/fII)rcj#reer._ ~Qnni~j 4 S~rd:

DqroM

01 }iI:ycas
Tbe objective of this series of programs I)
2)

OriIaIadoni
Someonr in your chapm ubd I fr"nd, relo,i~, The IoU of the chapter. The chapter activities that will occur within the Dell few moatha. Major aa:ompliabmcots of the chapter recent years. The c:baptcr'1 III&IIqCmeDt I!J'uaUre. durioa

noiBhbor, m-"ocUr, or I "'"nger to bem"", I JlYcrc. Ounce! I~ SOm('promisn . re rna.ck ro get the man to e
join. Now he

is. ~mbe-r.

and it is your responsibiliry.

Mr.

Presiden" 10 ,ba, ~ leams ho ,~ Jayun <heydo, Ind ha, his rolr in ,~ cha~r i.

Ire, ha,

Jiail!ating "rsd lUl4ining Your MtfI'Ibns.

When is I mrmbOTIJar=? When he joins' W~n ~ bemrne. active? When he re ? The 111 is I no member bo::omrs a Jaycre ,he day he joins. The real qurorion should be w~n don a Jlr= begin IO~' Inder e ship rrainins? 1'hr obvious ans . r is when he becomes active. He anno, bogin Irodentup ,raining unles. he is lCti~ty involwd in JI)'(ft lCtivic~ This invoJvemrnr is allrd activa,ion. The responsibibry 01 ~ing "",robers actively involved i> the board of dirCCtol1,undor ,he load enhip 01 you, Mr. Pr idem. The work may be delrg ed, bu, ,he resporuibiliry is you. AttivatioD 01 your r:hapter'1 membenhip rauIta from effective penoaoel m.n Wbco a Jaycee "eItopl" his mcmbenbip, be is throwioa up a red IIaa that iDdic:atca tbcR iI a problem Yiith the dlapta'i pcnoDDC! manqcmeut Iyi!CID. "This problem is usually refernd to as a "reteDUOO" problem. However, the problem is created by a Iaclt of invotvemcot wbic:h ofteo reauha from ODe or more of the followina situatiOIll: I) 'The chapter's planning is not sensitive to, his needs. 2)' He is not kept informed as to chapter aCtlVltlCl, oor is his input requested. J) He has not beeo properly recognized for his contributions.
Oncr r~ member is involved and is aCtively panKI-

MOl' liktly,hisonlynposurr rorhoorganiation is rho pmon ho 'i&ned him up. He know. he has voJunred and joined In orpnization tha, is ~Iy in>olved in axnmuniry work. He rnoy or may nor ha~ heard Iha, ]ar=s oller Ieodmhip rninioa. but he has no idea ha,lIIa, is two-fold:
01

'; The c:baptcr'. reIatiombip to the ItatC, Datioaal, and intc:rMioaaJ orpoizatiolll. a. The objective of "the total Jaycee c:oooept. " The objcctivc of the Sprin&board proJraIDI.
to

or how ir happens.

New members' n:apoosibilitic:a. A cbaptcr fOIter. orieotatiOD qr:uda is provided in the

To serve as a management directors.

tool for the officen and membm to

To serve as a guide for the individual chart his involvement.

While the needs of each Jayc:ce are certainly differenl, il is also importanl 10 recognize lhal the need of an individual member change as he progresses in his Jaycee career, Each of these programs is designed to assisl your chapter in meeting the needs of itJ membmhip by focusing on a specific phase of" Jaycee career: Springboard - 1st 60 daYS of membership Springboard is for ~ .. rrxmbc-n
flur 60 dJys, This progr.im 15 to be- run aktng

in their
With

the-

SPOKE I'",!>"m fnr the Desrecs of Jaycees bership 1st

f""

ynr Jaycee. years of memi>

The f1fS1Itep towards penonaJ growth for tbe DeW member is a thorough orientation into the Jaycees. Each young man lhat joins Ihe Jayc:ces does so for his own Rasons. A thorough orientation illustrates to the DeW member how he can begin satisfying those rcuons. Hmce, he is more likely to become an active member of your chapler. In lhis regard, it is best that new membm rea:ive their orientation as sooo as possible aher joinin,. Ea.c:b chEpler has itJ own appr~ 10wards providilia for the orienwioo of its members, Some chapters cooduct orientations durinB a lpecified time before eacb of their regular meetings. Others let aside ODe of the rquIar meetings every month or two for this purpose. The type of approach your chapler uses will depend 00 the numbers of new members beina rcauited and the We of your chapter. ReprdJeu of the approach your chapter usa, the orientatioo of DeW membm should provide them with at least the foUowina information:
Who U'r the Jayct'C'S: kxal. state. nnK>nal. and mter.

A umple Appendix.

Jne.s,r and 311of his ()(~r soon U PJs.5ib5e

qUC'srions nttd

to be-.Jnswercd

Ih~r he joins If they Ire nor .1nsv.'ercd. he ..,dl believe lhe duprer dor1 nof care .thout turn and SfOp anendj"8 rne"rtings_ If r~sc q~esrtoru arC' nor aru'Ne~.as
$OOf1 a. P<>'Slblr, e ill be righ .chop<er p<csidem, you h are responsibk for (he oricnr,uion .1nd gro ..ch of evet)' mernbi:r. 1nrr~ are scv~nl .i.1YS you un see (his is done

.t IUa:essive
Jayctt

The Degree. of Jaycee. mort eJ:prnenct'd

progrom
EOt~p thtEO

dut uses the- (Urural. t\'olutionat) abilJrlcs and ta~nts of old~r. rnch ~ ..' mcmbc-rs

pf'CJC'eSS

JaycttS

ruttarul
What How do the J3)'Ctts
CJn ~

The narural. evoluroorury Ja)'cee p"""" ra"" Jaycee Irom ini,i ion to Iraming, 10 leadIng, Ind finally, '0 raching The specific details of these programs the Appendix, are provided in

do on rhe kx:al, sraCe. narion.1l,

and intern.1tiorul k-\'d1

,gC't 1O\o'ol\'cd?

Ho ...can he ~un ho .. co work on a comrnirttt?

Wh.u qUC'Stiuns can he- uk "n rn:rnbrnrup Who ue the: offlccn assigned to him? ~'h.J( is the chain of mmrn3nd?
f1'"Ittcings>

pa,ing in Jay=. projem,,he board of d,,'<Ctorsore respon iibJr co ~ thai hr renuins involved Too ahen It bOmc1
nsy
10

uke our cxpniC'nccd

members

for granted

or

CO

givC'

up on those k-u active mernbl:n, Every mcmbcr is imporum '0 ,~ goot. of ,~ chap,.r, ,he impaCt ,he
duprrr
jJ)'C'tt1o

wiJI havr

in [Iv communiry,and

thr avrraUgrowth

Wh role doe. hi. f.mil)' pia)" in Jaycee,' How dot-s ~ get leadership rramjng~ Wh do ,~ word, ond obb,;O"OlU, lik. CPG,
me",o)

of [he nw:mbcrship. This rrun.i~mC'nc procC'ss. W kC'C'p 1) active mtmbrn of your dupert, iscaUed ft'cC'nrion "CtlVillton and etle-Orlun h.ivC' bttn u,i1mj~ ~\lt'uJ
rimes o\'C'r

How im'ol\ltd

doc') he hJ\'e to gt'C!

the-

hi.stOf')'

ofThr

U.S}'YCrts

Now

rt1C'0rgJnJ'

dcvC'lopN a cumplC'lt Krie's of prO~rirTU dfiigncd fO grl kxal mtmbcn a.cUVe' and kttp Ihc:m .iCfi\'t Tht-~ prtlto:r3m~ Jr~ tlCltd TIx US jayctts' Compr~h~n
UllIon 51Vt Involvc('1)en1 Programs:

hu

~~_ . _~.~~~~!~~~J::i~
____ iJ~~
..

_.~

n~. banks and ::.0 on. II mdY help 10 list them b) c.Jlegorie::.such a3 money. were most likely aware- of few ~)f lexnagel' the ~rt of goaJ4:tdting e:u:h dore you joined Jaycees. you I fXnt by the cod ~)tthe: ~car. or to leach 15 ffiatcriab, facilities and manpu""c:r (ur the projoC15 condu<1td by tho I datt". month. Ik 'I'<"dic in bo.>th number> and talent). local chapter. Since joining, )'ou'.,( leamtd thaI Jaycees is ~ko an Iceberg ..What \lanp r h IIttjuirtd~ \\. hat Prohlcm\ Art Antidpatrd mosl people only "X the tip of tho prome chapler ,II ani to kn how and Wha' Art Ih. Ahemati SoIutitn>! grammong Ihal actually takes place. many people ill he needed to plan tho - ~o Jaycee prujtcl has ner been con At some point in time. each of tho~ project. (0 Impkmem th(' pruiC1:t and. dUC1ed""jrhuut h.1\Lngfaced J few problinally. It) mamldin the: prlll"": . Yuu I ICrIb. Tho'le chairmen .md chaptas thdt projects had to be dcvdopcd by sumcone, (vcn though some \!rere probably might ,,:orbldcr otkring youf"5dJ a~ch. r u handed the cnapter on a "'siJ ,cc plauer." man. )lnce 11\ your pruject. develop altermui\c) ~fuft' the prubkrTb an\t' hOi\'ehalf the battle ""'on TILaI someone \Ii.'hodcvcloped the pro-What :\1I("ri1\ Art :\rrdrd? anw,.;pa,rC' hat the w jcct is just as likely to havc been .new U~ yuur imagination to come up v.ith a I thc:~'re prepared. pmblems rTld.) beand E.\amtnc: the plan Jayett. ~ke you=lf. as an 'old hand" lull ilsllng of aU matmab and suppilcs do~cly for any potential problem areas. Whal Art Th. Sptci6c Sttpo and like your chapter presidcnt. that may be cOlbumed by tho proJcct. II Complrtion D.t~!' ~ Thi::.is . you hcfe So, why not you? Chances are you IS always ea)ier tu cut b.:u:k bit than Iu were re\..TUited t:w:oIusc someone had pay for an unplannt'd. bUll.:nti~1. item. must mc:ntaUy ""'w.lk(hrough" Ihe enllre faith in you as a person and tiled the "hat CummUnil) RNJurce\ Cut Prolect, from prtpanng tho plan fur ideas you have. You arc bound (0 have:a Be ll'lofit~ - On this step. remember thai adl'ptlon by the chapter to so:unng fa(,;dnumber o( good ideas for projo..1::'that chc: enllre:: community IS a rC'Jource: itio to Ihe final repon. Lt:a'oc nothing \!riU addrrss the needs of your communLhur..:hc\. cit) ~o\l.:rnment. the news out Assign a deadline dale to c:ach step, ity and your mc:mbcntup AUyuu lack is medla. Charnhcr o( Curnmerc:c. busi- no mattcr hof' smaU LIl::.. Whal th. 8ud~.I! - If you rul\O the confidence to propose )uur idea::.to ,he chapter. adequately ans""erc:d the firs, eight ~U~A> you will learn in your Jayett tions. you ::.hould have nu dlfficuh~ in career, contidcno: is thc result of knuw coming up wnh an e.'uremc:ly dccurate budgc:t. Make sure you l1stthe sour(X::. )[ l ledge and pra<1i"". WillI< this maganno can't give you -ioslaOi eApcrienc.:c." can It gi'< you as much knowltdge ." manv jus, the "pe""".preparing the; bud~ct. not I income 'A hen veteran Jaycees PUSSC"iS about ho\\- JayI After you ha\e completc:d the exer=> operales Add to that your ~fe's I rise abo\e. you n\Xd to take th~ phlpO\al i to the I,;haple;r'!Iboard or' dlrc:cto~ for experience prOjC\.1of your uwn d~gn. -and you ('an develop .nd I conduct a denl to re~ul"st lime on the; agenda for E'<n if )'ou don't haY<a proj'1 in I your prC'S(ntation. CUPIC) mind nghl now, al wme point in your j I plan for allContact PW\ Idepn:parc of the appro\al career you .will ha\-c. So let's address the i yourme;mhc~your chapter prC"oI. ..100
do

How To Increase Your Membership And Create New Chahters r

Grouing For The Right Reasons
CO""m",uin 10114) "rr d,ffl4"Ji"K rtw"e

bas.c r<:,~~VOIv<d I.

you.

cees lor diffortnt reasons. Most join the Jayfor ono of three

"'~CIin.

wHwm.", by .ol,,"' rl providmg for Ih. " .al ofllr p.opk. /oy<." Ort Ih O"'''' rl b';"1: c.Jktl 0" 10proW/, wuh mort p.opk for Ih. " tll. Mort ,"n b. ~'omplilh.a
inl'o/",d.

Qre ~k
10

B) ,~,~" rinK Ihe rtWnpnu er 10 '-nc"e~u )Ollr elleai,'eneu

0/ )011"
01

'~plt',..

)011

"nd yo" /Zre"hi10

eXp"nd 0"" e//orr! /0 m..J~t Ollrcomnum"y Y htlle,. pku Ii. t'. Thll II }1I1/ one re.JJO" )(JII nt't'd 10 ""o/,, mort' )011"1'. men ;n Jour cholplt',.. ;J 10 dt''-tlnp Ihe "t'l!dedjor t't't"')' Irlt'l n/ 0"" J(J(lt"/). \r'r "~MfJ iru olt i' nlf),.~ pt:'ople In /hl:' jfl)'(UI' UOImmg 10 me~llhl" chA1len/.'~J /Ion~orrou. Thll /,.lImmg o un comi' lrum ffl41'14g~mt'''t 1,.lllnlng ,.e';l"l1It:'d u'ht:'n
lIlJCt'i'1
/Zrr

Anolhn plirpOJe ollhe le.-/erl o/Iunwrmu. ~l'rl

",,,,ni"K 01prolec" 0" /rom I"ling II" IndiVJd04l/ Del,elop",~rJJ COM"U condw,~d hy)ollr ,hllpler.

YOMrJII)cee ch4plrr m'dl be prepll""

commM"u,y tvilh ~") 1U~d,/ro", Ih. ag.tI or Ih. hO""""f>11rd. money

10 /zU;lI yo",.
aidirtg

4 n.u",.'" 4iJ411nl0

S<C1ng,t through 10 chapttr acceptan"". What io lhe Prima" Purp ! -h~w.t?" aof brief. conase a statemcnC of devc!OPing. projCl.1 and Develop whal need lhe proja:! ill address. Ho Does Rdalt 10 lhe Chapler', Goak! - Sinl.%you may not e\-en know whal. your chapter'~ l:oab art'. dLscuss this wllh one of )our chapIO(' olfioen. If. fur instance. your chapter ha..,a goal of incrca:.mg its suppon to youlh, )'our Ide'b of a youth center ""Quid be a pe'1'1 fit. Whal Art Tht Spocific Goals! - In the case of a youth t.%mer,Ltm1\' be (Q proVldo a pia"" for 50 Iud, to gat h' oa<:h weekend evening for a supervised dance, '0 rtducc: ju"orulo dcbnquoncy by 2S per

I self for , h<t\e.

\\h..ate\e;r Lluc::.tlurt)they may

I" .dtIir;o", YOMIho..Jti b.

I'

I cosful chapters always nCt:dIII or manI power (there may be .,ther proJCCl.3, r o

""'illfocu::.on m())1 of (heir sucC''oen I lions InCJdentaUy, muney (::.in\.'t: ~ues-

P"'JhI~d 10 ,J/rlU u-ilh rwriorwJ _//onl, Jwh ilJ rfUu"g /0 help /;nd " CMrw for mlltctJ.,. dYJlrophy or
Proplr Ih"OM~hoMl Ihe uorl.i
;I"e

ce,.eh"oJl polll).

depend-

ing On )OM fjrW Ihe .j/Oft/ oj YOllr ch,jpt,r. II w,kIJ fTWnpown (peop/~) 10 me"lhou needl.
Grou:mg

I you may run a~ro)!io "dents aJvDCatc"type who doo this (0 c\eryone). a I' or theWhcn It I.:umo nghl do""n to In Jay, mu't/ enjoyable e"(pC'rk:ncesn. onc I \."C'O 1\ creating a projn:t and \C:Cin~It
through h) ,ul.:l.:es\!A\ a new memher. you .ue In a ~rC'atpo::,ulonto to your d"" confidence. 10 c.Jnelop credlbluty and friend::.rup bet""ecn ~uu and yuur Idlo . Ja)'~, to gro .an management abllJt)', and 10 rune lun, Enjoy your first proJ<ct!

jllJllor oIU;~n:JJ nOI lI.:h)' Ih,J f,l.'oJJ

perlon.U chllpler

0"K""'ZiJ-

lion U.~! J14n6d, I",,"o/c.ffnunl,

detleloprn'rU.llnd Jho./d COnlin,.,

(ommMnil) pnde 4"1" JO"" oj ,h, Za;uon WIlJ /oMnded oJ"" u;hY)'oll" /0 gruu.

,.eOlJonJ 'hy Ih,l org",.,. u

The ~ for odf-impro\'CCJ1<nt _ to Itam how toaa:rpl responsibilIIV,to ma" decisions. ba:om< dra>b;" speakm. cb.:1op rnanag<mrn' 1tduUqU<S,10 bt bta<r anp!oy=and '0 bt bdt . indr\1duals 2. The desire for communil)' involve:menl - to have a hand in idcntif,,ing commuru'y ills, thon planrung and executing action to remedy Ihost situalioru.. 3. Tho d",,,o for followship - to mett and aS~OclatC' with progrcssi\e young mon of tho same age br.ock<l wnh sinular interests and objC'ctives Our organu.ation is unique in thai we limil our me::.,bc~hip 10 young men berween tho "g'" of 18 and 36. In ord to continually increase our Jibility co improve our communitie~. we must involvc more people in our dTons. In addi',on 10 momber> -aging ou," of tho Jayceo. our agt' group is on the move. Ne,," members not onJy provide manpower for our projects, but are a valuable soura for new ideas and dircctLon for our chapten., America is ask..ingvolunteers co lake a more active role in our commururio. The Jay=. "' tho j"oun~ leadors of tho community. arc being caned upon (0 lead tho wav. In ord '0 fulfdl this mpons,bility: <Yo') Jayce< chapt<r must incre.ax: ib manpower. The morc young men we have involved. Ihe more we can accomp~,h. A\ a new member. vour first action musl be to paniapale '10 a \-'aner)' of JayOlX acu\'itics. Take the first step. gel 'tanod in ,ho Springboard pro~ram. PanJCJpate 10 some of lhe acti\uio your chapter L\ conduC1ing and anend the ~lOgs. As you and your community benelil from \'our imohemenc. otTerthe opponuru,} 'for momber>tup 10 OIh<r youn, men. Someone asked you to gt't involved. now you can offer th(' same opponun.ity to another young man.

One 01 lhe tCSl upcricnD<' a.\ a I new membe:r Ind Jay""" is 10 walch him po I rault or hi> Jay""" eapcrienoc. You 1Un:1y kr\"", someon< ",ho could bend"ot from JIY""'" and. II the 11m< time. olla your chaptt! lhe bendit or his invo/vmlcnt. Mlybe: he', nOl much or I "join<1" and not ao.ive in his community. ROCNiI him and he can parUcipau: in Jlyaa lion, ith you. Afl a Ihon time. you will notia: IOme chanaes in him . he panicipatcs in Speak-Up, develops If~nfodcna:. works hard on I chlpltr project Ind leels lilr.c he contribuu:d to his community,

Ii

TIm TOTAL
JAYCEE CoNCEPT
The objective of a Jaycee chapter IS to meet community needs while developing members' skills as they fill leadership roles Jaycee programs are designed to serve the individual and the community. The total Jaycee concept offers opportunities for community involvement. leadership training and personal growth. The concept IS symbolized by the following logo:

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takes pan in I social activity and csul>lishcs lome Irirnlhhips-you ",ill rraIiu how proud it can make you. All this can take pia because:you olrcm! him the opponunity to become I JIY""". 'Think or the you men you know ",ho wouJd bend"ot Irom bc:in,a JIY""" Pouibly your nei,hbon and othcr Iricnd,. Whal Ibout your blnk , doctor, pharmacist or mechanic? Pcrhaps your boss or leUo <rnployees would JOin you in the JIYa:cs II doesn't take Ionl to de>-dop qultc I list 01 potcnlial Jlyoces No.,. aU lltakcs is lor you to oller lhem lhe opponUNty to UIVOIved in lhe JIYa:cs

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You will nole that the logo is an equilalerallnangle

with the arrows indicating

a distinct

overlapping. The sides overlap to illustrate balanced emphaSiS on the are" -; of Management Developmenl. Community Development and IndiVIdual Development The circle in the cenler represents the Jaycee member and the fourth area, Membership Development. ThiS logo fom1S the basis for every prOject a chapter conducts. expenence themselves in all four areas, they will develop and other people. Through the member's of their community,

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Ask one or

tYrO

to luend the next

~io~l~g.
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meetin, with you. You don't have 10 knm. llallbout JIYa:cs. you can leam tosethcr. If you In: mjo)'in, your Jay""" eapcnencc, so "",U thcy. Aik lhem to

a bener understanding

join you .1 the neU ,~I

or project your

chaplcr IS conductin. Take pridc in Ihc JIYcees you recruit. Tlscy ",ouldn' have lhe opporlunity had it nOl bc:cn lor you. You ouldn'l be: a Jay""" had it not been lor the pcroon lhat ,01 you involved Onc 01 lhe JIYcee "paychecks" 1\ Idf..sausfaction mxi from our l'Cat cxperience Ind could be: marc lltisfyin, than ~ vinl a m.I n you recruited pl.nicipat< in C.P.R. tralrun,and lalcr u that pride Nothin,

Four functions are aOsolutely essential tor the "total Jaycee concept" to be a reality Management Development, Individual Development Community Development and Membership DevelOpment programming If a chapter fiscal stability When is poorly managed, it may suffer from lack of organIZation, group. programs like Personal morale, pride,

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or recognition chapter

as a credible

a Jaycee

does not offer sert-improvement

Dynamics, leadership DynamiCS, Communication Dynamics, Speak-Up or Family life Development, rt falls to provide an individual member WIth the most unique tools available within the Jaycees for pursu~ of personat goals. of Community Development programs, it

Community COMMUNITY SERVING YOUR Development .

Community Development programs Inctude Human

When a chapter

rests solely on its record

trainin. to y~ somconc'~ hm,pnc We.

lhe pride you would f",,1 if oomeonc you ra:ruilcd becamc the chairman of a pr<>jcct lhal bullt a ,,,imnun, pool for handicapped chiId..,n. You could also m:ruit future chapcer praNknt or SLatc president. Mlybe a Mayor or Smator. Evcry youn, man dc rvc, Ihc opponunit)' to be:a JaY""" It IS up to you 10 olrcr tum lhe opponunity. So. 10Jelher - c ('arJ chan lhe orld! Enjoy your Jaya:c can:er.

may lack the cohesive stability of a weU-managed organization. exhaust the leadership currently available or fail to provide tor the develOpmenl of emerging Jaycees. The beneficiaries, when such a cohesive combination of chapter functions complement each other, are the individual member and the community. Only then is it possible to "develop the whole member through the whole chapter" and realize the worth of this total chapter concept

Community Development programs have been a cornerstone of the Jaycee movement since ItS Inception The first national Jaycee protec1 was "Get Out the VOle" in the 1920's. It's been an Important Community DevelOpm9nt project since ServICes, Community 1m

fa

provemenl, Government Involvement and Communrty Fundraising These programs help you make a difference in your community by building ptaygrounds, presenting pet~ions to the city council, aclivrties. raising money tor needy c~izens or conduc1Jng other similar

Management Development

Through Management Development. you'Ulearn to manage people, money and lime, and to evaluate the success ot a project or program. These skills not only apply to Jaycee Ouslness. but carry over to your career as well Information about planning and managing personal and profeSSional actiVIties are offered In Management DevelOpment programs These include Planning, Trainong. Financial Management. Personnel Management, Communication and Public Relations By participating in Management Development and maintain finances Youillearn how to practice bUild unity In the organization programs. you'Ulearn to plan actiVIties public relations and communication to

A good public retattOftS tool in the area of Community Developmenl is a Dishnguished ServICe Award (DSA) banquet Members of the community are recognized In different areas (e.g" Outstanding Educator, OUtStanding Firefighter, Outstanding Athlete, Outstanding Communrty leader, Qutstanding law Enforcement Officer, OutStanding Religious leader. Outstanding Student. Outstanding C~izen, Outstanding Boss. Outstanding Coach, Outstandong BUSiness leader and Outstanding Farmer) Based on its members' input your chapter(s) decides what programs to becOme Involved in and to what extent The common ttvead connecting all Community Development a need actiVities IS they began as an idea conceived by an individual, like you. who saw

THE UNITED STATES JAYCEES

rmillD\rmUJ[ffi1[

li)[Wm[m1]~[llif [prnrnrn~
Personal
What IUCcee.? Why do 110m. IUcOMd

Speak-Up Tb. SpeakUp prOllram uniqui amano tb. Individual Dlvelopment prOQraml in Ihat it r-Y" oU.r. the opportunity lor ind.YI '~::.: .'.~:. .. dual parUcipation rath.r than Q'roup diacuaaion. Th. mLPion of Speak-Up a. to proyid. the opportunity lor tb. tndtvidual to d. lop Uconhd.nce and ImprO'W'e bia rbel communacation .kill.. Jayc are .ncouraoed to becom. blvol .ed lD
luch activaUM a. leadino the pled,.. O, .iDOI a H1J. introduction. diacu ing a molion. introducinG' QUMt and other buac .ctt . UiM.

All In The A .ta-chapt.r dLecu ioD prOQram tbat belp, parenta. adult-.

Family

Dynamics
whUe

,'~. :~.~I \(~ . ".\ @~ ?~ ~

,

youth. and hi.nd amin.

non-UN or abuM-

own , llDgI, athtud., choh:)M .ad behavior relating to .lcohol u-.

their

i.

A workbook. catalOll DO.7471 ""d a cbalrDiU" guid. cataloQ no. 753-1 are a .ailahle.

PlRSOIIAL GROWTH SIRIIS programs are designed to deal directly with the development of the individual.

oth.n IoU? How CaD J lIai wb.1 oIIU.?

~ . _~.;J

w1 oul

Th and a'h. qu_Uone

.,1

~~
~. ~~

Family Famll, Tim. Ia d llIad to balp lamtlioa Id.DII!y Iblnll' th., caq do.atto"lall. their family timl roall, to make Tbio booklalla MaY to read and ueetulfor ,ingle
pareDta.

Time

Time

Dynamics Thla ow _ram dea10 with atilci.al aDd altoctl uoo 01 h Ie II_ad 10 baJpi"lI peopl. .cbia mora ot Ibalr poI.altal and pro.ld_ lb. parllclpanla witb

addrooaaclla Peroonal [)y amlco, a tourcbaplar cblcuu!on proc;rram. Chapt. One - Self ewar.n and naluaUon Chapler Two - Goal Salttnll Chapt.r Tlu. - P.roonal Plannl"l1 Cbapt.r Four - Peroo al Skil" A workbook. calalOll no. 6821; cbalrm""'. QUid calalOll 00. 6811; diploma, catalOll "0. 6711-1; palch, c.lalOll DO.9571; aad a pin, cal. 10<;1o. 1711 a,. a."labl . n

U-

[\i~~ ~~ .
11"' ,

Th.n he oetll ~n .ed in mora d.manding .ol acti.iU. lucb all gi.inooa thr . minut. prepared lpeach. an impromptu lpeech or perticlpabnQ ID Tobi. Toplca. A chairman'. lIuld catalOll 0. 664-1; a member'1 guad, cataloo no. 663-1; a diplom calalOll no. 3631; a patch, catalOll "0. 814-1; a kay, cata10Q "0. 6041; wallal carda, C.talOII DO. 6151; a d a wall cbart, catalOll DO.968-1 are a ilabl.

ooupl 'inol. peopl.

or

an,oY lookiDQ lor way. to make thaiJ time with th. ".paciaI" peopl. In Ihalr lU. mora maut <;Iful and joy.bIe. The book Ia cataloQ DO.6141. Addltlo aI matarialo In Ih. Fuail, Sari Includ. Fuail, DaoolopmaDI dlplom cataloQ DO.338-1; palch, catalOll DO.964-1; Carttltcal. ot AUlrmatlo of tb. marrtall. r.latJonobJp. AU your r.mU,. participant' will want 00.01 tb to r.mlDd tb.m oIlbair deciatOD "0 'IIrow 10000alber In th plrlt 0110 aDd uaderotandID<;l." CarWlcat. Ia oataloQ DO.298-1 .

eoml

01 tb. moM

mod.a and

~~

..

,
~

up-

~-~,

W.

W.

Leadership

Dynamics

to-d.t. 11m. mull9am 1malarial I bI. TbIa Ie AD _call . tool tor Impla_ latioD Lalo the lloa! 1 p\aani"11 prooooo. Cbaplal One - Th. Tim. Ia Now . Cb.plal Two - Th. Road 10 Tim. Maaaq.meaL Chapter Thr. - 22 Trlc"," 10 TraJ>aluoo Tim. Cb.ptu Four - MalUD<;I TIlDaMaaaq.maal Work lor You. Th. Tlma [)yo.mica Guida, cata10Q 00. 6871; a diploma, calalo<;lDO.6921; a patch, cata10Q no. 966-1; ""d Tbtnll" To Do Liat, oataloQ DO.688-1 ua lIable.

Wbal mollnt Ar. lead Wblcb oty" t.lak.r? How do ,ou

Iorm

peopla to act? bora or traiaad? Ia boot, dictator or b""dl. DOa_

Wbat are tb. r pon.tbllili_ ollaad.r.bip? Laad blp [)ya.mtca oller. 'OU tb. OpportuD' Ity to pur.u. the aD8wer. to qu"UOn8 lib th
tbrO\,lItlib QTOUP dUlcuuaolL

.AMILY LI SIR liS programs are designed to deal with the individual as a member of the family unit.
Prime Time A lIuld. lor paraala In lamily 1ila by Eiol Na1ooa. Tb. cbapter &I. organazed in tb. IoUoMng .ay: Cbapter on. concerna uDdentandino our I.. Chapter two ia about our role.

w.

PeI'lOflGI

IiaaDcoo? Financial

Planning

Guide

How ara goal.e important to ~" .. -IlAaDcloI much you plaJ> ,our Wb.D pla nlnll?lnll" Ia OUllb? ~.~ How .bould Why mak mo., Importanl? Wb.t .hould. you ha wiJI1 .';~:;, Th. P.roo Flna ciaI PIan IDIIGuld. CIU> 01 help anewer tbON qu hoDa lor the member. 01 your cbapt.r. Th. P.roonal FIDaacial PIDII prOllram Ia DOl "bow to QI" mora mon.," prooram. It q program to help you d..,elop pereoaallinancial plan and tbar.by UN the moD., you DOW ha". mora alloctI ly, Topica co.eradlacludao wh, plan, Import.at docum d wher. 10 k.p tha f Iuattoa ot whar. ,ou U. DOW. lD""claI QOal _lOll, Income aad __ plan, willa, InouraDDa, 1nQ, I.a m_it-. baAktD9, credit. and mon., lnq ttpe. A workbook. oalaloQ DO.893-1; a diploma, oaIa1OQ"0. 379-1; pili, cataloQ no. 106-1; a d a palch, cala10Q DO.965-1 are a llabla.

R ... ' '~II

<"~

rr-~."

II iii
'

Cb.pter On. - Tb. L-dar'. Rol. Cb.pter Two - Uad.rolaadlnll Human Bahaylor Chapt.r Thr - P.raonnal Man4Q'amant Cbapter Four - L-d.r.blp Skill. A workbook. catalOll DO.675-1; a chalna",,'. lIuld c.loIOII 00. 680-1; diploma. calolOll 00. 6861; patch, catalOll no. 9591; .nd a pin,

partn.r, in mardav"
Ion namlcs

mmumca catalo<;l no 173-1 or allabl .

Thi. diKuuion prOQf.m deale with Gattlnllcommo probl.ma u:Dy .ucb Co' 010"11wilb people Rememberino Dam_ Liot.nlnll .1U1i. Human r.t.tiona Eliecll r dln'll Latt wrlliall Communication Dynamic:. diacu.iona are worbbope ia. eftect1va intarpe'lIOnal communicatiooa. Chapler 0 - Wbare It all aboul? Cbapt.r Two - Did ,ou .ay wbat J beard? Cbapl Tbr. - Did I .ay wbal you beard? Cbapter Four - Tb. pa Ia mlllhtt th"" lb. Iword. it you know bow to u it. A workbook. cal.loo no. 696-1; chairman'. QUid catalOll 00. 6951; a diploma, calalOll 00. 6771; a palch, catalOll "0. 958-1; and a pin, cata10Q "0. 1721 ar bI.

Cbapt.r thr con-=-ru underNndlnQ the relationlhlpll betw n paren'" and childr.n. Chapt.r lour ia .bout tb. Importance of the famUy unit in aoc:i.ty and our rol. In the Iamlly. A workbook. calalOll "0. 8071""d chairman', Quid calalOQ no. 684-1 are availabl .

I(

SPIRITUAL DEVELOPMENTSIRlES materials offer ideas for projects to get an individual actively involved in his faith.
Chaplain's Guide To Better People

~~

CODlatn. maD, NOg led actt .UiM lor local cbapt.r. and individual member. 1n tbi8 &IlL A"o I cludad tb. dull ot chaplain IDd .adou. Pfovram ulllloottOl1 Tbio book catalOll . DO.5101-0.

Positive

Family

Attitude

Power

Thl. booklal was d opacl by f.mHy caun lor J_,., '.nkh.u . to addr the nead lor Improved communication in the home. Ita

--

The

Prayer

Devotional

Guide

Contain. pl. pra,er,

, '...., ~-:-:'~

beoedictiona, In.oc.bone and lponei . r..dino. lor tb. ch.plaiD wbo I." a eacilor .ddillo aI guidanCA. AU J.,CM mat.rtal. are
DOD-denominational in Ofd to

r.

chapt.r. ar.:

Cbapt.r Oaa - rlltlnll th. NarI tal Mold Chapl.r Two - SaUCoacapl Cbapter Tbr - On. + On. Equ . Tlu Chapt.r Four - poem Famll, Altltud. Power A workbook. calalOll 0 630-1 a d cbalrm",,'. QUid catalOll "0. 629-1 are a llabl .

ollar luillraaclom 1010'0000 bom all bo.ckllrouado. Tbio book Ia oalaloQ DO.5102-0. A Sptrltual Daoolopmut 3431 ail&bl. oortIIioat calaloQ DO-

JA\CEE A\\ARDS

As an officer or director, you must realize the dif ference between recognition and incentives as it relates to each member. Recognition is the acknowledgement of achievement. Incentives arc used to motivate a member to achieve. What may be recognition to one member may be an incentive to another. Recognition used properly will keep a member going. Incentives arc used to get a member going. Your chapter's awards program should be a carefully planned portion of your chapters' PIan of Aaion." You should tint determine what or who you want to recognize ... an individual member, a board member, a project chairman. committce members, the best project, a non-Jayaoc, a recruitment perfOrtll&JlQC, C!C. Then determine the cxaa time frame of the awards ...

monthly, quarterly or annually. As the a wards arc earned or the recipient selcctJ present them as soon as possible. Always present them some kind of meeting and, if at aD possible, have the wi, present it. Publicize the award and its recipient well. Use yc chapter newsletter, state Jaycee maprine and local DC\ papcn to do this. If possible, also UIe a local radio or 1 station to publicize the prcscnla1ion of the award. Various a)"ards arc chapte!'s recognition and Properly used, these in sustaining the .aive members. available to be used in y' incentive programs. awards become important to involvement of your chapt.

TIME

PERIODS:

Monthly Quarterly(small plaques-1st1st place) plaques Yearly (large place)

AREAS:

Community Development Individual Development Management Development Recognition AChievement Executive Boord Board of Directors Project Chairman Committee Member Pro~ect Individual Member Recruitment

TYPES: COCONUT LOCAL GROVE JAYCEES AWARDS PROGRAM

The~
suppon,.and lfC

STRATIFICATION:

Using Awards and Incentives

One of ,he uniqoc feaNres of lhe JaJ'CCSorganiu,ion has always been a willing '0 rewanl members for ","pIing the opporruniry to me..,. "The recognition and reinEorcrmcnl oi individual effons iJ ""rhaps one of lhe most ndusivc distinctions the Jaycres organiution has over orhc-r groups. Individual behavior is influenced by nccd.s. Our behavior influcnas how we vinv oune!v . The need 'a be rc<x>gnil<dis important
10

awards for . orking on and chairing

new members,
IItchiC'vC'menc.

pro)C'Ct$, rrcruiting

family and (ommuniry These awards can ~

individual

in the- form of cC'nifiaces. plaques. trophies, parches or pins. hlO5t of I~ awards are avai!.blc '0 e..,ry chap<er 'hrouah "The U.s. Jaycees RSVP sales caralog AI I St one c..-alog iJ mailed <0 each chapter in ,he counlry. Sometimes, recognition is IS basic u the value of a smile or saying. Please: 'Thank you:' and '"You're welcome." Don't (OfFt what PJwcr personal invitation m a mocting or remembering important darn like birth days and anniversaries can ha.." PraiJc for a job weUdone (wi,h a lertcr of apprccialion) inspires eXIra effor<. Incen,ives 00 make a differeno: in our lives. nor jus, for having lhem. bu, bcaosc ,hey remind us of ,he work, ,he rcsu1t, and chc ""rsonalrewanl <heyrepresent Most of the books and articles written concerning worm. with and motivating people emphasize the need people have to feel important. YOUf members want the fcelin. that you are sincerely intereslcd in tbem. Ifthe only time you contact them is when you want something, this feeling of personal concern will not be developed.

P.S. Don't forget FL & Recognition Awards,

&

US Jaycees

Incentive

e"'cyone.

WIrn lhe mcalJaycee "''''''p< is applied in a balanced chapIn. motivarcd. skilled. nd ""Urounded young men begin <0 make ,heir man.. A' ,his poinl in ,he progress of human needs, ",Ifacrualiuriun bcwrne5 t~ hight'st priority. Recognizing ""rfornunce builds our ",1feStccm beuusc Others .ppre cute our posirin behavior. That's when it really ro~s home to us that our c:ffuns ue being recogniz.cd.
In Jayc~, awards
{U

we brighcC'n our lives with ir\CC'mivcs and the habit of raking on re-spornibiliry in .

reinforcr

rcsponsible way,

INDIVIDUAL Ranked In order of Relative Recogn It Ion Name Jaycee (Vote by BOD)

AWARDS

Projects Frequency Month Quarter Year

anG Chairmen

Awards:

Certificates For Project Certificate

of Appointment

1
2

Chairmen:

I
for Successful Project Completion Projects: (same for chairman) Best Overall 1st Place Project of the Month

Key Man (By President>

Month Quarter Year of Month Quarter Year Month Quarter Year Month Quorter Year i"onth Quarter Year I'lontil Quarter Year AWARDS of Election Month (1,2, & 3) Quarter (1,2, & 3) Year (1,2, & 3) Month Quarter Year of Appolntwent

Certificate Award

2nd Place 3rd Place Person - Spirit of the Jaycee CreeG

Awards

of ~lerlt

Certificate Appreciation Presedental of Honor

of

r'anagement Deve Iopment 1st Activity Orientation Outstanding Certificate Certificate Fund Raiser Award

Award

i-ireball

Gopher No.1

Award at Something Speaker Joe Jaycee Award

OFFICER

Commic

Certificates Director -

Best Jaycee

Individual Course

Development Certificates

Officer

Completion

Certificates

Family Ufe Speak Up Freedom Guard Consumer Education 1'm involved Leadership Dynamics Communication Dynamics Personal Financial Planning Personal Dynamics Certificate of Affirmation of the Marriage Relationship Family Dynamics

FLORIDA
1.~

JAYCEE AWARDS PROGRA~

r1Er13ERSH I P

RECRU I TMErlT AWARDS Recruiter Monthly Quarterly Yearly Award

2.

Recognlt ion of performance 1 S a~ Hn.egra 1 part of t~,e Jaycee concept. Following is a descrIption of all awards ~resentec to either chapters or individuals durIng a Jaycee year by the Florl~a Jaycees . CHAPTER AWARDS Introduction AS a chapter

Membership Recruiter

leader, it is your responsibility

to see that excellent

FL ( Awards/Incentives) U.S. (Awards/Incentives) Membership - Reg Honorary L1 fe Sustaining Extension(s) Exhausted Vice Presidential Rooster of Award

chapter projects and programmingwho worked so ~ard this year. and the books are su~itted for state-wide recognition. The many members community which benefitted from theIr efforts should not be deprIved the recognition they deserve. The rules are simple. The guidelines are few. The state and national organizations want your chapter to be recognized for what they did - not just for their ability to put the entry together. If your chapter uses goo . planning procedures and maintains a good set of records, you will find ,t very simple to s~bmit entries for awards. Many chapters' find that projects prepared as entries later become excellen tools for future chainmen to review for strengthening or improving program in the future. The project report is also a fine recruitment and orientation tool. At orientations. project reports can be displayed so that prospective and new members can review the accomplishments of your chapter. Those chapters that run the best chapter proJects a~~ excel in chapter programming wil' be recognized on both the state anc national levels. All chapters in the country are divided into ten "populetion divisions". In this way a chapter is competing against other chapters that serve communities of about the same size .

Certificates

Honorary

- Ambassador Senatorship

ITD
Certificate Certificate for completing for completing course a CPG
1.

Quarter 1 Y Awards Proiect Awards During each of the first three Quarters local chapters are to submit reports on their outstanding projects that Quarter in each of the four programming areas - community development, individual development. management development and membership development. Each entry should follow the same format as outlined for single project entrles 1n the US Jaycees CPH, with the exception that the entry must be clearly labeled "Project of the Quarter" with the respective progr~ing area also given. Each entry should be sent to the Chapter Service Center 1n Lakeland, along with a $5.00 entry fee per entry, by 8:00 AM on the day set for book judging in order to be eligible for Parade of Chapter points. Books submitted without the fee will not be judged. nor the chapter receive POC points. Project of the Quarter entries be judged at the Chapter Service Center one week prior to the Quarterlv conference.

Outside Guest Community Speaker Development

Youth Fitness Award Shooting Education C.P.R. The project that never wa~

.,11 .,11

Each District shall have at least one representatIve (or a proxy' each judging session In order for the entries from that District judged. Judging will be supervised by the State Awards Cha1rman his/her Judging committee. First, second and third place awards be given in ea~h population division.

at to be and shall

MEMBERSHIP 2. Sweepstakes Awards In order to encourage chapters to prepare for year-end competit10n. a sweepstakes award will be presented to the best project in each of the sixteen Single Project Categories. No consideration will be given to community population or chapter size. COIIJIIunication Publications Newsletters Telephoning Roster Agendas/Minutes d. YEAR-END AWARDS 1. Slnqle Proiect Cateqories : Single Project Categories are designed as a management tool to assist Chapters in planning their year around the total Jaycee Concept. Each S.P.C. comes under a programming area that is vital to the leadership development process for Jaycees. Chapters still determine the priority needs in each area through the proper planning process. Specifics for writing a S.P.C. book for awards submission may be found in the US Jaycees CPH. Shown on the next page are the 16 SPC's. INDIVIDUAL DEVELOPMENT Communitv Fundraisinq Muscular Dystrophy Diabetes Research Institute Cystic Fibrosis Leukemia Society of America March of Dimes St. Jude's Cerebral Palsy Wheels Across America 3. Public Relations Community Recognition Distinguished Service Awards Parades/Pageants Jaycee Week Florida Jaycee P.R. Awards Retention Retention R-Nights

DEVELOPMENT

Recruitment M-Nights Membership Booths Orientat Ions

and Activation

Afflliations/~sslstance New Chapter Extensions Chapter Saves

2.

Proqramminc In addition

Aw&rds to the SPC awards,

the Florida Jaycees

and the US Jaycees

also

Leadership Develooment Personal Dyn~lcs Leadership Dyn~ics Communication Dynamics Time Dynamics Speak-up Parliamentary Procedure Family Life/Spiritual Family Life Spiritual Development Persona 1 Sk ills Personal Financial Stress Endurance Job !;ea rch Develooment

recognize those chapters that develop and execute the best programming for the year. Specific for su~ltting a Programming Award entry may be found in the US Jaycees CPH. Categories for submission are: Individual Development. Community Development, Management Development, and Membership Development. Giessenbier Memorial Awards The Giessenbier entry is sn overall summary of s chapter's programming excellence and leadership training denot1ng the outstanding chapter 1n each population division. These awards are presented at the State Convention. Florida rules require that a chapter must be lOX growth in order to qualify for 1st, 2nd & 3rd place. The only exception is those chapters that have reached double average chapter size ~r.o they only need to be growth. For Giessenbier Memorial Award entry format. see the US Jaycees Chapter PreS1dent's Handbook. Dan McCartv Hemorial Award Presented to the outstanding Florida chapter in the field of community services Indeed to the chapter having the most outstanding all-round programs for the Jaycee year. No consideration is given to the size of the community or of the chapter. All four programming areas wl11 be considered by the jUdges (10, CD. MD, and Hembership Development). Competition All SPC's and Programming books submitted for judging must be accompanied by an entry fee of $7.00 per ~ook. All entries should be sent to the designated location to be announcec in Gator Hotes later this year. All entries must arrive by the deadline which will be announced in Gator Notes in order to be eligible for juoging. P,aques wi;1 be presented to the first place SPC winners at the State Convention. Second and third place will receive framed certificates. Plaques will be presented to the first, second and third place programming winners. All first and second place winners will be subm1tted for national competition at the US Jaycees annual meetl~g.

MANAGEMENT

DEVELOPMENT

Planninq Plan of action Planning Planning guide for Chapters Board Retreat Surveys Evaluations Traininq Officer Job Descriptions Committee Training Local President Training Local Officer Training Project Chairman Training How to write a SPE Financial Manaqement Ways and Means Projects Budgets and Audits Tax Reports Personnel Manaqement Chapter or State Meetings Campaigns/Elections Sports Visitations Incentive Programs/Awards Charter Banquets POC/Blue Chip Activat ion Springboard/Degrees

COHHUNITY

DEVELOPMENT

Human Services Rodheavers Boys' Ranch CardiOpUlmonary Resuscitation Fitness Education Floridas' Junior Miss Hugh O'Brian Youth Foundation International Involvement Schick/Jaycee Scholarship Special Olympics Substance Abuse Communitv Improvement Community Beautification Energy and the Environment Government Involvement Government Involvement G.A. L.S. Get out the Vote

PUB

L I C

R E L A T I

0 ~

&

I N D I V I D U A LAW

A R D S

Public Relations INDIVIDUAL AWARDS 1. INDIVIDUAL QUARTERLY COMPETITION AWARDS a). Br~nfleld Comoetltlon Is conducted at each of the three Quarterly conferences for those Individuals who have been a Jaycee for less than one year. The three Quarterly winners and all year-end district winners are eligible to compete at the State Convention with the winner there representing the Florida Jaycees at the national competition which is held at the sita of the National Convention. First, second and third places are recognized at all Florida Jaycee competitions. b). Armbruster Comoetttion is conducted at each of the three Quarterly conferences for those individuals who have been a Jeycee for more than a year. The three Quarterly winners and ~ll year-end district winners ara eligible to compete at the State Convention with the winner there . representing the Florida Jaycees at the national competition which is held at the site of the National Convention. First, second and third places are recognized at all Florida Jaycee competitions. c). Write-UD Comoetitlon is cOhducted at each of the three Quarterly conferences for those individuals who desire to compete. First, second and third places are presented at all three Conferences and state convention with the year-end winner representing the Florida Jaycees at the national competition. d). Soeak-UD Conoetitlon is conducted at each of the three Quarterly conferences. The first, second and third place over-all winners are ~ecognized. The three Quarterly winners and all yeer-end district i~ners are eligible to compete at State Convention with the first three places again recogniZed. The first place winner et the State Convention represents the Florida Jaycees In the national competition which is held at the site of the National Convention. For the past three years, the winner of the Fall Conference competition has represented the Florida Jaycees at the national competition which has been held in January at the Congress of Ten OUtstanding Young ~ricans. It is assumed that the U.S. Jaycees will continue this competition. e). First TI.ers - At eech of the three conferences and state conventl0n, a First TI~r conpetition is held for all Jaycees attending their first state .eBting. The coepetition consists of an orientation to the Florida Jaycees as well as a contest to obtain the signatures and meet the ~bers of the Florida Jaycees Executive Board. This Program is sponsored by the Florida JCI Senate. The first, second and third place winners are recognized at each meeting.

or "P.R," as it is often referred

to also means "Per-

formance Recognition". In the last few years state and local Jaycee organizations have been awakening to the importance and the impact of a sound public relations program. But to be effective, a good PR program requires careful planning and considerable attention to the various media channels through which a Jaycee chapter can publicize its activities ana their benefits for the community. A local chapter can obtain the U.S. Jaycees Public Relations Itandbook (RSVP '5328-0) to help the chapter plan an adequate PR program for the year ahead. A chapter which is satisfied to run good programs without any publicity both denies its community an awareness of its community service programs and also denies its members their well deserved public recognition. The following are some important Public Relations programs and awards which your chapter can include in its schedule for the year leading up to the local high point of "Jaycee Week" in January and the state yearend peak at the Florida Jaycees convention.

PUBLIC

RELATIONS

& INDIVIDUAL ~AROS

Conference

1.
2.

Jaycee Week At The Summer a. b.

Outstanding Young Religious Leader Award Jim Moon "enorial Award (law enforcement)

3.

c. Cooper-Taylor Kemorial Award (publiC safety~ d. OUtstanding Senior Citizen Award. At The Fall Conference a. Good Government Award b. Arthur Kail Kemorial Award c. Outstanding Young Fanner Award d. Hr. & Hrs. Jaycee Award Y.F. Deadl ine e. Early S At The Winter Conference a. Seven Outstanding Young Floridians

.0.

4.

5.

b. Outstanding Young Educator Award c. General "Chappie" James Memorial Award At The Florida Jaycee State Convention a. Henry A. Colonna Hemorial Award b. Roadrunner Award. c. Robert C. Spillman Key Han Award d. Lynn Dee Terwilliger Memorial Award e. Isadore Weintraub Hemorlal Award f. g. h. i. j. k. ,. m. n. Outstanding Local Chaplain Award Family Life Development Award. John Bowman Hr. Enthusiasm Award Outstanding State Director Award Seldon Waldo Hemorlal Award Bill Rolleston Hemorial Award Wolper-Wadsworth Award Terryl Bechtol Award Tommy Thompson Hemorial

Award

FLORIDA

JAYCEES OUTSTANDING

OFFICIAL YOUNG

NOMINATION FLORIDIANS

FORM

Rules 1.

of

Nomination

ELIGIBILITY: A. Any young person, 21 to 39, who has not reached the current year may be placed in nomination. B. A nominee must be a United States citizen (native applied for U.S. citizenship by January 1st of the resident of the state of Florida. C. Nominee must sign this nomination form. his/her born or previous 40th birthday or must durln~ must have be a

For the 52nd time. The Uniltd St:I1eSJaycees will select Americ:J. Ten 0u1Slanding YOWlgAmericans of the " year and honor them at an a wards congres:s.Each winner is awarded a silver medallion and the silver TOY A bands. The awards ceremony dramatius each winner's career in nanalive form and provides a ~ for the honorees 10 cbalIenge and inspire America's youth. YOWlgmen/women of aU 6eJds of endeavor may be nomina1ed for TOY A honors. One or more nominations may be submined by an individual, orpniza1ion, associa tion, instilUtion or Jaya:c chapter. Winners will be selected by a group of distin8uished citize. Each winner will be selecItd on the basis of achievement or contn'burion in any threc (3) of the following areas: 1. PeoonaI improvement 2. Fmancia1 suca:ss and ecooomic innovation Social improvemc:m10 major oontemporaI)' probIerm Philanthropic conmbulion or voluntary service Politics or Governmental Servia: ScienbJic or technoIosical conmbutions Legal Reform CuhuraI IChievement (10 include conmbutions in ti!eralllre, hisIory, education, or the II'IS) 9. Academic leadership 10. Academic ICCDmplislunent 11. Moral and religious Icadecl1ip 12. S~ in the intlll<:l1Ce f public opinion (news o media and other means) 13. Any other imponant contributions 10 community, swe or nation, at the discretioo of the judges. Also, in determinins the recipients of this recognition, the jLdges shaD give panicu1at coosideratioo 10 each nominee's record of adhertooe 10 !be principlesembndied in the Jaya:c Creed (prinltd on this form). Rules govemiuJ nominations are: 1. Age timit is 21-39 years. Not eligIble if the nominee becomes 40 before JanlW}' I, 1990. 2. A nominee must be a U.s. citizen (native born or naturaIiu:d). or must have applied for citizenship by JanlW}' I, 1989. 3. Tbe nominee mUSlsign the nomination form personaDy,Tbe signature will attc:sIlOaU faasconWned on !be form, give permission for publication of the facI3 and indicate ~ barring extreme cir10 CUIDSIaIICeS,atteod !be TOY A Awards Congress, in its entirery, if the DOIJlinee under final coosideris ation for the 1990 TOY A award. 4. AD information mUSlbe COIIIainedon the pages of this form. 5, Nomination forms are 10 be mailed to:TOY A, P.O. Box 7, Tulsa, OK 74121-0007, 6. Submit a &OOdquaIIy 8" x 10" bIadI and white bead-and-sbouJden photo, with nomination form. 3. 4. 5. 6. 7. 8. 7, ADennie:s must be postmarked no later than August 1,1989. CRUD

DlREcnONS
Answer each of the foUowingqu<stions using as much or as tittle space for each one as desired. within the aDorItd pages. Indicate by number wbere each answer begins. No anachments of any kind 10 nomination blank are allowed. Single spaced, typewrinen answers are preferred with a double-spoce between pongraphs. Be as factual as pc='bIe.

naturalized) year and

1. 2. 3. 4,

2.

DEADLINE: All nominations Center. must be received no later than October 15th at the Chapter ServIce

QUFSIlONS Outline (desaibe) the carb of !be oominee, including some bod<ground and !be scope of nominee's work or aaivity. Descnbe!be DOIJlinee'sexceptional ad1ievement or aXllributions in the nominee's cbasen field or fields,organization, communiry, Slateor nation. L.isI quowions, statements of authorities, boners and awards received whicb evaluate !be nominee's ~t or contribution. Descnbe bow the nominee excels in alle:asI tbree of the thirteen areas as ou1lined.

3.

BASIS

FOR

JUDGING:

,.

______ Citizenship 8irthdate PIace Nominee', FuU Narne

Please type 1 black ribbon

_ _ _ _ _ _

ot extra-ordinary talent Award will be conferred upon the young person who, because and initiative, has made important contributions to the general welfare of the community, state or nation, and/or to his/her chosen field or profession. The award is for direct outstanding service and has no relationship to membership in the Jaycees. Specific criteria considered, among others, are:
A. B. C. D. E. F. G. H. I. J. Specific role and extent of participation. Scope of Programs in which the nominee Demonstrated initiative and creativity. Personal Sacrifices. partich,ated.

Present ABe----------------Address Ciry Home Pbone Occupatioo or Prof...xx. Position or Tide Business Addrcss Ciry Busines1 Busines1Pbone State Zip State Zip

_ _ _ _ _ _ _ _ _ _ _

Impact on problems of community and/or profession. at objectives. Dedication to fulfillment Obstacles overcome to achieve objectives. Extent to which nominee attracted others to participate. Specific benefits realized by community or profession due Extent to which nominee encouraged expansion of program. Committee awsrd. will be composed of residents

to nominee's

efforts.

Marital Swus (Spouse's name) Children: (Name, ABel ---------Schools attended (Dqrces. Academic HonoIs, Erc.)

The Judging receive this NOMINATING

of Florida

who

are

ineligible

to

CHAPTER: Citizenship,~ Birthdate, Place: City or Position Title: or Zip _ Present Age:_

Civic, Fraternal, Religious Organizations and Affiliations (e.a, American Red Cross, Direaor, 1985) _

Nominee's Full Name:

PublisbedWorlt

Address: Occu pation Professsion: Place Address: ~arital Status (Spouse's Namel of Work:

_ Phone: Zip __ _

no: ./AYCD:
WE BDJEVE:

Bus. City Chiidren's Names

Tho< IIoitb ill Oed p", and J>UrIXIIO10 buaw> lilt: Tho< die _ cO ......,.".. tile 1)' cO oaoom; 1bu """""""' jutIIIZ aD bos be by rz.. dIroucI> rz.. "'1CfJ>fiX; Tho< _ Tho< _'s And IIw

c 1986, Tbe Uniltd Slates Ja)aCIII A Indenhip Trainq Orpnization P.O. Box 7, Tm.., OkJaboma 74121-0007.

pal
...-

and

Ages:

should be cO III ..mer than cO ""'" ics in b pmonaIity, 10 IIumaauy tile boo ""'" cO bk.

DEADLINE: _

flOC __

,,-1,1989

OAT

POINTS AWARDED

1'IO-t1
PARADE Of CHAPTERS

POINT'

COMPLTO

PHAS! 11 - Quart."ly 1.

Act iv;ty

CfAUf

ICAnOt<

fORM

INDIVIDUALDEVELOPMENT (100 point . ax par Quart.,,)

OtAPTA

,CTR.

POP.

DIV.

AEQION

DtSTAtCT

a.

PRESIOENT

.HOMf PHOHE

-.

PIIONE OATE COMPLETEO

_ POINTS AHARQEO

Prog Pr09r

Pl'09r

_ _

.peopla,

.~1., _
_

25

IS
25

.peogla

......
PHASE 1 Plannlh9/0rpnlzlng POINTS

b. c.

c:c.pet.ttor.' Aegi~l/Dt.tr;ct co.petitton Lt.tt. 2 co.pattto par .r per QUalrt.r (1 pt.. per c~t1tor). eo.petttor.' St.te Conf./Conv.: ",.rifted by Stat. Chairaan. 2.5 potnt. ~,. co.patitor tn A,..bru.t.r and IIr~n'1.1d 1.5 potnt. per co.petitor tn Spe."'-Up 1 point par co.pattt.or tn .rtte-Up M"'. per Qua t.r ftr.t (2.5 Sut.tt (wtth

1. 2.

local

M,tcer

Rost.r

by clo of State

Conv.ntion:

varified

by

C5C

10
10

Board ortantation/aocia1 by JLna 1$ and ~'ata: a. bvt reaponeibtHti /JOtI Oeec"i~iana b t . Planni,.. clYti c. Dev.lop r eurv.Y/~tty ,-..cte .,..')'.i. ConduCt IIOrv.)' and ~it)' Conduct P,...pare P,....para planntng calendar. ion/writ. oreantzational ,..08 analy.i. by 7/51.

7. 5

I. . S.

10

d. .

pt. per -.bar)

n ,.

State

eonf./Cot'Iv.:

verift.d by

by Stat.

ChA;,...,.
10

PlatV'ltnt Quida by 7131. chart and budget by 7/31.

'0
10 10

1.0. CPO 'or~: euo.tanti.ttnl ta,.,.,.)

veriftec

at.

e.
'7.

annuIIl ...o.rsntp par ~r

plan by 7/31. ccapl.ttnt KhedUl.: "".rifi~ by CSC

2.

CONJNITY

DEVELOPMENT (100 potnt . Progru Stat~

W

per quarta,.) _ _ _ by Cst point ... per quart.r) pa aontn)

4~

SOTS 2.5 point.

NO MAl

. b.

Prtor1t)' Act.tv. Loca1

Project:

Projec:t

25 25

PHASE III 1.

- 'Year long Activity by CSC)

50 50

C. d.

d. Project.

b.

Blue Chtp - (. t be on track: point. ""arUi.d 7/1 report to cst by 5/1$. _/back-'4I a. Sut.tt ~tt 4/11 report to C5C by 4/3. _/baCk-up Stat. a. b. c. d. In.ol",-.-.t - (all potnt. Attendance at .tat. functton Sue-it P__a"ard .ntri per Att.end ROn (2.5 potnte per ' 1o.nt. Di.trict ~&bla

Subllit C.D. cpa for~: y.ri'iad (wtth aubatanti.tinv aate ;'l1

3.

MMAQEMENT.N!MBERSI1IP OEVELOPMENT ('17.5

A.

2.

v.rift~ by CSC) per function. 1 potnt pa" Protr tns Manual cle&dltne . 10 point. ..-oar, 12.S . potnt. per ."'ent. (10 point. per &a"ltn, au. 110 potnt.).

...c.r, , ...

30 50 37.5

Zaro Balanc.
Conduct

by 10th:

..,erifi.d

by CSC (2.5 point.

1.5
1.5

b.

N-Nlgnt

110
110

c.
d. a. f. 9.

Conduct. Sp' ngbOard: ecw.duct De9r Ogttonal

Qua1t fy

11.5 11.5 ~ ~~

3 .

.....,.~tp ' identt.,

Potnt warded by ese. Perogattv. point . SO .... - 'r"09r int !O ... - rahip

and Qua.1t,y Prog,. ,__ ~ ~ 'point par ..,th 2.5 point. per .onth Cl\apt.r per ~th ..

50
50

Activ.tion

'0
1.5

Monthly 1.tt.r: Conduct. .onth11 Vi.tt 2 in-dt.trict l ec-Ut

ori.ntatton.

PHASE IV . Year End Activtty ,. 2. Sut.t~ project.

(All potnt.

va,.tftad

b)' CSC). h. and 1 out 0' d1atrtct 2 98,..r.1 ...o.rahip Tining rift.d by CSC cat.gor . 1 potn't a.ach. MCh. l'
20

.nt t in each of the .hteen N.D.,

"r"01iJr_tnl 01--...nbt.r Jaycee k

antrt 1.0 . C.D.,

w-b. Dav , potn't.

i.

Conduct.t C~ Sut.tt ("tth

.nd 1 board _tin9

5
10

J.
4.

10 10 1 potnt .ach . P t P,...icSent Out.t. p ident potnt. aax. R~dr"'\.W'lne" F t ly of the v "

j.
k.

CNd,...,,'.

M.D. CPO for~: .ubst.anttating t.r;.', to Sun.MM

5.

Hoet,..... for Jaycee tndtvidu&1 r-.c:ognttton. K.y P.rSOl"l E"ha~t.ed Me.ber Out.t. Chaplatn Out.t. Stat.. Dtrector Sur.tt Intarnattona1 A.l.tton.

I.

S tt .rttcl. Sur-it (.itn

Ioteeb.

",,.z1,..
..,.rHi.d by CSC

o.y. CPO tor ~: aub.tantttin9 t.r;.1)

II.

CPO to the f10rida

JCI Senat t Y""

WId.
n. Hav

t ' t

one juoga at booM.judging

4/90
LOCAL PRESIDENT SIGtIATUA

REOIONAL/DI5TRICT

DIRECTOR 510NATURE

~~:~I~~
Many people ask. what does our Chapter Service Center staff do? What functions do we perlorm that Justifies the dues Illat you pay? In order to explain our functIOns. I have attempted to put our responSibilities In prrvate enterpnse terms since I'm sure thai you won't accept that we are a butcher. a baker. and a candlestICk maker. Your Chapter Service Center staff functions as a t 1) membership clearrngnouse: (2) convention bureau: (3) promoter: (4) retail sales company: (5) detectIVe agency: (6) travel agency: (7) agency lacilitator: 18)fund ra.ser: (9) accounting firm: (10) mass mailing firm. (11) shipping agency: (12) law I,rm: (13) franchiser: (14) publishing and pflntlng firm: (151 plaque manulacturer; (16) election commiSSion: and (17) collectIOn agency. So that you can understand the above. we Will pul them In Jaycee terminology As a membership clearinghouse. we accept all new members and renewals during every month. We have to ensure that a renewal IS In faci due dUring the given month. that the amount of money submined reconciles with the amount due. that the correct informallon is submlned on all members. that all transfers are handled expedienUy. that substitutions are for roster members that are not immediately due. that !he Blue Sheet is done immediately a~er lhe end of the month and that our Monthly Membership Repon is sent to Tulsa the day a~er the end of the month. With apprOXimately 8,000 new members per year. 7,000 renewals. 300 transfers. and 500 substitutions. thiS is the most time consumIng process of the ones that we have. As a conventIOn bureau. we have the responSibility of arranging all state m~etlngs dUring a year. This Includes the three conferences. one convention. Summer OffICers Training School. Planning SessIon. Mid- Year Training Session. Governmental AHair Seminar. and coordinallOnof the vartOus RegtOnal meetings As a promoter. we have the responSibility of making all chapters aware at the U.S. and Florida membership Incentives. We also have the responslblhty to promofe actIve Ways and Means projects within the state. Our role as a Sales Department ISto Siock and sell Jaycee items to k)cal chapters The staN operates a sales room at all stale board meetings In additIOn to the sales orders which come through the oHice. Our pnces are equal to or less than that of the U.S. Jaycees With a shorter Shipping tme. We also carry a complete hne of Jaycee ~aques that are a htgher quality with a kJwer price than most any other place In the state. At the current t""e we have gross sales 01 approximately $24,000 resulting in a prolrt to the Florida Jaycees 01 almost $8.000. As a defectIVe agency we have a two-fold lunction. When individuals brong us a Ways & Means PrOJect rt is our responsiblhty to investrgate the vahdlty 01the company and oHheir claims. We also have 10 check up on them as they are performing In order to protect the name 01 the Florida Jaycees. The second function In thiS area IS the certlhcatlon of delegates for VOting purposes at our National ConventIOns. "you ever tried 10find 40 randomly selected Jaycees at a NatIOnal Convenhon. you could understand the need tor a detective. The next funchon we have IS that of fund raising. It IS our responSibility to seek out and have approved legitimate fund raisers and corporate sponsors for the Florida Jaycees. These

We must also make chapters aware of the legal ramifications at the usage 01 our name and ensure that newly e)("tended chapters understand these laws. As a franchiser. we are responsible for reviewing the appropriateness of all chapters sales contracts. Those that are deemed appropriate are recommended to the Finance Committee tor poSitive actIOn. It is then our responsibility to see that the franchisee IS seiling only the approved Items and seiling them for the agreed upon prICe. One of our largest functIOns is that of a publishing and pnntlng firm. n is necessary to keep In mind thai we collect the informatIOn. type. print. collate and distribute the Program Manual. President's Manual. and State Directory. We compile 1000 copies of the 'lrst and lasl and 350 copies 01 the President's Manual. Many ot you have asked why the State Director is so lale in comu1Q out. The reason ts that It'S the middle of July before we have enough chapters turning in their roslers to Justlty printing the Directory. If you want your Directory sooner. work to ensure that the information tram your RegIOn is turned in sooner. As a plaque manufacturer. it is our responSibIlity to order all plaques that are given at the tour state meellngs. Many of these awards are not determined unltl after the end of the quarter and with the conferences or convention sometimes being only ten days away. It causes a great deal of coordinatIOn With our plaque maker-Browns. Many of you howev~r do not realize the cost savings to your local chapter If you order plaques through our office. Try it once and compare quality and pnce With your local dealer. Our lasl listed function IS that of an Election CommiSSion. At the annual convenhon and regIOnal elections each year, we are responsible for determining the eligibility of candidates and the eligibility of delegates. The State ConventIOn '5 the b.ggest opportUnity In that we have 10 determine overnight whether a chapter is eligIble to vote (i.e .. doesn't owe money). how many votes they can cast (i.e. registered delegates) and how many delegates are In attendance on the floor 01 the conventIOn If the above seventeen l1ems don't convince you that your state office is providing you a servtCe. we invite you to VISit With us and see how many others you can find Your state offICe exists to serve you and we Will serve you Jaycee-wise in any way poSSIble If you Will call and ask.

Florida Jaycees Chapler Servtce Center

Chapter Service Center

proJects and sponsors oHselthe cost of dues for our members. Dunng the Coming year. these two areas wIll represent between 15%-20". 01 the Florida Jaycees gross income. The lack of these programswoutd result In the immediate need of a $4!member dues increase in order for our organization to continue to funchon. Our role of a travel agent is year round. In June we have to make arrangements for our two state presKJents and our I_D.competitors to anend the National ConventIOn. In July we have to arrange for all 01 our R.O:s, V.P:s, Secretary, and President to attend July OHlcers TraIning School, in October your state president attends the DIXie Institute meeting. in January he and vanous Incentive winners attend TOYM, and he attends the U.S. Jaycee Board Meeting In March. Throughout the year we also have to make travel arrangements for any out of state guests. As an agency facilitator we have two functIOns. The first role is to work With the staff of the U.S. Jaycees on problems of common concern (trademarks. Visitations, Parade of States. sales orders. natIOnal meetings. etc.) and to see that the positIOn 01 the Florida Jaycees is heard and that we gel our talr share of serv.ces. The second rok! is that of Interaction With the community actIOn agenCies With whteh the Florida Jaycees deal. This Includes M D.A .. Juvenile Diabetes. Multiple SclerosIs. Cystic FibrOSIS. Lung AssociatIOn. March of Dimes. Ac,nald McDonald House. and the many other agencies InVOlved with .he Florida Jaycees It IS our role to encourage chapter partICipation With these causes but at the

same time to see that our chapters are treated fairly and do not get
Involved in prOjects beyond their capabilities. Our role as an accounting firm IS a very time consuming process. With 260 chapters In the state. It takes a great deal 01 time keeping up With their receivables and the Items for which they owe. In adeMlon. we have over 40 firms whICh we deal With on a paymenl schedule. These 300 accounts receivable payable go each month Into making up the Florida Jaycees Financial stalemenl. Our role as a colleclion agency comes Into play when any of the chaplers or individuals do not pay their bills In a timely fashIOn In the past It has become necessary to tile SUit against Individuals who have not made good on checks for ellher supplies or members which they have called In As a mass mailing firm, we have our hands lull at least twice a month. Galor NOles goes oul to every chapter president & deSignated chapter representative. all state chairmen and the entire Executive Board of Dlrectors_ ThiS malhng not only Includes Gator Notes but all flyers. Incentives and Blue Sheets, There ate currenlly 600 IndIViduals' on thiS mailing list. The most frustrating part of thiS task IS the people that we find who never read the Gator Notes mailing Shipping IS almost a futl-tlme Job. The responSibilities here Include shipping state award Winning books to Naltonal Competition. shippIng sales and plaque orders to the appropriate chaPters. and keeping track of state and national incentive winners and shipping appropriate recognitIOn to the winning IndiViduals and or chapters. Our shiPPing SChedule IS such that U,P,S. picks up and delivers once a day at our office The Legal Counsel of the FlOrida Jayce~s and the Executive DlreClor are responSible for the use of the FlOrida Jaycees- name. Any stale project which uses Our namp must be approved and those that are nol approved must be followed upon lor legal action

0' Interest

u. S. Jaycees
Awards Program
How To Compete For Awards
E."'7 "".
ec<Oll A....nu ."J lWlio...J

Tb. U.S. J cc.' Dr. J'"J 8__ M~ y A",.,ni 'The Dr. Jerry Bruce Memorial A nI is presented anmully '0 ,he chap<er having conducted rhe be ingle projea in ,he na,ion. 'The inner is seleaed from among ,he 20 Projea ol ,he Year in".rs. 'The a rd is named in honor of Dr. Jerry Bruce ho rved as Praiden, of the Idaho J.ycees during 1961-62 and killed in an .utomobile accident near Boise. Idaho, in 1962.

Management Development Sweepstakes A ward

This award is presented to the chapter thai has done the most outstanding job in Managemenl Development. The recipient will be selected from the nine lirst place Management Development programming pOrtfolio award entries

~. Comminees.re aIIoa'cd share 01 av.ilable resources and liven usistance in securins addir~rul raources from within [he rommuniry. TIw:se rc sourc:n enl>ana: the chance< for commie= ,U(USS. chap<er leaden. it is your .ponsibility '0 see that comrrur[ achievements are submitted for recosnition. 'The memben "00 otl<ed so hanl .nd the commuNty hich benefi,ed becalM ol ,heir eflom .hould not be denied the opponunity of receiving earned recognition. Chap<ers hich have blished Ind main ined sound m"'IFmont procedu . find i, y 10 submi, entries for chap<er anls. Duplica,ing or re orking maceri." used by the chapler officers .nd comm;" . cluirmen ill not be neceuary. 'The ruIes.re simple. 'The guidelines are few. 'The fw
No

inJMJ...J I.,,,,,

.M I."

ch.I".,t

haw oppo"."", to ,omp"" Jor tWi

_,Jt.

the meaninafW

10 "cog.i:. oetIl iJ Ihi ;"enol of Th. u.s. I.,.." by mJiviJ,.J mnoob.", chaplm. eed tWi 0'll'..u.citHu ;" tI. lopirtg Ih. "WhoJa Ma. Thro..,h Thl Whola Chap,.,." Thit _"""' I44J pnparoJ to ./till ,.. ;" tl.w1opmg program lbaa ",iJJJJow )'OIl ,.chaP"' to comp"" fo, rwli<>...J rrJc. Il iJ t.U.naJ th.t,. Ih. ittjomwlio. co. ,.;,..J with lhit rrJc_""'" De _h" ham. II iJ .iso _"iJahl. Ih., YO. uPO" lbou t.aiortJ lhaJ penan.IO lha prog"", , .,.., 10 ,._ g "'" protiUNt eed Olh., ~ olfiun. Thit wiJJittjorm IIwm whaJ ods to Jo... ortiar to """pa" for rwli<>...J -rrtc. 1/ ,.. haw .JJitio.../ IfWniortJ. c_ ,.",. n.c. olfiu 0' t<al. proritl.rrt eed "'fW" lha _ of ,.", o. Tb. U.S. I.,c Aw."', ~tig"~ ,.P"".,.,;". C milu .

na",;;"g echilw_

The U.S. Jaycees Chapter Programming Portfolio Awards

The United States Jaycees will recognize as most outstanding those chapters which best utilize their chapter management system and single project category to provide the maximum growth opportunities to~s~ . Programming recogn~ion is given in each 01the loIlowing areas: Commu.nity DevelopmenL Individual DevelopmenL Management DeveiopmenL Membership Development and overall programming (Giessenbier). First. second and third place winners will be selected in each population division. lor each award (Community DevelopmenL Individual DevelopmenL Management DevelopmenL Membership Development and overall) Irom the entries submitted by individual states.

Membership Development Sweepstakes A ward

This award is presented to the chapter that has done the most outstanding job in Membership Development. The recipient will be selected from the nine first place Membership Development programming portfolio award entries .

U.5.o/IIpa o.-.J/ ~
M.o.oriJ)

A_ni

(~

is. your chap<er is recosnized for ,he gro ,h of irs members 'hrough effective proje<:" and/or programming - not how eU you ..ere able to pu' ,he 'entry together. Many chap<en find thar chap<er .w.nI en"ies not onJy serve as recosni,ion lor the chap<er .nd rommunity. but aUo as an e&allent mol for recru~untnr .nd oritn,ion ions. 'They abo provide furure romminon the opportUniry to rev;"" as an additional resourcr .vailable for their suca:u. II is your responsibility as leaders ol your chap<ers '" ensure rhat )'Wr chairmen understand .nd urilize the lTW\laemen' 'echniqun ol training. plaMing. financial manaFment. penonnd manaaemenr. and communica,ions; ,hat rhey have the opportunity '" get involved in proje<:rsand programs ol their d>oia whUe the oH;a,n provide chapen """"""" ftx their su=ss. 1lUs. then. is ,he !.lis ol'The Unitod Staca J.Y=" Chap<er A nIs prosram. Chap<er nIs are given to chap<ers that have excelled in the developmen' of the individual througli rommin projects and programmin&. The chapter .wards . iud&ed within. population division SOthar borh large and .maJl chap<en hay. an

The U.S. Jaycees Iward. pro,ram i. d i,ned 10 reco,nize individull Jaycees. local JIYcee chapt and Slale Jaycee orpniz.alions lhal have excelled in VlriOUS areas of JIYcee activilies The awards are inlended 10 encourage individual Jayc:us and J.ycee orpnizalions 10 strive 10 use lheir polential in accomplishing their objectives. The fOllowin, sections brieny dacri be incenlive and recognition proJfAmS provided by 'The U.S. JIYC:CCS.

Each ~ organization 'MUOUy recosni local chap<er organizarions thaI have done rho best job in developing '"The hole man through rho ..ooIe chap<er." 'This ...nI is kno n as the Giessc~r Memorial A nI. Henry Giesscnbiet.Jr. (1892 19m the founder .nd fint prn.iden. ol the Unitod Sta~s Junior Chamber ol Commenr in 1920.He """"ived the idea ol. young men'. organiDDon dedicated to the individual developmenr ol iu meni>en. The Giessenbier Memorial A nI rep.nu the "'III chap~r prognmming and managemen,. The Gies.senbiernoabxJI< ill conllin.n overvi< ol the man. aaemenr rocbniques used in .pplying chap<er resounrs to its Individual Developmen" M.naFmern Developmem, .and Community DeveIopmen. programming in an effon '" ad>i<veits chap< obje<:tive. (Mll~
EJigibi/#,..

Chapter Awards
'The main reason lor ,he exience of the Jaycees and hat ~ us .pan from orher organiutions. is ,he developmenr 01 <he individual member. 'The chapter a ards .re designed to reCDJnUethoae chap<ers tha, ge' involved in projects eM/or programs that. in leet. bener ,he liv ol the indn.-idual member. 'The proper managemen' ol projeas and/or pr<>ar"ms in utilizing aU.v.ilable resourc in accomplishing a predetrrmjncd objective. DOtonly .voids many pitfalls of unsua:ruful rom<ninon .nd the discouragenocn, of memben. bu, enhances bOlh the chance of .uccess for the commi ee and the opporrunity of gro th '0 ,he individual because: I. 2. ~ Iection 01 projects .nd/or prognms is made ich ,he individual in mind. Commin memben "aining in ~nr . provided irh proper skills.

Individual Development Sweepstakes A ward

This award is presented to the chapter that best meets the personal development of the individual members. The recipient will be selecled lrom the nine first place Individual Development portfolio award entries. programming

Enlrie Ieaed as first or second

10

place '" en"""" .re eligible Don in the 100 ing 'mlS:
A

emer narional COini.

The US. J.ycees Oarence H Ho ard Memor;'1 nIs.

n.ui. j';~;Q,..;';' ;;;j.~l-A~--'The u.s. J.ycees will recogniae those chap<en and commie= chairmen who best uriliu rheChairman's Planning Guide and orher manaacmcn' ted1nOjues in rondua ing project in one DC more ol ,he 20 .ingle projea Qtesora. 'The projea must be ronduaed for a .ingle purpose OM chairman and should noc: ronsis[ of I and ~r combination ol .11projea. run by chap,er ,ihin broad cla"ifoarion. 'The intent of rhe Chap,er Single Projea A rd is '0 recogni oursllnding .ingle project nd nor programming afnS.

OVERAU

PROGRAMMING

AWARDS

Community Development Sweepstakes A ward

This award is presented to the chapter whose members have done the most outstanding job in Community Development. The recipient will be selected Irom the nine first place Community Development programming portfOlio award entries .

Tho U.S. JQJC.' All winners (except

a..mra H. H<>WtJni M.....n..J Ii ni lirs' .nd seeOtl..!place 'L1~ Gie.senbier A anl

ilUri[Ucional . see abovc) are cligible for

,he aarence H. Howard A ani first, second. ,hird, and founh place Ho nI winners are chosen in each popull,ion division uf I - VIII. Clarenu H. How.nI. as Presidem ol the St. Louis Cumber of CDmmcrcr, was I rmjor contributor to Henry Gi<""nbicr' uccess in founding lhe St. Louis Junior Chamber ol Common:e and The U.S.Jatat.

To be considered for chis award, you muse eneer a Giessenbier enery, an Individual Developmene Programming enery, a Chapeer Managemene Programming enery and a Communiry Developmene Programming enery. If any of ehe ehree (3) programming noeebooks are noe first or second place scate winners ehey muse seill be sene with your Giessenbier entry and marked "FOR REFERENCE ONL Y" on ehe outside frone cover.

Harold A. Marks Memorial A ward

The Harold A. Marks Memorial Award is the highest achievement a Jaycee chapter can attain The chapter receiving the award is chosen from the first place award winners of the Clarence H. Howarc Memorial Awards, plus the first place Institutiona Howard Award winner and is recognized as the number one Jaycee chapter in the nation. The award is named in honor of Harold A Marks, who served as a U.S. Jaycee Director of the Arizona Jaycees, 1935-36. He was killed in March 01 1936, while flying to the installation of a new chapter

Charles Kulp Jr. Memorial A ward

The Charles Kulp Jr. Memorial Award is presentel annually to 60 outstanding chapter presidents c The U.S. Jaycees ..

JCI Awards Jaycee International Awards are compatible wit the single project awards given by The U.~ Jaycees. Local chapters are encouraged to ent4 their projects for the JCI competition.

Public Relations
Many Jaycee chapters are so busy conducting numous community proj<Ct' that they forget som<,thing very important: PUBLICITY! Only through a conce:ned <fron of contacting the media can you inform the entire community of your chapt's activiti . He at< a few guiddin<s for your contacts with the media: Appoint a public t<lations chairman to b< your chapt's sol< contact with tll< malia. This pn:vents the crossed signals that occur wll<n sevt:ral chapt . mcmb<n are calling to plug an upeoming event. Put togeth an ar media list, including (if applicable): TV stations. radio s~tions. newspapen, periodicals and wire services. You should list addresses. phone numben and key personnel. The PR chairman should update this list regularly (at least every three months) and try to meet as many media people as possible to talk to them in penon. A repon . editor or news din:aor is usually more likely to b< of help if II< or she has met someone from tll< chapter. Find out, through conversations with reponers, what their copy deadlines and houn of newsroom op<ration are. This will b< a II<lpful addition to your media list. With scheduled events, let the mcdia know in advance: what's going to happen. If you issue a news release on something that's alre3dy happened, b< sure to get the information to the media as quickly as possible because old news isn't news at aU. Type aU news n:leases, using double spacing. Be sure to include all important facu, especially WHO. WHAT, WHEN. WHERE AND WHY. Most news releases an: submitted in narrative form. and r d like a news story (See Example A), with tll< most peninent facu in the first paragraph. If you're inexperienced in such writing, a simple fact sheet (Example B) is acceptable. Whichever format you use, tll< sheet should have the name and phone number(s) of the chapt . PR contact at the toP. You can also get some valuable free publicily through radio and TV public service: announcements (Example C). Check with public service directors in your area as to what length public service announcements (PSAs) they pr<fer. They may wish to write them themselves, ba.cd upon information you provide them. Check with area newspapers about community cakndar" mentions of your activities. Should }'ou provide photos to newspapers. b< sure the} are clearly-focused, black-and-wtUte glossies with good contrast. Any caption informal ion should b< taped to the back of the print, (never wrile on the back of a photo).

liT he

Champagne

News

"

CoconutGrm~ POn 0"'0 tol

coannn caDy!'
'LOIJD.\

11' hUS

Chapt.r ", ,Itll.r Your chapter's newslett . is tll< only me&IISby which you can communicate with 100% of your memb<rs, because they will never show up at a mccting at one time. It is. therefon:. very important that it be timely and informative. Your chapter's editor (Secretary in some chapters) ahould order The U.S. Jaycees' -Guide to Successful local Publications" (RSVP No. S022'{. This will ~e tUm aD the information he needs to publish a lood newsletter. More drtails concerning a good publication are also liven later in this guide in the section entitled 'You and Your Specific Office - Edilor" Th< belt way you can assist your editor is to aive him your repona. and the n:pons of your project chairmen when he wants them. An imporlant link process is to have the that word - ATIITUDE! in your communicationl right attitude. Remember

How often bave you heard an inactive memb complain thlt tbe reason for bis inactivity is that I was not properly informed about chlpter activitie Is that his problem? No! It's your problem becaa you baven't told him wbat's going on in the chapt' and how he can benefit by becoming pet$Onal involved. "Poor" communications plaguCi eve, Jaycee cbapter and contributes to more problen than any other factor. How would you like to l the editor who turns aU of that around and improve attendance, activation and retention? A newslttter must effectively tell the reader whl your chapter is doing and why. Regardless of who i your community receives your newsletter, the moo important readers are your members and their interest must be considered at all times. People, events, programs and opiruons an: the basic ingredients which form and make up you newsletter. When you are considering the content of your newsletter, keep the following things in mind
rl.

Your attitudt and the manner in which you approach your newsletter this year as editor wiU have tremendous inrluence upon the members of your chapter. Regardless of whether you have to write every line or whether you merely bave to collect the "news" and put it together. maintain a positive attitude. Use only positive remarks and statements. Its your attitude through your newsletter that will have the impact. Increased participation in projects and meetings result from the sense of identity and belonging that occurs among your membership as a result of a regular. meaningful newsletter. Remember: Successful meetings, projects and programs equal better Jaycees and better communities. Use your newsletter to elose the communications gap which may exist and make each member a vital part of your team.

b. c. d. e.

Is your newsleUtr properly aimed at yeul readership? Are the articles timely and do they tell the com plett slory? Is it professional in appearance and content? Is it readable? Is it clear, concise, complete and correct?

The U.S. Jaycees' "Guide 10 Successful Local Publications" (RSVP No. 5022-0). contains mon: complete details on publistUng your n leuer. It contains sections on news!etter content.layoul and printing. setting anicles submitted. mailing. how to write articles. and series of worksheets and checklists. It can b< your most valuable tool in malting your newsletter effective.

MEETING CHECKLIST
Prior to the Meeting:

..
'\Medlnp
Board meetinp are the ainaJc most impor1ant ~ when aD aspcdl of the manqemcnt of your chapter should be reviewed and diIcuacd. Items that should be dilCUUed include: I. The status of aD projec:u. 2. Attitude of old and new members . 3. Whose dues are due next month. 4. Budget review and your chapter's plan of action. S. Review of last membership mcctina - aood and bad points. Plans for next membership meeting. You should be an active participant al aD board meetings. It's your elected responsibility. Regular membership mcetinp arc equally important. It is durinB these meetinBI that several thinBs arc accomplished. Direction for the chapter is decided, the membership is informed and motivated, and the opportunities avaiLablein the chapler arc on dispLay.New and prospective members r=ive their first exposure to your Jayett chapler ~I a resuLar membership meeting. NonJaycees anending as your suests also have the opportunily to judBe the value of your chapler. Even thoush it is the direct responsibility of your president 10 insure lhat you have effective and productive mectinp, it is your responsibility to assisl him in several areas. I. You should actively participate in the planninB of your next membership meeting at' each beard meetinB 2. You should insure lhat your reports, and the reports of your directors and commincc chairmen, arc always short, clear and concise. Nothing tunu off members more than Ions. unprepared commitlee reports. 3. If the meeting or an individual becomes unruly, you should assist the president in gettinB the mectinB bade to order as lOon as possible. Always arrive at membership mcetinp ODehalf hour before the swtinB time. You can hclp with any Jut minute let up', but m05l importantly you should be there to p-cet 8CW and prospective members. It should be noted that The U.S.Jaycees has a "Guide to Succasful Membership and Board Mcctinp" (RSVP No. ~2J..O) that has been prepared for your chapter pres>dent. SbouJd you desire to Icam about aDthe UpcdI of mcetinp, it iI rccoll1lDCllded you pun:hue a copy oC that that ,wde. It also has an entire leCtioD00 aDthe buies of parliamentary procedure.

o Have a definite purpose for the meeting? o Is agenda planned out and written? o Have minutes of previous meeting been mailed to members? o Do officers and/or chairmen understand what they are expected to report on? o Has notice of meeting, time, and location been given to members? o questions?contacted guest speaker and/or VIPs and answered the following Have you
What subject is to be covered? What is the time limit of speech? Where does the speech fit into the overall agenda? Who will cover expenses, transportation, room, etc.? Who will meet guest speaker and/or VIPs? Do you have information for introduction? Are spouses invited?

o Have arrangements been made for back-up guest speaker? o Has meeting room been arranged for, including: room size, table arrangement, number of people to be seated and headtable seating? o Has gift certificate or plaque been arranged for guest speaker and/or VIPs? o Has engraving and/ or lettering of awards been made? o Will you have bar facilities and are they arranged for? o Will you need the news media in attendance? o Have they been notified? o Will you need name tags and/or other identification for members and guests? o Are they arranged for? o Has arrangement been made for flag, Creed and podium?
At Meeting:

o Have arrangements been made for audio-visual equipment?

o Do you have name tags? o Do you have place cards? o Is the room arranged correctly? o Are officers and/or chairmen prepared for brief reports? o Do you have awards? o Are there water and glasses for head table? o Have persons for headtable been notified of seating arrangement? After Meeting Follow-Up: o Have thank-you letters or cards been sent?

o o

Do you have someone to greet members and guests? Will the meeting start on time?

o Has important information been sent to news media? o Have minutes been prepared?
o o

Have you completed all follow-up on commitments or promises? Have you evaluated the success of the meeting and answered the following questions? Was the agenda followed? Were minutes taken? Was action taken on needed items of business? Was there adequate follow-through? Were the members aware of questions and decisions that were made? Was the opportunity given Ihe members to air their feelings on the decisions that were made?

Was the program or guest speaker effective?

State Meetings
-'.'h.}'Attend?
Several times I year, the Jaycees in your state get toeether IS I state organization to conduct business and renew acquaintances. These state meel. ings usually abound with enthusiasm and excite men for the Jaycee organization. Speakers of national prominence often address these gatherings. The effect on most young men is one of deeper respect and ereater knowledge and appreciation for their organization. As president of your chapter, you are spokesman for your local at these meetin!!s. You represent your chapter's interest when it's time to vote on imoortant issues. In addition to meetings which are conducted on a state . basis, state meetings are held regularly ide on a regional, district, area or divisional level. These meetings are for Jaycees in one particular area of a state and are conducted by a state officer. Because they are often closer than statewide meetings, it is more convenient (or more o( your members to attend. Leading a large delegation to these state meetings will build your pride in your men and will build the spirit of the group. As a chapter officer, plan to attend as many state (unctions as possible. District and rtgional meetings are a must. State meetings help you gain kno . ledge and &kills to perform in your office. They help build the eHective team that you and your (ellow oHicers are striving (or. State meetings are (or your benefit and you and your cliapter are the losers if you don't take advantage o( them.

A visitation is not only a visit to another chapter's mHting, it is a joint IOCiat, a ball game, a joint project or any activity that brine' memberi of two or more cbapten toeether. An entnusllSLlC YUitatioM pr0lrim can be a ereat .-t to any chapter and the individuals makiJJ& the riiitation. Memben makine a Yisitation hue an opportunity to share uperiencK, lUec_, failllJ'ft, fundamental5, and feUowship. Tbey are able to pick up ideu and brine them back to your chapter. A eood visitation proeram increases enthUiiasm and participation.

JA~~

boUCftON
You are about to become a member of the greatest young person's organization in the world. The Jaycees offers members the opportunity to meet a group of aggressive young people, take part in worthwhile projects, fulfill a need for personal growth and contribute to society. Raise your right hand and repeat after me. I, (state your name), do solemnly pledge that I will uphold the principles and traditions of the (name of chapter) Jaycees, the (name of state) Jaycees and promote the objectives of The United States Jaycees and Junior Chamber International.

Below is an effective visitation I. 2.

plan:

3.

Seu Personal Benefits Prepare for Visitation A. Selection of visitation chairman. B. Development of visitation achedule for year. C. Acquire meetine time and location of chapter to be visited. TrIVet to Chapter A. Give each perlOn on visitation an objec. tive to achine.

B. Determine time and location for departure. Durine Your Visit A. Do not sit u a eroup; mix with otheri. B. Keep a 'written Wt of D'W ideu, .tc. 5. Returnine Home A. DiiCU&S actiriti" of chapter visited. B. Find out what m.mberi' v~ s are. 6. Follow Up A. Write Thank You letter to chapter visited. B. Put into action ideu eained for improve ments to your chapter. 4.

you joined, but you actually may not have realized it when joined several Jaycee organizations. What follows is intended to help explain the structure and function of three primary levels beyond your chapter: your state Jaycee organization, The United States Jaycees and Jaycees International.

YOU

Your Sbrte Jaycees Your Jaycee chapter is o~ of several in your neighborhood belonging to a district. Ordinarily, four to eight chapters constitute a district. but the figure can go higher if a great number of new chapteB have just been fonned. Each district is led by a district director (or D.O.). Three to five districts are then gathered into larger geographic areas called regions. Depending on their size and their total Jaycee membeBhip, states will have between two and twenty regions. Each is led by a regional director (or The rea] function of both those units is to provide for a direct sharing of ideas between chapter presidents, first, and mcmbeB. second. Both also provide an excdlent svstem for their distribution of information to chaptcB. Your state also has three: or more statewide a presidents. Each is in charge: of vi~specific area of program- I ming or administration, such as Individual Development, Community Development or Management Development. They often have a staff of program manageB working for them to help them provide the services of their areas more direc:tJy to Jaycee local chapteB. Most major national and state community development programs have state program manageB to become specialists in that program. This enables them to be of even greater servi~ to local chapters who are interested in that program. Each state Jaycee organization is 1ed by a state president. Normally, he is a man who has worked his way up through most leveb of the organiution - and was elected at your latest spring con-

RD.).

spiritual leader of the organization. He is the spokesman for the organization. His ideas for change and growth are generally presented to the executive board of directoB, which includes your state president, for study and approval. The ideas are then turned over to the executive vi~ president for implementation by the U.S. Jaycees'staff. The president works very closely Each the state board of is repre-- with the national vi~ presidents, also sented on chapter, incidentally,directOB. Your representative voices the opinion of elected by the membeBhip at the Annual your chapter and casts votes on your Meeting. Each of them is assigned to a behalf on those issues presented for number of states (all of different memdetermination. beBhip size) to provide assistan~ to the state president in organization, motivaThe U.5. Jaycees tion and membership recruitment. The national headquaneB for The The purpose of the national offiU.S. Jaycees is located in Tulsa, OkJacers and headquarters is simple:, yet hoIDa, where some 80 professionals work complex: to provide training and serfull time developing and managing provices to the state and local Jaycee organigrams for national. state and local use. zations. The training is often direct. as in The headquarteB staff is managed by the the case of Local Presidents' Training executive vi~ president, comparable to a Schools. The other services, program corporation's chief administrative offi~r. assistan~. for instan~. may also be: The national president, elected by direct - through mailings to chapters the Jaycees in attendance at the Annual and state OffiCCB.The headquanc:B also Meeting in June. is the motivational and publishes Future Magazine. your official publication. Jaycees International You're also a member of a global organization ~ith membe:B in more than 80 free-world nations. Jaycees International, with its headquaners in Coral Gables, Florida, has a world-~;de membership of more than a half million Jay~. including you. Under the direction of the international president and the secretary general (equivalent to our executive \;~ president). JCI. as it is often referred to, extends the pr~pts embodied in the Jay~ Creed to nations throughout the world. To gain a better undeBtanding of the importance of JCI, read the Jay~ Creed very closely and picture it in action around the world. It promotes democracy, understanding and servi~ - just what the world needs. Top Photo - U.S. layes Heodquarrus &mom Photo - lCI Headquarters

vention. He sets the direction for and manages the activities of the state's vi~ presidents, regional directors, district directOB and other state offi~B. fie is also a member of the national executive board of directoB, serving on two planning committees and helping guide the direction of the entire organization.

The United States Junior Chamber of Commerce Chairman's Planning Guide

Chapter Name

Chapter

State Name

State

Chajrman's Name

Project Name

Chajrman's Mailing Address

Single Project Category

Business Phone

Home Phone

Supervising Chapter Officer

Proper Use 01 The Guide: Good advanced planning and record-keeping wiD assure success. Use this guide in planning and conducting the project by answering each of the following questions. The fonn should be used as a cover sheet to your Chainnan's Pfanning Guide. PLANNING

1.
2.

Primary Purpose.

(What is the one reason you want to success1uDy run this project?)

Give a brief desaiption of the proposed project and background lnformaUon. Fdlow this with a listing of the specific and measurable goaJs to be accomplJshed by this project. (Example: To Involve 25 Jaycees.) What are the specific manpower assignments? (Show names and duties.)

3. 4.

What specific materiaJs, supplies and resources will be required? Complete a Proposed Budget Indicating all anticipated Income and exper1se. Ust the specific steps to bring this project to a successful completion showing planned dates for each step. IMPLEMENTA110N AND EV ALUA110N

5.
6.

7. 8. 9.

Record any revision of the originaJ plan. What changes or recommendations do you have for a future chairman? the impact of

Give specific and measurable results for each goaJ estabfished. Desaibe this project on the chapter, individuaJ members and the community.

Upon completion of the project. complete the actuaJ section of the Financial Statement

Date approved by Boardtby Chapter

Date Final Report Approved

CHAIRMAN'S there was Human Service impact. What if one chiid participated in the program? There was great impact of course for the one child, but hardly the real intent of the project. ; HOW TO UTILIZE

TRAINING THE NEW C.P.G.

1.
3. What are the specific manpower assianments? Just as before, you should list the name of the individuals on the committee and their specific duties to be completed. 4. What specific be reauUed'! materials. supplies and resources will

Primary PurposeUnder this auestion we want the CGmmI((ee (0 report the one reason they plan to conduct the project. All projects haye many purposes, we just want to know the maiwone. A project may be multi-purposed, but we want to know the one reason the main reason you are running the with project. the Singlethe primary purpose Project Category. must correspond

List first all of the materials and supplies that will be necessary. It does not matter if they are community or Jaycee materials or supplies. They still must be arranged and prepared for the project. Often details are not known in this area, as in the example. Forcing such a list of supplies encourage re-write of the C.P.G. will

2.
Give a brief description of the ~~ct~~u~~~ci~r~r~~~i~~~~uf~GI~Wy~~i;proposed pro~ect and t~L~~QQ t~'~~lY~hed
by

Lilb

~[uJ~cL.

Resources should list all outside and internal resources. If you are utilizing items from the .. district, region, state organization, or national organization, such is a resource. 5. Complete a Proposed Income and expense. Budaet indicatina all anticipated

The primary purpose may give you the one reason you want to conduct the project, but may not give you the meaning or background information necessary to get a fill by a brand new member, It may be a project introduced of the project need. it may not be In a chapter plan but introduced because of a problem that came to repeat during the courseis of the year. It may be a light project--" This our thirteenth consecutive Haunted House, but we intend it to be our best!" Often the purpose Df the project just does not tell the whole story. "Our mayor came to our chapter and stated that we were the only civic organization that he could entrust with conducting the communities 100th anniversary. The second part of the goals should reflect back on the primary purpose and this background information. Often goals only deal with dates, participation, or budgets. That may not impact the real purpose of the project. Example: Christmas Shopping tourgoals: a. b. c. d. To appoint chairman by project this year. successfully a well managed 10/1/90 to guarantee To have 45 of 50 Jaycees in our chapter participate in this project. To recruit 5 new Jaycees in this project. a

This does not mean (see budget sheet). Right after the Question you should answer what income and expenses you plan. the bUdget sheet/financial statement is something that you may prepare and transcribe is that you complete your bUdget page for the planning, but what is most important upon completion of the project. The purpose of this Question is your planning at this time.

6.

list the steps to bin~ thia datesTOfeach sr successful SP~Cifi~ non ompi showln panned

List the date and follow it UP with a brief statment detailing what action you plan or will need to complete to manage a successful project. Be as specific and detailed as possible. 7. Record any revision of the oriainal plan. plan, purposeQuestions may

anything that changed in Your original the primary 1-6 should be recorded.

To maintain our budget of $31000.00 and to obtain the remainder needed n donations.

changed You have a Ways &as the project,that was intendedmay Means project continued. to be a financial fund-raiser, but turned out to be a Public Relations effort. You may have set un-realistic goals. You may have added new

The goals above are fine. They are specific and measurable. But the primary purpose of the Christmas Shopping Tour was Human Services and none of the goals reflect the same. Even if the goals are achieved there is no guarantee that

manpower assignments or you may have identified some new r~sou~ces. It is important to highlight these modifIcatIons so that a clear understanding can be developed for future chairman. Show the dates or time periods that these changes occurred. You need not repeat the planned steps if they fell into proper sequence. 8. What chanqes or future chairman? Upon that wish recommendations do YOU have some that for a

conclusion, the chairman may have he or she may want to communicate they had made.

changes they

Recommendations are certainly explanations of problems how a problem could have been handled or just plain things a future chairman would like to or need to consIder if. they were running this project again. 9. Give specific and measurable results for each qoal established. Describe the impact of the proiect on the chapter. individual members and community.

the

The committee should begin by responding to the actual goals and results. They then should show the impact of the project which must detail the entire impact. You may then tie the accomplishments and the impact together in a conclusion statement. Do not get carried away! Long statements often lose effect. Tie the goal impact, the purpose of the project, and the feel of the project in one or two sentences. From-fhis question and the response, you should have a clear understanding of the project and the results. If an outsider or any person who is not acquainted with the project reads your statement # 9 and can not understand it, then your communication is improper and you need to re-write the statement-

FIVE SUGGESTED MANAGEMENT TECHNIQUES

by Kim Newlin Petersburg (VA) J ayc:ees There are five fundamental management techniques one should apply along with use of the Jaycees' Chairman's Planning Guide (CPG) to ensure project success. These are: (1) planning. (2) training. (3) communications, (4) personnel management and (5) financial management. Each management technique wi\l be discussed in turn. Planning--Good advanced planning is the basis for a successful project. Every chapter shouki emphasize the use of the Chairman's Planning Guide (CPG) as the key to project success. For example. every new project chairman should be required to use the CPG and the previous project notebook in planning and conducting his project. First, one must answer each of the n,ine questions under the planning section of the CPG prior to beginning the project. By doing this, one can plan the events and activities to happen on purpose. rather than by accident. In summary. this management technique should force one to think ahead so that he will not have to take haphazard actions, which is usually the case when the project has not been properly planned. Trainin~ne thing any Jaycee project should do for you as project chairman is to train you in the use of the CPG and how to conduct a project. One of the first things that should be done when you accept the chairmanship of a project is that the supervising chapter officer should sit down with you and teach you the role to play in order to carry out the project successfully. There were four fu~damental management techniques that were covered: (I) planning, (2) communications, (3) personnel management and (4) financial management. Without this training, running the project would have been a frustrating experience; but with this training and experience gained by conducting this project, you will be able to perform your duties on your regular job in a more effective and efficient manner. CommunIc:adon.s--As project chairman. you will quickly learn that communication is one of the major keys in delegating work to be done. Communication is more than simply telephoning or sending a note of instructions to a person on your project. To communicate to him effectively, two events must occur. First. you. as project chairman, must. transmit your message. The person on your project must then receive the message and understand it for the communication to be effective. As project chairman, you should learn that there are four basic ways to communicate to the people working on your project: (1) written, (2) oral, (3) visual and (4) indirect. You must keep your project members informed in order for the project to be accomplished in a timely and successful manner, since information that comes too late will result in non-accomplishment of that task. Personnel Management-Personnel management is another one of the keys to project success. and is probably the hardest to achieve. All of the planning and organization cannot accomplish the project without human resources. Since Jaycees are a civic group of volunteers. one cannot use fear to motivate them; rather one must use attitude (inspire them through your leadership ability) and incentives to get them to work and produce. "Jaycees are people" and must be treated as such. Thus, the real key to getting the project done is to motivate your team by (1) making the members feel important and wanted. (2) making them see the importance of their role on the project, (3) explaining the benefits they will get from participating on this project, (4) make sure they know what they are to do and what you expect of them, (5) make sure you aU agree on

a reasonable standard of performance, (6) teach them the necessary skills needed to perform their tasks on the project, and (7) show them appreciation for their efforts. These are some important personnel management techniques to use to activate your project members. You soon learn, as project chairman and personnel manager. that you will not treat every member on an individual, person-ta-person basis. Flnanclal ManagemeDt- This aspect of management is important aDd must not be overlooked. By use of the CPG and answering each of the nine questions before the project is begun. one is forced to prepare a budgel Thus, by preparing the budget for the project. you realize what expenses you will incur and whether additional revenue must be raised to complete the project. Thus. you and your committee chairmen know how much will have to be spent and/or raised so that they will not end up spending more than the income.

SECTION BY-LAWS OF COCONUT GROVE JAYCEES, INC. ' reviled April 19B31 SECTION ARTICLE SECTION 1. The name JAYCEES, of this INC. 1 - NAME ahall be COCONUT GROVE

5.

Any

lDember may be
by meeting_

reznoved

from

lIemberahip
13/4) vote scheduled

in

thi&

organization

general
member.hip 6.

membership

three-fourths at a regularly

of the genfral

Any member called to active duty with one of the Armed on the Forces ot the United State I ahall be carried
active list of this organization from the payment of dues while PROVIDED, HOWEVER, that .uch notice in vrlting to and he ahall be exempt rendering auch a.rvice, _er .hall give due of this the the organization. d.te 36th of the birthday

organization

ARTICLE SECTION 1. This organization

2 - AFFILIATION SECTION 1. be and hereby is affiliated

the pre,ident

with the Florida Jayc , the United Statel Jaycees,

and Jaycees International, and 1.
lubject

ahall

Active aelOber.hip .hall cea.e on expiration of yearly due., folleving

of a aember .

to

the

Conltitution

and By-Lawl of

thOI.

bodi

in.afar

8S
SECTION 1. The Board object of

ARTICLE Director. purpo.e

5 - COMMITTEES and/or of President shall determine

they affect and preacribe the functiona of local Jaycee chaptera and are not in conflict vith theae By-Lava. ARTICLE SECTION 1. The JCI 3 - PURFOS[ in.pired by .hall be, the

the
the SECTION 2.

committees
and

deemed proper IHJIbers of

ARTICLE

and necessary ccmnittees.

to fulfill

the organization.

purpo.e of this org.nization, Craed or Decleration of Principle., To devalop the individual .timulate the joint effort.

The President
be ex offici.o

and the respective Vice-President

all

ahall

abilitie. and of young paople

6 - MEETINGS

for
by'

the

purpo
and

of improving
vel I-being

the

economic,
of aankind

SECTION

1.

The
.hall April Board

annual

membership

ar.eeting

of

this

organization

aocial

.piritual

1.
2.
3.

be held on the third Wednesday of the IIIOnth of .ach year. If .uch day i. a I_gal holiday, the of Director hall fix the day, but it .hall not

Development of an awaren and acceptance of the

re.pon.ibilitie. Individual programa to of citi.en.hip. internal potential. training participation in develop leader.hip

be more than

two weeks from the date

Secretary .hsll cause aembenhip telling roll book of the time and

fixed
to be

by thes.
iled to

every

By-Lav

Th_

-.ember

in good standing, at his addre a. it

appeara in the tion, a notice meeting. SECTION 2. The organi.ation twic. a aonth. one-third of th_ ahall con.titute

thia organi zapIece of .uch

Active participation in planning programa for the development of the the community. Promotion of economic development.

and axecuting individual and

.hall hold a buaine meeting at Fifteen (IS) r.gular aemben, regular memberlhip, whichever

i.

least or le ,

4. 5.

quOruJD..

Furtherance etion .-ong

of understanding, people. 4 - MEMBERSHIP

goodvill

.nd

cooper-

SECTION

3.

ARTICLE SECTION 1.

Meeting. of the Board of Directon .hell be held at pr.arranged date. or at the call of the pre.ident vith adequate Dotica. At all eting. of the Board of Dir.cton, jodty .hall con.titute a quorum. A quorum t be intain.d to vote. Spaci.l etinga of tha aemberahip or the Board of Dir.cton ahall be called by the Pruid.nt or by the Sacratary at the requ.at of at leaat three 131 Dir.cton. The S.cretary ahall notify the aembenhip of auch .pacial _ting. by the ao.t expaditiou an. po ibl Such notice .hall atate the r one that auch ting ha. be.n called, the budn to be tran ct.d .t aucb eting and by vhc:a call.d. JIo oth.r buaine but that .pacified in the notic y be tran.acted at auch .pacial eting vithout the unani8OU. con.ant of all pre nt at auch ting. Th. Pruid.nt .h.ll hava the power to 11ait the d1acu ion by any -.mber, or on any on. aubject, to tvo (21 ainut , at any eting of the general &ember.hip

Any young n betveen the age. (thirty-fiv." both inclu.iv., memberahip in thi. organilation.

of IS (eighteen I and 35 i ligible for .ctiv.

SECTION

4.

SECTION

2.

Any peraon of good charact.r Ie than IS (.ighteen), or 80re than 35 (thirty-five I , year. of age .hall be .ligibl. for aa.ociat. member.hip in thi. organi.ation. An a oci.t mber ahall not be .ligibl. to vote or bold offic Honorary eemberahip be conferred y upon any n or vaaan of good charact.r by the officera of the corpor.tion. Sdd honorary Jlemberahip .hall be one year, unle pacified, but .hall not perait voting or office-bolding privil.g.a. All application. for mberahip au.t be in vriting end apon.or.d by a ...-ber in good atending end accompani.d by the r.quir.d _mberehip fe Applicationa aust be accept.d by a jority vote of the Board of Director Th. organilation .hall u the curr.nt approv.d application fora of the Unit.d States J.yc

SECTION

3.

SECTION

5.

SECTION

4.

or Board of Director

ARTICLE SECTION 1. At and

1 - VOTING

.U

_tinga, dir.ctore,

exc.pt for the .l.ction of officen all vot ball be by voice vot For

-2-

election

of

officers,

ballots person who

ahall cast

be

provided

and

no

ballot
tend SECTION 2. to

shall

include
the

any mark or

marking
auch

that

might
80 manner

indicate

ballot.

provided by these By-Laws. No person ahall be eligible for election as president for two (2) consecutlve full terms~ nor ahall he be eligible for election to a ull

At any regular requires, any

or .pecial meeting, if A majority question may be voted upon in the

term if he has served for more than 183 da.ys of an unexpired presidential term immediAtely preceding the
annual membership meeting.

and
SECTION 3.

atyle

provided

for

election

of

officers

and
SECTION 2.

director

The

President,

with

the

approval
other to,

of

the

Board

of

At all votes by ballot, three 13) member. who are personally active in the count the ballot ARTIC~

the chairman shall appoint not candidates for office or question being presented to

Directors, including,

may appoint such but not limited

non-voting officer., a legal counsel, a

8 - ELECTIONS
(60) days prior to the annual shall appoint, with the approval SECTION 3.

chaplain, a parliamentarian, fa government lia&on and a newsletter editor, al he may deem nece ary, who shall have 5uch author! ty and perform such duties 4S from time to time be prescribed y by the Board of Directors or the President. The Board of Directors shall have control and management of the organization, subject to the will of the membership. The President shall designate an area of primary responsibility for each member of the Board of Directors. The membera of the Board of Directors, other than the officera of the corporation, ahall be elected according to the number of active znembers at the time of the elections. Three (3) directors shall be elected if the active membership is fifty (501 or less. One additional director shall be elected for each twenty-five (251 or fraction thereafter. A vscancy shall be filled only if the number of active members qualifies that the vacancy exiata. A vacancy on the Board of Directors, or in any office, shall be filled by . jority vote of the Board of Director All such appointees Iball aerve until the next regular election. The Board of Directors ahall deem vacant the office of

SECT ION

1.

Not le88 than dxty election the Preaident not less than three

of the Board ot Directors,

nominating committee of
of to the SECTION 4.

(3) members.

SECTION

2.

The nominating committee shall qualify the names candidates for election and shall present them members not leos than thirty (30) days prior to annual election. No member ahall use monetary the nominating committee has No member of the nominating for any office by action of The each nominating committee expiring directorship

SECTION

3.

mean. to campaign before made its presentation. committee shall be eligible the nominating committee.

SECTION

4.

SECTION

5.

shall quality and officer.hip

nominees to rve

for one

SECTION

5.

ye.r.
SECTION 6. Additional names be placed y floor at the time of balloting. in nomination from the SECTION 6.

SECTION

7.

At the annual membership meeting there .hell be elected President, a Management Development Vice President, a Community Development Vice President, an Individual Development Vice President, an Adminiatrative Vice Pre.ident, a Member.hip Vice President, a Treaaurer, a

any officer or director who ahall be ab.ent without cauae (cause to be approved by the Board of Directors) from three (3) consecutive regular meeting_ of the general membership or from a total of five (51 regular meetings of the Board of Directors. SECTION 7. NO officer Dr director of thia organization may aerve as an officer or director of any other local Jeycee organization, provided, however, that this provision shall not be applicable to any position at the diatrict, regional or state levela. ARTIC~ SECTION 1. 10 - DUTIES OF OFFICBRS

Secretary,

and a State
Boerd of required

Director,

in that

order.

To

complete directors SECTION

the as

Directora, elsewhere

there in the

shall be elected By-Law

8.

Voting shall be by individuah, and no person .hall ca.t SlDre than one ballot. Members vote y by absentee ballot which must contain hi. signature. Absentee ballot& ahall be issued only on good cause a hewn , by aajority vote of the Board of Director

III

SBCTION SECTION

9. 10.

Officer.

end

director.

shall

take

office

May

1st.

In order to be eligible to vote at the annual election the voter must have attended three (31 reqularly held meeting. anlrT<Or board meetings as a reqular member in good atanding. ARTICLE 9 - GOVERNMENT of the orgenization shall be a

SECTION

1.

The

pre.ident,

executive

a ManagementDevelopment Vice President,

officers

a
SECTION 2.

Coamunity Development Vice President, an Individual Development Vice President, an Adminiatrative Vice pr ident, a Member.hip Vie. President. a Trea.urer, a Secretary, a State Director, and a Chairman of the Board, all of whom shall be elected annually as

The President shell preside at all memberahip and board meetings. Be ahall preaent, at .ach annual meeting of the organization, an annual report of the work of the organization. Be shall appoint, with the consent of the Board of Directora, all committee., and temporary or permanent coaaittee chairmen. Be ahall .11 books, report., and certificatea aa required by law, ar. properly kept or filed. Be shall have such powers as be reasonably y construed ss belonging to the chief executive of any orgsnization. He ahall be one of the or9anization' a repreaentatives on the BoArd of Directora of the State Jaycees. Be shall submit for approval by the Board of Directors a budget for his te .in office.

see

The duties of the Management Development Vice President shall be to plan the Management Development program for the administrative year, either peraonally Dr through

-3-

-4-

group action.
limited to

The program ahall

Sparkpluq,

include preside

but not

be be in excess
financial

ing,

and

".y.

Spoke,

committee

chairman

train-

and means.

He ahall

at general
SECTION 9.

of

Itructure

funds aVAilable and/or ot the organization. ahall

the Board of Director.

endanger the

member.hip and Board of Director. meetings in the absence of the President. He ahall be responsible for .11 awards. He ahall participate in the overall chapter planning and evaluation program and ahall the President required.

The State

Director
on

be one of the organization'.

of the State

representatives

silt

SECTION 3

The

duties

of

the

Community

Development

Vice

President

Jaycees. He aha.ll be responsible tor visitations and exten.ionl. Be Ihall report on State meetings and function. and encourage participation in laid act ivitieo.
SECTION 10.

the adminiatrative year, either 8. ahall act 9rouP action. evaluation

SECTION 4

hall be to plan the C.-unity

orqanization and other community orqanizatione. He .hall participate in the overall chapter planninq and required. The dutie. ot the Individuel D.velopment Vice President hall be to plan the Individual D.v.lopment proqram tor the adminiatretive year, .ither penonally or throuqh qroup action. He shall participate in the overall chapter planninq and .valu.tion proqram .nd .hall .s.i.t the Pre.ident required. The duti ot the Adoliniatretive Vice Pre.ident .hall be to pl.n the Administr.tive proqram tor the .dmini.tr.tiv. ye.r, either per.on.lly or throuqh qroup .ction. The proqram sh.ll include but not be limited to committ.e chairaan's tr.ininq, publicity, maintaininq and diatributinq ch.pt.r roster, .nd, qeneration ot chapter public.tions. Be .hall .1.0 be re.poneible for inten.nce and aubmis.ion of the Parade of Clubs. Be ahall participat. in the overall chapter planninq
and evaluation pr09ram and ahall iat the President as
SECTION U. SECTIOII 12.

personally or through a. li on between the

Development proqram for

The iJnmediate Directors, and ahall be tbe ponsible for the Board of past Pre.iden~ ahall be r Cbairman of
relationa officer directors with Jaycees International. Be .hall be in charge of aw.arinq in new ofticers and be advisor to the President. the and

Officer.,
of the

Board

by virtue of their office,

of Director

ahall be aember.

No otficer

.hall

for r.uon

of his office be entitled

SECTION 5.

to receive any .alary or compenaation, but nothing herein ahall be construed to prevent an officer or director from receivinq any compen.ation from the organization tor duties other than a8 director or officer.

ARTIClJ!: 11 - REKOVALFROM OFFICE SECTION I.

Any

.e

program and ahall

ilt

result of t.ilure to fulfill the duties of aoid office or tor conduct detrimental to the be.t interelt ot the orq.nh.Uon. Said removal must follow the tollowinq procedure. : I.

officer

or

director

may

be

removed

from

office

aa

the Pr ldent

required.

SECTION 6.

Tbe dutiee of the MemberahipVice Pre.ident .hall be to pl.n the Memberahip proqram for the .dminiatrative year, eith.r peraon.lly or throuqh qroup .ction. Tbe proqram ahall include but not be limit.d to memberahip recruitment, member.hip retention, Iprinqboard, and ori.ntation. B. ah.ll participa~. in the overall chaptar planninq .nd .valuation proqram end ah.ll i.t the Pr.sid.nt r.quired. ~ The Secret.ry ah.ll keep the .inute. and records of the orqanbation in .ppropri.t. book It aball be hh duty to file any c.rtitic.t. r.quir.d by any .t.tute or ordinanc B. ah.ll be tha otUcial cuatodi.n ot the record. and .e.l ot thi. corpor.tion. B hall aerve ell notice. to ..-bor. of thia orqenization. Be .hall attend to .ll corr pondence ot the orqanizaUon and .hall ex.rch. all duU incid.nt to the otUc. ot S.cretary with r.qard to corr.apoodence. Tbe 'rre ur.r .h.ll have the care and cu.tody ot all acni belonqinq to the orqanizaUon and ah.ll be aolely r.apon.1ble tor .ucb acnie. or a.curitie. of the orqaniz.tion. B. ah.ll aaintain all financial r.cord r.quired by l.w, and .h.ll be r pona1ble for .ub.haLon ot an annual financial report. Be ahall r.nd.r qu.rterly, written .ccount ot the tinanc of the organi tion, and .uch r.port ah.ll be .ttix.d to the ainute. of the Board ot Dir.cton _etinq. 'rb. Trea.ur.r ab.ll .end out .11 aembar.hip billa prior to the r.newal month, and ah.U .dntain l.dqer of individu.l aamber account Se .h.ll aaint.in all bank .ccount. and .b.ll diaapprov. any .xpenditure which aay
-5-

A petition at.tinq tbe ch.rqe .hall be filed with the Secretary and siqned by two-third. (2/3) of the aambars of the the active aember. Board of Directors or by 2H of Tbe Secretary .hall notHy ch member at leut twenty (201 d.y. betore the question will be pl.ced on reqular member.hip etinq .q.nda. Seid ofticer or dir.ctor .h.ll be permitt.d written notice of the charqe not Ie than five (51 daya beton the quution is to be pl.ced on raqular aaabersbip _tinq .qend The petitionen .hall pr ent their cu. fint, .aid otficer or dir.ctor .hall be heard a.cond, and the vote ahall be taken third. Tvo-third. (2/31 ot tho votinq .hall be n.c ry to remove .aid ottic.r or dir.ctor troa oftica. Sbould id offic.r be the Secretary. the 'rrauurer .h.ll r.ceive and distr1bu~. the petition. Should leid otficar be tho Pr.aLdent, the Man.q_nt Developaant Vice Pr.aLd.nt .h.ll pruide durinq tho r...,val proc dinql 0 removal proc dinq hall
be ~ d .ore
than

2. 3.

5ECTIOII 7.

4.

SECTI011

DOC. on the evidence.

ARTIClJ!: 12 SALARIES 'SECTIOII I.

The Board of Directon ahall hir. and tix the cooopona.tion ot any and .U .-ploy s which they, in th.ir d1acretion, aay deterain. to be n.ca ary in the conduct of the buain s ot tho orqani tion.

-6-

ARTICLE SECTION 1.

13 - DUES

The annual dues for member. of this organization ahall be thirty-five ($35.001, and the total amount _hall be

Directors, Checks for signatures Management Development SECTION 2.

AS defined elsewhere in these By-Laws. $1,000.00 or more must contain the of any two of the followrng: President, Development Vice President, or Commun4ty Vice President. unless members approved by a at a regular

payable
individual SECTION 2.

on or before
member.

the

anniveraary
member

date
be

of

each

The minimum due_ five ($35.00).

for a __ ociate

__ hall

thirtySECTION 3.

No assessments shall be levied two-thirds (2/3) vote of the memberahip meeting.

SECTION

3.

Any member. with due_ in arrear. for a period of _ixty (60) day __ hall be declared a delinquent member and not in good _tanding, forthwith to be _u_pended from mbenhip. Any mber with dues in arrean for _ period of ninety (901 day a after written notice _hall ce to be member. Any applicant manner other heving good reason to pay than herein _pecified _hsll his dues in s make applica-

With approval by the Board of Directora, apecial checking accounts may be op~ned for projects, aubject to the check ligning limitations in Section 1, above. The organizAtion's ter.ms of office as fiscal stated year Ihall coincide with in Article 8, Section 9. the

SECTION

ARTICLE SECTION 1.

19 - AMENDMENTS

SECTION

4.

tion

to

the Trea.urer.

The Board of Directors

ahall

be, and they are hereby authorized to for the payment of due., or to provide of due_ by in_tallment by the applicant SECTION 5. Any mber organization required to club. in good _tanding of of the United States pay an initiation fee

extend the time for the payment _0 requesting. SECTION 2.

The By-Laws may be amended by a two-third. (2/3) vote of the members present at any general or special meeting, provided written notice of the proposed action has been sent to each member at his last known address st least thirteen (13) day. prior to voting on the amendment. All By-Law_ Amendments _hall take effect immediately at the close of the meeting at which they are adopted, unle_s othervi_e _pecified.

any other accredited Jaycee __ hall not be upon tran_fer to thi_

ARTICLE SECTION 1.

14 - AUTHORITY

TO

BIND

No member of thia organization aball contract for or incur any debt, or enter into any agreement, or otherwiae obligate thia organization, except by explicit authorization of the Board of Director ARTICLE 15 - RULES Order Newly in OF ORDER _hsll govern the

$TANDING

RULES Completed to ~rd

OF

ORDER pIanoiD 10." before rww projrd

I. cre

(N ):

mwt be IUbmitlN

cre

::\'~'':o ~:'iL.t.jeoltJ:\=::: t: :~
constituent
pro ..! by tho boon! appronJ. of dUed"" bolore c:bapcer

SECTION

1.

Roberti part_

RuIn

of

Revi_ed these

proceed1ng8
except

of
a_

the

orqanlzAtlon

and ita
By-Law_.

provided

2. cre ): (!',..-.Iv y. Cornplcled

ARTICLE SECTION 1.

16 - DELEGATIONS

Approud Ann"'" mud be CPC Pl&nniol ""IC !'Ian ouLmitt..! 10 bo.rd bolore any action on P'DtCd "'D be COIW10e000d..

of

Delegetion_ or _pecial committee __ hall be appointed by the Pre_ident, _ubject to the approval of the Board of Directors, to repreaent the organization at any convention, ting or embly, may be n.c Such delegation_ or c~ttee __ hall exerciae only tho_e paven .pecificelly vaated in them by the Board of Director_ of the member_hip. Bowever, the Delegation will not be bound by the dictate_ of the Board of Director. or the general member_hip.

ry.

ARTICLE SECTIOII 1.

17

- POLICY

A written policy _hall be e_t.bli_hed by the Board of Director_ which _hall _tate the rule_ pertaining to the adoption of programa, dutie_ of officer_ and director_, and other matter. of concern to the organization. Thi_ policy _ball at no time conflict with the Con_titution or By-Law The policy corporation. folder _hall be kept by the Secretary of the JBBIM,kl 6/6/83

SECTIOII

2.

ARTICLE

18

- FINANCES

SECTIOIII 1.

All check_ under $1,000.00 mu_t contain the _iqnature_ of two (2) executive officer. of the Board of

-8-7-

KIM NEWLIN,

Treasurer

FLORIDA JCt SENATE 755 ALLENDALE ROAD KEY BISCAYNE, FL 33149 (305) 361-9362

Harch TO: Nevin ~anner, President

10, 1989

performing as agreed to by the President and respe~tive VP, ~ be 8. Any Board member who amisses 2 consecutive meetingS~d/Or asked to resign (Without valid excus~ ~ is not

FROM:

!~~

Kim Newlin, Chief of Staff Coconut Grove Jaycees PROPOSED OPERATING POLICIES OF THE COCONUT GROVE JAYCEES

SUBJECT:

9. Any vacant BOD position must be announced at the General Membership meeting prior to the BOD meeting at which the position is to be filled. The nomination by a BOD member must have had prior contact with their nominee as to whether they would accept the open poSition prior to nomination. 10. No officer or member of the Coconut Grove Jaycees is authorized to declare the policy of the Coconut Grove Jaycees on any matter unless such policy has been specifically declared and supported by the corporation. 11. The chapter memberShip dues of all JCI Senator will be paid so long as they remain an active member of the Chapter as designated by the President to the memberShip VP. 12. Consideration should be given to establishing a position of CPA Consultant(Chapter member must be a CPA) for the purpose of filing the Chapter's annual tax return. This position is not considered an Executive Board Position. 13. The appointments of Chief of Staff and Legal Council shall be considered as Executive Board Members with the same priVileges accorded to the other Executive Board Members, including voting priVileges. 14. at the as There will be a Chapter policy that the President will appoint the beginning of each year, a four member committee consisting for COB as Chairman, local member, Legal Council and Chief of Staff "Bylaws update and review Committee."

The purpose of this letter is to recommend a set of operating policies for the Coconut Grove Jaycees to operate under. One of the first steps before the adoption of these will be to rescind all previous policies that may be contained in the Corporation's minutes over the last 12 years and are poorly documented. 1. The Chapter Treasurer will be Bonded.

2. The answers to the first 9 questions of a CPG must me completed and presented for Board approval prior to the commencement of any project and have an approved budget prior to any disbursement by the Chapter Treasurer(unless specifically waived by the BOD). 3. The official Name for the Coconut Grove Jaycees News letter will be "The Champagne News." Anyone other than paid members and executive members of the Florida Jaycees can be added to the mailing list for a annual fee of $12 per year or as set annually by the BOD. 4. The Chapter Treasurer will maintain a credit Card Account and/or Haster card which could take necessary steps to setup and for a Non-prOfit corporation for Visa be used for membership purposes.

5. The Legal Council of the Coconut Grove Jaycees will take necessary steps to setup the ~Coconut Grove Jaycees Charitable Foundation, Inc." as a SOlC(3) for charitable purposes. A committee will be established to look for ways to obtain charitable donations of land, materials, houses, etc. which could be used for the eXlPlicit purpose of establishing a Club House for the Coconut Grove Jaycees to use in Coconut Grove. In aim of this goal, percent will be set aside annually from all ways and means projects in a building trust fund. These funds will be placed into an interest bearing trust fund and be managed by the trustees of the foundation 6. The Executive Secretary/Director, Treasurer, and president will coordinate the pur~hase of all awards and other major purchases exceeding $250 by the Coconut Grove Jaycees to see if were are receiVing fair and reasonable prices(bids should be obtained from various sources whenever possible).

15. The Chapter Election will normally be held at the 1st General Membership Meeting of April. The COB will run the election and Chair the nomination Committee. The nomination committee will consist of COB, Chief of Staff and up to 3 of the Chapters past Presidents. 16. The Annual Chapter Key Person Award will be named after "The CPG wizard," Kim Newlin, who was on of the founders who brought "The Total Jaycees Concept to the Coconut Grove Chapter in 1979 which led to their eventual growth as a Giessenbier/Howard Chapter beginning in 1981. 17. Copies of all correspondence on chapter stationery by members the ~1apter will be forwarded tv the Chapter Secretary. of

~
18. All members of the BOD will be available the Host Committee and Com Night Committee. to assist members and 28. A~rvice charge will be charged for a returned check from any members regardless of the reason for the check being returned. Any member who has an outstanding bounced check will be excl~ded from all chapter socials and M-parties until said check is paid in full along the the service charge. No exceptions. 29. Generally, chapter fundraising projects should target the public rather than chapter members as their primary source of attendance/revenue in order to make the projec~ a success. 30. The Chapter President is to receive discretionary funds non-cummulative. $100 per month in

19. project Chairmen will be selected and approved by June 1st for all projects run on a yearlong basis .. These yearlong projects normally will not be run by BOD members of the Chapter. Also, any other projects conducted(other than yearlong by the Chapter will not be chaired by any BOD member). 20. It will be Chapter Policy that sign-in sheets ~all chapter activities and events will be given to the executive secretary/director or President and will be filed at the Chapter Office, so as to be accessible to all who need copies of this information including copies of all prospective member applications. It fs strongly recommended that participation by chapter members in various activities be tracked so that nonparticipants can be identified and contacted for activation purposed prior to their annual dues anniversary date.

31. It shall be chapter poliCY to hold the chapter BOD meetings on meetings the. 2nd & 4th Wed of each month and the Chapter Membership on the 1st & 3rd Wed of each month at a location deSignated by the BOD. It is strongly recommended that monthly Executive BOD be held on the ~~aay of each month at a location to be designed by the Chapter President .

21. The Chapter Executive Secretary and/or Executive Director will be hired and will not be a Chapter Member unless the BOD waivers this policy. 22. There will be only one(l) Project Chairman for each Project, (e.g., no project will have 2 co-chairmen). If required, you may have 1 Project Chairman and 1 or more Project Co-Chairmen. 23. 150 copies of all agendas, minutes, and newsletters will be provided to the secretary for filing in the Chapter Office for use in completion of CPGs. In addition, another 50 copies of the Chapters Newsletter will be given to the Membership VP for promotion of membership. 24. The Project Chairman and their committee members for their project will not be required to pay to attend their project as OK'd by the Project Chairman. All other person except for this group must pay for any chapter activity for which all other members must pay.
c.\-

( 1 ~,

/ ...

mbers

be admitted

to all chapter

socials

for a fee not ~~

to 0-

f dues~paicL ea fr~~

.aft~---qIt-eM membership parties the member who brought them.

33. Both the President and State Director are members of the BOD of the Florida Jaycees and are required to attend these meetings to represent the Chapter. The policy of this Chapter will be to reimburse these officers up to $100 for travel to each of these events up to 4 state conferences per year, pay ~ te $1&6 for~ room-~ and pay for their registration which equates up to $236 per ~ conference for these officers. 34. Onto. A fund will be established for on-to which will consist of percent of all ways and means projects to be set aside for this-IUnd in addition to any special projects which will be set aside for this fund. These funds will be split 2 ways, year-end convention and national convention in the ration of 65 \ for year-end and 35 \ for national convention. The amount of money will be split equally by the number of chapter members who attend not to exceed receipts to be turned in and approved by the President and State Director and limited to registration fees, transportation, and room. 35. An administrativ reason to 20% of the net profits will be that result in donations to 3rd is to cover chapter operating costs.

000~df:OO
PM

promptly at 7: 30 PH.\ VP;s, Directors and project chairmen to be prepared to present their reports so as to be able to accomplish this goal inclUding not talking or undertaking other activities to detract from the achievement of this goal. 26. There will be an annual audit conducted by the the chapter CPA.

taken pa~ese from a~er

27. The Coconut Grove Jaycees have chosen Coconut Grove as their service area and our community area should be taken into consideration when planning projects, so as to provide for the betterment of the same. By choosing this as our service area has placed us in population Division IV based on the Population of Coconut Grove of under 1~,000.

36. The chapter policy on pictures will be that all pictures will be developed with 2 copies. No pictures will exceed 2 36 eA~osure rol1s(72 photos) unless approved by the BOD as an excepting in the CPG for a single project. It should be noted that yearlong projects .do not fall in this category. The project chairman will use one set in the CPG with the other set to be turned over to the PhotO/Chapter s~rapbook Chairman or photographer including negatives if paid for by the chapter.

37. Articles for the Chapter Newsletter must be submitted to the Editor by the 3rd Wed of each month including a calendar of events for their portfolio. 38. Renewal-dues will normally be collected on a 90 day billing cycle prior to a members anniversary date. Last minute renewals will only be accepted if put on one's credit card as backup if the members check is not received in 5 calendar days by the chapter treasurer. No check will be accepted from a member with an outstanding bounced check for their membership dues. 39. The chapter runs numerous project where reservations must be committed by the chapter up front and paJdfor if the chapter member does not show up. It is therefore the policy of this Chapter to bill said member if properly committed and verified by the Project Chairman before making any finally commitments to an establishment such as for Prayer Breakfast or year-end installation banquet. That a list of said just debts by chapter members be posted monthly and ~~>~ 56 paid ~ before a member can vote, be renewed, or participate in any chapter social event. 40. It shall be chapter policy to hold 10% of the donation amount to any recipient(normally a charity) for a least 90 days to cover any late bills or returned checks so to provide for an accurate financial accounting for any project. 41. The Coconut Grove Jay~e~5 will allow Corporate Memr.ershi~5 in

the Ai11c.unts I')f 5250 ir.Lt:reme!:ts up t(", Sl, 000 and any- amt'Ji..l!1t I:-";':-~ $12~,O will te limit.:,j, tiJ .:. corp.:.rate members ,:,f the t:hapte!.- ma:{.
Th~ rul~s pertaining to cQrporate m~mber5 will be ~ m~mbe~f~r th~ for the second and 50 forth up to $1,000 ~ith th~ ma~ first S250, ~,'=... LJ.\=1 _' ,_ lJ'_'.L 0. '- '= ~1!':'':'IU_' '= ~ ~ _ - -- ~J..1 -- ~ .':'.1.'~ f - - Y -; - g ':' '_. l.J1_J,:" 0. ..!..I_JU .. ~ r:: .:...;-_, -- -= '_'!~ ':: .= - - .:ar1 t',,=('t:Jme .::;rporate rnemb.:r a ffillSt pre"ii.j.-: ITleiii]:,er.s ,:f :;::,y-,:,;:,::. 5.'J-= th~t attend at least one Ori~ntation and Jaycee Chapter Membershlp ... .'--0-- '--":-g ,::"I1..-1...'!! .J..f.... -....] ..- ,::)'-'=!.:-~ \J..L'~l~ .a...t-_.I... "''-- t_i':'='1.~J'-':~ l.!.~~ -11-m..: - ..- .. - -..:---.- ... -_ .. _ .._ rite-=!-~ng ..l-''= ~t:: 1-'':J...!.1\. . '_,=I::!. ~I_' '_.Lla.I.L.lL':: j- .. ,-_.v-. -., "''-e t.'j".IJt' '-" '_ J.f_.-J..IIJ lU" -. .. . - . - -"1 L..J' L.CI -- _ """ .. - .. """1'.'1''''''' .. ...... ,., - -- .. ...----..- f-:n'-~--h-~ --n~---- -r ... -'-'-m---- --)

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The United States Jaycees"~ The United States Jaycees

JAYCEE TERMS
ACTIVE STATUS PROGRAMS-Those national CHAPTER MANAGEMENT-The effective, to accomplish programs and projects designated by The U.S. Jaycees Executive Board of Directors for development and promotion during the Jaycee year. AFFIUATION-Process complete chapter. that a new extension recognized must and proper use 01 resources determined objective CHARTER-A document

t:1 'Q'
efficient a pre-

TERMS (con't.)
EXHAUSTED bestowed (the age
01

t:) 0
IItie Brownfield preSident JAYCEE FOUNDER'S HOME-The home occupied in Tulsa. later served as a U.S Jaycees Vice the age 01 ~O prior by the president ot The U.S Jaycees

ROOSTER-An Jaycee retirement).

affectionate

on a Jaycee

upon reaching

EXTENSION-The inilial organizing to completing the affiliation process. FAMILY oriented UFE SERIES-A programs designed

of a chapter

indicating

an organization's

series of discussionto educate lamilies In

Oklahoma. during Ihe president's JAYCEE SHIELD-The emblem Jaycees. JAYCEES publication JAYCEE MAGAZINE-The WAR MEMORIAL-The

term of office of The US

before being officially

as a

affiliation with The US. Jaycees International. COMMUNITY DEVELOPMENT

or Jaycees

ways to make lamlly lite more enjoyable. PROGRAMS-The FOCUS-This publication is the communications link between the headquarters and the local presidents and state offIcers across the nation. HAFL-Healthy American Fitness Leaders A Jaycee recognition program for individuals who have demonstrated outstanding leadership in Ihe area 01 physical fitness. MEMBER-Members~ip whose contribution has been so outstanding DEVELOPMENT conlerred to the as to merit thiS

US. Jaycees home office

sent to all members.

AMBASSADOR-The highest honor conferred by The Unrted States Jaycees. This most distinguished lorm of recognition for outstanding past and present Jaycees can be bestowed at the state or chapter level upon application and approval. The prestigious Ambassadorship signifies an individual's exceptional contribution States. to the Jaycee DUES-A movement in the United system

programs of a chapter through which an individual member is given the opportunrty of applying learned leadership and management skills in fuffilling chOsen social responsibilrty. CONSTTIUTION-Ruies organization employs and procedures. CORPORATE and regulations an to determine its government

bUilding of a modern, downtown 80 people Jaycees JAYCEE

The U.S. Jaycees in Tulsa, Oklahoma. It is three-story office bUilding near the area of the City where a staff of more than conducts the bUSiness of The US

HONORARY office of The organization honor. INDIVIDUAL

WEEK-A

week, beginning

on the third

ANNIVERSARY

dues collection

DEVELOPMENT-An

upon an indiVidual

whereby a local member's annual dues to The U.S. Jaycees are due during each anniversary month of membership The U.S. Jaycees collects these dues through local chapters. ANNUAL MEETINGThe meeting held in June

U.S Jaycees charged with fundralsing. legal, governmental affairs and administrative responsibilities for the national organization at the direction of The U.S. Jaycees executive Vice president

Sunday In January, which marks the anniversary at the lounding of The United States Jaycees in 1920 Local organizations use thiS week to tell their commUnities of their accomplishments. OMen a banquet IS held dUring Jaycee Week tor the purpose of honoring recipients of the DistingUished Service Award and/or employers of Jaycees With a "Bosses Night" banquet. Officer Training School. A US. The

PROGRAMS-The

each year to conduct business 01 The U.S Jaycees. It's at this meeting that a president and eleven vice presidents, WIth one being elected by the Metro Conference, are elected. Each chapter may send detegates to the Annual National Convention. ARCHIVES-A relerence Meeting, also known as the

CPG-Chairman's DEGREES

Planning

Guide individual activation

self-improvement programs of a chapter, aimed at teaching, developing and increasing the indiVidual member's personal and leadership skills. INSTTIUTIONAL CHAPTER-A Jaycee chapter that

OF JAYCEES-An

JOTs-Jaycees

to The U.S. Jaycees

program designed to assist the chapter in more effectively meeting the needs of rts members. The program consists 01 three (3) phases and ten (10) degrees. Each degree is available for presentation thOse members meeting the crrteria. DSA-Dlstlnguished Service Award. An award presented to a young person ot Jaycee age for outstanding community service. DISTRICT -A group of chapters superviSion ot a state officer, DISTRICT dlreclly DIRECTOR-A under the

eXists within a confining, center facility. JAYCEE to recognized emphasize FAMILY

rehabilitative

or job training

Jaycees training service offered to state officers. event is held in Tulsa each July. LEADERSHIP TRAINING-A process

WEEK-Thanksgiving

week is

by which the

annually by Jaycees as a time 10 the importance of the famity unit. Local

Archives being developed at the NatlOl1al Headquarters in Tulsa, Oklahoma, to preserve, record and exhibit rich heritage and achievements

Ofganizalions use this week to recognize outstanding famities, encourage communication in the home and involve their families JCI-Junior Jaycees Chamber organIZation in chapter actiVIties. The wortdwide in 90 countries.

individual develops greater self -confidence, mollvatlon, the ability of selt-expression and other trBils of leadership LEGAL COUNSEL-An officer who is legal advisor

01

The United States Jaycees. The Archives also symbolizes the luture growth and continuing contribution 01 this dynamic and progressive organizatlO/1. The Archives effort is being funded through the Annual Support program of The U.S Jaycees Foundation by contributions from alumni groups such as The Crew and The U.S. JCt Senate, as well as Jaycee chapters, state organizations and Individual contributions. BID-An offer to hOst an event or meeting. for the preparation and

International. now operallng

to an organizalion UBRARY STATUS PROGRAMS-Programs and

state officer that works presidents. body,

JCI HEADQUARTERS-Located

in Coral Gables,

with the local chapter BOARD

EXECUTIVE

OF DIRECTORS-A

BID PROCEDURE-Rules presentation BLUE assist concept BOSSES Jaycees Ja\ICees of a bid.

made up ot the presidents at each state organization and all voting members 01 the executive comminee plus the legal counsel and the chaplain, Charged with the conduct of the organization'S business in accordance with rts Constitution and Bylaws. EXECUTIVE COMMITTEE-A committee consisting

Florida, and headed by a salaried secretary-general, serves the wortd organizallon much as The United States Jaycees Headquarters serves the United States. JCI SENATOR-The highest honor bestowed current or past individual member for their contributions Intemational. to the Jaycees by Junior Chamber A JCt Senator is a life member of International. Annual Meeting in which delegates of philosophy of from upon a

prOjects which are not actively promoted by The U.S. Jaycees. but fOf which inlormation is available to chapters on request from The U.S. Jaycees Sales department. LOCAL PRESIDENTS SCHOOL-Seminar for the

training ot chapter LOM-Local

presidents. Member. A local and

Organization

organization affiliated WIth The U.S. Jaycees Junior Chamber International. LOTs-Local service offered Officers Training

JuniOf Chamber

School. A ltainlng

CHIP-A management program local chapters in developing the A gauge 01 chapter NIGHT-An success.

designed

to

total Jaycee
employers to the of

event honoring

of The U.S. Jaycees president, executive vice preSident, vice president chairman 01 the board, past chairman of the board, chaplain, legal counsel, assocIate legal counsel and treasurer. EXECUTIVE VICE PRESIDENT-The execulive vice

JCI WORLD CONGRess-The Junior Chamber International member JAYCEE nations conduct CREED-A statement

by your state organlzalion.

the organization's

bUSiness and

as thanks for their contributions

CHAIRMAN-The individual charged With lesponSlbillty lor the completion of a project c~alrman heaos a commlnee and prOVides motivation lor ItS members

The

preSident of The U S Jaycees IS In charge of The US Jaycees Headquarters operalion A state executive vice preSident IS onen an employee of a state organlzalion who is a fuln,me manager state executive commlnee tor the

beliets adopted by The U.S Jaycees and Jaycee International. The Creed was authOred by the late C. William Brownfield of Columbus. OhiO, in t946

The United States Jaycees'"'

The United States Jaycees

TERMS (con't.)
METRO- The name given Jaycee chaplers In Population D,vIsions VII and VIII and chaplers with over 150 members in POpulationDIvIsions I through
VI.

@'
REGION-A group of chapters under the gUidance of a state offICer. REGIONAL DIRECTOR-A stale officer whO acts as an admlnlstratOf of distrICt dorectors REGULAR MEMBER-A young person between the ages of 21 and 39 whose dues are paId. A Jaycee RESOURCES-The material. money and most imponanUy, the time and talent of people available to a Jaycee chapter. RETENTION-Renewing of an individual's membership for another year. ROBERrS RULES OF ORDER (RevIsed}-A guide book of parliamentary procedure wrlnen by General Henry A. Robert (US. Army) in 1874. These rules provide fOf the protection of the rights 01the malorlty. the rights of the minorIty. the rights of indiViduals and the rights of those absent. in the conduct ot meetings SINGLE PROJECT CATEGORY-A project or program that relates to a SpeclllCprogramming need Each single project category comes under one 01the four programming areas (Individual Development. Community Development. Management Development or Membership DevelOpment)c_ SPEAI(-UP-An IndiVidual Development program to offer all Jaycees an opponunity to develop Iheir verbal communICation abilities SPONSORSHIPS-Financial. material or physical support 01Jaycee programs by an outside indiVIdual. group Of firm. SPRINGBOARD-An individual activation program to aid chapters in activating new members Within ninety (90) days by involving them In chapter activities A Springboard Award is available for presentation to those members meeting the defined criteria. STATE MEETING-A meeting conducted by a state officer in accordance with the bylaws of a state organization. Statewide meetings are held in many states on a quarlerly basis. STATE DIRECTOR-A voting member of the board of directors of a state Jaycee organization. In many states. a chapler president and one other person serve as state directors TOYA- Ten Outstanding Young Americans Each year dunng the week immediately prior to Jaycee Week. The U.S Jaycees honors ten great young Americans at an Awards Congress YOUNG MEN CAN CHANGE THE WORLD- The title 01a book about the Jaycee movement Author Booton Herndon relates the history of the organization ano tells of success and personal achievement gained through membersnlp In the Jaycees

SALES DEPARTMENT
Purpose

'08

NOM-National Organization Member. A member nation 01 Junior Chamber InternatIOnal. NATIONAL STAFF OFFICER-A paid employee of The United States Jaycees. with responsibility either lor designated program area or headquarters functions Staff offICers frequently travel to state meetings to assist in their areas 01expertise. prepare all materials available through The U.S Jaycees and promote local involvement NEWSLETTER-A publication of the chapter used to keep ils members Informed of Jaycee news and meeting information. OYF-Outstanding Young Farmer. A Jaycees recognItion program fOf farmers. OFFICERS' AND DIRECTORS' GUIDE-Annual publication of The U.S Jaycees. A complete guide to chapter management and officer responsibility. ON-To-A slogan used In promoting anendance at a Jaycee meeting. Usually used in connection with a statewide meeting Of The US. Jaycees Annual Meeting. ORIENTATION-The ongoing lunction of education to members abou1 the Jaycee organization. rts benefits and the opportunrties offered to the Individual member. PARADE OF CHAPTERS-Competltion among the chapters wIthin a state in which points are earned and a ranking is established PARADE OF STATES-Annual competition among the 50 Jaycee states to be rated according to performance dUring the year. State delegations to the Annual Meeting march in a Parade of States according to rank in the compelJlion. PARUAMENTARIAN-A person whO advises a chainman or presiding officer on maners relating to parliamentary procedure. PLAN OF ACTION-The goals and plans for achievement that a Jaycee chapter develops each year. Usually presented to the membership in wrinen
'onm.

The U.S. Jaycees Sales department strives to maintain an Inventory of those Items which are requested by the membership. In an effort to provide the membership Withthose rtems which would be beneficial. n ISnecessary to have your input If you have a new rtem request or just a general recommendation. please feel free tli respond. List any items that you would like to see added to the catalog List any suggestions for the layout of the catalog List any ideas for designs for the cover of the catalog.

Your input is what helps compile this catalog. Please send all comments and suggestions to: The U.S. Jaycees Sales Department, P.O. Box 7. Tulsa, Oldahoma 74121-0007. Ordering Instruc:tions One person in your chapter (secretary or treasurer) should be designated as the person responSible for placing and receiving all orders. Many times when several persons in the chapter are ordering at the same time. duplication occurs. resulfing in valuable materials being wasted and unnecessary expense to the chapter. Complete instructions for ordering are induded in the catalog Here are some tipS to help you utilize the Sales Catalog to rts fullest extent 1. 2. Use a street address where a signature may be Obtained. Include payment with order. (No c.ons)

If you wish to call in a charge order. call toll free 1-800-331-3248 (Minimum Ofder of $10). It toll-tree lines are busy. call 1-918-584-2481. Oklahoma customers must add seven percent sales tax. Be sure to add up the total weight of your order (the weight of each nem can be found In the deSCriptionof the rtems) and then enclose the appropriate postage A convenient char1ls supplied on page 18 of the Sales Catalog. which will assist you in computing the proper postage charge. Please be sure to use the full catalog number. (All of the digits are necessary to ensure that you receive the proper rtem.) On merchandise which requires localization or engraving. please type or prlnl information needed Since engraving or localization cannot be taken over the telephOne by the sales personnel. please mail Ofder and Information lor quick and more accurate service. Orders for non-localized items WIllbe processed and shipped WIthin48 hours after receipt of Ofder. Orders fOf engraved plaques will be processed and shipped 72 hours after receipt of order. The cost for engraving of plaques and troplhies is $.15 per lener. Be sure you provide a complete shipping address. including your ZIP COde.We ship most packages via United Parcel Service. UPS cannot deliver to a Post Office box and WIllnot deliver to an address where a signature cannot be obtained. Send all orders to: The Unrted States Jaycees. Products DiVISion.P.O. Box 7. Tulsa. Oktahoma 74121-0007. When Writing About Orden Belore writing about an order which you have received. we suggest that you first examine any invoices which you may have found in the package or were sent to you separately. Usually any changes are explained. This may make n unnecessary for you to write us If you do write. be sure to give information as to our sales Ofder number. catalog number. size. quantity. method of payment. etc .. of order in question and enclose Withyour lener all papers. inVOices.etc., you received from us about the order.

~OUCY-Rules iupplemenlthe

of practice and procedure which Constrtution and Bylaws.

'RESIDENTIAL AWARDS-MemberShip eC~Ultmentawards lor local members. 'UBUC RELATIONS-The acts of communicating 'hat you are to the public ThiS is not to be confused Ith publiCity. which ISjusl one of the methods useo communicating the Image

TOLL FREE 1-800-331-3248

THE FLORIDA BROWNFIELD

JA YCEES ENTRY FORM

COHPETITION

NAHE ADDRESS CITY EHPLOYER OCCUPATION POSITION EDUCATION CHILDREN OR PROFESSION

CHAPTER DISTRICT ZIP CITY OOB SPOUSE' S NAHE LEVELJ _ _ _ CHAPTER FIRST JOINED _ POP. DIV. II OF HEHBERS. _ _

_ _

OR TITLE. (HIGHEST
& AGES

DATE JOINED

JAYCEES

Answer the following three questions within a total of three (3) typewritten pages. to the Jaycee organization during his/her 1. Describe the nominee's contributions first twelve months of membership. 2. Describe the nominee's contributions or impact on the community through his/her Jaycee activities during his/her first twelve months of membership. 3. Describe any personal or leadership growth achieved by the nominee during his/her first twelve months of membership.

I hereby certify that this nominee is a BROWNFIELD of the QuarterlYear mentioned club, and is eligible for State Competition.

for the above

Local

President

I certify the above information to be true and correct, and also certify that the material used in my resume' represents my own activities in my chapter. I will abide by the rules and regulations of BROWNFIELD competition, and will promptly present myself for Quarter7y/Year end competition at my assigned time.

Nominee FOR YEAR END ONLY: I certify that the above named entrant Brownfield of the year and is eligible to compete in state the President's Hanual. was se7ected the District competition as outlined in

District

Director

4/90

THE FLORIDA JAYCEES ARMBRUSTER COMPETITION ENTRY

FORM

NAME ADDRESS DISTRICT EMPLOYER OCCUPATION SPOUSE'S NAME.

DOB. CITY POPULATION DIVISION.

CHAPTER.

II

ZIP MEMBERS ADDRESS POSITION CHILDREN OR TITLE.

& AGES

_ _ _ _ _

IN CHAPTER

EDUCATION

(HIGHEST

LEVEL)

.DATE JOINED

JAYCEES

Answer the following three questions within a total of three (3) typewritten pages. 1. Describe the nominee's contributions to the Jaycee organization during the current quarter/year of this Jaycee year. 2. Describe the nominee's contributions or impact on the community through his/her Jaycee activities during the current quarter/year of this Jaycee year. 3. Describe any personal or leadership growth achieved by the nominee during the current quarter/year of this Jaycee year.

I hereby certify that this nominee is a (quarterly) is eligible for competition. The above anniversary

(year end) winner date is correct.

in our chapter

and

Chapter

President

I certify the above information and the information in the attached resume' is true and correct and represents my own activities in my club. I will abide by the rules of competition, and have read the section in the President's Manual related to Armbruster competition. If I am selected as a first place winner at the year end competition, I will proudly represent the State of Florida at the National Jaycee Convention.

Nominee FOR YEAR END ONLY: I certify that the above named entrant Anmbruster of the year and is eligible to compete in state the President's Manual. was selected the District competition as outlined in

District

Director

Using Time Management

You have already read about the first steps of malcir1l good use of your time-setting priorities and goals. If )'01. will organize all your activities this year-family, job Jaycees-on a priority basis, you will accomplish those c:asJu which give the greatest reward. In addition, you will also manage your time effectively. To help you manage your time more effectively, follow the steps listed below. Resptct Titru. Each day only has 24 hours, don't waste it.
TiwN UM. Look at how you pre:sendy use your time. NOte how long it takes you to accomplish what you want to do. Then, budget your time accordingly. all FArly Bird. Get to the office or job or meeting ahead of the gang. Then, do those things you don't like ro do, first. Pr'fIarY a 70 Do" Uu, List everything you have to do in their or~r of importaocr (priority). Begin working on the first irem and don't stop working on it until it's finished. Then, move on to the second item. MaM IfpponumnUJ, PrescheduJe your meetinss. luncheons, dinners, and even phone calls. Make the times specific. not 'TII drop by sometime tomorrow:' UM IN Tekphmu Propmy, Before each call, list the points you want to make and keep the call brief and to the point. UM a Podut uu-Jar. Include all appointments, deadlines, and commitments in your calendar. Update it on a daily basis, and review it weekly, DwI/op a pnsotttJ Fililtg Sysm..If you don't hnt a file box, use a ardb08rd box ro organize your materials. File materials on a daily basis.

IflUllyu Yotir

&

UM a Bm.g-Om, Fo/Iow-Up, or TIdJer Fu... A bring-out file is a series of 31 file folders labeled "I to 31" for each day of the month and series of 12 file folders marked 'January to December." Use of this system will help you handle assignments, promises, and commitments that must be fulfilled at a future date . Create a" lde4 Trap. When ideas pop inro your mind, write them down on a "3 x ';" card or notebook you carry with you. Then, review your ideas at least once a month.

THINGS I WILL DO
This Is The First Day Of The Rest Of My Life! Tooay Is
How can
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Things I Will Do Today

JOB

incft'a~ m)' K'Mcr 10 my company loday? What wiJJ J do 10 impro\'t' myS(']( loday?

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Appointments
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0:-5 --------0-;-6 ---------JAYCEES

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"!MY 1ht'f'tS al"r'awiJabJr. and can provt' wr)' bmdiciaJ in hdping )'OU organizr yourram da)'. A\-ailablt- in units 01 100. Cat. ~J. ahrough 1br U.s. Jayan Products Dhision. P.O. Box 7. Tuls.a. 01\ 74121 or o.n Toll flft' 1-800-'5JS248.

Incidental Motions - Motions 01this group have few general characteristics in common,

Parliamentary Procedure
Parliamentary procedure will either be your Iriend or your foe. The choice is entirely up to you. If y<Juhave a working knowledge 01 it and use it with common sense, you'll have a Iriend lor lile ..

but for convenience have been grouped into one class. The name incidental has been chosen because they arise only incidentally out of the business of the assembly. See the Leaders Handbook lor a chart of motions precedences rules governing them. and a summary of

The "Why" of Parliamentary Law

Parliamentary law is simple in principle. It is based on common sense and courtesy. It seems technical because it has been necessary to develop a special vocabulary lor discussions. If one knows the vocabulary, the rules come easily. The purposes 01 parliamentary procedure are: To enable an assembly to transact business with speed and efficiency. To protect the rights 01 each individual. To preserve a spirit 01 harmony within the group. To achieve these purposes, always consider the live basic principles 01parliamentary procedure: Only one subject may claim the attention of the assembly at one time. Each proposition presented for consideration is entilled to full and free debate. Every member has rights equal to every other member. The will 01the majority must be carried out, and the rights of the minority must be preserved. The personality and desires of each member should be merged into the larger unit of the organization.

PROGRESS OF MOTIONS
A MEMBER RISES AND ADDRESSES THE PRESIDING OFFICER.
The presiding officer should be addressed by tille, as "Mr. or Madam President." If the specific tille is not known, it is always correct to use the term "Mr. or Madam Chairman."

THE MEMBER IS RECOGNIZED

I BY THE PRESIDING OFFICER.

The chairman recognizes a member by name. Having thus received formal recognition from the chairman, a member is said to "have the floor" and is the only member entitled to present or discuss a motion.

THE MEMBER PROPOSES A MOTION.

A motion is always introduced in the form, "I move that" followed by a statement of the proposal. This is the only correct terminology. Aside from very brief explanatory remarks, it is not permissible to discuss the merits of a motion either prior to or immediately following its lormal proposal. All discussion must wait until after the chairman has stated the motion to the assembly and has called for discussion.

ANOTHER MEMBER SECONDS THE MOTION.

Another, without rising or addressing the chairman, may say "I second the motion." Seconding a motion is merely an indication the member seconding it wishes the matter to come before the assembly for consideration. If no one seconds the motion, the chairman may ask, "Is there a second to the motion?" If there is none, he or she may declare, "The motion is lost for want of a second."

THE ORDER OF BUSINESS

It is customary lor every group to adopt a standard order of business for meetings. When no rule has been adopted, the following is the order:

THE PRESIDING OFFICER STATES THE MOTION TO THE ASSEMBLY.

When a motion has been properly proposed and seconded, the chairman repeats the motion to the assembly, or "states the motion." After it has been formally stated to the assembly, it may be spoken of as a "question" or "measure."

WHAT IS A MOTION?
A motion is a proposal on which the group takes certain action. There are four types: Motions of this group have for their object bringing questions, or propositions, belore the assembly for consideration. Only one main motion can be , considered at a given time by the assembly, and such a motion, when introduced, excludes all other main motions until it has been concluded.

THE ASSEMBLY DISCUSSES OR DEBATES THE MOTION.

After the motion has been formally stated by the chairman, any member has a right to discuss it. A member must obtain the floor in the same manner as wen presenting a motion. Normally the first person who asks recognition is entilled to speak, but when several members wish to speak or present motions at the same time, certain guiding principles should determine the decision of the chairman: The chairman should always show preference to the proposer of the motion. A member who has not spoken has claim over one who has already discussed the question, or who has proposed another motion. If the chairman knows the opinions of the various members regarding the measure before the house, he or she should alternate between those lavoring the measure and those opposing it. The chairman should recognize a member who seldom speaks in preference to one who frequenlly claims the attention 01 the assembly. DISCUSSION MUST BE CONFINED TO THE QUESTION THAT IS "BEFORE THE HOUSE."

Main Motions -

Subsidiary Motions - Motions of this kind are used to modify the main motion being
considered. Their existence depends entirely on the principal motion to which they are subordinate. Since they relate to the question before the assembly, it is "in order" to propose them when a main motion is still under consideration and to vote on them before voting on the main motion.

Privileged Motions - Motions of this group have no connection whatever with the main motion, but are motions of such importance they are entilled to immediate consideration. These motions have the privilege of selling aside temporarily the main business before the assembly.

THE PRESIDING OFFICER TAKES THE VOTE ON THE MOTION.

When all members who desire to discuss the question have done so, the chairman "puts the motion to a vote." Before taking the vote, the officer may inquire, "Is there any further disclJssion?" or "Are you ready for the question?" If no one rises, the chairman presumes discussion is closed. Next, the vote is taken by the announcement of. "All in favor of the motion (STATE THE MOTION) say Aye'." Following response from the assembly, the chairman then says, "Those opposed say 'No ... If the chairman cannot determine from the volume of voices which way the majority has voted, he or she says: "The chair is in doub\. Those in favor of the motion please rise." After counting, he or she says: "Be seated. Those opposed, rise. Be seated." Another alternative is to simply call for a show of hands. Certain motions may be voted on by ballo\.

NO AMENDMENT BEYOND THAT OF SECOND RANK IS POSSIBLE. II is never in order to propose more than one amendment 01 each rank at one time. If one desires to amend two separate and unrelated parts of a motion, this must be done by two amendments of the first rank, and one must be voted upon before the other is proposed. It is possible, however, to have a motion, one amendment to the motion (amendment of the first rank), and one amendment to the amendment (amendment of the second rank) before the assembly at once. Until the amendment of the second rank has been voted on, no other amendment of the second rank is in order. Until the amendment of the first rank has been voted on, no other amendment of the first rank can be proposed.

Order of Voting
Amendments are voted on in inverse order; that is, the qne of second rank is disposed of first. Discussion is held and the vote taken on the amendment to the amendment (amendment of second rank.). Discussion is called for and vole is laken on the amendment to the motion (amendmenl of first rank). When Ihe vote on this has been laken, discussion on the original or main motion as amended is open and when completed a vote is taken on it.

THE PRESIDING OFFICER ANNOUNCES THE RESULT OF THE VOTE.

The chairman formally announces the result of the vote, saying: "The motion is carried; therefore (STATE THE INTENT OF THE MOTION)." If a majority vote in the negative, "The motion is los\." As soon as the vote has been announced by the chairman, another motion is in order.

HOW MAY A MOTION BE AMENDED?

The purpose of the motion TO AMEND is to modify a motion that has already been presented in such a manner that it will be more satisfactory to the members.

Conclusion
The importance of the board and membership meetings to the overall success of your chapter cannot be over-emphasized. A well-planned and well-run meeting may not be a reason for a member to attend a meeting. but a disorganized and inefficiently run meeting is a legitimate reason not to come. Involve your board members in planning chapter meetings. let it become "their" meeting, not just "your" meeting. Always ask them for assistance when addressing important or controversial issues during the meeting. Ask them to help you handle an "overly aggressive" member when that member's actions deny any other member's right to be heard or negatively impedes the progress of a meeting. The board ensures that each membership meeting is a productive one ...you, as President, just happen to be Ihe one selected to stand behind the lectern and expedite the transaction of the chapter's business. Use board meetings to hold each board member accountable for performing, on an ongoing basis, the duties and responsibilities of their respective ollice. Be fair, but firm. The goal of each of your board meetings should include having board members committed to the performance of duties. You do this by holding them accountable, and then assisting each with weak areas. The best place for this to be done is at a board meeting. At both membership and board meetings you'll be called upon to make some tough and sometimes controversial decisions. Let the following be your guide when these decisions have to be made: "If it's best for the majority, do it; if it's best for the minority - don't do it. "

Methods of Amending
By addition or insertion: To add something to the motion which it did not contain. or eliminate something from a By elimination or by striking out: To subtract motion thaI was originally part of the motion.

By substitution: This method is a combination of the first two methods. The substituted portion may consist of a word, a phrase, a clause or an entirely new motion. The most important principle to understand in connection with any form of the motion TO AMEND is that an amendment "MAY BE HOSTILE,' BUT IT MUST BE GERMANE." "Hostile" means opposed to the spirit and aim of the motion to which it is applied.

"Germane" means having direct bearing upon the subject matter or the motion; that is, relevant, or relating to i\. An amendment may be opposed to the actual intent of the original motion and, in fact, nullify it, but if il relates to the same subject matter, it is germane.

HOW TO HANDLE AMENDMENTS

Types of Amendments
Amendment of the First Rank: An amendmenl to a molion. Amendment of the Second Rank: An amendment 10 the amendment. (The amendment to the amendmenl must modify and relate directly 10 the amendment and NOT 10 the main motion, otherwise it is OUT OF ORDER.)

The United States Jaycees

PARLIAMENTARY
Can Debatable? WhatYes Amended? Can ItDoYou Heconsidered ? Is It No Yes NoVote Yes2 Yes committee" refer recess for No YesItThis: No IISecond? Yes No Maioritv Yes discussion amendthe matter Nol Needed? Need Yes You Saymove thatuntil adjourn" ...to " 2/3DoBeBe No "] This: to postpone of privilege" ... To AVdte Majority May You "I rise to thequestion thethe we a table ... "question" previous motion" POSTPONE FURTHER DISCUSSION FOR SUSPEND END DEBATE AND Interrupt

"

make them, and what to expect of the rules. Yes3

t:} 0\2

--.

"Majority " Yes Yeso -0 Vote" -0 Vote No No No No-~ 2/3:>N 2/3 Yes

No

SUSPEND RULES TAKE UP A RULING VOTE ON A MATTER OF

The Motions Listed Above Are In Order Of Precedence ... Below There Is No Order ... Yes vote motion"division"order" of so this ... to suspem! table for theconsideration No "Point ...ofto"point fromthe rules "] appeal ... reconsiderdecision" move take of the "Ithat on toinformation"my motion" object call chair's the move "] rise to aawithdraw or wish

No Vote4

No

NOTES:

1V n \e511vote on question is not yet laken.

2 Vnleu the committee has already taken up the subject.

3 Only if the motion to be amended is d hatable.

4 Except in douhtful cases.

6 A 2/3 vote in negative needed to preven t consideration of main motion.

6 Only if the main question or motion was not, in fact, considered.

7 Vnleu someone objects.

8 Only if the vote is no.

9 Only if mollon \0 be reconsidered debatable.

i.

COCONUT

GROVE

JAYCEES-

BIOGRAHPICAL

INFORMATION

Name:

Date: (As you wish it to appear in print)

Address Home phone Send mail to ( ) Home Occupation Work address Bass' name Bass' attitude Date joined: Former chapter: Awards earned: Why did the member join . _ Areas of interest:
Jaycee Previous Recent Ti tie. Positions Jaycee Held in Jaycees: participated' in:

City _ Work phone ( ) Business _ _ toward Jaycees: _ _ Signed by: OCtices held: Employer City Job Title _ _

Zip

( ) Do not call at work

_
Zip

_ _ _ _ _

--------------------How lon~ have you been

a

Jdyce~:

projects

you've

(mLlnpower Education

or

subchai dates,

rmansh ips) degrees earned, dates of degrees):

(Schools,

Jaycee

Honors

or' Awards:

Pub I ications to IoIhich You loIi~h Press Release Sent (Include colle,?e alumni publ ications, special ized publ ications covering your field, local newspapers, company newspapers, etc.):

SPECIAL OCCASIONS: Spouse's name. _ _ Children's Name(s) age_

age_,
Member's birthday: Childrens' Church Hobbies: Special skills:
&:

age_,

age_
_ _ _ _

birthday(s): Activities:

Spouse's birthday: Anniversary: _

~--~----=-=====
Societies and Service Clubs (other than Jaycees):

Professional

~o JOe

IS

finished until the PAPERWORK

is done.

"THE CHAMPAGNE

CHAPTER"

fO~::"Io'DUl . 1ST

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