Personal Dynamics What is success? Why do some succeed while others fail?

l? How can I get what I want out of life? Personal Dynamics deals with these and other questions that must be dealt with in order for an individual to maximize personal potential. Personal Dynamics studies self-image and its effect on a person's life. The program emphasizes self-evaluation, goal setting, and personal planning. Personal Dynamics then surveys several areas of personal growth skills that, if applied, will enable the participant to more effectively achieve personal success. Personal Growth materials available: workbook, (682-1); chairman's guide (681-1); diploma (678-1); patch (957-1); and pin (171-1). Leadership Dynamics Are leaders born or trained? What motivates people to act? Which style is best, dictator or vote-taker? How do you handle non-performers? What are the responsibilities of leadership? Leadership Dynamics is a program to help the Jaycee participant evaluate present leadership abilities and effectively identify leadership skills that will be useful in the future. The program helps the individual understand the process of leadership, leadership styles, and how these can be put to use. Leadership Dynamics explores basic human behavior and why the leader must understand why people behave as they do. This understanding is then used in motivating people. A leader must be an effective manager of people and Leadership Dynamics provides the basics. Leadership Dynamics materials available: workbook (675-1); chairman's guide (680-1): diploma (686-1); patch (959-1); and pin (173-1). Communications Dynamics: What is communication? Did you say what I heard? Did I say what you heard? How do I listen effectively? How can I remember names better? Surveys have shown that as much as 85 percent of a person's success in life is determined by the ability to effectively communicate with people. Communications Dynamics will be a positive step along the way for the members of your chapter. Communications Dynamics was developed to aid Jaycees in improving their daily communication. The program gives the participant a firsthand look at interpersonal communication and human relations. Some of the topics covered in Communication Dynamics are self-image, understanding empathy, listening, name memory, communication skills, reading and writing. Communications Dynamics materials available: workbook (696-1); chairman's guide (695-1); diploma (677-1); patch (958-1); and pin (172-1). 44

Time Dynamics: Where does your time go? Where could you better utilize your time? How can we equate time and money? Are you pleased with the amount of time you spend with your family? What rewards can you expect from learning how to more effectively use your time. We hear the statement, "I just don't have the time." The Time Dynamics program deals with efficient and effective use of time. This program offers the best ideas available to help each of us use our time to its fullest. This is an excellent tool for implementation into the goal planning process. Topics covered include: analyzing your present time usage: time planning; goal setting; daily "To Do" lists: ideas to help accomplish tasks more quickly; and specific steps to overcome major time wasted. Time Dynamics materials available: workbook (687-1); diploma (692-1); patch (966-1); and Things To Do List (688-1). Speak-Up: The Speak-Up program is unique among the individual development programs in that it offers the opportunity for individual participation rather than group discussion. The mission of Speak-Up is to provide the opportunity for the individual to develop self -confidence and improve verbal communication skills through practical experience. Jaycees are encouraged to become involved in such activities as leading the pledge, giving a selfintroduction, discussing a motion, introducing a guest and other basic activities. Then, the program progresses to getting involved in more demanding activities such as giving a threeminute prepared speech, an impromptu speech or participating in Table Topics. Speak-Up materials available: chairman's guide (664-1); member's guide (663-1); diploma (363-1); patch (814-1); key (604-1); wallet cards (615-1); and wall chart (868-1). Additional Program and Project Ideas: Team Building; Motivating Others; The One Minute Manager; Management by Objectives and Results; Toastmasters; Debates.

Family Life/Spiritual Development:

All The U.S.Jaycees Family Life programs (Prime Time, All in the Family and Family Time) as well as any other defined family program or project will be included in this category. Any project designed PRIMARILY to increase or enhance spiritual activities by your members or people in the community also are included in this category.

Additional Project or Program Ideas: Prayer Breakfast; Fellowship Breakfast; Death and Dying Program Seminar; Child Care Program; Church/Religion Study or Exchange Program; Single Parenting; Positive Parenting; Bible Study.

All In The Family: This Family Life Series program is a six-chapter program that helps parents, adults, youths and friends examine their own feelings, attitudes, choices and behavior relating to alcohol use, non use and abuse. All in the Family materials available: workbook (747-1); and chairman's guide (753-1).

Family Time: Family Time is designed to help families identify things they can do to make their family time really satisfying. This booklet is easy to read and useful for single parents, couples, single people or anyone looking for ways to make their time with the "special" people in their life more meaningful and enjoyable. The Family Time book is (614-1 ). Additional materials in the Family Life Series include Family Life Development diploma (338-1); patch (964-1 ); Certificate of Affirmation of the marriage relationship. All your Family Life participants will want one of these to remind them of their decision "to grow together in the spirit of love and understanding". Certificate is catalog no. 298-1 . Spiritual Development: The Spiritual Development materials offer ideas for projects to get individuals actively involved in their faith. These materials include: Chaplain's Guide to Better People. This contains many suggested activities for chapters and members. It also includes the duties of a chaplain and program ideas. The Spiritual Development book is catalog no. 5101-0.

This MEA category includes all projects or programs with the primary purpose to increase or enhance the persona~ skills of individual members. This category also includes The U.S.Jaycees programs, Personal Financial Planning, Stress Endurance and Job Search.

The Prayer Devotional Guide: This guide contains prayer, benedictions, invocations and responsive readings for the chaplain. All materials are non-denominational in order to offer full freedom to Jaycees from all backgrounds. This book is catalog no. 5102-0. Also available is a spiritual development certificate, catalog no. 343-1.

Personal Financial Planning: When should you plan your finances? What makes money important? How are goals important to financial planning? How much savings is enough? Why should you have a will? How many credit cards are enough? The Personal Financial Planning Guide can help answer those questions for the members of your chapter. The Personal Financial Planning program is not a "how to get more money" program. It is a program to help you develop a personal financial plan and thereby use the money you now have more effectively. Topics covered include: why plan, important documents and where to keep them, evaluation of where you are now, financial goal setting, income and expense plan, wills, insurance, savings, investments, banking, credit, and money-saving tips. The Personal Financial Planning program will give your members the basis for developing a sound financial plan. Personal Financial Planning materials available: workbook (693-1): diploma (379-1); pin (106-1); and patch (965-1). 45

Stress Endurance: Have you been under a lot of stress lately? How can you manage stress? What is stress? How do you reduce the stress related experiences you encounter? Today's lifestyle is more stressful than it was in the past and there have been a number of illnesses which have been associated with people's inability to handle stress. The Stress Endurance workbook contains a number of ideas and tips for handling stress. Topics covered include, "what is stress", "how can you manage stress" and "how do you integrate stress reduction into your lifestyle." The Stress Endurance workbook is catalog no. 673-1. Search: Where do you find information about jobs? How do you prepare for an interview? What is the first step in an effective job search? How do you prepare an effective resume? These specific questions and more are answered in the new Job Search workbook. Topics include the first step ... your personal inventory, marketing yourself-the resume, where the jobs are-sources of job information and showcasing your merchandise-the job interview. The Job Search workbook is catalog no. 698-1. Additional Program and Project Ideas: Dress for Success; Effective Negotiating; Speed Reading; Writing Dynamics; Listening Dynamics; Color Me Beautiful; Culinary Cooking; Home Improvements; Physical Exercise Programs; Meditation Arts; Cultural Studies; Tax Preparation; Small Business Seminar; Cost of Dying Seminar; Financial Investing; Understanding Real Estate. Job

Specific Duties
Continually communicate with your assigned members 2. Promote the Springboard program 3. Promote the Degrees of Jaycees program 4. Manage your Major Emphasis Area(s) Your duties relate to the entire Blue Chip process because nothing will happen in any area of your chapter's activities without active members. Communication It is not enough to merely speak to each of your assigned members on a regular basis. You must be able to discover their needs and desires. Then, you must be able to relate the needs and desires to chapter activities and help involve the member in those programs. In order to do this, you will need to develop a good rapport with each of your assigned members. Visit with them and their families. Provide them with a complete understanding of the Jaycee philosophy and beliefs. Help them determine what area of the chapter appeals to them. If the chapter isn't conducting a program that meets their particular needs, help them propose a project that will satisfy their needs. You must show members that you truly care for them. Constant communication will be your key. Don't call only when they miss a meeting or when you need their help' Remember the special occasions in your assigned members' lives. A birthday, anniversary, congratulations or get well card means a lot to everyone. Show them that you care and they will respond. Activation As you discover your members' needs, you must transform their needs into involvement in a corresponding chapter activity. Use the basic individual member activation programs (i.e., Springboard and Degrees of Jaycees) to keep your assigned members involved. You can find additional information on these programs on pages 72 and 73. Your job is so important because every chapter activity depends on your performance. This year will be a growth experience for you in learning to deal with people. For in-depth information, you may order Guide to Supervising People from The U.S. Jaycees Sales catalog (No. 5015-0). Check with the chapter president for ordering information. 1.

Local Director

Each and every activity in your chapter is dependent upon you. As a director, you are responsible for the individual members and their involvement in all phases of your chapter. In addition, you will be responsible for one or more of the 14 Major Emphasis Areas that have been set as a priority by your chapter. Don't take your responsibilities lightly. Too many people in the chapter and the community depend on you. The chapter's ability to attain Blue Chip status will rest upon your shoulders. We are a people organization and yours is a people management position. 46

Major Emphasis Areas

In order to effectively carry out your director responsibilities for your assigned Major Emphasis Areas, it is important to understand the purpose behind the development of these areas. Major Emphasis Areas represent a new system which promotes the belief that conducting a single project may not necessarily fulfill a particular need. By grouping similar projects into

specific needs areas (MEAs) and conducting several projects to meet each need, Jaycee chapters can have an impact. Your MEA responsibility is a vital link between the overall programming area and each single project that will be conducted in your assigned area. You are the "chairman of committee chairmen" for your particular area. This does not mean that you should chair the projects yourself. As with any middle management position, your success is based not only on the work you do, but also on your ability to get things done through the people that work with you. The specific responsibilities that deal with Major Emphasis Areas are: 1. To recruit chairmen to conduct the projects that are chosen to fu~iII the needs of your Major Emphasis Area. 2. Assist these chairmen by helping the programming vice president conduct committee chairmen and Chairman's Planning Guide training; 3. Assist each chairman with completion of their Chairman's Planning Guides; 4. Monitor each chairman's progress and offer assistance when necessary; and 5. Compile all CPGs and complete Major Emphasis Area entry.

Several of your specific duties will relate directly to your chapter's efforts in attaining Blue Chip status. You are directly responsible for these areas. The members' participation in your areas of responsibility will satisfy their personal requirements in the Degrees of Jaycees program. So, you can easily see that you are a vital part of your chapter's management team, and its success is dependent upon you.

Specific Duties
Serve as a member of the state board of directors along with the chapter president. 2. Prepare and present reports to the board and general membership on district, regional, area, state, national and international meetings. *3. Submit newsletter articles reporting the activities of district, regional, area and state meetings. *4. Develop and coordinate the chapter visitation program. *5. Promote chapter attendance at district, regional, area, state, national and international activities, meetings and training sessions. 6. Plan and coordinate the efforts of the chapter in extending additional Jaycee chapters. *These items relate directly to the chapter's Blue Chip program and the members' involvement in the Degrees of Jaycees program. Visitations Visitations are classified as any visit to another chapter's activity. It doesn't necessarily mean a visit to a chapter meeting. It could include projects, socials, orientations, sporting events or any activity that brings two or more chapters together. The benefits of a visitation program are varied. Each member making a visitation has the opportunity to share experiences, successes, failures, ideas and fellowship with other Jaycees. The opportunity to share with others is a growing experience for everyone involved. The chapter benefits from the new ideas, the fellowship as a group and enthusiasm that are associated with a good visitation program. Everything that you learn on a visitation should be utilized when you return to your chapter. The time spent returning home can be used to discuss the ideas received from the other chapter. After a visitation has been completed, it is a good idea to write a thank you letter to the host chapter. Invite them to visit your chapter. Planning is important in visitations. For your members to become involved, they need to understand the benefits of visitations. Promote a visitation as a time for fun and fellowship, but utilize it as a learning experience. Conducting Visitations: 1. Sell personal benefits Have fun Experience fellowship Share ideas 47 1.

State Director

As your chapter's state director, you are the vital link between your chapter and the state organization. You will be the liaison between the chapter and the state officers. You should immediately develop a good rapport with your assigned district director. Provide the district director with your mailing address in order to receive the district newsletter. The newsletter and your personal communication with the district director will provide the information you need to keep your chapter's members informed regarding district, regional, state, national and international events. You are charged with the responsibility of representing your chapter along with the president at all state functions. It is imperative that the chapter's views are expressed. Following any state, regional or district meeting, you should submit a report to the chapter at its next regularly scheduled meeting. The activities of the meeting should also be included in your chapter newsletter in order for every member to know and understand the activities of your state organization .

-------~-----

---

2.

Prepare visitation Select visitation chairman Develop visitation schedule Acquire meeting time and location of chapter to be visited Promote visitation with all details Travel to chapter Give each person on visitation an objective to achieve During your visit: Do not sit as a group; mix with others Keep a written list of new ideas Returning home: Discuss activities of chapter visited Find out what members' views are Follow up Write thank you letter to chapter visited Put ideas gained into action for improvements to your chapter Assist the visitation chairman in providing a report to the chapter about the visit completed.

3.

Extensions There are several ways to complete extensions. Presented here is one method that has proven successful. The key to completing an extension is the commitment to do it. Don't quit until its done. Remember, 20 applications from 20 new members is just the beginning. Help this new chapter build a foundation for the future by providing the initial training and direction it needs in this formative period in its life. PRELIMINARIES Make a commitment to extend a

4.

5.

6.

State Meetings Throughout the year, your state organization will conduct meetings including the quarterly business meetings of the corporation. These meetings are structured in such a way as to provide training, motivation, the sharing of ideas and the opportunity to make or renew friendships for your members. Your promotion of these meetings will serve as one of your chapter's biggest team building techniques. Attendance as a group will promote pride in your organization at all levels; but, more importantly, at the local chapter level. As you promote attendance, you should indicate how each session will help your members. You should follow-up and make sure members attend the sessions. Fun and fellowship will abound; but meeting attendance is important. Utilize your district and regional meetings to promote chapter pride. It will be easier to get members to attend these meetings due to the reduced travel time and expense. These meetings will serve as encouragement to attend state meetings.

On-To Fund As an aid to promoting state meeting attendance, it will be helpful to establish a fund raising project to offset the travel expenses incurred by your members. This fund will be administered by you. Set up a list of requirements including work on the fundraising project as well as actual requirements involved with meeting attendance. An On-To Fund can help your chapter obtain the attendance it needs at state meetings. Ultimately, the chapter will benefit from the involvement of its members in state meetings. 48

chapter. Put your plan in writing, and then ... 1. Selection a location a. Consider the proximity of the nearest Jaycee chapter. Is the community being serviced already? b. Determine a community without a chapter where you may know someone that would make a good Jaycee. c. Consider the community size. Smaller communities have proven they need and support Jaycee chapters. d. Consider community make up. How many young adults are available? You must know what to expect. e. Consider communities that have previously had Jaycee chapters. 2. Establish an extension team. a. Select two to four people. Don't try to overwhelm anyone with numbers. b. Build your credibility. Everyone should be welldressed and groomed. c. Select one person to be the official spokesperson. 3. Visit site and contact community leaders. a. Create a prospect list by utilizing community leaders for referrals. Ask organizations and people who hold offices, such as: Mayor/City Council Members Chamber of Commerce Members Utility Companies Insurance/Real Estate Co. School Administrations Sheriff or Police Chief Banks Board of Elections b. Use the referrals by community leaders to lend credibility to your presentation. c. Ask a community leader or company to consider sponsoring the chapter by paying the charter fee. 4. Utilize the referral system application list. Keep prospects and their information well organized (name, address, phone numbers, referred by, contacted by and the status). This list will help identify people referred by more than one person. person. 5. Contact prospective members. a. Begin your presentation with, "You have been referred to us by the mayor (or whoever) as a young person that would be worthy of being a charter

b.

c. d. e. 6. a.

member of the ( name ) Jaycees." An employee is more eager to join something if they have been referred for membership by their employer. Some companies will pay dues for their employees. Make your presentation, utilizing the five steps to recruiting. Collect checks made out to the new Jaycee chapter. Continue to complete the referral system application list. Request additional referrals from each prospect contacted.

within the 90 day period AND all substantiating material must be mailed to The U.S. Jaycees with a postmark prior to midnight on the 90th day. As the responsible chapter officer, it will be up to you to coordinate the efforts of the new chapter in completing all of the requirements for affiliation. These new members can't accomplish these procedures without your direction. Remember; the training you provide will be the basis for this chapter's future success in their community. Make the commitment to help them affiliate when you decide to extend them.

Referrals from a new member are usually friends. They are easier to recruit. b. Continue building your prospect list. 7. Plan an organizational meeting AFTER receiving 20 checks and applications for membership. a. Commit to help the chapter get started. b. Follow-up procedure to ensure the chapter's affiliation and future.

Secretary

Follow-Up Procedures An extension is not completed by merely signing 20 new members and collecting their dues. The affiliation process for newly extended chapters places the responsibility of the new chapter on the shoulders of the extending chapter, the district director and the regional director. This affiliation period starts when The U.S. Jaycees executive vice president has accepted the application for affiliation and has notified the chapter by letter. Requirements for Affiliation 1. Complete a planning guide for chapters 2. Complete a proposed budget. 3. Complete an organizational chart. 4. Complete a calendar of events. 5. Complete a membership plan. 6. Send at least two newsletters to all members. 7. Have a minimum of six meetings (substantiated by minutes and a sign-in sheet). 8. Have 75% of members attend an orientation (substantiated by a sign-in sheet). 9. Complete chapter constitution and bylaws. 10. Complete one CPG; suggest that it be the orientation. 11. Have growth based on the following population divisions. Pop 1 - 2 NMAs Pop 2 - 2 NMAs Pop 3 - 2 NMAs Pop 4 - 3 NMAs Pop 5 - 3 NMAs Pop 6 - 4 NMAs Pop 7 - 4 NMAs Pop 8 - 4 NMAs Pop 9 - 3 NMAs Each of these requirements must be completed

As your chapter's secretary, you have responsibilities with long lasting effects. The will of the majority, the basic premise of parliamentary law, cannot be carried out until an accurate record of the results of membership and board meetings are distributed to chapter officers and members. Also, you need to assist the president to formulate an agenda. It is your job to make sure those agendas are copied and distributed to members. These and your other duties are important to the future of the organization. You must understand that your job must be completed by someone else in your chapter if you can not. It is your job to find someone to handle your duties if you cannot make a meeting.

Specific Duties
Several of your specific duties will relate directly to your chapter's efforts in attaining Blue Chip status. You are directly responsible for these areas. Each of your duties are extremely important to the chapter management system. It is your job to: 1. Keep accurate records of the proceedings of all chapter meetings. 2. Prepare minutes for approval at the next scheduled meeting. 3. Count and record votes at membership and board meetings. 4. Assist president in preparing the agenda for all meetings. 5. Provide current membership rosters upon request. 6. Maintain a calendar of events. 7. Handle all chapter correspondence.

49

Minutes The minutes of your chapter meetings, once approved, become the permanent records of your chapter. They must be a concise and accurate account of the actual proceedings. You should be careful not to interject your personal opinions or your interpretations in the minutes. If you don't understand a motion, ask for an explanation. Here are some suggestions for the preparation of good minutes. 1. Write the date and place of the meeting at the top of the first page. 2. Write the minutes in "third person". 3. State in the first paragraph the name of the chapter; whether it was a regular meeting, board of directors meeting, or a special meeting; time of the meeting; location of the meeting; who called the meeting to order; and who presided at the meeting. 4. Record the events of the meeting as they occur and the person handling that portion of the agenda. Example: The invocation was given by ... , the pledge of allegiance was led by ... , etc. 5. Record each motion, the name of the maker and seconder and how it was disposed of (such as carried, failed, tabled, referred to a committee). 6. Avoid abbreviations, punctuate correctly and use quotation marks where appropriate. 7. Make a new paragraph for each item of business. 8. In case the regular secretary was absent, give the name of the secretary pro tem. (In such cases, the secretary pro tem should also sign the minutes.) 9. Sign the last page of the minutes of each meeting. Although minutes should be brief, they should include all the essential facts to give a proper record of the happenings of the meeting. The opinions of the secretary should not be confused with facts. Good minutes can be understood by everyone, regardless of whether or not they were present at the meeting.

Sample Minutes Lincoln, March 1, 198 The regular meeting of the Lincoln Jaycees, held in the Board Room of the National Bank, was called to order by President John Jones at 7:30 p.m. The invocation was given by Janet Gray. Joe Jacobs led the Pledge of Allegiance. President Jones introduced the following guests who were prospective members: Gerry Maybe, Bill Positive and Barbara Buzy. The minutes of the February 22, 198 regular meeting were approved as read. Treasurer Mark Moneybags passed out the Checkbook Activity Report for February and the Budget Analysis Report for 6/1/8 through 2/28/8 . Mark reported a checkbook balance of $260.65 and a savings balance of $675.15. The Individual Development Vice President Gary Dynamic reported that the Personal Financial Planning program will begin March 14 in the Meeting Room of the National Bank at 7:00 p.m. He reported that 12 people have already signed up for the program. Community Development Vice President Carol Good reported that the Shooting Education program is nearing completion and the team is preparing for the state match to be held in May. Management Development Vice President Johnny Organized reported that the mid-year chairmen's training session held in February was a tremendous success with 16 Jaycees completing the program. A motion was made by Jimmy Wonderful and seconded by Jerri Freeman to donate $250 to the Lincoln Sheltered Workshop to aid in the purchase of audiovisual training equipment. Motion passed. The meeting was adjourned at 8:30 p.m. with the Jaycee Creed led by Pattie Peal. Respectfully submitted,

~Se~ Date Approved: Signed:

.3 - z z. - 8"

'1

~~ 50

Preparing an Agenda Your chapter's meeting will run much better with an agenda and strict adherence to it. If prepared properly with the input of all concerned, it will be nearly impossible to forget any business to be brought before the board or the general membership. It is advisable to have enough copies of the agenda for members and guests. Agendas will be needed for the certification process for your chapter's Blue Chip. Be sure to file an agenda for each meeting in the chapter Blue Chip file. The following sample agenda is basic, but could be used by inserting the information pertinent to your chapter. AGENDA Anytown Jaycees November 15, 198 Time: Place: President Jones ( ) Call To Order Chaplain Smith ( ) Invocation Bonnie James ( ) Pledge of Allegiance ( ) Approval of Agenda Bob Case ( ) Secretary's Report Meeting of Nov. 1, 198 ( ) Approval of Minutes Mary Money ( ) Treasurer's Report ( ) Officers' Reports ( ) Standing Committee Reports ( ) Old Business
A. B. C.

These items are important to anyone wishing to contact a member. Keep the roster updated monthly and copies available for distribution. Calendar of Events As the secretary, you should maintain a current calendar of events. This should include all board meetings, membership meetings, committee meetings and project dates that relate to your chapter. It would be a good idea to include district, regional and state mee~ngs, training sessions and activities. The calendar of events should be updated and made available at all meetings. It will be a key to involving new members in your chapter's activities. You may even want to graphically display your calendar of events on large poster board to draw attention to upcoming events. Chapter Correspondence Any incoming correspondence should be made available for reading at chapter meetings by the president to the membership. All correspondence should be answered immediately upon receipt. Copies of all outgoing as well as all incoming correspondence should be filed for future reference.

Treasurer

) New Business
A. B.

) ) ) ) )

C. Guest Speaker President's Remarks Announcements Closing Creed Adjourn

Mayor Sam Spade

Jane Johnson

It would be advisable to add approximate times on the agenda for each item of business. This will help the president keep the meeting running at a good pace. Membership Roster It is important to all members to have an up-to-date roster of members at all times. The lines of communication must be open at all levels of the organization. The information should be as complete as possible. The following sample will give you an idea of what is needed. Member/Spouse Address Employer Home
Mclaughlin,

# Bus. #

Jones. John (Mary). 1219 Purdue St.. Jones Ins. 832-9841. 837 -2932 Chris (Ted). 1582 Foxridge, 1st Nan Bank. 299-4910. 332-1985

You are one of the most important members of the board of directors. You have a responsibility to your chapter members to see that your chapter is run as smoothly as possible using the budget set forth at the beginning of the year. You have a responSibility to your community to see that local merchants are paid and kept current and that the chapter's credit reputation is upheld. You have the greatest responsibility of all to yourself to see that you grow as a money manager and develop a leadership position in your chapter's financial affairs. Almost every decision or recommendation you are called on to make can best be made by using good tact and good sense. Think things through, stay within your budget and give your year as treasurer your best effort. Several of your specific duties will relate directly to your chapter attaining Blue Chip status. You are directly responsible for these areas. Every portion of your chapter's activities are dependent in part on your ability to manage your specific duties.

51

Specific Duties:
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Reconcile monthly bank statement. Provide a financial statement for each board of directors meeting. Coordinate the chapter dues billing system. Pay all bills within 30 days. Deposit all income immediately. Prepare an annual budget; coordinate with each officer responsible for any income or expense. Supervise the activities of the finance committee. Coordinate an annual audit of the corporation (chapter). Provide necessary insurance for the chapter. File all necessary forms, fees, etc. in conjunction with maintaining corporate status. File state or federal tax forms and pay any fees due.

Sample Annual Budget Income (1) Dues (2) Newsletter Advertising (3) Ajax Sporting Supply (Shooting Education) (4) XYZ Building Products (Park Shelter) (5) ABC Company (Health Program) (6) Socials (7) Individual Development programs (8) Ways & Means Projects Expenses Individual Development (1) Individual Development Workbooks (20) of each) Personal Dynamics, Leadership Dynamics, Communication Dynamics, Time Dynamics, Personal Financial Planning, and Speak-Up (2) Patches for Individual Development program participants (3) Diplomas for Individual Development program participants (4) Family Life Development materials (5) Spiritual Development project costs (6) Memory Training program (7) Stress Management Clinic

$1,250 1,000 375 5,000 1,000 200 500 9,430

$19,310

$780 225

Annual Budget In preparing the annual budget, you must have the input of every chapter officer with regards to anticipated income and expense. The annual budget is a Blue Chip item as well as a vital part of your chapter's plan for the year ahead. Analyze each area of the chapter's activities with the responsible chapter officer to ensure that all hidden costs are found and projected income is realistic. Your budget should reflect each and every detail involving income and expense. The following budget will provide a guide to use as you prepare your chapter budget.

50
50

50
100 275

$1,530 Community Development (1) Shooting Education (2) Park Shelter (3) Health Program (4) Haunted House (5) Muscular Dystrophy (6) Meals on Wheels (7) Youth Activities Management Development (1) Dues (2) President's expenses (3) Clubhouse expenses (4) District expenses (5) Regional expenses (6) State Meeting expenses (7) National Meetings expenses (8) Chapter Meetings & Programs (9) Newsletter (10) Socials (11) Membership recruiting (12) Office supplies (13) Programming supplies Springboard, Degrees of Jaycees (14) Auditor's fee (15) Awards TOTAL Income over Expenses (Net Profit)

$375 5,000 1,000 2,000 200 2,470 1,000

12,045
650 250 450

75
100 400 200 360 900 600 750 200 150 250 400

5,735 $19,310 -0-

52

Financial Reports
You should be prepared at all times to report to the board and membership regarding the financial condition of the chapter. In order to do this, you must: 1. Record all deposits 2. Record all disbursements 3. Be informed of all anticipated expenses and income on current projects. 4. Update current account balances 5. Reconcile each bank statement upon receipt 6. Prepare a monthly statement for the board's approval Your reports to the general membership will not be as detailed as the report to the board of directors. However, you should be prepared to answer any questions.

ANYTOWN JAYCEES

Budget Analysis Report

Submined INCOME: Dues Socials Honey Sunday Sales Snowmobile Raffle Balloon Sales Sustaining Memberships Bo Night - DSA Banquet Fair Booth T cUI Income EXPENSES: State. USJC and JCI Dues by Ma" ACTUAL S 720 287 7.652 727 767 2.150 2.797 481 $15,581
3aO

Moneybags. Treasurer BUDGET $ 900 400 7.500 1.200

SOD

2.000 2.900 $15,700 450 400 7.500 500 150 2.500 350 400 500 600 600 200
43D

Socials
Donation to Crip~ed Children's Home SnowmobiJe RaHle Expenses Balloon Sales Expenses Bosses' Night - DSA Banquet Expenses Anytown Project Children's Christmas Shopping Spree After Prom Party Little League T8am Newsletter Expenses Postage Awards Board Members Administrative Expenses Rental of Meeting Hall State Meetings Expenses Miscellaneous Fair Booth Total Expen_ NET INCOME TO DATE

Tax Report and Responsi bi Iities

There has been and continues to be a considerable amount of misunderstanding and confusion about the responsibility of a local Jaycee chapter to file tax reports. Because of the many different factors that are involved in this subject, it is not possible to make specific recommendations or give specific instructions in this guide. If you, as treasurer, feel there is a question about the tax status of your chapter, you should encourage your local president to contact a local attorney and/or Certified Public Accountant for information and advice on your tax responsibilities. The number of tax reports a local chapter may be required to file depends on the tax laws of the city and state in which a chapter is located. As a general rule, any income received by an individual or organization, whether incorporated or not, is taxable under the Internal Revenue laws. An exemption from this law is available to certain qualifying organizations. Many Jaycee chapters, because of their status as an organization whose primary interest is social welfare, have been eligible for exemption from income tax under Section 501 (c) (3) of the Internal Revenue Code. This exempt status is not granted automatically. Each individual chapter must apply for exemption by filing a Form 1024 with the I.R.S. District Director The obtainment of this exemption does not mean that you are not required to file a tax report with the I.R.S. Even if you are exempt from paying income tax, you are required to file an I.R.S.Form 990 each year. The failure of your chapter to comply with city, state or federal tax laws could result in legal action or in monetary penalty. As has been stated, if you are unsure of your chapter's tax reporting position or responsibility, take no action on your own. Contact an attorney and/or a Certified Public Accountant for assistance.

332 7.652 638 161 2.463 296 427 473 580 403 121 121 375 90 120 123 175 $14,110 $ 871

500 120 200

30D

$15,700

ANYTOWN JAYCEES

Checkbook Activity Report

Submitted ~ be_ per_ month. -' on J ry 31 by Mark Moneybags. Treasurer $247.10

Income during -.y:

Snowmobile Raffle
February Social Total Eapendltu During Month: MarX's Sport Shop - purchase of snowmobile O.K. Jaycees - Dues submission for February Joe Johnson - food and beverage for February Social Sam Super - personal phone expenses U.S. Jaycees - Springboard patches & certificates Don's Office Supply - paper tor newsletter VFW - rent of meeting hall Pete Perfect - postage tor newsletter O.K. Jaycees - registration for Winter Board Meeting ~ _ a' Fabruary 21 Bala.-

Dues

726.50
100.80

50.00

In.3D
$1,124.40

575.00 37.50 96.52 16.70 30.00 29.53 10.00 8.50 60.00

883.75 210.15 875.15

Savings Account

--

53

Anniversary Dues
Before we discuss the particular types of Anniversary Dues reports you will receive and what you are to do with them, let's first discuss the overall procedure for handling the billing of the monthly dues themselves. It is extremely important that you set up a simple, efficient system to handle the billing of your members' dues. Don't wait until the last week before their dues are due before you make an attempt to collect them. Set up your dues collection procedure for the entire year-NOW! Following is the recommended procedure for collecting dues. If you follow it you will collect dues from 25% more of your members than you did last year. 1. Take your chapter roster printout. The member's Due date is in the column under PAID. month those members who are due each specific month. 2. Now set up your collection procedure. A good one to follow is a. Bill your members the first of the month prior to when dues are due (i.e.; if a member's dues are due on September 30th, bill then on August 1st). b. The actual bill could look like the example.* c. Accompanying the bill should be a letter from the president encouraging the member to continue their membership in the chapter. d. If the dues are not paid promptly follow-up with a phone call in 30 days. Either the treasurer or the member's assigned director should call. e. If the dues are still unpaid two weeks before the deadline - the president should call the member. * (Example of Member Bill)

The Anniversary Dues system is an important chapter management tool and, properly used, a chapter will receive many benefits from this system. The system is designed to encourage member recruitment and dues collection during each month of the year. Recruiting new members each month makes membership growth an ongoing project rather than a once-a-year push. Anniversary Dues will aid in retention, since individual attention can be given to each member as their anniversary month approaches. The Anniversary Dues concept simply is that a chapter receives a bill monthly for all members of that chapter whose anniversaries fall in that month. A member's "anniversary" month is defined as the month that the member is placed on the membership rolls at The U.S. Jaycees Headquarters in Tulsa.

Reports & Forms For Membership Accounting

There are only six basic forms or reports in the anniversary dues membership accounting process. A brief explanation of each of these six is given. The proper use of each is then explained in detail. By carefully studying this section, you should be able to prevent errors experienced by other chapters. You will also learn how the process can become a valuable management tool. Form 1 Chapter Roster (page 55) Current listing of all chapter members, Male (M) and Female (F), Regular (R) and Associate (A), as of the date shown on the top of the roster. The report shows the identification number, name, address, "paid thru" month, and birthdate for each member of your chapter. Also it shows monthly activity for each member, their anniversary date and their Degree information. Form 2 Dues Bill (page 56) Listing of members whose dues are payable for the month that is shown at the top of the form. Form 3 Membership Add & Change (page 57) A blank form to be used to submit new members and address changes for current members. Name changes and name corrections must be sent to your state office to be submitted on a name correction form.
ALL NEW MEMBERS ARE REQUIRED TO HA VE

TO: FRml:

tJa./f

f?omlY

DATE:#-

Birdsboro Jaycees 1st & Furnace St. Birdsboro, PA 19508

' SUBJECT: -ANAlU.4/XI/;';"; Jrje.trlDer.slJlp

lor JJu.es
-#of$: 00

Vu.e.r 3~. /9J'_)

(Hom Sep-l 30. 17[_ fo ~

NOTE: Make all ~hecks payable to the Birdsboro Jaycees.

BIRTH DATES PER U.S. JAYCEE POLICY 19-4. 54

Report 4

Form 1

Dues Computation
A worksheet for use in determining amount payable for your state, national, and international dues. Report 5

Chapter Roster
The chapter roster is a complete alphabetical listing of every member in your chapter and includes certain vital information on each of those members. It is mailed first class to your chapter approximately 25 days after the end of each month. In the upper left-hand corner the state name and number, as well as the chapter name and number: are recorded. Beneath that is the chapter name and permanent chapter address. This permanent chapter address is where all chapter mail is sent, so it is extremely important that this address is correct. At the top, in the center of the page is the month and year for that particular roster. Keeping these rosters in a notebook in chronological order assures easy accessibility and accuracy when checking past records.

Chapter Summary
Shows all membership accounting activity recorded by The U.S. Jaycees during the month shown at the top of the report plus all year-to-date activity. Report 6

Transfer
The only method for an individual paid member to transfer their current membership from one chapter to another.

Form 1

Chapter Roster
STATE 37 PENNSYLVANIA CHAPTER - 0209 BIRDSBORO 1ST ~ FURNACE ST BIRDSBORO PA JClD-NUMBER 771409378 831460001 7 3~320b93 7~llliJ002 731111111 399580325 7b7324351 989110005 878110003 098344129 898370426 798386270 789440352 989461072 987369096 789371005 87 b 11 2 11 ~ 878110004 t>783b9671 9874072~9 t>78110001 b98444780 898582745 878465062 888406333 989465522 989345677 b75389911 .. " UNITED STATES JAYCEES MHIlJERSIi IP ROSTER FOR PERIOD LNDING 09-84 19508~IEMBER NAME. ... .JOIIN JANA ADDRlSS CIIARHR 02-56 POPUl.ATlON DIVISION REGIONAL DIRECTOR DISTRICT DIRECTOR ST PA PA PA
PA

PAGE .... I RUN 101784

3
09 BOWLRMAN 04 FAWCETT BORN 0703 0362 0442 UShU 0955 0264 0~30 0750 0955 1244 0849 1045 0922 0661 0641 0959 1149 0357 0547 Ob62 0755 PAID 0385 0785 0985
JUH4

-STREET / BOX .... CITY .... READING BIRDSBORO BIRUSlJORO

IIIIUJSIIOIHJ

ZIP-CODE 19606 19508 19508

195U8

SEpT.ACT.

~I R ANTHONY F R DENGLER ~t A DIGUGLIEDJO ~I R IJOOTII t1 R uOIm S I' R EWING M A EWING M R GODSHALL ~I R GUARINO I' A HARTLINE r~ R HEIN F A ILLIG M ,\ JABARA KRICZKY M R F A LEBO ~I R LOWERY ~t R MART 1.'/ M R ~tONTGOMERY ~t A mERS /.IR NAUY All S M R PECK M R PEl FlR ~t R RO~II G ~t R STROCK I' R THOMAS M R WEILACHER ~I R WILCHIK 101 A \;QLFE

114 II' 48TH ST MAIN & SPRUCE STS ~tI~I:I. 798 E bTIi ST IW I IIILI. 777 CINUEI( ST PL"l L RD 1 BOX 301 TERESA ROX 1ST & FURNACE ST RICH 100 E 8TH ST 999 E 6TH ST BOB JEAN 999 S SPRUCE S1 999 E 6TH ST UENNIS 777 N MILL ST UHr-;A T0~tMY 888 ELM ST KEVIN 777 LINCOLN AVE 787 E 5TI! ST CINDY KURT b89 S Spl(UCE STREET 899 S WALNUT ST RUDY DAVID 2ND ST 989 W 2ND ST SAM TERRY RD 2 BOX 57 GLEN 789 S mLL ST CARL 222 S 'vALNUT ST 'vAll 478 CINDER ST JACK 9898 BEN FRANKLIN HY NANCY 989 E 8TIJ S1 II'ALTER 888 CINIJER ST 898 S SPRUCE ST BOB ROBERT 798 S SPRUCE ST

RNWL

lJ II(USBOltO ELVERSON IJIRIJSBORO BIRDSBORO BIRDSBORO BIRDSBORO IJIRUSBORO BIRDSBORO BIRDSBORO lJlRUSBORO BIRDSBORO BIRDSBORO BIRDSBORO BIRDSBORO BIRDSBORO AUBURN BIRDSBORO BIRDSBORO B IROSBORO /lIRDSIJORO B I RDSIJORO BIRDSBORO BIRDSBORO BIRDSBORO

PA I'A PA PA PA PA PA PA PA PA PA PA PA PA PA PA pA PA PA PA pA pA PA PA

19508 7421 19520 1724 19508 19508 19508 19508 19508 19508 19508 19508 19508 195011 19508 19508 1950~ 17922 19508 19508 19508 19508 19508 19508 19508 19508

09~5
1284 0985 1084 1084 0985 0685 03~5 1084 0485 0985 0685 0185 1084 0185 0285 1084 0485 0985 0485 0385 0485 0685 0985 RNWL

RNWL

R:\WL

ll56
0262 0756 0859 0651 105b 1132

RNh'L

RNh'L

TOTAL

MEMBERS

28

REGULAR RECEIVED MEMBER TYPE

20

ASSOCIATE

INDICATES ACTIVITY NHi

NO MAIL KEYWOODS

CHANGE:

my

I' TOUT:TRANSFER-OUT CHG-DATA-CIIANGE DROP-DROP

NEW:

RNWL:RENEli

TRr:VfRt\NSfEH-IN

55

Fonn 2
DUES BILL

CHAPTER STATE 35

0102 OKLAHOMA

UNITED STATES JAYCEES*

78365-0102
1---------------,

~~

A.._..I..

,i ..... 4..r/

flORENCE PO 80' FLORENCE 583

OK

~--------------~
CHAPTER BILLING FOR 07-87 ADDRESS (PO BOX) CITY
STATE lOP

9/R- n'l- 'N) COO.""""1<0

* *

516 278 837

24 74 62

8970 4001 1900

M F M REGUL R

R R R 3

AOANS KElLEY MILSTAO ASSOCIATE

OAVIO KIM JEFF 0

PO 80.

502

FLORENCE FLORENCE OXFORD

OK OK
OK

78365 0502 0091 0046 78365 78420

.1~~ti-. ~:

0959
0161 0757

PO 80' PO 80.

91 46

81llED

ANY MARK 1n the

rene",

column

",111

serve

as

request billing
IMPORTANT:

for

a member to be renewed

in their

month.
IF YOU 00 THIS NOT WANT A PERSON TO SPACE BLANK.

RENEW-nLEAVE

I *SHADED NOTE fOOT AREA

RUAIN FOR ADO .1.. CHANGE 0 I'OAW P"~M; COPY. SEND WHITE AND YELLOW COPY TO STATE OFFICE

Also at the top, to the right of center, your chapter's charter date, population division, region and district director are listed. If these are not correct it is necessary to contact your state office immediately. Each member who has been submitted to The U.S. Jaycees is listed in alphabetical sequence with that member's Jaycee Identification Number. gendertype (Male or Female), member type (Regular or Associate), last name, first name. address. birthdate, paid-thru date. monthly activity, anniversary date, and Degree information. If any of this information is incorrect. excluding their Jaycee Identification Number and their paid-thru date, it is necessary to submit a change. A name that has been misspelled must be corrected by contacting your state office. The member's address as listed on this roster is the address that is printed on all mailing tapes for state, national, and JCI publications and should be kept up-todate at all times.
\1 The U.S. Jaycees receives natiHcatian 1ram the

address is available, that member is given a "Code 4." This means that the member's name will not be printed on any mailing tape issued by The U.S. Jaycees. If a member is a "Code 4". an asterisk will appear beside their member-type. When The U.S. Jaycees receives a new member, the month that their name is entered into the computer becomes their "anniversary date." The member's name will be printed on a billing for that particular month each year until they are dropped. The "paid-thru date" is the month and year that a member has paid their dues to. In the far right-hand column of the roster the activity for that particular month is recorded. "Activity" is any transaction performed for a member that has been submitted by the chapter on a Dues Billing or Add & Change form for that month. Activity includes renewing a member, dropping a member, changing any information on a member, or transferring a member into or out of your chapter. The activity keywords are detailed at the bottom of each roster.

Post Office that an address is incorrect and no correct

56

Form 2

Dues Bill
Your chapter will receive a three-part Dues Bill for each month in which members have anniversary dates. The bill lists all members up for renewal during that month. This bill will be received about the first of the preceding month, thus giving you approximately 45 days to your state collect members' dues and submit them in which to office. As Soon as you receive your bill, review it. Every member should have already been contacted. If not, do so immediately. When a member renews, simply place an "R" in the renew box at the far left of the bill. Members not indicated as renewed will be automatically dropped from YOur roster when the bill is processed. However, any mark in the Renew column will serve as a request for a member to be renewed in their billing month. If you do not want a person to reneW-leave this space blank. Should a regular member exhaust, but wish to continue as an associate member, let the member renew as a regular member and enter them as a "change" to associate membership on the Add and Change Form. Form 3 ADD
&

The same process is used to change the status of a member from associate to regular. When changing from associate to regular be sure to include the $5.00 administrative fee. The "member-type" change can month.be made during the member's anniversary only SEND: The first two pages of the Dues Bill are to be mailed to your state office. The third copy should be retained for a chapter record. NOTE: If YOur Dues Bill for a month in which members are up for renewal is lost or misplaced, Contact YOur state 3 Form office; they have a copy of your bill.

Membership Add & Change

Your member will receive a three-part Add and Change form each month as part of your Dues Bill. Your state's name and number and your chapter's name and number will be printed in the upper left corner of the form. This form can be used to submit new members and report address changes throughout the year. SEND: The first two pages of the Add and Change form are to be mailed to your state office. The third copy is to be retained for a chapter record.

CHANGE FORM

STAT!.

37

ST
PA

19508
400RSStP 0 BOX!

l-:~;-:~':.Sf

ID1BER

7JOWI<

:ss ~

CII

~ ADD
City

UNITED STATES JAYCEES

AND CHANGE
StATE

FORM
ZtP

MAILING I

ADDRESS

. ,

:55 CII

C.\ANt'LL

mon th O;-':L y. I~FO~~TIO~ BREAKDOW~

State Name Preprinted Chapter Number by Chapter Name Computer Address } 1. Chapter Number State 2. Name and Telephone ;-':umber of person submitting form. 3. Transaction type ONE (1) . Renew, ~OT who all Any data s changing nformation - Choose ~ew, Change

4.

"Gender Type - Male or Female "Member Type - Regular or Associate "Member's Last Name "~Iember'sIdentification first Name (NO Initials) "Jaycee Number ~Iailing Address, 9-digit Zip Code Member's Birth Month & Year

"FOR CIIANGES AND CORRECTIONS THESE ITEMS :ruST BE WRITTE~ EXACTLY AS THEY ARE SEEN CURRENT ROSTER. be ~in be renewed

ON

THE

.'OOT""'"
l>tAO(!JoIIIIA ---

that is changing must his member type must clearly written.

on

red. The member (Kent Rynier) the chapter bill. Please submit

57

Form 4 Dues Computation

The U.S. Jaycees mail monthly the Dues Computation Form with each chapter's roster. This worksheet combines the state, U.S. Jaycees, and JCI dues rate. The worksheet should be used to calculate the amount due. First, fill in the chapter name and month of submission on both halves of the form. Next, fill in the appropriate number of members in the proper space. After all members have been entered, complete the calculations. Make check payable to your state organization for the amount shown at the bottom of the form.

SEND: The State Copy portion to your state office along with copies of Dues Bill and/or Membership Add & Change forms. The Chapter Copy should be retained for a chapter record. NOTE: With the exception of institutional chapter members, all new regular members are required to pay the $5.00 new member administrative fee, including those associate members changing to regular status. This $5.00 administrative fee is paid with, and in the same manner as, the annual U.S. Jaycees dues and JCI dues.

Form 4 DUES COMPUTATION

SAMPLE
DUES COMPUTATION FORM

DUES COMPUTATION

FORM

SlATE
STATE CHAPTER

C(:p(
NUMBER NUMBER MONTH OF STATE

CHAPTER COPY'
NUMBER NUMBER MONTH OF CHAPTER

DUES BREAKDOWN Total Rate N_ Regular Member DIMS Jay

~~~f

M bers

DUES BREAKDOWN Total Rate N_ Regul . Member DIMS Jay

Number of

Total Payable to

R_I

Dues

Total Payable to

SEND ALONG WITH CHECK TO:

58

Form 5

Chapter Summary
The Chapter Summary gives you monthly and year-to-date figures on your membership activity. It
STATE 37 PENNSYLVANIA CHAPTER - 0209 BIRDSBORO 1ST & fURNACE ST BIRDSBORO PA

keeps track of all transactions for regular and associate members. The summary should at all times coincide with the information listed on the roster. If not, contact your state office immediately.
PAGE .... 2 RUN 101784

UNITED STATES JAYCEES CHAPTER SUMMARY DATA fOR PERIOD ENDING 09-84 19508 MBRSIIP BILLED BEG-YR & DUE NEW MBRS.

CHARTER POPULATION REGIONAL DISTRICT TRANS INS TRANS OUTS

02 -56 DIVISION DIRFCTOR DIRECTOR INST MEMBER SUBS TYPCI~

09 BOWERMAN 04 FAWCETT NET CHG. TOTAL MEMBERS 19

REGULAR LAST MONTHS YTD BALANCE

RENEWS

DROPS

19

CORRI:CT!ONS PROCESSING PARADE BILLING YTD fOR MONTIi OF SEPT BALANCE MONTH DEC. 19 5 20

ASSOCIATE LAST ~tONTHS YTD BAI.ANCE

CORRECTIONS PROCESSING PARADE BILLING YTD MONTH OF SEPT 5

BALANCE DEC.

FOR MONTH

TOTAL

MEMBERS

28

REGULAR

20

ASSOCIATE

* CROSSFOOT! NG PARADE
~tBRSHP BEG-YR

YTi) BALANCE. NEW TRANS MBRS . INS

TRANS OUTS

9/-

MEMBERS TYPCHG

DROPS

TOTAL MEMBERS

Form 6

Transfer
A three-part Transfer Form must be completed and submitted to your state office for any paid member wishing to transfer membership to your chapter. These forms are available from your state office.

When the processing has been completed, the transfer will be reported to you on the Activity Report and will show their anniversary date. SPECIAL NOTE: Transfers can be made only on these forms. Do not use any other forms for transferring - they will not be processed!

I
Mo Vr

/7$S/
ZIP~

Paid Thru Date

TRANSFER FROM

Ie. Id
~n/)

CHAPTER NO.

//7

CHAPTER NAME

1J/1/!er~Y/ Ie

TRANSFER TO

CHAPTER NO.

STATE NAM!

Sy

I/AAJ/.4

37
STATE NO. STATE NAME SUBMITTED BY
and lubmltted by the

If7 37
~ Date /

STATE NO.

REOUESTED BY

~~ W~/
Member's

TITLE_

S.gnalure

"The Ir.nsl., form must be signed by the member whO I, Iran.t.rrtng cn-pler RECEIVING the member. Chapter Proceulng: Send White and Canary

c. Sl9NlIU'~/
Inlo.

j,f59

'n11. "_"'fr

lorm mUll Df luDmlnwlo

Coptel to Stete Ottk:e; Pink copy lor chapter recorda. 1M o"le 0"1.,. by Ihe map! , In which lhot m mb&, io I,.nolerring

DS 008 REV 5184

Your Organization
Whether your chapter is the smallest, the largest or anywhere in between, you are a part of an organization that touches lives throughout your community, your state, this country and around the world. This section details the purpose, structure, leadership positions and events of your state, national and international organizations. "Your State Organization" brings cohesiveness to chapters within your state by offering specific direction through state programs and the greatest amount of constant leadership through the individuals serving you as state officers. Each state officer's function is described in this section. "Your National Organization" illustrates how you are represented nationally through your state president and other elected officers. The programs which are developed and administered by The U.S. Jaycees for your use, along with individual and chapter awards are also explained. "Your International Organization" completes the entire structure by discussing the leadership and purpose of Jaycees throughout the world. As each part of your organization is discussed, you will clearly see that there is a common element of service provided through resources, people and programs to assist you in being successful.

Your State Organization

.f{
Your state organization is you. Its makeup is a composite of all the local chapters. If the local chapters play an active role, it becomes strong. If the local chapters do not choose to participate, the state organization is weak. It's that simple. You can make a difference. States with good organizations demonstrate time and time again their value to the local chapters. Let your state organization help you to better serve your 60

chapter, your members and your community ... a goal that you both share. Your state organization offers the strength of unity whereby issues of statewide significance may be met with singleness of purpose. It provides a power base within your state for the good of the entire state. It also offers the opportunity for each member to become involved, to have a voice that is listened to and to assume the role of leadership that is so desperately needed today. Many successful top quality projects and programs conducted within a state are not The U.S. Jaycees' programs. They are developed, promoted and carried out by the state organization to meet a specific need that exists within that particular state. Examples of these types of programs are statewide tax reform; introduction and promotion of legislation; statewide environmental projects; statewide fundraising campaigns for mental health; summer camps for disadvantaged children; and many others. Communications flow much more smoothly from chapter to chapter because of the way the state organization is structured. Regular forums for the exchange of ideas and programs occur at state, regional and district meetings. Intrastate communications, such as weekly memos and newsletters, state magazines and newspapers, regular state mailings, reports and personal contact with assigned state officers exist only because of your state organization.

Organizational Structure
While there may be some differences in job titles, responsibilities and size, a typical state organizational structure would appear much the same as follows: District Director - Their job is to provide direct assistance to their assigned chapters and to represent them on the state executive committee. The goals of the district director are the same as your goals - to help build a stronger chapter. In most cases, district directors have held many local offices. They have the experience and knowledge of the Jaycee organization and its programs. They can be a valuable asset to you in surveying your needs, setting goals, planning programs to meet those needs and goals and achieving results. Regional Director - The regional director is responsible for a geographic area of the state, usually called a region, which usually has from 15 to 45 chapters. A regional director has three to six district directors. To manage, the job entails counseling and advising the local chapters; acting as an administrator for the region and supervising the activities of the district directors within that region; and representing the region on the state executive committee. Programming Vice Presidents - The programming vice presidents act as administrators of all programming within the state organization. Their jobs are basically to develop, promote and administer the statewide programming effort in their respective Major Emphasis Areas. They usually have MEA managers, each responsible for a particular MEA and/or state program managers, each responsible for a specific program within a Major Emphasis Area, reporting to them. Administrative Vice President! Administrative Director - The administrative officer is usually the second highest elected officer within the state organization. They are usually responsible for regional directors, state officer operation, appointed officers (secretary, treasurer, legal counsel, chaplain and editor) and special assignments for the state president. Unlike the executive officer who is a ful~ime employee, the administrative officer is elected or appointed, thus giving a check and balance to the administrative functions of the state organization. Treasurer, Legal Counsel, Chaplain, Ecltor - The positions of treasurer, legal counsel, chaplain and editor are specialized and are usually appointed positions. The state treasurer has the responsibility of managing the organization's financial mattersdepositing income, paying bills and keeping the books. The state legal counsel advises on all legal matters affecting the state organization and in some states, also acts as parliamentarian at state meetings and executive committee meetings. The state chaplain, in addition to offering prayers at meetings, also heads the Spiritual Development and Family Life program areas and strives to inspire a spirit of fellowship among the members of the state executive committee.

Executive Vice President -

The executive vice

president is usually responsible for the state office operation. In those states where the executive vice president is a fulltime employee, the duties are greatly increased. In addition to the responsibility of the state office and staff, the executive vice president is responsible for solicitation and acquisition of sponsorship for state programs, solicitation of sustaining memberships, in some cases the solicijation of advertising of the state publication, certain PR functions and special assignments for the state president. Chairman of the Board - The chairman of the board is last year's state president. Having served in the office of state president the preceding year, the knowledge and experience gained can be a valuable asset to the executive committee and to the state organization in terms of providing continuity and advice. State President - The state president's jOb is to mold the state executive committee, the state program managers and the local chapters in a team, working together to build a bigger and stronger state organization. The duties include chairing state executive committee and state board meetings; speaking at local, district, region and state meetings, and in some cases, speaking to outside groups; administration of the state organization, the state office operation and the state communications; contacts with state governmental leadership and outside organizations and contacts with current and prospective sponsors. The president serves as the PR person for your state organization and is ultimately responsible for local chapter performance, executive committee performance and state programming. The state president is also your state representative on The U.S. Jaycees Executive Board of Directors. State Office - Your state office is the headquarters for the state organization, whether it is located in the state president's home or in a building owned by your state. It houses the records and permanent files of the organization. An inventory of program information, forms and supplies is also maintained for your use. Performance records, travel reports and activity reports are at your state headquarters for use in tabulating current status of chapters and programs. Newsletters, state mailings and reports are prepared and mailed from the state office on a regular basis in an effort to keep local chapters informed. Routine requests from local chapters are also handled and processed from the state office. State Major Emphasis Area (MEA) Manager Each programming vice president may appoint state MEA managers to oversee and coordinate the activities of state program managers that come under their particular Major Emphasis Area. State Program Managers - State program managers are usually appointed and are not members of the state executive committee. They are charged with the responsibility of developing and promoting a

specific project or program area. The program

manager's job is to encourage local chapter participa-

61

tion in this area and to provide assistance to the local chapters as needed. Utilize these program managers. They can provide a great deal of assistance in planning and conducting your projects and programs. Board of Directors - The state board of directors is comprised of the state executive committee and the duly recognized local chapter representatives as provided for by state bylaws. Their responsibility is to establish policy; approve programs, budgets and appointments; amend bylaws when deemed necessary; and usually award bids for state meetings and events. They set the guidelines under which the state organization will operate. Your chapter is an important part of this body and you should participate to represent your members in the decision-making process that affects your chapter and its members. Attend your state board meetings. Become knowledgeable about the issues that confront your state organization. Executive Committee - The state executive committee is elected by the local chapter representatives to carry out the policy and programs established by local chapter representatives who comprise the state board of directors. The executive committee is also charged with the responsibility of conducting the routine business of the state organization as set forth in state bylaws and policy. These state officers bring to the office a broad background, which usually includes several years of experience in the offices that you now hold. They understand your state better than an outsider and are in a better position to determine the programs and the methods of operation that are best for your particular state.

The U.S. Jaycees promotes the exchange of information between states and local chapters to provide for a better understanding of common problems. This provides for strength and unity on a nationwide basis. Through the resources of The U.S. Jaycees Headquarters, The U.S. Jaycees provides direct assistance to state organizations and local chapters in the form of programming manuals and materials. The programs of The U.S. Jaycees provide opportunities for your chapter and your members to participate in programs directed at issues of national impact and significance. Through participation in these programs, members of your chapter grow and become prepared to assume leadership roles in your community and on a national scale.

u.s. Jaycees Executive Committee

The executive committee of The U.S. Jaycees is the body that provides the greatest day-to-day direction to the national organization. The executive committee is comprised of the following officers: President Ten Vice Presidents Executive Vice President Chairman of the Board (Immediate Past President) Past Chairman of the Board Legal Counsel Treasurer The executive committee prepares recommendations to be considered by the executive board and the delegates to the Annual Meeting. They meet approximately six times each year to review the status of current programs and administrative matters. The President of The U.S. Jaycees: The United States Jaycees' national leader makes frequent calls on governmental and corporate leaders, seeking support for Jaycee activities and promoting the accomplishments of Jaycees throughout the country. The president attends state Jaycee meetings throughout the nation, advising state officers and the local members on the issues facing The United States Jaycees. The president is responsible for the affairs of The United States Jaycees' and, wnh the assistance of the executive vice president, executes and administers the policies of The U.S. Jaycees as established by the executive board of directors and executive committee.

Your National Organization

The primary purpose of The U.S. Jaycees is to promote the growth and development of your chapter and thereby stimulate the personal development of each of your members. To achieve the purpose, The
U.S. Jaycees functions as a clearinghouse and research

U.s. Jaycees Vice Presidents:

Ten U.S. Jaycees vice presidents are elected by the delegates to the Annual Meeting each year. They come from the ranks of state presidents. Each of the ten

center for programming ideas and information.

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U.S. Jaycees vice presidents selects five states to serve. They provide assistance to the state and local officers of these five states throughout the year. They look for problem areas within the state and advise and assist the state officers in finding solutions to key problems. They also represent the viewpoints of their states in the meetings of The U.S. Jaycees executive committee. Executive Vice President of The U.S. Jaycees: The EVP, under the direction of the president, is in charge of the operation of The U.S. Jaycees Headquarters and is responsible for the successful execution of the policies and regulations of the organization's corporation as determined by the executive committee or the executive board of directors. This individual is a full-time employee of The U.S. Jaycees and is selected by a special committee with the ratification of the executive committee of The United States Jaycees.

Bylaws, the executive board is the decision-making body of the national organization. Bylaw revision must be approved by the delegates to the Annual Meeting. The executive board is comprised of The U.S. Jaycees executive committee and the 50 state presidents. They meet each March to determine policy and programs for the following fiscal year. Annual Meeting: Each June, The United States Jaycees conducts the Annual Meeting of the corporation. The primary purpose of this meeting is to elect national officers and conduct the necessary business which requires a decision of the voting delegates, such as bylaw changes. Every Jaycee has an opportunity to voice their opinion on such matters by attending the Annual Meeting. Each Annual Meeting is highlighted by several guest appearances such as the President of The United States, popular music groups, representatives of MDA like Jerry Lewis, Chad Everett, Wayne Newton and Danny Thomas with St. Jude Children's Research Hospital. Even though this meeting attracts many celebrities, it also reunites many friendships and is the arena for many new-found friendships. The Annual Meeting can best be described by the true feeling of the Jaycee spirit in action through the week-long activities of business meetings, training sessions, awards ceremonies and social gatherings. It is truly an event every Jaycee should experience. United States Jaycees Foundation: The United States Jaycees Foundation was established in 1967 and is a 501(c)(3) trust that enables contributions to be tax deductible gifts. This trust is created and shall be operated exclusively for religious, charitable, scientific and educational purposes within the United States or any of its possessions. The operation of The Foundation is coordinated by a seven (7) member Board of Trustees. The Trustees are responsible for the administration of all Foundation activities. Activities which the Foundation coordinates include: public, corporate and private funding of specific programs and annual giving programs (individual contributions through donations, gifts, wills, bequests, endowments, securities, cash and gifts-in-kind). A U.S. Jaycees Foundation alumni mailing list has been developed to enhance communications and foster support from past Jaycee members. The Foundation has also spearheaded the Million Dollar Campaign, the Leadership Development Fund, Return the Favor, the Foundation Associates and the Jaycee Hall of Leadership. Foundation headquarters is located in Tulsa, Oklahoma. Any information needed should be requested by writing: U.S. Jaycees Foundation, P.O. Box 7, Tulsa, Oklahoma 74121-0007, (918) 584-2481.

U.S. Jaycees Chairman of the Board: The chairman of the board presides over the executive committee in the absence of the president and provides continuity and direction to the executive committee. This position is held by the immediate past president of The U.S. Jaycees. U.S. Jaycees Past Chairman of the Board: The past chairman of the board provides further continuity and is available to the executive committee for advice and counsel. U.S. Jaycees Legal Counsel: The legal counsel advises the executive committee and executive board of directors on all legal matters. Responsibilities include chairing the policy committee, which considers changes to The U.S. Jaycees Bylaws and Policy each year. This is an appointed position by the president with the approval of the executive committee. U.S. Jaycees Treasurer: The treasurer acts as an advisor on all financial matters of The U.S. Jaycees. Responsibilities include serving as chairman of the finance committee which is charged with recommending the annual budget of The U.S.Jaycees. This is an appointed position by the president with the approval of the executive committee. U.S. Jaycees Chaplain: The chaplain serves as an advisor on Spiritual Development programs for The U.S. Jaycees. This is an appointed position by the president with the approval of the executive committee. U.S. Jaycees Executive Board: With the exception of changes to U.S. Jaycee

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U.S. Jaycees Staff The United States Jaycees has a headquarters staff for two primary reasons. First, and most important, your staff is employed to serve local chapters and state organizations. The second major function fulfilled by the staff is to administer the day-to-day affairs of the national corporation. With an annual budget in excess of $3 million, the administrative responsibilities at the headquarters are time-consuming and demanding. Some of the services performed by the staff of The U.S. Jaycees are: 1. Assistance in conducting forums and training programs throughout the United States. 2. Planning and conducting all meetings and training held inTulsa. 3. Research and recommendations on national programs. 4. Preparation of written materials on various training topics and national programs. 5. Production of Jaycees Magazine and various publications and newsletters designed for Jaycee leaders. 6. 7. 8. 9. Maintaining various records on local members, chapters and state organizations. Advising the executive committee and state presidents. Supplying information to Jaycees throughout the nation on programs and administrative matters. Maintaining liaison with government leaders and heads of other organizations.

state level, but does provide support material and guidance to state Public Relations program managers. The national image of The United States Jaycees is made up of the actions and activities of each local and state unit, as well as the efforts of the national headquarters. The Public Affairs department produces professional materials and makes them readily available to help the many Jaycees from the local to national level in public relations programs. Materials offered by the Public Affairs department include "Letting Them Know" (the Public Relations Handbook) Sales catalog (no. 5328-0), radio public service announcements, television public service announcements, billboards, ad slicks and a variety of brochures concerning radio and television air time and recognition programs. The Public Affairs department has major responsibility for the production of several national programs. These include the Ten Outstanding Young Americans Awards Congress; Outstanding Young Farmer, sponsored by Deere and Company; Healthy American Fitness Leaders, sponsored by Allstate Life Insurance Company and the Jaycee Week national promotion. The support and service role of the Public Affairs department is easily seen by the outline of responsibilities to this point, but there is more. The department also coordinates publicity for the national president, including preparation of press kits, speech materials and news releases. Press kits are also prepared for members of the national i executive committee, state presidents and staff.

u.S. JAYCEES PUBLICATION: Jaycees Magazine: As the official publication of The U.S. Jaycees, Jaycees Magazine is the only communications avenue open to every Jaycee. It covers subjects of interest to officers and members alike-from topics on Jaycees to topics of national and international concern to topics on self-improvement. Jaycees Magazine is a two-way communication device. Chapters are encouraged to submit news and photographs of outstanding projects for inclusion in a section of the magazine entitled "Jaycees Across America". National Public Affairs The Public Affairs department of The United States Jaycees serves as the center for distribution of information and news from the national organization to both Jaycees and the public. It coordinates national public relations efforts and serves as a support service for other headquarters departments and programs. Due to the tremendous scope of the national organization, the Public Affairs department cannot coordinate the public relations efforts on the local or 64

Healthy American Fitness Leaders In 1982, The U.S. Jaycees began a program designed to recognize ten individuals each year who have demonstrated outstanding leadership in the areas of health and fitness. During the past five years of the program, some of the dignitaries recognized at the black-tie awards ceremony have included Jack LaLanne, Richard Simmons, President Ronald Reagan, Judi Missett, Irv Cross, Bonnie Prudden and Jacki Sorensen. Eligibility for this award is open to men and women (18 years of age and older). Entrants may be of professional or volunteer backgrounds; however, they must be U.S. citizens. Nomination forms are distributed to local chapters, as well as various corporations, institutions and organizations throughout the country. Individuals must be

nominated by an individual, organization, association or Jaycee chapter. Nomination forms are distributed during the winter and must be returned by April 1 to The U.S. Jaycees Headquarters, ATTENTION: HAFL Program Coordinator, P.O. Box 7, Tulsa, Oklahoma 74121-0007. The HAFL Awards Congress is made available through the sponsored efforts of Allstate Life Insurance Company and in cooperation with the President's Council on Physical Fitness and Sports.

Ten Outstanding Young Americans Each January, the Congress of America's Ten Outstanding Young Americans begins Jaycee Week. This event began in 1938 and has honored people such as Rocky Bleier, Henry Cisneros; Arthur Ashe, Wayne Newton, Chuck Yeager, Tom Watson and Jerrold Petrofsky. Some were honored at the beginning of their careers and some at the top, but all were selected for exceptional accomplishment and service to others. Less well known, but equally exceptional individuals have been honored in the fields of medicine, journalism, business, education and many other areas. Nomination forms are sent to Congress, government agencies,amateur and professional sports organizations, Fortune 500 businesses, Armed Services, Jaycee chapters and state organizations. State Outstanding Young Americans (SOYA) winners are not automatically eligible, but can be entered along with other nominees. Individuals may be nominated by an individual, organization, association or Jaycee chapter. They need not be a Jaycee, but must be of Jaycee age. Nomination forms are sent during the Spring and must &e returned by August 1 to The U.S. Jaycees Headquarters, ATTENTION: TOY A Program Coordinator, P.O. Box 7, Tulsa, Oklahoma 74121-0007. TOY A helps local Jaycee chapters by generating and creating positive publicity during Jaycee Week and serves as a model for local recognition programs such as Distinguished Service Awards (DSA), Boss of the Year and Outstanding Young Americans.

young Farmer program (OYF) is gaining in popularity and participation. The goal of OYF is to better urban-rural relations while recognizing superior accomplishments in agriculture. Many rural, as well as urban chapters, select a local farmer, they need not be a Jaycee, but must be of Jaycee age, to represent them in statewide OYF Awards programs. One of the local winners is chosen at the state level to represent that state at the National Outstanding Young Farmer Awards Congress, held each year in February. From the state representatives, four national OYF winners are chosen. The program works when local chapters interview agri-businesspersons in the community to get their opinion of the area's young farmers. One name is likely to be mentioned prominently by several of the people interviewed and becomes your most likely selectee. After talking with a selectee and getting an agreement to fill out the entry forms for state competition, the winner is named. Many chapters, however, don't divulge their winner's name until a special Farmers Appreciation Night, at which time they recognize the contributions of their agricultural community to their community's well-being. Most chapters sponsor their representative to the state OYF Awards program: registration, travel, expenses, hotel expenses. Some give their local winner gifts and prizes the local merchants have donated. All give the winner a special OYF plaque. If your Local Outstanding Young Farmer is selected as the state winner, the winner and spouse receive a free trip to the National OYF Awards Congress, courtesy of The United States Jaycees and our national OYF sponsor, Deere & Company, makers of John Deere farm equipment and machinery. Each year, a special Local Chairman's Guide and State Entry Form are prepared and sent to all Jaycee chapters. If you haven't received yours by August 15th, contact your state OYF Chairman or contact the National OYF Coordinator, P.O. Box 7, Tulsa,Oklahoma 741210007 or at (918) 584-2481.

Outstanding Young Farmer As Jaycees turn more and more to rural America for affiliations and growth, The U.S.Jaycees Outstanding

Metro Conference: Membership in the Metro Conference is automatic for all Population Division VII and VIII chapters. Regional workshops are held annually which offer training specifically designed for large chapters and chapters located in large service areas The Metro Conference holds one meeting at TOY A in Tulsa and another on the Sunday proceeding The United States Jaycees Annual Meeting.

65

For information regarding the conference, contact the Chapter Services Department ofThe United States Jaycees, P.O. Box 7, Tulsa, Oklahoma 74121-0007 or at (918) 584-2481.

Individual Awards C. William Brownfield Award is presented annually to the five outstanding first-year Jaycees in the nation. John H. Armbruster "Keyman" Award is presented annually to the five outstanding Jaycees who have continued to show support, dedication and enthusiasm following their first year of membership. Durward Howes Memorial Award is presented annually to the Outstanding Speaker of the Year. Andrew & Charlotte Mungenast Award is presented annually to the five most outstanding families in The U.S. Jaycees who have promoted and exemplified the objectives and beliefs of the Jaycee Creed. The U.S. Jaycees Write-Up Award is presented annually to the outstanding writer of the year. Charles Kulp, Jr. Memorial Award is presented annually to the 60 outstanding chapter presidents of The U.S. Jaycees. Bill Butler Memorial Award is presented annually at the Annual Meeting to the program and/or person who has contributed the most to improving and modernizing corrections during the preceding year. Individual Membership Presidential Award of Excellence is presented to every Jaycee who recruits 50 new members during the Jaycee year. Jaycees who qualify for this recognition will be personally recognized at Annual Meeting. The U.S. Jaycees Recruiter's Hall of Fame is awarded to the ten most outstanding recruiters each year. The criteria for becoming a nominee is to recruit a minimum of 200 member during one Jaycee year or recruit 500 members during a lifetime, or both. A Jaycee can become a member more than once. Local Chapter Awards Several awards are presented annually to chapters that have shown excellence during the year. Many of these awards are judged within a population division so that large chapter and small chapters both have an opportunity to receive recognition. The population divisions are as follows: Division I ! 0-850 Division II 851-2,500 Division III 2,501-5,000 Division IV 5,001-15,000 Division V 15,001-30,000 Division VI 30,001-75,000 Division VII 75,001-150,000 Division VIII 150,001 & Up Division IX Non-regular Chapters Division X New Chapters Population to be determined by the latest official U.S. Census figures. Major Emphasis Area Awards offer recognition to those chapters that have conducted projects that best meet the needs for each of the 14 areas. MEA entries must be submitted by using the format as outlined in

The U.S. Jaycees Awards Program The U.S. Jaycees awards program is designed to recognize individual Jaycees, Jaycee chapters and state Jaycee organizations that have excelled in various areas of Jaycee activities. The awards are intended to encourage individual Jaycees and Jaycee organizations to use their potential in accomplishing their objectives. The following sections briefly describe incentive and recognition programs provided by The U.S. Jaycees. A detailed description and information necessary for the preparation of materials for competition are contained in the Chapter President's Handbook. The awards program is managed by The U.S. Jaycees national awards committee. The members of this committee conduct management training and answer questions on preparation of award entries throughout the year. Contact The U.S. Jaycees Headquarters for more information.

Ambassador Honor Program: The Ambassador is the highest honor conferred by The United States Jaycees. This isthe most distinguished form of recognition for outstanding past and present Jaycee members. The prestigious Ambassadorship signifies an individual's exceptional contribution to the Jaycee movement in the United States. Criteria for Ambassador selection include the following: A record of outstanding contribution to the Jaycee movement; has been a Jaycee in good standing for four years; has served one year on the local board of directors; or has served one year on the state executive committee. If the current Jaycee president happens to be the recipient, the next senior Jaycee officer of the organization can sign the application. Each Ambassador receives an Ambassador pin; a silver embossed numbered certificate; a numbered membership card and an Ambassador Directory, which is published every three years. The $75 Ambassador Honor Fund fee covers the cost of the pin, certificate, card, administrative charges and inscribing. The Ambassador Honor Fund also helps to develop personal growth programs of The U.S. Jaycees that affect both Jaycees and their community. Applications can be obtained from state Jaycee officers or by contacting Ambassador Honor Program, The U.S.Jaycees, P.O. Box 7,Tulsa, Oklahoma 741210007 or at (918) 584-2481 . Please allow two weeks for processing of the application after it is received in Tulsa.

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The U.S. Jaycees Awards Manual, contained in the Chapter President's Handbook. The 14 major emphasis areas are: 1. Leadership Development 2. Family Life/Spiritual Development 3. Personal Skills 4. Human Services 5. Community Improvement 6. Community Fundraising 7. Government Involvement 8. Planning 9. Training 10. Financial Management 11. Personnel Management 12. Communication 13. Recruitment/Orientation/Activation 14. Public Relations Major Emphasis Area Awards - The Major Emphasis Area entry selected as the single most outstanding in each of the 14 areas will be named the MEA of the Year in that category. Dr. Jerry Bruce Memorial Award is presented to the chapter judged as having conducted the best MEA entry in the nation.

Institutional Chapters Howard Award - Each year this award is given to first, second and third place institutional chapters. Harold A. Marks Memorial Award is the highest mark of achievement a Jaycee chapter can attain. It denotes overall chapter excellence. Blue Chip recognizes each chapter that successfully completes the basic requirements for overall chapter programming. Chapter Membership Awards: Double-Up Award is available to local chapters which double in membership during the Jaycee year. Triple-Up Award is available to local chapters which triple their membership during the Jaycee year. Grand Slam Award is available to local chapters which quadruple their membership during the Jaycee year. Extension Award is available to chapters that extend another chapter. This special extension award is known as the Founder's plaque.

Chapter Programming Awards: Individual Development Programming Awards are given for the outstanding individual development programming entries - first, second and third place in each population division. Individual Development Sweepstakes Award is presented to the chapter judged as having done the most outstanding job in individual development programming. Community Development Programming Awards are given for the outstanding community development programming entries - first, second and third place in each population division. Community Development Sweepstakes Award is presented to the chapter judged as having done the most outstanding job in Community Development programming. Management Development Awards are given for the outstanding management development programming entries - first, second and third place in each population division. Management Development Sweepstakes Award is presented to the chapter that has done the most outstanding job in management development programming. One- Year Milestone Award recognizes the activities of a chapter during its first year of affiliation with The U.S. Jaycees. Clarence E. Howard Memorial Award is open to all state Giessenbier Award winners. It recognizes the outstanding three chapters in each population division.

Your International Organization

Jaycees International (JCI) is a federation of 75 affiliated National Organization Members (NOMs), each operating autonomously within the framework of the JCI Constitution. There are over 500,000 individual members of JCI in more than 13,000 communities throughout the 75 NOMs. World Congress The Annual Meeting of JCI, known as the World Congress, is held in a different country each year, usually in early November. Any individual member can attend this week-long event. Organizational Structure It is the responsibility of both the JCI Executive Committee and the Board of Directors to implement the policies of the organization. The ten-person executive committee consists of the following: JCI President Immediate Past President Five Executive Vice Presidents Treasurer General Legal Counsel Secretary General (appointed for a three-year period) The board of directors consists of the executive committee plus 16 elected vice presidents. 67

JCI Secretariat The United States is the host member nation of the world headquarters of Jaycees International, strategically located in Coral Gables, Florida. The modern, five-story building was built in 1968, thanks in part to the members of The U.S. Jaycees,who donated $100,000 towards its construction as a result of the famous "Buy a Brick" campaign. The function of the JCI Secretariat and officers of JCI is to serve the members of the organization by providing the following: 1. Publications, manuals, handbooks 2. The official journal, JCI LEADER 3. A library, known as the Program Information Center, containing indexed project reports The JCI Secretariat is administered by the Secretary General. The staff consists of approximately 30 full-time salaried personnel, including staff officers who have traveled to Coral Gables from their respective countries for an assignment of between two and four years. Perhaps,what makes the operations at the Secretariat particularly unique is the necessity of the staff officers to have a general awareness of the current type and level of Jaycee activity throughout the entire network of 75 national organizations. This knowledge is essential in effectively communicating and providing the most helpful assistance possible.

JCI Awards Competition All chapter single projects are eligible to be entered in JCI competition held each November at World Congress. Any project, regardless of whether it was a state or national award winner, may be submitted for competition. Since the judging takes place at World Congress, projects submitted should be completed during the period beginning September 1 in the year preceding World Congress and ending August 31 in the year of the current World Congress. Entry forms are available from The United States Jaycees. Completed entries must be sent to The U.S. Jaycees in September prior to World Congress. There is no fee for entering JCI Awards competition. Listed below are the award categories for which Local Organization Members may submit entries for competition:
Leadership Development Award Business Management Award Economic AHairs Award Commercial Education Project Award Major Emphasis Theme(s) Award Best Community Development Project Award Environmentallmprovem<!nt Award Fight Against Environmental Pollution Award The Safety Award Youth Activities Award Humanitarian Assistance Project Award Cultural AHairs Award Civic Involvement Program Award Public Health Project Award Award for Assistance to the Handicapped Criminal Justice Award Save the Forest Award Jaycee Week Award "Rights of the Child" Project Award Fundraising Project Award The Membership Award Special Project Award The Most Outstanding LOM Project Award Best Joint Work by a Group of LOMs Best LOM Publication Award Audiovisual Presentation Award Public Relations Award Award for International Cooperation Between Two JCI LOMs International AHairs Award . International Humanitarian Assistance Award International Trade Promotion Award Award for the Best Project to Dissipate Intolerance Outstanding LOM of The World;Award Outstanding New LOM of The World Award

You and JCI - "Partners in Brotherhood" As an individual member of Jaycees International, you and your Jaycee colleagues throughout the United States can playa substantial role in helping the growth and strength of the Jaycee concept in other parts of the world. The United States Jaycees offers the "Partners in Brotherhood" program. It is designed to encourage and assist Jaycees in becoming directly involved with international counterparts. The benefits include increQ,sedmutual understanding of people, cultures and philosophies, helping to further the belief "that the brotherhood of man transcends the sovereignty of nations." You and your chapter may consider becoming involved through one of the following activities: 1. Establishing communications or a partnership with a chapter in another country. 2. Conducting aid or assistance programs through other international agencies. 3. Inviting foreign businessmen and foreign exchange students in your community to attend a chapter function to talk about their country. 4. Competing for international awards. 5. Attending a JCI Area Conference. 6. Attending a World Congress.

For More Information If you and your chapter desire additional information concerning Jaycees International, the "Partners in Brotherhood" program, JCI awards competition and/ or activities of the worldwide organization, please contact The U.S. Jaycees, P.O. Box 7, Tulsa, Oklahoma 74121-0007 or (918) 587 -0401.

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The United States Jaycees

APPENDIX
Management Resources Referral Applicant Form Springboard Program Degrees of Jaycees Program Chapter Blue Chip Program Sample Orientation Planning Guide for Chapters Form Chairman's Planning Guide Form Parliamentary Procedure Tips Jaycees Terms U.S. Jaycees Sales Department

70
71 72

73-74 75-76 77 78 79-80

81 82-83 84

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The United States Jaycees

MANAGEMENT RESOURCES

Copies of the following books and kits are available from The U.S. Jaycees Sales department. Cat.No. 5004-0 5001 -0 5010-0 5007 -0 5005-0 5044-0 5023-0 5022-0 5015-0 5043-0 723-1 Price $3.00 $2.65 $1.50 $1.75 $1.75 $1.75 $1.50 $1.00 $1.50 $1.50 $1.00

Description Chapter Presidents Handbook Officers' & Directors' Guide Treasurers Manual Community Survey Manual Planning Guide for Chapters Committee Chairmans Workbook Guide To Successful Membership and Board Meetings Chapter Newsletter Guide Guide to Supervising People Springboard Chairmans Guide Degree Of Jaycees Program Guide (also available)

Management Development Resource Kit Contains all the Management Development publications necessary for effective chapter management. (Cat. No. 5367-0) $35.00 each. The following plaques are also available for immediate delivery. Degrees Phase 1 Involvement Plaque. This attractive laser cut 6"xS" walnut plaque is available after certification requirements have been approved. (Cat. No. 4506-1) $15.00 each. Degrees Phase 2 Experience Plaque. This S"x10" laser cut walnut plaque is available after certification requirements have been approved. (Cat. No. 4507-1) $21.00 each. Tenth Degree Leadership Plaque. This 11"x14" zinc etched plaque is available after all ten degrees have been certified. (Cat. No. 4502-1) $S5.00 each. 70

Jaycee Of The Month Plaque. This is a 4"x6" laser cut walnut plaque. (Cat. No. 4516-1). 1-11 plaques $7.25 each; 12 or more $6.25 each. Jaycee Of The Quarter Plaque. This laser cut walnut award measures 5"x7" (Cat. No. 4530-1) $10.50 each. Director Of The Quarter Plaque. 5"xT' laser cut walnut plaque. (Cat. No. 451S-1) $10.50 each. Officer Of The Quarter Plaque. This 6"xS" laser cut walnut award is excellent for your outstanding officers. (Cat. No. 4514-1) $15.00 each. Director Of The Year Plaque. An excellent award for your Directors. 6"xS" (Cat. No. 4525-1) $14.75 each. Jaycee Of The Year Plaque. Superbly designed laser plaque. T'x9" (Cat. NO. 4524-1 $) $15.50 each. Outstanding Committee Chairman Plaque. An attractive 6"xS" laser cut award. (Cat. No. 450S-1) $15.00 each. Committee Of The Year Plaque. Recognize your outstanding committee members with this 5"xT' laser cut award. (Cat. No. 4559-1) $10.50 each. Presidential Award Of Honor Plaque. This attractive laser engraved plaque is ideal for presentation to that special member. 5"xT' (Cat. No. 4510-1) $9.50 each. To order this material, send request to: U.S. Jaycees, Sales Dept., P.O. Box 7, Tulsa, OK 741210007 or call Toll Free 1-S00-331-324S. Mail in orders must include payment. Phone orders may be placed on VISA or MASTERCARD. (Please add $2.00 for postage and handling). Name Address State Phone

City

Zip

The United States Jaycees

REFERRAL SYSTEM PREFERRED APPLICANT FORM

CHAPTER

Prospect

Telephone Number Home Work

Address

Referred By

Interest/Status No Yes App. Chk.

.... ....

The United States Jaycees'

SPRINGBOARD PROGRAM

The Springboard program is designed to activate and orient the new member within ninety (90) days by providing an environment in which the new member meets Jaycees, works with Jaycees and learns about the services, programming and other opportunities available through the Jaycees. It is not a difficult program - it's simple. But its simplicity should not overshadow its importance.

The following are the five (5) requirements ninety (90) days of joining.

of the Springboard

program and must be completed within

1. Attend fifty percent (50%) of the chapter's regular members meetings.

The intent of this requirement is to get the new member "rubbing elbows" and socializing with other Jaycees. Attendance of at least half of the regular membership meetings the chapter conducts during the new members' time it takes to complete the Springboard program fulfills this requirement.

2. Attend a Springboard orientation.

The intent of this requirement is to acquaint the new member with the basics of our organization. This can be a U.S. Jaycees pre-prepared presentation or cover the basic history and accomplishments of your chapter to expand the new members' understanding of the Jaycee movement.

3.

Help work on or participate in one of the following: a. A Community Development project b. Attend an Individual Development program c. A Management Development project
The intent of this requirement is to acquaint the new member with activities of the chapter through direct involvement. This is when a new member really begins to feel the true Jaycee spirit, for they are either doing something positive for the chapter, community or for themself.

4. Share the Jaycee experience by completing one of the following: a. Bring a prospective Jaycee to a chapter activity. b. Assist in recruiting a new member.
The intent of this requirement is obvious. Our organization is for sharing! Let's educate our new members and involve them in spreading the Jaycee movement -their spouse, neighbors and friends are all welcome.

5. Complete and return the Springboard member survey to The United States Jaycees.
This requirement is vital to your organization. The Springboard member survey which is sent to each new member in the Springboard magazine, will provide the leadership of The U.S. Jaycees with demographic information to assist in identifying the make-up of the membership of your state organization and your national organization. This information will greatly enhance the development and funding of future programs. Upon the receipt of the Springboard member survey, the completion of Springboard will be recorded on the new member's personal file in The U.S. Jaycees computer. A record of each new member certifying for Springboard will be supplied to your chapter via monthly chapter roster reports. When new members certify their successful completion of the Springboard program, they are automatically certified for the completion of Degree one in the Degrees of Jaycees program. At that time, your chapter should recognize each new Jaycee with either a Springboard certificate or patch and the Degrees of Jaycees certificate with the first degree seal embossed in gold. For complete information on how to conduct your chapter's Springboard program, order the Springboard Program Chairman's Guide (catalog no. 5043-0). Also, there is a Springboard wall chart, certificate

and patch available in The U.S.Jaycees Sales Catalog. Orders may be placed by calling toll free 1-800331-3248 or writing to The U.S. Jaycees, Sales Department, P.O. Box 7, Tulsa, Oklahoma 74121-0007.

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The United States Jaycees

DEGREES OF JAYCEES PROGRAM

The new Degrees of Jaycees program is an excellent member activation program and a very effective "management tool" for your chapter. The key to this program is the involvement of your chapter, as it is in all Jaycee management programs. Degrees of Jaycees is designed to provide leadership training to individual members and your chapter by encouraging member participation. Numerous benefits will result from the Degrees of Jaycees program: 1) Each member who completes the Degrees of Jaycees program will have truly achieved the goals of "leadership training;" and 2) Your chapter will have developed a resource of trained leaders, which in turn will affect the impact your chapter has on its members and community. Phases There are ten (10) degree levels divided into three (3) phases in the Degrees of Jaycees program. The three (3) phases are: 1. Involvement 2. Experience 3. Leadership The involvement phase covers the first three degrees and has been carefully planned to provide new Jaycees with opportunities to experience orientation, training, community awareness and sharing Jaycees. The experience phase covers degrees four, five and six and is designed to let Jaycees use their experiences in the first phase to develop skills in the areas of activation, action and sharing Jaycees. The leadership phase covers the last four degrees and has been planned to provide Jaycees with the flexibility to exercise the leadership skills gained in the first two phases through training and sharing Jaycees. Rules Because the Degrees of Jaycees is a leadership development process, participants must complete one degree at a time before working on the next degree level. There are no retroactive items. Therefore, past performance in any qualifying level does not count toward completion of the Degrees of Jaycees program. Also, any requirement achieved for a degree can not be repeated for achievement in another degree. Certification In the Degrees program, participants must certify the completion of each degree with The U.S. Jaycees. To certify, the participants must complete a Degrees of Jaycees Certification Form after each degree achieved and obtain the chapter president's signature of approval. The chapter president must then mail the Certification Form to: The U.S. Jaycees, ATTENTION: Management Development Department, P.O. Box 7, Tulsa, Oklahoma 74121-0007. Once the Certification Form is processed, the participant's degree level achievement will be recorded on the monthly chapter membership roster. Specially designed plaques are available for purchase for each phase of achievement. Only participants that are certified in each degree level will be allowed to purchase the respective plaque. The entire Degrees of Jaycees program has been revised. Therefore, present participants of the program will have the option of either 1) completing the degree level they are presently working on under the old program; or 2) begin working on the same degree level in the new program.
PHASE ONE-INVOLVEMENT

is exempt from completing the first degree because he or she is already considered to be a first degree Jaycee.)
The member must complete the following: 1. Attend 50 per cent of the chapter's membership meetings held while member is attaining 1st degree. 2. Participate in one of the following a. Leadership Dynamics b. Personal Dynamics c. Communication Dynamics d. Time Dynamics 3. Attend an orientation or chapter. state and national structure and programs. 4 Visit an activity of another chapter:' 5. Lead the chapter in the Pledge of Allegiance ()( give the invocation at a Jaycee meeting. 6. Be an active committee member of a chapter project. 7. Attend a chapter chairman's planning guide (CPG) preparation training session or have a chapter member explain the chairman's planning guide process. 8. Be a registered voter or bring a prospective Jaycee to a chapter activrty. 9 Chapter option. 10. Chapter option.

1st Degree. (Any Jaycee completing Springboard

directors or general membership for approval. c. Assist in implementing the project and completing questions 10 through 13 of the chairman's planning guide. d. Assist in evaluating the project and completing questions 14 through 18 of the chairman's planning guide. e. Assist in presenting the final report on the project to the board of directors or general membership. 7. Attend a civic organization, local government, religious or school board meeting With another Jaycee and report to chapter. 8. Recruit and Springboard one Jaycee. 9. Chapter option. 10. Chapter option.

9. Chapter option. 10. Chapter option.

"Members of Population Division 9 chapters are not required to complete these items.
PHASE TWO-EXPERIENCE 4th Degree. The member must complete the following: 1. Anend 50 per cent of the chapter's membership meetings held while member is attaining 4th degree. 2. Participate in one of the following not already taken: a. Leadership Dynamics b. Personal Dynamics c. Communication Dynamics d. Time Dynamics e. Speak-Up f. Stress Endurance g. Job Search h, Family Life i. Spiritual Dynamics j. An Individual Development program designed by the chapter. 3 Attend a district, region, state or national training session, forum, orientation or meeting:' 4. Lead and coordinate a visit to another chapter:' 5 Conduct a Springboard orientation. (Either with a group or one-an-one). 6. Conduct a chapter project or serve on the chapter's board of directors. 7. Help work on a chapter project. 8. Recruil and Springboard one Jaycee. 9. Chapter option. 10. Chapter option.

'Members of Population Division 9 chapters are not required to complete these items.
3rd Degree. The member must complete the following: 1. Anend 50 per cent of the chapter's membership meetings held while member is attaining 3rd degree. 2. Participate in one of the following not already taken: a. Leadership Dynamics b. Personal Dynamics c. Communication Dynamics d. Time Dynamics e. Speak-Up 3. Attend a district. region, state or national training session, forum, orientation or meeting:' 4. ViSit an activity of another chapter:' 5. Anend a local chapter orientation or training session. 6. Chair a project. (Must complete the following steps): a Prepare the first nine questions of the chairman's planning guide. b. Present the first nine questions of the chairman's planning guide to the chapter's board of directors for approval. c. Present the first nine questions of the chairman's planning guide at a membership meeting for approval. d. Implement the project and complete questions 10 through 13 of the chairman's planning guide. e. Evaluate the project and complete questions 14 through 18 of the chairman's planning guide. r. Present the final report to the board of directors. g. Present the final report at a membership meeting. 7, Participate in a community needs analysis. 8. Assist on a chapter project.

"Members of Population Division 9 chapters are not required to complete these items.
2nd Degree, The member must complete the following: 1. Attend 50 per cent of the chapter's membership meetings held while member is attaining 2nd degree. 2. PartiCipate in one of the following not already taken: a. Leadership Dynamics b. Personal Dynamics c. Communication Dynamics 3. Attend a district. region, state or national training session. forum, orientation or meeting." 4. Visit an activity of another chapter:' 5. Be able to recite and lead the Jaycee chapter in reciting the Jaycee Creed. 6 Be a co-chairman of a project. (Must complete the following steps). a. Assist in preparing the first nine questions of the chairman's planning guide. b. Assist in presenting the first nine questions of the chairman's DlanninQ Quide to the chapter's board of

"Members of Population Division 9 chapters are not required to complete these items.
5th Degree. The member must complete the following: 1. Anend 50 per cent of the chapter's membership meetings held while member is attaining 5th degree. 2. Participate in one of the following not already taken. a. Leadership Dynamics b. Personal Dynamics c. Communication Dynamics d. Time Dynamics

f. Job Search
g. Stress Endurance

e. Speak-Up

73

The United States Jaycees

DEGREES OF JAYCEES (con't.)

h. Family Life i. Spiritual Dynamics j. An Individual Development program designed by the chapter. 3. Attend a district. region. state or national training session, forum, orientation or meeting." 4. Visrt an activity of another chapter'" 5. Conduct a chapter orientation or training session. 6.Chair erther a U.S. Jaycees active or library status program, a new chapter project or serve on the chapter's board of directors. 7. Help work on a chapter project. 8. Chapter option. 9. Chapter option 10. Chaptet' option. "Members of Population Division 9 chapters are not required to complete these items. 6th Degree. The member must complete the following: 1. Attend 50 per cent of the chapter's membership meetings held while member is attaining 6th degree. 2. Participate in one of the following not already taken: a. Leadership Dynamics b. Personal Dynamics c. Communication Dynamics d. Time Dynamics e. Speak-Up f. Job Search g. Stress Endurance h. Family Life i. Spiritual Dynamics j. An Individual Development program designed by the chaptet'. 3 Attend a district. region, state or national training session, forum, orientation or meeting'" 4. Lead and coordinate a visitation team to another Chapter'" 5. Help work on a chapter project. 6. Chair a U.S. Jaycees active or library status program. conduct a new chaptet' project or serve on the chapter's board of directors. 7. Recrurt and Springboard one Jaycee. 8. Chapter option. 9. Chaptet' option. 10. Chapter option. "Members of Poulation Division 9 chapters are not required to complete these items. PHASE THREE-LEADERSHIP 7th Degree through 10th Degree. The member must complete seven (7) of the following 40 Rems for each degree: (ONE CHAPTER OPTION CAN REPLACE ONE OF THE SEVEN REQUIREMENTS FOR EACH DEGREE, NO REPEATS.) In addition. for the 8th Degree and 10th Degree, the member must recruit and Springboard one member for each degree. 1. Attend 50 per cent of the chaptet' membership meetings held while member is attaining that degree. 2. Help work on a chapter project. 3. Anend an activrty of another chaptet'''' 4. Participate in an Individual Development program not previously attended. 5. Attend a district, region, state or national training session, orientation, forum or meeting" 6. Conduct a chapter Outstanding Young Farmer program and submit winner to state competrtion. 7. Conduct a chapter Healthy American Fitness Leaders program and submrt winner to U.S. Jaycees. 8. Conduct a Muscular Dystrophy Fundraising program. 9. Conduct a Shooting Education program. 10. Conduct a Ten Outstanding Young Americans program and submit winner to U.S. Jaycees. 11. Conduct a Governmental Altairs program. 12. Conduct chapter olticers training. 13. Conduct chapter chairman's training. 14. Conduct a chapter, district, region, state or national training session'" 15. Conduct a Community Development training seminar. 16. Conduct seminar. 17. Assist fundraiser. a Management in a district, Development state training 18. Complete the U.S. Jaycees' Cer1rtied Trainers program. 19. Serve as chapter president. 20. Serve on chapter's board of directors. 21. Serve as a regional director. 22. Serve as a district director. 23. Serve as a state program manager or state chairman. 24. Serve as a state olticer not mentioned above. 25. Serve on chapter's election committee. 26. Conduct a U.S. Jaycees active or library status program not mentioned above. 27. Assist in conducting a district. region, state, national charity or fundraiset'o 28. Participate in a statewide Individual Development college. 29. Participate in a statewide Community Development college. 30. Attend a state or regional local olticer training school. 31.Assist in preparing the chapter's programming notebooks for judging. 32. Compete in district. region or state Speak-Up. 33. Conduct an Intemational Altairs program. 34. Attend a district, region, state or national training session, orientation, forum or meeting'" 35. Lead an extension team. 36. Chapter option. 37. Chapter option. 38. Chapter option. 39. Chapter option. 40. Chapter option. "Members of Population Division 9 chapters are not required to complete these items. Others will have to be substituted. Special Note: State officers (state chairmen, program managers. district directors. regional directors, state vice presidents and state president) may substiMe attendance at an assigned chapter meeting, state or national meeting for requirement 1 in each degree.

region,

or national

The following

Degrees

of Jaycees

materials

is available

from The U.S. Jaycees

Sales department.

DescripUon
Degrees of Jaycees Lapel Pin Rrst Degree Tab Second Degree Tab Third Degree Tab Fourth Degree Tab Fifth Degree Tab Sixth Degree Tab Seventh Degree Tab Eighth Degree Tab Ninth Degree Tab Degrees of Jaycees Patch First Degree Chevron Second Degree Chevron Third Degree Chevron Fourth Degree Chevron Fifth Degree Chevron Sixth Degree Chevron Seventh Degree Chevron Eighth Degree Chevron Ninth Degree Chevron Tenth Degree Chevron Degrees of Jaycees Certificate Seals for Certificate Degrees Degrees Degrees of Jaycees of Jaycees of Jaycees Wallet Cards (Un~s of 100) Chapter Wall Chart Program Guide Degrees of Jaycees sales ~ems are available after certification requirements have been approved:

Catalog #
256-1 261-1 262-1 263-1 264-1 265-1 266-1 267-1 268-1 269-1 758-1 761-1 762-1 763-1 764-1 765-1 766-1 767-1 768-1 769-1 770-1 281-1 731-1 721-1 720-1 723-1

Price

$ 4.00 $ 2.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.25 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 .75

$ $

.30

$ 1.50 $ 1.25 $ 1.00

The following

Description
Degrees of Jaycees of Jaycees of Jaycees of Jaycees Phase 1 Involvement Plaque

Catalog #
Phase 2 Experience Plaque Tenth Degree Leadership Plaque Tenth Degree Lapel Pin 4506-1 4507-1 4502-1 255-1

Price

74

Degrees Degrees Degrees

$15.00 $21.00 $85.00 $35.00

The United States Jaycees

CHAPTER BLUE CHIP CERTIFICATION FORM

State Name State Number

Chapter Name

Pop. Div. 6. 7.

Chapter Number 0 Committee chairmen training. 0 Chapter visitations. (List chapter visited and date). Chapter Date

Notice: You need to have a state officer sign your form before submitting it to The U.S. Jaycees. CheckllZ1appropriate report submitted. First report (Postmark deadline to The U.S. Jaycees-August 14) Year-End Report (Postmark deadline to The U.S. Jaycees-April 15).

o o

Required Items:

Check boxes of all completed items and attach requested materials. 1. 0 Chapter plan. Member survey. Community needs analysis. Planning session Planning Guide for Chapters (attach copy). Calendar of events (attach copy). Organizational chart (attach copy). Annual budget (attach copy). Annual membership plan (attach plan). 2. 0 Board of directors orientation/social 3. 0 Attend training school (verified by state organization). 4. 0 Membership growth. May 1 _ Current _ 5. 0 General membership meetings 6. 0 Board of directors meetings 7. 0 Major Emphasis Area entry (attach completed MEA entry form). 8. 0 Conduct Springboard program 9. 0 Conduct Degrees of Jaycees program

o o o o o o o o

8.

0 Community development projects. (list name and date.) Project Name Date

-----------~
9. 0 Individual development programs (List name and date) Program Name

Date

Optional Requirements:

1. 0 Bid or host district, regional, state meet2. 3. ing or event 0 District, regional, state meeting attendance (4 meetings) 0 Chapter extension and affiliation.
Date Affiliated

---

10. 0 Management development projects.

(List name and date). Project Name Date

Chapter Name

Population Division - Optional Requirements:

4.

0 Written communications (attach correspondence). 5. 0 Orientation programs

The undersigned hereby certify that all Blue Chip requirements have been completed. (Must be signed by chapter president and either district or regional director or state president.)

Chapter President
Send original with attachment. to U.S. Jaycee.:

State President/Regional Director/District Director

Hnd copy to state office; give copy to .tate oftk:er who signed this form; relaln copy tor your files.

75

The United

Stales Jaycees

CHAPTER BLUE CHIP REQUIREMENTS

"The Chapter Management Tool tor Success" The Blue Chip program will serve as a gUide In achieving a successful Jaycee year The Blue Chip Award will be presented annually to chapters that 1) Successfully complete the Blue Chip program requirements; and 21 Submit the Blue Chip Certification Report forms With all requested matenals attached and a Signature of approval by either their d,stnct director, regional director or state president. The Blue Chip Cer1lflcatlon Reports must be submitted by the follOWing dates First Report (Postmark deadline - August 14). Year-End Report (Postmark deadline - April 15) Fina/ists tor the Charles Kulp Memorial Award and Clarence Howard Memorial Award must qualify for Blue Chip Entry torms for these memonal awards must be submitted through your state preSident Utilize the Chapter President's reference. Handbook for information to achieve each requirement Page numbers have been listed next to the requirements as a

Required Items: Complete requirements and attach requested matenals to report form Check the boxes when requirements are completed Prepare a chapter plan. Complete the tollowlng requirements and attach the requested Information to your first report, postmarked 1. Conduct a member survey (66). Conduct a community neees analysis (11, 67). Conduct a chapter planning seSSion (17-24) Complete the Planning GUide for Chapters (18-20, 61-65) (Attach copy) Prepare a calendar of events (19) (attach copy) Prepare an organizational chart (14, 15,21) (attach copy) Prepare an annual budget (21-23) (attach copy) Prepare an annual membership plan (24, 71) (attach copyl Conduct a board of directors orientation/social by August 14. (24-27) Suggested tOpiCS 2 Officers' and directors' responSibilities (25, 26) Member survey and community needs analySIS (66-68)

0o

by August

14.

o o o o o o o

3. 4 5 6 7 8 9.

0 Attend your state local otticers training school, or a d,stnct or regional local ottlcer training school by August 14 (25,41) (Venfled by state organization) 0 Chapter must have general membership atmeetings (28) 0 Conduct monthly year-end growth by least one member if at average chapter size or growth by at least 15 percent if below average chapter size. 0 Conduct monthly board of directors meetings (30). 0 Submit one Major EmphaSIS Area entry In either the community development or IndiVidual development programming areas to your state year0 0
end ludging (15, 49-51) (Submit completed Major EmphaSIS Area entry form). Conduct the Spnngboard program for new members and certify participants (72) Conduct the Degrees of Jaycees program for members and certify partiCipants (73, 74)

Optional Items: Your chapter must complete eight out of the ten optional requirements In order to be eligible for Blue Chip status (Population diVISion nine (9) chapters must only complete SIX out of ten optional requirements.) Attach requested Information . Bid or host a certified district, regional or state meeting or event (13) 1. 2. Attend at least four (4) of any combination of district, regional or state meetings (13,40-43). I 3 Extend and aHillate one new Jaycee chapter as per Instruchonsoffered In The U S Jaycees extension kit (37-39) (List chapter name anddate attiltated) The other optional requirements iisted below are based upon the vanous chapter population diVISion sizes Complete the requirements for your chapter's population diVISion and attach requested Information to report forms

0 0

10. 5 9.

#1-114 15,001- onentation programscommittee chairmen development (13.14)letters) chapters (13) date 0- ConductUptrainingcommU!llcatlons of (newsletters, development or programs (14) (14) toname and and 7 5 4Non0 4 1 10 12 3chapter vlsltalions amount follOWing number of of 2 6 8 #7&#8 PrOVide#9 the follOWingproject the thecommunity number chapters protects Personal. each member personal 75,001Make#5&#6 Conduct wnttenfollOWing amount of IndiVidual development times (13) for to of managementpostcards follOWing number (List times name following the prOJ8cts (ltst (List Leadership of VISited) Reg. 75,000 following Chapler Population Divisions

o o

4 I 3 6 2

----------.

Pop. Div.
1

Population 0-850 851-2500 2501-5000

ACS
3D

Pop. Div. 4

35 40

5
6

Population 5001-15000 15001-30000 30001-75000

ACS

50 60
75

Pop. Div. 7

8 9

Population 75001-150000 150001-& up non-regular chapters

ACS 90 125

30

BRONZE CHIP PROGRAM A chapter which has achieved Blue Chip status for a minimum of three consecutive years and whose membership has Increased by 15%dunng those three years shall qualify for Bronze Chip Example May 1. 1986. membership ~ 30. Apnl30. 1989. membership ~ 35 Total membership Increase IS 15%

SILVER CHIP PROGRAM A chapter must be a Bronze Chip chapter and must have achieved Blue Chip status for four consecutive that is above their year-end Bronze Chip membership level and must complete one affiliation dunng

years Also. a chapter must havea membership that time penod

GOLD CHIP ~OGRAM A chapter must be a Silver Chip chapter and must have achieved Blue Chip status for five consecutive that is at or above their average chapter size according to the.r chapter population diVISion

years Also. a chapter must have a membership

DIAMOND CHIP PROGRAM A Chapter must maintain their Gold C~llp status for five more consecutIve

years

76

The United States Jaycees

SAMPLE ORIENTATION PROGRAM

Orientation Program Outlined below is an orientation program that has proven to be very effective when proper plans have been made. If you don't already have an effective orientation program, why not try it ... working in local improvisations where desired. 1. Call to order 2. Invocation 3. Pledge of Allegiance to the Flag 4. Recitation of the Jaycee Creed 5. Welcome by Program Chairman 6. Self-Introduction of New Members 7. Introductions of Guests and Participants Jaycee President (Five to seven minutes) Explanation of the broad aims of the Jaycees. 1. To train young people for leadership 2. To give young people a voice in community affairs 3. To allow young people to participate in community activities 4. To enhance the community by conducting community improvement and service programs 5. To further democracy and the free enterprise system. A Jaycee chapter's role in the community 1. Improve its community a. Programs to solve specific community problems b. Programs to help specific groups (youth, the aged, handicapped and underprivileged) c. Program for community service (Get Out The Vote, industrial development, traffic surveys, etc.) 2. Cite specific programs completed during the past several years 3. Cite examples which show the community's regard for the Jaycees 4. Cite areas that offer great challenges for future Jaycee projects Past President (Five to seven minutes) Opportunities for young people in the Jaycees 1. The opportunity to know many of the best young civic leaders in the community 2. The opportunity to help direct the organization 3. The opportunity of becoming a leader in the organization The opportunity to correct things which the member feels are wrong with the community, through Jaycee projects 5. The opportunity to have ideas for community involvement accepted as a project 6. The opportunity to take part in community affairs; to help shape the future of the community 7. The opportunity to become a leader in the community. B. How the member benefits from Jaycee activities 1. Learns to plan and organize work 2. Learns to delegate work to others 3. Learns to think independently and to make decisions 4. Learns to speak confidently before a group 5. Learns to conduct meetings and draw out and utilize the best ideas of others 6. Learns parliamentary procedure and politics C. Cite examples of leading citizens who were Jaycees and any statements from them endorsing the Jaycee movement D. What does the Jaycee chapter expect from its members? Participation in at least one standing committee activity; cite examples of what several of the better new members are doing 2. Constructive criticism and action rather than griping at everything that is attempted 3. Regular attendance at meetings 4. Accepting responsibilities and opportunities for promotion when they arise 5. To voice criticism and opinions-to speak up. 6. To wear the Jaycee pin 7. To know the purpose of the organization and to have pride in it 8. To become involved in the program for personal progress Community Leader and Past Jaycee (Ten to fifteen minutes) A. Accomplishments and activities in the Jaycees B. The benefit received from the Jaycees C. The advantages of Jaycees to today's young people and today's employer It should be noted that there are two other recommended formats that you can use for the orientations. They appear in the Springboard Program Chairman s Guide (Sales Catalog No. 5043-0). 1. 4.

B.

A.

77

The United States Jaycees"

PLANNING GUIDE FOR CHAPTERS

Chapter's Name Chapter's Mailing Address President's Name

A. Define The Objective of Your Chapter B. Individual Development Programming 1. Describe procedures used to determine your members' self-improvement needs and identify those needs in relation to the Individual Development Major Emphasis Areas (MEAs) listed below .. a. Leadership Development b. Family Life/Spiritual Development c. Personal Skills 2. Prioritize the above (MEAs) and establish priorities for each based on the desires and interests of the members, considering available resources. 3. Set specific and identifiable goals for each priority within the prioritized MEAs. 4. Select the best programs/projects to achieve the goals. 5. Show how you monitored and evaluated priorities. goals and projects; include periodic results. 6. Show how you evaluated annual progress; include results. C. Community Development Programming 1. Describe procedures used to determine problems in your community and identify these problems in relation to the Community Development MEAs listed below. a. Human Services b. Community Improvement c. Government Involvement d. Community Fundraising 2. Prioritize the above MEAs and establish priorities for each based on the desires and interests of the members, considering available resources .. 3. Set specific and identifiable goals for each priority within the prioritized MEAs. 4. Select the best programs/projects to achieve the goals. 5. Show how you monitored and evaluated priorities, goals and projects; include periodic results. 6. Show how you evaluated annual progress; include results. D. Management Development Programming 1. Describe procedures used to determine chapter's strengths and weaknesses and identify those in relation to the Management Development MEAs listed below. a. Planning b. Training c. Financial Management d. Personnel Management e. Communication f. Public Relations g. Recruitment/Orientation/Activation 2. Prioritize the above MEAs and establish priorities for each based on the desires and interests of the members, considering available resources. 3. Set specific and identifiable goals for each priority within the prioritized MEAs. 4. Select the best programs/projects to achieve the goals. 5. Show how you monitored and evaluated priorities, goals and projects; include periodic results. 6. Show how you evaluated annual progress; include results.
78

The United States Jaycees

.. YCU:.

CHAIRMAN'S PLANNING GUIDE

@.

Chapter Name Chairman's Name Chairman's Mailing Address Business Phone Home Phone

State Project Name Major Emphasis Area Category Supervising Chapter Officer

PROPER USE OF GUIDE: Good advanced planning and record-keeping will mean the difference between success and failure. Use this guide in planning and conducting your project by completely answering each question on separate paper. PLANNING: 1. Primary purpose (what is the one reason you want to successfully run this project?) 2. How does this project relate to a specific goal of one Major Emphasis Area in your chapter plan? 3. List the specific goals to be accomplished by this project. Use specific numbers. Example: To involve twenty-five Jaycees. 4. What are the specific manpower assignments? (Show names and duties.) 5. What Jaycee materials, supplies, and resources will be required? 6. What non-Jaycee materials, supplies, and resources will be required? 7. Describe the potential problems and their possible solutions to successfully complete this project. Example: List problems and solutions by management technique (Planning, Training, Personnel Management, Communications, Financial Management). 8. Give a brief description of the proposed project followed by a listing of the specific steps to be taken to bring this project to a successful completion. Show approximate date for each step. 9. Complete the proposed budget showing all anticipated income and expense. Include donated items as income and expense and show return to chapter if applicable. IMPLEMENTATION AND EVALUATION: 10. Record by date the specific steps as they occur. 11. Record by date the revisions in plans as they become necessary. Show how problems were handled using management techniques. What changes would you recommend if you were to run this project again? 12. Record by date the sources of income and expenses as they occur. State why the project was a financial success or failure and show profit or loss. Complete the Financial Statement. 13. Record actual roles of non-Jaycees and other resources. (Include names, locations, and services.) 14. Give specific results for each goal established. Show how management techniques were used. 15. What benefits could be derived by conducting this project in the future. (Include individual, chapter, and community benefits.)

Date approved by board / by chapter

Date final report approved 79

The United States Jaycees

BUDGET SHEET/FINANCIAL STATEMENT

ACTUAL , INCOME: Value of donated (list): expenses items: Other sources of income (list): Return to chapter (prOfit):

-------TOTAL

PROPOSED PROPOSED

TOTAL

80

rhe United States Jaycees"

PARLIAMENTARY PROCEDURE ...

Can NoVote Can Debatable? Be Amended? Is WhatIs It Reconsidered? Yes2DoNo Maioritv Yes DoSecond? No YesYou Yes NoThis: NoAYes3 No Nol Needed? Need May You Sayrise to thatpreviousof privilege" 2/3 Yes Yes discussionquestionthethe until the "question" No committee"table adjourn " to ... ... we To ItVote You "I move therefer recess for ... This: to postpone matter Majority Yes ItBe a amend motion" Interrupt POSTPONE DISCUSSION FOR SUSPEND FURTHER END DEBATE AND

"

"

at a glance

Here are some motions you might make, how to make them, and what to expect of the rules.
\:

"" "BREACH No -0 Yeso No Vote4 No Vote7 N Yes Vote 2/3bNo 2/3 Yes Majority PROTECT -0 No-~ OF
SUSPEND RULES VOTE ON A RULING OF

The Motions Listed Above Are In Order Of Precedence ... Below There Is No Order ... Yes"Pointon towithdraw order" of vote motion" chair's the rules No "I rise... toaapoint fromdecision"so table fortoreconsider or this ... ... suspend my motion" that to theconsideration call of division" move appeal information"the wish object take of the

NOTES:
go

...

1Unless vote on question is not yet taken .

2 Unless the committee has already taken up the subject.

3 Only if the motion to be amended is debatable.

4 Except in doubtful cases.

5 A 2/3 vote in negative needed to preven t consideration of main motion.

6 Only if the main question or motion was not, in fact, considered.

7 Unless someone objects.

8 Only if the vote is no.

9 Only if motion to be reconsidered is debatable.

The Un ited States Jaycees'

JAYCEE TERMS
ACTIVE STATUS PROGRAMS Those national programs and projects designated by The U.S. Jaycees Executive Board of Directors for development and promotion during the Jaycee year. AFFILIATION - Process that a new extension must complete before being officially recognized as a chapter. AMBASSADOR - The highest honor conferred by The United States Jaycees. This most distinguished form of recognition for outstanding past and present Jaycees can be bestowed at the state or chapter level upon application and approval. The prestigious Ambassadorship signifies an individual's exceptional contribution to the Jaycee movement in the United States. ANNIVERSARY DUES - A dues collection system whereby a local member's annual dues to The U.S. Jaycees are due during each anniversary month of membership. The US Jaycees collects these dues through local chapters. ANNUAL MEETING - The meeting held in June each year to conduct business of The U.S. Jaycees. It's at this meeting that a president and eleven vice presidents, with one being elected by the Metro Conference, are elected. Each chapter may send delegates to the Annual Convention. Meeting, also known as the National designed to assist the chapter in more effectively meeting the needs of its members. The program consists of three (3) phases and ten (10) degrees. Each degree is available for presentation to those members meeting the cnteria. DSA - Distinguished Service Award. An award presented to a young person of Jaycee age for outstanding community service. DISTRICT - A group of chapters under the supervision of a state officer. DISTRICT DIRECTOR A state officer that works directly with the local chapter presidents. EXECUTIVE BOARD OF DIRECTORS - A body, made up of the presidents of each state organization and all voting members of the executive committee plus the chaplain and metro director, charged with the conduct of the organization's business in accordance with its Constitution and Bylaws. EXECUTIVE COMMITTEE - A committee consisting of The U.S. Jaycees president, executive vice president, vice presidents, chairman of the board, legal counsel and treasurer. EXECUTIVE VICE PRESIDENT - The executive vice president of The U.S. Jaycees is in charge of The US. Jaycees Headquarters operation. A state executive vice president is often an employee of a state organization who is a full-time manager for the state executive committee. EXTENSION - The initial organizing of a chapter pnor to completing the affiliation process. FAMILY LIFE SERIES - A series of discussion-oriented programs designed to educate enjoyable. families in ways to make family life more

ARCHIVES - A reference to The U.S. Jaycees Archives being developed at the National Headquarters in Tulsa, Oklahoma, to preserve, record and exhibit rich heritage and achievements of The United States Jaycees. The Archives also symbolizes the future growth and continuing contribution of this dynamic and progressive organization. The Archives effort is being funded through the Annual Support program of The U.S. Jaycees Foundation by contributions from alumni groups such as The Crew and The U.S JCI Senate, as well as Jaycee chapters, state organizations and Individual contributions BI D - An offer to host an event or meeting. BID PROCEDURE - Rules for the preparation and presentation of a bid. BLUE CHIP - A management program designed to assist local chapters in developing the total Jaycee concept A gauge of chapter success. BOSSES' NIGHT - An event honoring employers of Jaycees as thanks for their contributions to the Jaycees. CHAIRMAN - The individual charged with responsibility for the completion of a project The chairman heads a committee and provides motivation for its members. CHAPTER MANAGEMENT - The effective, efficient and proper use of resources to accomplish a pre-determined objective. CHARTER - A document indicating an organization's affiliation with The U.S. Jaycees of Jaycees International. COMMUNITY DEVELOPMENT PROGRAMS - The programs of a chapter that serve as a method through which an individual member is given the opportunity of applying learned leadership and management skills in fulfilling chosen social responsibility. CONSTITUTION - Rules and regulations an organization employs to determine its government and procedures. CORPORATE DEVELOPMENT - An office of The U.S. Jaycees charged with fundraising, legal, governmental affairs and administrative responsibilities for the national organization at the direction of The U.S. Jaycees executive vice president CPG - Initials for the Chairman's Planning Guide. DEGREES OF JAYCEES - An individual activation program

HAFL - Healthy American Fitness Leaders. A Jaycee recognition program for individuals who have demonstrated outstanding leadership in the area of health and physical fitness. HONORARY MEMBER Membership conferred upon an individual whose contribution to the organization has been so outstanding as to merit this honor. INDIVIDUAL DEVELOPMENT PROGRAMS - The self-improvement programs of a chapter, aimed at teaching, developing and increasing the individual member's personal and leadership skills INSTITUTIONAL CHAPTER - A Jaycee chapter that exists within a confining, rehabilitative or job training center facility. JAYCEE FAMILY WEEK - Thanksgiving week is recognized annually by Jaycees as a time to emphasize the importance of the family unit. Local organizations use this week to recognize outstanding families, encourage communication in the home and involve their families in chapter activities. JCI - Abbreviation for Jaycees International, the worldwide Jaycees organization now operating in 75 countries JCI HEADQUARTERS - Located in Coral Gables, Florida, and headed by a salaried secretary general, serves the world organization much as The United States Jaycees Headquarters serves the United States. JCI SENATOR - The highest honor bestowed upon a current or past individual member for their contributions to the Jaycees by Jaycees International. A JCI Senator is a life member of Jaycees International. JCI WORLD CONGRESS - The Annual Meeting of Jaycees International in which delegates from member nations conduct the organization's business. JAYCEE CREED - A statement of philosophy and beliefs adopted by The U.S. Jaycees and Jaycees International. The Creed was

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TERMS (con't.)
authored by the late C. William Brownfield of Columbus, Ohio, in 1946. Brownfield later served as a U.S. Jaycees vice president. JAYCEE FOUNDER'S HOME - The home occupied by the president of The U.S. Jaycees in Tulsa, Oklahoma, during the president's term of office. JAYCEE SHIELD - The emblem of The U.S. Jaycees. JAYCEE WAR MEMORIAL - The home office building of The U.S. Jaycees in Tulsa, Oklahoma. It is a modern, three-story office building near the downtown area of the city where a staff of more than 80 people conducts the business of The U.S. Jaycees. JAYCEE WEEK - A week, beginning on the third Sunday in January, which marks the anniversary of the founding of The United States Jaycees in 1920. Local organizations use this week to tell their communities of their accomplishments. Often a banquet is held during Jaycee Week for the purpose of honoring recipients of the Distinguishing Service Award and/or employers of Jaycees with a "Bosses' Night" banquet. JOTS - July Officers Training School. A U.S. Jaycees training service offered to state officers. The event is held in Tulsa each July. LEADERSHIP TRAINING - A process by which the individual develops greater self-confidence, motivation, the ability of selfexpression and other traits of leadership. LEGAL COUNSEL - An officer who is legal adviser to an organization. LIBRARY STATUS PROGRAMS - Programs and projects which are not actively promoted by The U.S. Jaycees, but for which information is available to chapters on request from The U.S. Jaycees' Sales department. LINK, THE - This publication is the communications link between the headquarters and the local presidents across the nation. LOCAL PRESIDENTS SCHOOL - Seminar for the training of chapter presidents. LOM - Abbreviation for Local Organization Member, a local organization affiliated with The U.S. Jaycees and Jaycees International. LOTS - Local Officers Training School. A training service offered by your state organization. MAJOR EMPHASIS AREA (MEA) - Grouping of projects and programs that relate to a similar area or need. Each MEA comes under one of the three programming areas (individual development, community development and management development). METRO - The name given Jaycee chapters in cities with populations of over 75,000 people. NOM - Abbreviation for National Organization Member, a member nation of Jaycees International. NATIONAL STAFF OFFICER - A paid employee of The United States Jaycees, with responsibility either for a designated program area or headquarters functions. Staff officers frequently travel to state meetings to assist in their areas of expertise, prepare all materials available through The U.S. Jaycees and promote local involvement. NEWSLETTER - A publication of the chapter used to keep its members informed of Jaycee news and meeting information. OYE - Outstanding Young Educator. A Jaycees recognition program for educators. OYF - Outstanding Young Farmer. A Jaycees recognition program for farmers. OFFICERS' AND DIRECTORS' GUIDE - Annual publication of The U.S. Jaycees. A complete guide to chapter management and officer responsibility. ON-TO - A slogan used in promoting attendance ata Jaycee meeting Usually used in connection with a statewide meeting or The U.S. Jaycees Annual Meeting, ORIENTATION - The ongoing function of education to members about the Jaycee organization, its benefits and the opportunities offered to the individual member. PARADE OF CHAPTERS - Competition among the chapters within a state in which points are earned and a ranking is established. PARADE OF STATES - Annual competition among the 50 Jaycee states to be rated according to performance during the year. State delegations to the Annual Meeting march in a Parade of States according to rank in the competition. PARLIAMENTARIAN - A person who advises a chairman or presiding officer on matters relating to parliamentary procedure. PLAN OF ACTION - The goals and plans for achievement that a Jaycee chapter develops each year. Usually presented to the membership in written form. POLICY - Rules of practice and procedure which supplement the Constitution and Bylaws. PRESIDENTIAL AWARDS - Membership recruitment awards for local members. PUBLIC RELATIONS - The acts of communicating what you are to the public. This is not to be confused with publicity, which is just one of the methods used in communicating the image. REGION - A group of chapters under the guidance of a state officer. REGIONAL DIRECTOR - A state officer who acts as an administrator of district directors and/ or state program managers and serves as a liaison between The U.S. Jaycees and the state organization. REGULAR MEMBER - A young person between the ages of 18" and 35 whose dues are paid. A Jaycee. "At state option, the minimum age can be 21. RESOURCES - The material, money and most importantly, the time and talent of people available to a Jaycee chapter. RETENTION - Renewing of an individual's membership for another year. ROBERT'S RULES OF ORDER (Revised) - A guide book of parliamentary procedure written by General Henry A. Robert (U.S. Army) in 1874. These rules provide for the protection of the rights of the majority, the rights of the minority, the rights of individuals and the rights of those absent, in the conduct of meetings. SPEAK-UP An individual development program to offer all Jaycees an opportunity to develop their verbal communication abilities. SPONSORSHIPS Financial, material or physical support of Jaycee programs by an outside individual, group or firm. SPRINGBOARD - An individual activation program to aid chapters in activating new members within ninety (90) days by involving them in chapter activities. A Springboard Award is available for presentation to those members meeting the defined criteria. STATE MEETING - A meeting conducted by a state officer in accordance with the bylaws of a state organization. Statewide meetings are held in many states on a quarterly basis. ST ATE DIRECTOR - A voting member of the board of directors of a state Jaycee organization. In many states, a chapter president and one other person serve as state directors. TOY A - Ten Outstanding Young Americans. Each year during the week immediately prior to Jaycee Week, The U.S. Jaycees honors ten great young Americans at an Awards Congress. WAYS & MEANS (NATIONAL) - Fundraising projects, national in scope and available to all Jaycee chapters, which are endorsed by The U.S. Jaycees Executive Committee through a formal procedure. Such projects become endorsed national ways and means programs. YOUNG MEN CAN CHANGE THE WORLD - The title of a book about the Jaycee movement. Author Booton Herndon relates the history of the organization and tells of success and personal achievement gained through membership in the Jaycees.

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The United States Jaycees~

SALES DEPARTMENT

Purpose The U.S. Jaycees Sales department strives to maintain an inventory of those items which are requested by the membership. In an effort to provide the membership with those items which would be beneficial, it is necessary to have your input. If you have a new item request or just a general recommendation, please feel free to respond. List any items that you would like to see added to the catalog. List any suggestions for the layout of the catalog. List any ideas for designs for the cover of the catalog. Your input is what helps compile this catalog. Please send all comments and suggestions to: The U.S. Jaycees Sales Department, P.O. Box 7, Tulsa, Oklahoma 74121-0007. Ordering Instructions One person in your chapter (secretary or treasurer) should be designated as the person responsible for placing and receiving all orders. Many times when several persons in the chapter are ordering at the same time, duplications occur, resulting in valuable materials being wasted and unnecessary expense to the chapter. Complete instructions for ordering are included in the catalog. Here are some tips to help you utilize the Sales Catalog to its fullest extent: 1. Use a street address where a signature may be obtained. 2. Include payment with order (No C.O.D.s). If you wish to call in a charge order, call toll free 1800-331-3248. (Minimum order of $10). If toll-free lines are' busy, call 1-918-584-2481. Oklahoma customers must add six percent sales tax. Be sure to add up the total weight of your order (the weight of each item can be found in the description of the items) and then enclose the appropriate postage. A

convenient chart is supplied on page 20 of the Sales Catalog, which will assist you in computing the proper postage charge. Please be sure to use the full catalog number. (All of the digits are necessary to ensure that you receive the proper item.) On merchandise which requires localization or engraving, please type or print information needed. Since engraving or localization cannot be taken over the telephone by the sales personnel, please mailthe order and information for quick and more accurate service . Orders for non-localized items will be processed and shipped within 48 hours after receipt of order. Orders for engraved plaques will be processed and shipped 72 hours after receipt of the order. The cost for engraving of plaques and trophies is $.15 per letter. Be sure you provide a complete shipping address, including your ZIP code. We ship most packages via United Parcel Service. UPS cannot deliver to a Post Office box and will not deliver to an address where a signature cannot be obtained. Send all orders to: The United States Jaycees, Sales Department, P.O. Box 7, Tulsa, Oklahoma 741210007. When Writing About Orders Before writing about an order which you have received, we suggest that you first examine any invoices which you may have found in the package or were sent to you separately. Usually any changes are explained. This may make it unnecessary for you to write us. If you do write, be sure to give information as to your sales order number, catalog number, size, quantity, method of payment, etc., of order in question and enclose with your letter all papers, invoices, etc., you received from us about the order.

TOLL FREE 1-800-331-3248

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The United States Jaycees"

INDUCTION PLEDGE.
You are about to become a member of the greatest young persons' leadership training organization in the world, The Jaycees offer a young person the opportunity to meet a group of aggressive young adults, take part in worthwhile projects, fulfill a need for personal growth, and contribute to society. Raise your right hand and repeat after me. I (Give your name) do solemnly pledge that I will uphold the principles and traditions of the (Name of chapter) Jaycees, the (Name of state) Jaycees and promote the objectives of The United States Jaycees.

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The United States Jaycees~'

CHARGE AND OATH OF OFFICE

The office to which you have been elected is one of dignity and importance. In accepting this office, you undertake a responsibilrty which is not to be assumed lightly nor carelessly discharged. You are charged with the duties of seriously and resolutely furthering the objectives of the Jaycee movement. With the Policy and By-Laws as your guide, you must be ever ready to exercise the functions of the office with which you are entrusted. Further, you are charged with governing this organization according to the laws of democracy, under which laws every person who wishes to speak shall be heard, toward the end that in every matter considered, the best opinion shall prevail through the expressed will of the majority, and the best course of action followed. Do you accept this charge? (Reply) I do. Raise your hand and repeat after me. I, (Give your name), do solemnly swear (or affirm) that I will faithfully execute the office of (Give office) of the .Jaycees and will, to the best of my ability, serve as a living example of this organization's philosophy and beliefs.

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