10/14/2008

Revision No. : -1-

Revision Date : 01/04/00

General Regulations
Regulation
2.4 YARD STANDING INSTRUCTIONS
It is the responsibility of yard supervisor and all field managers / safety officer to
fulfill the following
2.4.1 MISCELLANEOUS SAFETY ITEMS
- The gates, fences, and walls are in good condition.
- The gate security control is maintained and essential movements are
recorded and followed up. See also the attached SAPESCO visitor card.
- The safety signs, Hazard and warning notices are in good condition and
displayed in a clear manner.
- Housekeeping / cleanliness and tidiness is always maintained at high
standard.
- Roads and boundaries are safe for traffic and the lighting is in good condition
and adequate at night.
- The traffic signs and speed restrictions at roads are displayed and adhered
to.
- Parking places are clearly marked, stairways, fixed ladders, handrails,
walkways, platforms, gratings ...etc. are in good condition and free from any
defect.
- Access / egress signs are clearly displayed and adhered to.
- Emergency lighting (fixed and portable) is available and operational.
- Offices / Kitchens & bathrooms safety and hygiene is maintained at sound
level.
- Best control is applied effectively.
2.4.2 EMERGENCY TOOLS
All safety and fire fighting equipment are maintained in sound operational
condition (frequently inspected and checked and an inspection record sheet is
maintained updated) and placed at the designated locations.
2.4.3 VEHICLES AND TRUCKS
-
Maintained in good condition and free from any defect.
- Vehicle traffic license is available and valid.
- Engines and batteries are maintained in good condition (no fuel, acid or oil
leaks).
- Spare tyres and repair kits are available and are suitable for use. Only
authorized drivers shall
drive heavy vehicles, forklifts, & cranes.

2.4.4 WORKSHOP
- All mechanical equipment is in good condition and regularly checked by a
competent

Overview & General Regulations Page 1 of 11

 10/14/2008

Revision No. : -1-

Revision Date : 01/04/00

mechanical person.
- Safety signs and safety instructions are clearly displayed
and adhered to.
- Personnel protective cloths are available in good condition and used all the
time during
job execution.
- Fire fighting equipment are maintained in sound operational condition
and
placed at designated / marked location and kept free from obstacles.
- All electrical equipment are maintained in sound operational condition and
frequently checked up by a competent electrical engineer.
- All motors, gears, sockets, cables ...etc. are free from any damage and
match
the requirements of their use.
2.4.5 MAINTENANCE
All maintenance activities must be performed, as per
specified procedures and maintenance records shall be kept updated.

2.4.6 WAREHOUSE AND STORE

- Clear marking, identification, segregation, and hazard notices are to

be
carefully implemented.
- Availability and accessibility of safety and fire fighting
equipment.
- Gas cylinders and chemical containers are clearly labeled and stored
at safe distances.
- First aid box is available, accessible and filled in according to
approved list.

2.6 General Safety Rules & Regulations

2.6.1 INTRODUCTION
While being on site of any client, the client’s safety rules and regulations must
be carefully adhered to. In case more stringent standards are required by
client, these standards shall predominate provided they are clearly specified in
a signed off "pre-job operation and safety format". These formats must be
kept in a file for future use.
2.6.2 General Rules
a) Smoking is not allowed in any restricted area except in certain locations which,
the client has
designated and prepared for the purpose.
b) Smoking is not allowed near any flammable material.

Overview & General Regulations Page 2 of 11

 10/14/2008

Revision No. : -1-

Revision Date : 01/04/00

c) Refer to SAPESCO smoking policy.

d) No fire or naked flame is allowed in the restricted area or near any
other apparatus that may cause ignition or short circuit unless it is
covered by a work permit.
e) No portable electrical equipment of any kind whether personal or
owned by SAPESCO shall be taken within the restricted area unless it is part
of the job equipment and covered by a work permit.
f) Personnel protective gear and equipment: The right type of
safety boots, safety helmet and overall are to be worn by every
employee while being at work either in the maintenance yard or
client sites.
Additionally:
f.1) Gloves, goggles and ear muffs/plugs are to be used for hand,
eye and hearing protection respectively.
f.2) Special rubber gloves aprons and chemical goggles are to be
used while working with chemicals.
f.3) A facemask with appropriate cartridge can be used for
protection of respiratory system from dust and paint.
f.4) Welders shall use welding goggles with appropriate lens and
leather gloves.
f.5) Breathing apparatus shall be used in toxic atmosphere and
in enclosed spaces where the air (oxygen) might be deficient.
f.6) Approved type safety harness shall be used if working at
elevations higher than 2.0 m
g) While travelling apply the drivers and journey rules as explained in
SAPESCO HSE manual.

h) Upon reaching the client's location, the working team supervisor shall:
h.1) Introduce himself and his team to
the client's representative.
h.2) Familiarise himself and his team with the site
safety rules and regulations including emergency and
evacuation procedures.
h.3) If necessary, arrange suitable accommodation
for the team.
h.4) Before starting any job, SAPESCO supervisor shall arrange a
pre-job operation and safety meeting (toolbox meeting) to agree with
the client's representative on the job procedures and identify to

Overview & General Regulations Page 3 of 11

 10/14/2008

Revision No. : -1-

Revision Date : 01/04/00

operators all potential hazards during job. The work permit must be
fully signed by authorized personnel prior to job.
h.5) SAPESCO supervisor and team individuals are
responsible to take the appropriate action and/or stop
the job safely in case of emergency and apply the
client's emergency procedures.
h.6) In case of accident / work interruption, the team
supervisor shall immediately notify the client's
representative and take the necessary steps to rectify
the situation. He shall also notify his line manager as
soon as practically possible, preliminary investigate
the problem, fill and dispatch the relevant SAPESCO
form.
h.7) The team supervisor shall contact/consult his
line manager for any unusual situation or if there is
different view regarding the interpretation of the scope
of work.
h.8) SAPESCO team supervisor will ensure that
rotating equipment and/or live systems shall not be
left unattended.
I) Every SAPESCO staff must have access to a controlled copy of
SAPESCO safety manual. He must read, understand and adhere to the
rules and regulations mentioned in the manual. The safety officer can be
referred to when necessary.
j) Every SAPESCO staff shall read, understand and apply all other
instructions and
documents addressed to him by his management.
k) It is each employee responsibility to promptly report all unsafe acts (UA),
unsafe
conditions (UC), near misses (NMs), incidents to safety officer by filling
out the
appropriate form.
L) All SAPESCO employees must do their utmost to minimise waste
and to propose ways of reduction. Refer to SAPESCO Waste
Management Policy.
m) All SAPESCO employees must do their utmost to minimise
kilometres driven. Refer to SAPESCO Road Safety policy.

n) Each SAPESCO employee shall attend 60% of the total number of

SAPESCO internal HSE meetings as a minimum.

Overview & General Regulations Page 4 of 11

 10/14/2008

Revision No. : -1-

Revision Date : 01/04/00

o) Any violation to the said regulations whether deliberately or not

shall make the relevant staff liable to strict disciplinary action.

2.7 GENERAL
SAPESCO always stress to its employees the fact that everybody’s own safety
comes first.
All new employees shall follow the SAPESCO induction course (refer to attached
sheet for course content) during which the new employee will receive a
comprehensive overview on safety aspects, company policies, and relevant
procedures. Information related to his specific work scope will also be discussed.
He shall be referred to SAPESCO HSE manual and he shall receive the SAPESCO
safety handbook.
All SAPESCO sub-contractors’ personnel who normally perform activities under
the name of SAPESCO shall also attend the induction course.
Any updated standard or policy shall be disseminated to all SAPESCO staff and
sub-contractor staff through notice boards and safety meetings. All updated
standards and policies shall supersede the older version and the older version will
be taken out of our system and shall be marked as Obsolete.

Overview & General Regulations Page 5 of 11

 10/14/2008

Revision No. : -1-

Revision Date : 01/04/00

To ensure proper follow up on our services and on our client requirements, we

initiated a tractability system, which identifies actions required and action party
with defined target dates. All closed out items resulting from this system are also
kept for further review and to ensure a complete cycle.
Only selected personnel who shall have attended the relevant training courses
and posses relevant experience shall conduct specialized operations that need
specific level of experience.
SAFETY INDUCTION COURSE CONTENT
The following topics shall be addressed to all new SAPESCO staff and all SAPESCO
sub contractor personnel prior to their involvement in real operations related to
SAPESCO.
GENERAL SUBJECTS
1. General policy on safety, environment, and health at work.
2. Management Organization.
3. General safety rules and regulations.
4. Emergency procedures.
5. HSE reporting responsibilities and reporting forms.
6. H2S hazard and relevant escape procedure.
7. Fire and fire fighting.
8. Occupational health.
9. Environment control and waste reduction.
10. First aid.
11. Journey management procedures.
12. Permit to work system and responsibilities.
13. NORM
14. Smoking & Drugs / alcohol policies.
15. Unsafe acts / unsafe condition identification and reporting.

SPECIFIC
1. Each staff shall attend at least 60% of SAPESCO internal HSE meetings.
2. All specific subjects, instructions, procedures, policies, shall be discussed
with the relevant staff as per his work scope.
3. Defensive driving and driving rules (including night driving limitation) shall
be discussed with staff expected to drive company vehicle and definitely
with drivers.
4. All relevant handouts and safety booklet shall be hand delivered to staff.

All staff will be referred to the SAPESCO controlled safety manual available at
yard.

Overview & General Regulations Page 6 of 11

 10/14/2008

Revision No. : -1-

Revision Date : 01/04/00

Overview & General Regulations Page 7 of 11