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PROJECT EXECUTION & ASSURANCE PLAN SECTION: A-3.

14
(QUALITY ASSURANCE SYSTEM)
UNDERGROUND CIVIL WORKS 6838-01-19-40-0003 Rev. 0
STRATEGIC STORAGE OF CRUDE OIL
Page 1 of 9
PROJECT, VISAKHAPATNAM

PROJECT EXECUTION & ASSURANCE PLAN


(QUALITY ASSURANCE SYSTEM)

UNDERGROUND CIVIL WORKS

PROJECT : STRATEGIC STORAGE OF CRUDE OIL

OWNER : INDIAN STRATEGIC PETROLEUM RESERVES LTD.

PMC : ENGINEERS INDIA LTD.

JOB NO. : 6838

0 26.04.2007 ISSUED FOR BIDS AS DA MPJ


Rev. Prepared Checked Approved
Date Purpose
No by by by

Format No. EIL-1641-1924 Rev.1 Copyright EIL – All rights reserved


PROJECT EXECUTION & ASSURANCE PLAN SECTION: A-3.14
(QUALITY ASSURANCE SYSTEM)
UNDERGROUND CIVIL WORKS 6838-01-19-40-0003 Rev. 0
STRATEGIC STORAGE OF CRUDE OIL
Page 2 of 9
PROJECT, VISAKHAPATNAM

TABLE OF CONTENTS

_________________________________________________________________________
CLAUSE NO. TITLE PAGE NO.
_________________________________________________________________________

1.0 SCOPE 4

2.0 RESPONSIBILITY 4

3.0 METHODOLOGY

3.1 PROCUREMENT OF MATERIALS REQUIRED 4


FOR THE CONSTRUCTION WORKS

3.2 EXECUTION OF WORKS 4

3.3 QA/ QC AUDITS 6

4.0 DOCUMENTATION AND RECORDS 6

ANNEXURES:

I Indicative Inspection & Test Plan (ITP) for concrete works 8

II Indicative Format for testing of concrete cubes 9

ATTACHMENTS

EIL Specification 6-0000-0001 Rev 1

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PROJECT EXECUTION & ASSURANCE PLAN SECTION: A-3.14
(QUALITY ASSURANCE SYSTEM)
UNDERGROUND CIVIL WORKS 6838-01-19-40-0003 Rev. 0
STRATEGIC STORAGE OF CRUDE OIL
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PROJECT, VISAKHAPATNAM

Abbreviations:

ITP : Inspection & Test Plan

PMC : Project Management Consultant

QA/QC : Quality Assurance/ Quality Control

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PROJECT EXECUTION & ASSURANCE PLAN SECTION: A-3.14
(QUALITY ASSURANCE SYSTEM)
UNDERGROUND CIVIL WORKS 6838-01-19-40-0003 Rev. 0
STRATEGIC STORAGE OF CRUDE OIL
Page 4 of 9
PROJECT, VISAKHAPATNAM

1.0 SCOPE

This document shall be applicable to all construction works to be executed by the


contractor.

2.0 RESPONSIBILITY

It is contractor’s prime responsibility to arrange/produce the product conforming to contract


specifications and inspect all equipment, materials and works at various stages of
execution as per the approved QA Plans. In addition, they have to coordinate all efforts in
this regard directly with the Owner/ PMC and other involved agencies to give adequate
confidence that the activities are performed as per agreed ITPs and necessary
documentation is available. Verification by Owner/PMC or his representative at any stage
shall not relieve the contractor of his responsibility towards quality of the product.

The contractor shall comply with all statutory rules & regulations in force during execution
of work and interface with such authorities as required.

The Quality Assurance System requirements are specified in the EIL Specification 6-0000-
0001 Rev 1 which is attached. These are also to be met by the CONTRACTOR.

3.0 METHODOLOGY

The management of construction quality control is divided into the following categories:-

(1) Procurement of materials required for the construction work.


(2) Execution of work
(3) QA/QC Audits

3.1 PROCUREMENT OF MATERIALS REQUIRED FOR THE CONSTRUCTION WORK

The contractor shall develop list(s) defining the items to be procured along with proposed
Vendors for approval of the Owner/PMC. The vendor list shall be in line with the contract
document. In case, no vendor list exists in the contract for a particular item, the contractor
shall propose a list of Vendors to Owner/PMC. Contractor has to satisfy himself with the
capability of the vendor to deliver the product in time with quality before proposing him as a
prospective vendor. The contractor shall submit the QA/QC plans for all major items and
carry out their procurement in line with the approved plans. Contractor can either provide
his own adequate qualified staff for inspection or employ a separate third-party inspection
agency with prior approval to carry out these functions. Involvement of Owner/ PMC in the
quality control plan, if required, shall be defined during approval of the same.

3.2 EXECUTION OF WORK

(i) The QA plans for execution shall be developed by the contractor. Owner/ PMC’s
approval for the same shall be taken well before start of the work. The final
Inspection & Test Plans (ITPs) and formats, based on the indicative ITP and
Format enclosed with this document (refer sh. 8 & 9 of 9 respectively), shall be
developed by the contractor as per contract specifications for approval by Owner/
PMC. For the activities which are identified as Witness or Hold Point, specific
inspection call shall be raised by the contractor with Owner/ PMC in the requisite
format well in advance.

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PROJECT EXECUTION & ASSURANCE PLAN SECTION: A-3.14
(QUALITY ASSURANCE SYSTEM)
UNDERGROUND CIVIL WORKS 6838-01-19-40-0003 Rev. 0
STRATEGIC STORAGE OF CRUDE OIL
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PROJECT, VISAKHAPATNAM

The indicative ITP and Format enclosed are for guidance to the contractor and do
not cover the entire activities to be performed during execution of works under the
scope of contract. The contractor shall develop Inspection & Test Plans and

Formats for all the activities and submit the same to Owner/ PMC for approval,
before actually undertaking such activities.

The contractor shall be completely responsible for management of approved quality


plans and Owner/PMC involvement will be only of Surveillance in nature to
randomly check the works at selective/critical junctures. Their role shall be to
monitor that the contractor is executing the quality plans as per the approved
drawings, employing adequately qualified staff and other resources for various
items of works. Any deviation to the specifications shall be brought to the notice of
Owner/ PMC in prescribed formats by contractor for approval.

(ii) It is likely that the contractor may engage sub-contractor(s)/vendors for performance
of the work. The contractor shall be responsible for ensuring the implementation of
approved QA plan, contract specifications and contract conditions through their sub-
contractor’s to achieve the quality during all stages of construction. It shall be the
responsibility of the contractor to ensure proper coordination between his sub-
contractor(s) and other agencies working at site.

The sub-contractor(s)/vendors selection shall be done after evaluation by the


contractor inline with contract requirements and shall be got approved by
Owner/PMC before engaging them for the works.

(iii) Storage

All the materials procured shall be stored/stacked as per the standard norms and as
recommended in various clauses of relevant codes and contract document. The
storage of material shall be such as to avoid damage to life/properties (physical and
chemical) of the materials. The storage shall not cause deterioration, rusting,
mix-up etc. and hamper the other related works in any way. The contractor shall
submit his detailed warehouse plan for Owner/ PMC approval to manage the above
in open/covered areas.

The materials susceptible to fire/ blast shall be kept away in a separate protected
place.

In general, the materials shall be kept systematically in order so that they are
accessible for the inspection by Owner/ PMC whenever required.

(iv) Use

The materials shall be stacked in such a way that the lot, which is procured first, will
be consumed first. For materials which are having specific expiry date/ shelf life
shall not be used beyond that date and shall be removed from site. Wherever there
is any doubt about the change in properties of the materials, such materials shall be
sent to reputed approved laboratory for testing and acceptance.

(v) Inspection

The contractor shall be responsible for carrying out inspection of the materials
brought at site and conducting tests/ checks (at site or in approved laboratories) at
predefined frequencies as per contract. It is the responsibility of the contractor to
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PROJECT EXECUTION & ASSURANCE PLAN SECTION: A-3.14
(QUALITY ASSURANCE SYSTEM)
UNDERGROUND CIVIL WORKS 6838-01-19-40-0003 Rev. 0
STRATEGIC STORAGE OF CRUDE OIL
Page 6 of 9
PROJECT, VISAKHAPATNAM

ensure that the materials used at site shall conform to relevant codes/ standards
and Manufacturer Test Certificates are available for correlation as and when
required. The contractor shall maintain the records of all materials brought at site
and tests conducted on them.

(vi) In process and final Inspection

The contractor shall be responsible to arrange verification of products during in-


process and final inspection. Relevant checks and tests shall be arranged for the
works performed and records maintained. Tolerances achieved with respect to
contract specification and execution drawings for various activities/processes shall
be ascertained and submitted to Owner/ PMC for approval. Efforts shall be made to
keep checks and controls in such a way that a non-conforming product is avoided.
However, if in an isolated case, the tolerances are beyond the acceptable values
given in the contract/ execution drawings/ codes, non-conformance resolution/
Concession/ Deviation permit need to be raised by the contractor and got approved/
resolved from Owner/ PMC.

3.3 QA/QC AUDITS

During the execution of the works, the contractor shall carry out periodical Quality Audits at
least quarterly in all areas of work. A team of specialists in the respective areas will
conduct these audits. The auditors shall not be directly involved in the jobs being audited.

The contractor shall prepare an Audit Plan and Procedure and submit the same to Owner/
PMC for approval.

A copy of the Audit Report containing the findings of the Audit team will be submitted to
Owner/ PMC. After completion of rectification/modifications/corrective actions on the issues
indicated in Audit Report, a Compliance Report shall be submitted by the contractor to
Owner/ PMC for review.

Over and above the contractor’s internal QA/QC Audits outlined above, Owner/ PMC shall
also reserve the right to conduct QA/QC audits at the frequency decided by them. The
contractor shall participate and provide full support to the Audit Team and furnish all
documents/reports/records as desired by the Audit Team. The contractor shall take all
actions required to comply with the findings of the Audit Report and issue regular
Compliance Reports for the same to Owner/ PMC till all the findings of the Audit Report are
fully complied.

In case major Non conformities are observed during execution of the works Owner/ PMC
reserve the right to appoint an independent person/Third Party Agency to conduct QA/QC
Systems Audit for full/part of the facilities being executed by the contractor. This audit
will be in addition to the audits described above and may be carried out intermittently/
continuously for all or part of the facilities being executed by the contractor. The contractor
shall bear the total cost of such audits and shall participate & provide full support to the
Audit Team and ensure compliance of the audit observations.

4.0 DOCUMENTATION AND RECORDS

All necessary documentation & records shall be maintained by the contractor till completion
of project and thereafter hand over to Owner/ PMC in requisite copies as a part of
completion documents. Wherever Owner/ PMC personnel were directly involved
particularly in witness and hold point, the copies of the records shall also be provided to
personnel on completing inspection of those activities. The documentation & records shall
include the following as a minimum but not limited to:
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PROJECT EXECUTION & ASSURANCE PLAN SECTION: A-3.14
(QUALITY ASSURANCE SYSTEM)
UNDERGROUND CIVIL WORKS 6838-01-19-40-0003 Rev. 0
STRATEGIC STORAGE OF CRUDE OIL
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PROJECT, VISAKHAPATNAM

i) Approved Quality Assurance Plan

ii) Approved Inspection and Test Plans

iii) Inspection and test documents covering

a) Manufacturer Test Certificate

b) Material Receipt Report including Inspection Release Note, if applicable


and Site Inspection and acceptance Report on quality and quantity of
material

c) Site test/laboratory test Report reviewed by contractor for acceptance vis-à-


vis to contract/code requirements for materials

d) In process Verification reports of contractors’ representative and Owner/


PMC as applicable

e) Final verification report including any test checks done for compliance

f) As-built vis-à-vis to contract/drawings including tolerances

g) Non conformance resolution raised by contractor/Owner/ PMC

h) Concession/Deviation approval by Owner/ PMC

i) Change order approval by Owner/ PMC incase there is variation from


contract

j) QA/QC Audit Reports and compliance Reports thereof

k) Completion formats

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PROJECT EXECUTION & ASSURANCE PLAN SECTION: A-3.14
(QUALITY ASSURANCE SYSTEM)
UNDERGROUND CIVIL WORKS 6838-01-19-40-0003 Rev. 0
STRATEGIC STORAGE OF CRUDE OIL
Page 8 of 9
PROJECT, VISAKHAPATNAM

INDICATIVE INSPECTION & TEST PLAN (ITP) FOR CONCRETE WORKS

Records to be
S.
Activity Contractor EIL submitted/
No.
Format No.

1. Approval of source of materials WC Rw Approval report

2. Approval of agency for providing Ready Mixed Concrete (RMC), as WC Rw Yes


applicable
3. a) Calibration certificate of measuring & testing equipments/ instruments WC Rw Calibration
report
b) Field calibration, if any WC W -do-

4. Checking of layout WC W Layout sketch

5. Checking/ testing of materials WC W Test reports

6. Soil strata below PCC WC S -

7. Design of mix WC HP Design Mix


report
8. Check for line & level of shuttering and scaffolding/ vertical bracing WC S -
including hoisting arrangements, shoring & strutting

9. Placing of reinforcement & covers to reinforcement WC S -

10. Check for inserts, anchor bolts, pipe sleeves, MS rungs, concealed WC W Checking report
electrical conduits, fan hooks, dowels, etc. including welding if any
11. Check for pockets/ openings WC W -

12. Separation & construction joints, if any WC S -

13. Check for water stops, slopes, stoppers, if any WC S -

14. Detailed work plan including equipment, manpower & other resources WC Rw Work Plan

15. Pour Card WC HP Pour Card

16. Quality records of RMC like Delivery Ticket Information WC Rw Delivery Ticket
Information
17. Concreting, testing, compaction & finishing WC W Slump Test report
Pour Card
18. Casting of cubes WC W -

19. Curing WC S -

20. Testing of cubes WC W Cubes test report


(ref. Sh.9)
21. Removal of formwork/ stayings WC S -

22. Verification of dimensions viz. AFC drawing & tolerances WC S Deviation


Permit
23. Check for water tightness, rendering, if any WC W -

24. Preparation of As built drawings WC Rw As built drgs

INSPECTION & TEST DOCUMENTS

Completeness of Inspection and Test Records WC Rw Inspection &


Test Records

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QUALITY ASSURANCE SYSTEM SECTION: A-3.14
(CONSTRUCTION)
6838-01-19-40-0003 Rev. 0
UNDERGROUND CIVIL WORKS
STRATEGIC STORAGE OF CRUDE OIL PROJECT, VISAKHAPATNAM Page 9 of 9

FORMAT NO. : C1 (INDICATIVE)

CRUSHING STRENGTH TESTING RESULTS OF CONCRETE CUBES

Project : Client :

Job No : Contractor :

Name of Work :

Grade of Concrete : Type of Cement :

W/C Ratio : Max. size of Aggregate :

Cube Id. Type & Date of Age Dimensions of Cube Vol. Wt. Unit Surface Crushing Crushing Remarks
No. Mark Location (days) of of WT. Area Load Strength
on of Structure Cube Cube (Kg/m3) (Cm2) (Kg) (Kg/Cm2)
Casting Testing L B H
cube (m3) (Kg)
(Cm) (Cm (Cm)
)

Format No. EIL-1641-1924 Rev.1 Copyright EIL – All rights reserved


SPECIFICATION FOR QUALITY Document No.
MANAGEMENT SYSTEM 6-0000-0001
REQUIREMENTS FROM BIDDERS Rev. No. 1
Page 1 of 8

SPECIFICATION FOR
QUALITY MANAGEMENT SYSTEM
REQUIREMENTS FROM BIDDERS

Drafting Review
1 19.07.06 General Revision
Committee Committee (S.C. Tyagi)
0 16.10.00 Issued for implementation CDC RC JRP
Prepared Reviewed Approved
Rev. No Date Purpose
By By By

Template No. 5-0000-0001-T1 Rev. 1 Copyrights EIL – All rights reserved


SPECIFICATION FOR QUALITY Document No.
MANAGEMENT SYSTEM 6-0000-0001
REQUIREMENTS FROM BIDDERS Rev. Rev. No. 1
Page 2 of 8

Abbreviations:

EIL - Engineers India Limited


MR - Material Requisition
PR - Purchase Requisition
PO - Purchase Order
QA - Quality Assurance
QMS - Quality Management System

Document Drafting Committee Members:

Shri Tilak Raj, CQA

Review Committee Members:

S/Shri B.G. Kamath, ED (Projects)


V.J. Nalgirkar, ED (Engg.)
R.K. Saxena, ED (Marketing)
V. Chaturvedi, ED (PEM)
B.S. Gupta, ED (PS)
S. Choubey, ED (Inspection)
V.N. Prasad, GM (C)
R. Rajaraman, GM (POSD)
S.C. Tyagi, Management Representative

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SPECIFICATION FOR QUALITY Document No.
MANAGEMENT SYSTEM 6-0000-0001
REQUIREMENTS FROM BIDDERS Rev. Rev. No. 1
Page 3 of 8

CONTENTS

Clause Title Page No.

1.0 INTRODUCTION............................................................................................................................. 4
2.0 DEFINITION .................................................................................................................................... 4
3.0 REFERENCE DOCUMENTS .......................................................................................................... 4
4.0 QUALITY MANAGEMENT SYSTEM – GENERAL ......................................................................... 4
5.0 QUALITY SYSTEM REQUIREMENTS ........................................................................................... 5
6.0 AUDITS ........................................................................................................................................... 7
7.0 PROJECT QUALITY PLAN REQUIREMENTS............................................................................... 7
8.0 DOCUMENTATION REQUIREMENTS .......................................................................................... 7

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SPECIFICATION FOR QUALITY Document No.
MANAGEMENT SYSTEM 6-0000-0001
REQUIREMENTS FROM BIDDERS Rev. Rev. No. 1
Page 4 of 8

1.0 INTRODUCTION

This specification establishes the Quality Management System requirements to be met


by BIDDER.

In case of any conflict between this specification and other provisions of the tender
document / MR / PR, the same shall be brought to the notice of EIL, at the stage of
bidding and shall be resolved with EIL, prior to the placement of order.

2.0 DEFINITION

2.1 BIDDER

For the purpose of this specification, the word “BIDDER” means the person(s), firm,
company or organization who is under the process of being contracted by EIL / Owner
for delivery of some products (including service). The word is considered synonymous
to supplier, contractor or vendor

2.2 PROJECT QUALITY PLAN

Document tailored from Standard Quality Management System Manual of BIDDER,


specifying how the quality requirements of the project will be met.

2.3 OWNER

Owner means the owner of the project for which services / products are being
purchased and includes their representatives, successors and assignees.

3.0 REFERENCE DOCUMENTS

ISO:9001-2000 (Quality Management Systems - Requirements)


ISO:9004-2000 (Quality Management Systems - Guidelines for Performance
Improvements)
ISO:9000-2005 (Quality Management Systems - Fundamentals and Vocabulary)

4.0 QUALITY MANAGEMENT SYSTEM – GENERAL

Unless otherwise agreed with EIL / Owner, the BIDDER proposed quality system shall
fully satisfy all the elements of ISO 9001 – 2000 “Quality Management Systems –
Requirements.” Evidence of compliance shall be current certificate of quality system
registration to ISO 9001 or a recent compliance audit recommending registration from
a Registrar acceptable to EIL / Owner. The quality system shall provide for the
planned and systematic control of all quality related activities for execution of contract.
Implementation of the system shall be in accordance with BIDDER’S Quality Manual
and PROJECT specific Quality Plan, which shall both, together with all related /
referred procedures, be submitted to EIL / Owner for review, comment and approval.

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SPECIFICATION FOR QUALITY Document No.
MANAGEMENT SYSTEM 6-0000-0001
REQUIREMENTS FROM BIDDERS Rev. Rev. No. 1
Page 5 of 8

5.0 QUALITY SYSTEM REQUIREMENTS

5.1 BIDDER shall ensure that the responsible authority for execution of the order / contract
has communicated the PO / contract requirements including any identified or intended
statutory and regulatory requirements to all concerned in sub-contractor’s organization
who are contributing to the execution of the PO/ contract.

5.2 BIDDER shall establish a documented Quality Policy and Quality Objectives to achieve
the specified and intended requirement of purchase order / contract.

5.3 BIDDER shall identify and communicate the responsibilities and authorities of the
personnel contributing to the execution of the order / contract.

5.4 BIDDER shall deploy competent and trained personnel for various activities for
fulfillment of PO / contract. BIDDER shall arrange adequate infrastructure and work
environment to ensure that the specification and quality of the deliverable are
maintained.

5.5 BIDDER shall do the quality planning for all activities involved in delivery of order. The
quality planning shall cover as minimum the following:

• Resources
• Product / deliverable characteristics to be controlled.
• Process characteristics to ensure the identified product characteristics are
realized
• Identification of any measurement requirements, acceptance criteria
• Records to be generated
• Need for any documented procedure

5.6 Requirements for sub-contracting / purchasing of services specified in contract / tender


shall be adhered to. Wherever requirements are not specified, the sub-contractor shall
establish and maintain a system for purchasing / sub-contracting to ensure that
purchased product / service conforms to specified requirements. Criteria for selection
of sub-contractor, evaluation, re-evaluation, maintenance of purchasing data and
verification of purchased product (sub-contractor services), constitute important
components of this requirement.

5.7 BIDDER shall plan and carry production and service provision under controlled
conditions. Controlled conditions shall include, as applicable

a) the availability of information that describes the characteristics of the product


b) the availability of work instructions
c) the use of suitable equipment
d) the availability and use of monitoring and measuring devices
e) the implementation of monitoring and measurement
f) the implementation of release, delivery and post delivery activities

5.8 BIDDER shall validate any processes for production and service provision where
resulting output cannot be verified by subsequent monitoring and measurement. This
includes any process where deficiencies become apparent only after the product is in
use or service has been delivered.

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SPECIFICATION FOR QUALITY Document No.
MANAGEMENT SYSTEM 6-0000-0001
REQUIREMENTS FROM BIDDERS Rev. Rev. No. 1
Page 6 of 8

5.9 BIDDER shall establish a system for identification and traceability of product /
deliverable throughout product realization. Product status with respect to inspection
and testing requirements shall be identified.

5.10 BIDDER shall identify, verify, protect and safeguard EIL / Owner property (material /
document) provided for use or incorporation into the product. If any Owner / EIL
property is lost, damaged or otherwise found to be unsuitable for use, this shall be
reported to the EIL / Owner.

5.11 BIDDER shall preserve the conformity of product / deliverable during internal
processing and delivery to the intended destination. Requirements mentioned in the
tender shall be adhered to.

5.12 BIDDER shall establish system to ensure that inspection and testing activities are
carried out in a manner that is consistent with the inspection and testing requirements.
Where necessary, measuring equipments shall be calibrated at specified frequency,
against national or international measurement standards; where no such standard
exists, the basis used for calibration shall be recorded. The measuring equipments
shall be adjusted or re-adjusted as necessary, identified to enable the calibration status
to be determined. The measuring equipments shall be protected from damage during
handling, maintenance and storage.

5.13 BIDDER shall ensure effective monitoring, using suitable methods, of the processes
involved in production and other related processes for delivery of the scope of contract.

5.14 BIDDER shall monitor and measure the characteristics of the product deliverable to
verify that product requirement has been met. The inspection (stage as well as final)
by BIDDER and EIL / Owner personnel shall be carried out strictly as per the ITPs
forming part of the contract. Product release or service delivery shall not proceed until
the planned arrangements have been satisfactorily completed, unless otherwise
approved by relevant authority and where applicable by Owner / EIL.

5.15 BIDDER shall establish and maintain a documented procedure to ensure that the
product which does not conform to requirements is identified and controlled to prevent
its unintended use or delivery

5.16 All non-conformities (NCs) / deficiencies found by the BIDDER’S inspection /


surveillance staff shall be duly recorded, including their disposal action shall be
recorded and resolved suitably. Effective corrective and preventive action shall be
implemented by the BIDDER so that similar NCs including deficiencies do not recur.

5.17 All deficiencies noticed and reported by Owner / EIL shall be analyzed by the BIDDER
and appropriate corrective and preventive actions shall be implemented. BIDDER shall
intimate Owner / EIL of all such corrective and preventive action implemented by him.

5.18 BIDDER shall have documented procedure for control of documents and it shall be
submitted for Owner / EIL comments.

5.19 All project records shall be carefully kept, maintained and protected for any damage or
loss until the project completion, then handed over to Owner / EIL as per contract
requirement, or disposed as per relevant project procedure.

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SPECIFICATION FOR QUALITY Document No.
MANAGEMENT SYSTEM 6-0000-0001
REQUIREMENTS FROM BIDDERS Rev. Rev. No. 1
Page 7 of 8

6.0 AUDITS

BIDDER shall plan and carry out the QMS audit for the job. Quality audit programme
shall be for systematic audit and surveillance of detailed design, procurement,
construction management and commissioning, vendors and sub-contractors (as
applicable). This shall be additional to the certification body surveillance audits carried
out under BIDDER’S own ISO 9001 certification schemes.

The audit programmes and audit reports shall be submitted to OWNER / EIL as per
BIDDER’S documentation requirement matrix. EIL or OWNER’S representative
reserves the right to attend, as a witness, any audit conducted during the execution of
the WORKS.

In addition EIL / Owner appointed third party may also perform a program of Quality
and Technical compliance audits. BIDDER shall provide assistance and access to
their systems and sub-contractor / vendor systems as required. Any deficiencies noted
shall be immediately rectified by BIDDER.

7.0 PROJECT QUALITY PLAN REQUIREMENTS

BIDDER shall prepare and submit Project Quality Plan for review and approval. The
BIDDER’S Quality Plan shall address all of the applicable elements of ISO 9001,
identify responsible parties within BIDDER’S organization, for the implementation /
control of each area, reference the applicable procedures used to control / assure each
area, and verify the documents produced for each area. The Project Quality Plan shall
necessarily define control or make reference to the relevant procedures, for design and
engineering, purchase, documentation record control, bid evaluation, inspection,
quality control at contractor / sub-contractors, preservation, packaging and storage,
quality control at construction site, pre-commissioning, commissioning and handing
over (as applicable) in line with contract requirement and scope of work.

8.0 DOCUMENTATION REQUIREMENTS

The required QMS documents specified in BIDDER’S documentation requirements


matrix shall be submitted for review / approval by EIL / Owner otherwise work shall not
be allowed to continue.

BIDDER’S DOCUMENTATION REQUIREMENTS MATRIX

S. No. Document To Be Submitted No. of


At Bid Stage After Award Copies
of Job
1. Quality Manual. • 04
2. CVs of the personnel in BIDDER’S • 03
QA Organogram.
3. Certificate of approval for compliance • 02
to ISO:9001 standard.

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SPECIFICATION FOR QUALITY Document No.
MANAGEMENT SYSTEM 6-0000-0001
REQUIREMENTS FROM BIDDERS Rev. Rev. No. 1
Page 8 of 8

S. No. Document To Be Submitted No. of


At Bid Stage After Award Copies
of Job
4. Organization chart

a) for complete organization • • 04


structure •
(6 weeks)
b) for the project 04
5. Procedure for Control of Non- • (6 weeks) 04
conforming Product
6. Procedure for Control of Documents • (6 weeks) 04
7. Sample audit report of the QMS • 03
internal and external audits
conducted during last one year.
8. Project Quality Plan • (6 weeks) 04
9. Customer satisfaction reports from at • 03
\least 2 customers, during the last
one year.
10. Audit program for the project. • (6 weeks) 03
11. a) Project audit report.
• 03
b) Corrective action report on the As per audit
project audits. plan 03
12. Technical audit reports for the project. • 03
As per audit
plan

Legend : • - Applicability

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