Sample Student Academic Record (Transcript)

New School of Computing

1234 Main Street West Bigtrees, BC, Canada (604) 555-1212 Fax (604) 555-1213 admin@newschool.com Transcript of student number 07-0001 John Q. Smith 123 Park Lane Bigtree, BC V6B 2T3 Course/Program Name: Computer Operator Start Date: 07-Sept-2007 End Date: 31-Dec-2007 Issued: 15-Jan-2008

(formerly Computing College 1989-1997)

Course number COMP1000 COMP1001 COMP1002 COMP1003 COMP1004 END OF COURSES

Title Introduction to Computers Hardware Theory Hardware Lab Software Theory On-site Practicum

Hours 20.0 40.0 30.0 35.0 75.0

Grade A B B A PASS

Student Status GRADUATED

Date Completed 31-DEC-2007

Hours Completed 200.0

____________________________________ School Administrator

GRADING SYSTEM USED A = 80 100 % B = 70 79% C = 60 69% PASS = normal satisfactory completion of course

D = 50 59% U = Below 50% FAIL = unsatisfactory completion

FMS-4100 PCTIA Sample Academic Record (Transcript) Last modified July 7, 2010

KEY AREAS of TRANSCRIPTS

Important Notes This is a sample transcript only. PCTIAdoes not require you to have transcripts that look exactly like this one. It is meant to show the important areas of information that a proper transcript should have, and to teach you more about student records. Area A Identification of School This area should contain the schools name, current address, phone number, fax number, and any other means of contacting the school. If there has been a name change of the school within the past 5 years or so, the old name(s) should be listed as well. Area B Identification of Student This area should show the student number (if applicable), their full name, and perhaps last address on file, although this is not necessary. Please note that if date of birth is used to identify a student, it is not recommended that the birthdate appear on the transcript itself. This is a recommendation because of the implications for possible age discrimination. Do not confuse using date of birth for your internal records with putting date of birth on the transcript. Using it for internal record keeping is completely appropriate, but not on the actual transcript. Area C Identification of Program This area should identify the program or course title, including start dates, and end dates. It may contain the date the transcript was issued. Area D Course Detail This area should list course numbers or codes, complete course titles, hours of instruction given, and the final grade earned. It is a good idea to end the list of courses with a statement End of Courses immediately after the last course listed. This helps prevent transcript fraud. Area E Final Status This area should include a clear statement of the final academic status of the student. It should state if a certificate or diploma was earned, if applicable. It should show a date completed, and the total of the course hours that were given in Course Detail. A signature of a school official should appear in this section.

FMS-4100 PCTIA Sample Academic Record (Transcript) Last modified July 7, 2010

Area F Grading System Key This area should have grading symbols or values explained so that someone reviewing the transcript can assess the grades properly. State what each letter grade means, using a percent if possible. If other grading systems such as PASS/FAIL are used, explain their meanings and how they are used as briefly and clearly as possible. If learning outcomes are used as the grading method (especially for special skills or upgrading programs), a definition of the grading method should be given here. Other Points about Transcripts 1. If you have a school seal or stamp, use it in the area where the signature is located on the transcript. You should have some way of authenticating the transcript in such a way that it doesnt look like the student printed it off at home from a word processing package. Remember, you are not the one who finally receives the transcript to assess the students outcome it more than likely will be someone from another school, or an employer who may not know you or your school personally. 2. Plain white paper is not recommended for transcripts. Try to use a coloured, patterned, or security paper. These are no longer that expensive to buy in small quantities and provide an extra level of security for your transcripts. 3. If you have developed a special way of authenticating your transcript, it is a good idea to print right on the bottom of the paper what those special things are. For example, if you are using coloured paper and a school seal, you can say in fine print on the transcript: This transcript is printed on special blue paper and contains a red ink seal over the signature. This helps prevent fraud and alerts the recipient what an official transcript should look like.

FMS-4100 PCTIA Sample Academic Record (Transcript) Last modified July 7, 2010