FRIT 7134 Media Selection and Weeding Policy

Created by:
Melissa Brock, Sherae Howell, Teri Kanicki, Tiffani Thomas, Mary Van Houten, and Candice Walton

Rethinking Selection and Weeding in the 21st Century through Group 5 Collaboration

Mission Statement

Our mission is to promote student achievement and collaboration with teachers by providing a variety of interest informational resources. It is our belief that we must provide intellectual growth by stimulating interest and nurtu our students. By using multimedia production tools and equipment, we can prepare our students for the 21st cen to implement authentic learning experiences that meet the needs of our students and motivate them to reach the main priority of our library media program.

The Role and Responsibility of the Media Committee:

The media committee is composed of administrators, media specialists, and teachers.The make-up and function reflects the needs of the school. The media specialist and the media committee are responsible for selection of Middle School Media Center. The media specialist, a certified professional, selects materials for consideration b based on the procedures outlined in the selection policy. The media specialist and committee will take into cons by teachers, students and parents of materials for the media center. If the committee finds the materials approp specialist will write up a purchase order and it will be signed by the school principal.The media committee will m school year. The media committee will be responsible for maintaining a file of media committee minutes. The duties of the school media committee include: functioning as the first review for the reconsideration of materials complying with established system policies

evaluating current media services recommending media program objectives and priorities assessing media services and suggesting ideas for change as needed setting goals and long range plans assessing the needed media resources making recommendations for purchase as dictated by the instructional program sponsoring media events or projects handling complaints about media center materials and/or practices developing and recommending individual school policy implementation procedures establishing and applying a decision-making process for selecting, acquiring, and weeding media within fostering good public relations by welcoming and recruiting volunteers maintaining communication between the school, community, and other agencies

Bibb County Schools Gadsden Elementary School Blandford Elementary School Charles Spencer Elementary School

Selection of Materials

The following general selection criteria will apply to all materials, including electronic, print, and non-print resour Library materials shall support and be consistent with the general educational goals of the state and district and of the individual school and specific courses. 1. Library materials shall meet high standards of quality in factual content, artistic and literary value, and pr 2. Library materials shall be appropriate for the subject area and for the age, emotional development, ability and social development of students for whom materials are selected. 3. Library materials shall meet the needs and interests of students and faculty. 4. Physical format and appearance of library materials shall be suitable for their intended use. 5. Library materials shall be current and up-to-date. 6. Library materials shall be selected to help students gain an awareness of our diverse society. 7. Library materials shall be selected for their strengths rather than rejected for their weaknesses. 8. The selection of library materials on controversial issues will be directed towards maintaining a diverse c various views. 9. The selection of on-line resources that are secure to use on the school network will appear on the schoo be easily accessed from the site. http://www.libraries.phila.k12.pa.us/misc/selection-policy.html

The selection policy should be expansive, as opposed to restrictive. The School Library Media Specialist must of creating and carrying out selection with the intent of stimulating intellectual freedom for each member within media center. Diversity and format should be considered, as well as content. Virtual selections should be cons student inquiry. This selection should be reviewed on a regular basis to ensure policy is up date with the intent expansive collection possible within the current budget.

Instructional media and equipment will be selected, acquired, and used to implement the philosophy a of the school system and to support the learning activities designed for students. To promote maximum be provided for all instructional levels and curricular content. It will have a diversity of appeal, present v and be provided in a variety of formats. It should relate to the curriculum and meet the developmental n interest, learning modalities, and differing ability levels of students; stimulate intellectual curiosity and g knowledge; promote broad awareness and reflect and diversity of our country and the world.
http://karensmediadocumentation.wikispaces.com/Selection

The following AUP will navigate this selection. Acceptable Use Policy: Educate parents about their children's use of the Internet. Educate students about risks peculiar to computer communication. rules for efficient, ethical, legal computer/network use. safe and appropriate computer social behavior. use of available and unavailable services. Preserve digital materials created by students and teachers. Protect vulnerable children from inappropriate approaches. Discourage children from making inappropriate personal disclosures. Encourage ethical behavior, and discourage criminal behavior. Encourage accepted Netiquette from the very start. Encourage polite and civil communication. Encourage individual integrity and honesty. Encourage respect for others and their private property. Allow enforcement of necessary rules of behavior. Protect the school networking equipment and software from danger. Help improve network efficiency by influencing resource usage. Share responsibility for the risks of using the Internet.

Reduce the risk of lawsuits against teachers, schools, and providers. Simplify life for computer systems administrators. Discourage copyright infringement, software piracy, and plagiarism. Discourage network game playing and/or anonymous messages. Discourage use of computers and networks for profit or politics. Assure Internet users that their online activities are monitored or assure Internet users that their e-mail privacy is (or is not) being respected. http://www.isafe.org/imgs/pdf/education/AUPs.pdf

Acquisition of New Materials Print and Non-print Learning Resources:

professional personnel will evaluate available resources and curriculum needs and will consult reputable, appropriate sources. Selection by state and national book awards, including but not limited to: o Caldecott Medal o Childrens Book Award o Coretta Scott King Award o Maud Hart Lovelace Book Award o Michael Printz Award o Newbery Medal

I.In selecting learnin

II. Current Reviewing Media

The following recommended lists shall be consulted in the selection of materials but selection is not limited to their listings: Booklist Horn Book Guide Kirkus Review Library Media Connection Publishers Weekly Reference & Research Book New School Library Journal Science Books and Films b. Resources will be examined by professional staff to the extent necessary or practicable to apply the criteria. c. Recommendations for purchase involve administrators, teachers, and the Assistant Superintendent for Curriculum and Instruction, students and community persons as appropriate. d. Textbooks will be selected after examination by a representative committee of teachers, principals, department chairs/curriculum leaders, librarians, and others who have professional expertise in objective evaluation of resources. e. Selection of resources is an ongoing process that will include the removal of resources no longer appropriate and the replacement of lost and worn resources still of educational

value.

Criteria for Gifts and Unsolicited Materials:

Gifts and unsolicited materials must meet the following general selection criteria in order to be accepted and bec school library collection: 1. Gifts and unsolicited materials must support and be consistent with the general educational goals of the state aims and objectives of the individual school and specific courses. 2. Gifts and unsolicited materials must meet high standards of quality in factual content, artistic and literary valu 3. Gifts and unsolicited materials must be current and up-to-date 4. Gifts and unsolicited materials must be appropriate for the subject area and for the age, emotional developme styles, and social development of students for whom materials are selected. 5. Physical format and appearance of gifts and unsolicited materials must be suitable for their intended use. 6. Gifts and unsolicited materials must help students gain an awareness of our diverse society. 7. The media specialist shall keep records of the disposition of gifts for a period of three (3) years.

Procedures for Selection of Electronic Resources:

Electronic resources are subject to the same criteria as the print materials. In addition, the general guidelines below are among those considered for electronic resources: 1. Technical requirements Is additional hardware or software required to use it? Is the product workable with the current network? What is the means of accessing data (e.g., are passwords required)? Is the resource available at all times (e.g. Internet resources)? Are there special security requirements beyond what the library usually provides? Is the resource stable (i.e., is the software "buggy")? 2. User friendliness Is the screen design easy to read and follow? Is the interface already in use and familiar to users? 3. Searching functionality Are keyword and Boolean operators available? Is response time acceptable? 4. Is the data current? How often updated? 5. Does the content include abstracts? Full text? 6. Vendor considerations Does the vendor have a good reputation and provide good service? Does the vendor provide support materials? What are the training issues (for staff and students)? What are the archiving possibilities? (Does vendor archive? In what form?) 7. Licensing Is a license required? Are the terms agreeable? Will the Library have access to data it paid for if the subscription is canceled or publication ceases?

ALA Workbook for Selection Policy Writing http://www.ala.org/Template.cfm?Section=dealing&Template=/ContentManagement/ContentDisplay.cfm&Conte

Barrington Schools http://www.barringtonschools.org/School%20Committee/Policies/INI%20Selection%20Policy%20for%20Instruct Bastrop Independent School District http://www.bastrop.isd.tenet.edu/medias/Page/334/Librarian_Handbook_.pdf Kelliher Public Schools
http://www.kelliherschools.org/Kelliher_Public_School/Media_Center_files/Collection%20Dev%20Policy.pdf

School District of Philadelphia http://www.libraries.phila.k12.pa.us/misc/selection-policy.html

Electronic materials play an increasingly important role in the 21st Century Media Centers collections and are accordance with this Materials Selection Policy. These materials include, but are not limited to, databases, inter downloadable and e-books, and downloadable and streaming music and video. Source: http://www.freelibrary.org/about/materialselection.htm

Intellectual Freedom

The principles of intellectual freedom--the idea that a democracy is dependent upon free and open access to of the library and education professions. But librarians and teachers sometimes face strong opinions regarding w think is appropriate for children and teenagers to have access to in a school library, public library, or classroom. Source: http://www.education.wisc.edu/ccbc/freedom/default.asp

The 21st Century Media Center supports the rights of intellectual freedom. The media center materials are ch with these beliefs as well as following the selection policy. In order to protect the rights of intellectual freedom, w uphold the ALA Library Bill of Rights. The ALA Library Bill of Rights and an interpretation of the Library Bill o library media programs can be found at the following links: http://www.ala.org/ala/issuesadvocacy/intfreedom/lib http://www.ala.org/ala/issuesadvocacy/intfreedom/librarybill/interpretations/accessresources.cfm

Evaluation of the Collection

Assessment of the Library Media Collection Collection assessment is needed to determine the quality of the existing library media collection. It is an organiz statistics on the age of the collection, the number of titles in the collection, and the ability of the collection to mee

ASSESSMENT AND INVENTORY PROCESS An essential step in collection development is assessment of the needs of the curriculum and student population media resources. Library media specialists will develop yearly and long-range plans to assist in ongoing assess

Assessment of the collection includes taking inventory of existing materials, assessing materials in relation to ne units, and weeding outdated and inappropriate materials. An inventory of all materials (print and non-print) shall a report made to the System Technology and Media Committee. The media collections (print and non-print) sha continuously purged. Obsolete titles and worn-out materials shall be rebound if desirable or discarded as approp Source: http://www.lib.az.us/cdt/collass.aspx https://eboard.eboardsolutions.com/ePolicy/policy.aspx?PC=IFBC-R(1)&Sch=4123&S=4123&RevNo=1.01&C=I

The inventory is a process by which holdings are checked against the automated cataloging system and the act the resource is still part of the collection and still meets selection criteria. The objective of this inventory is to ens cataloging system accurately reflects the collection which is the key access point for students and teachers to lo the library. This procedure should not disrupt the library media program as automation of school library holdings process using the barcode scanning feature. An annual inventory is recommended as the data is critical to maki development decisions about the quality and quantity of the collection in meeting the needs of students and staf Collection assessment or collection mapping can provide library administrators with a management tool for adap internal analysis tool for planning, a tool to respond systematically to budget changes, and a communication too Source:http://www.lib.az.us/cdt/collass.aspx Use of Collection Mapping Link to mapping forms http://www.libraries.phila.k12.pa.us/pdf/TotalCollectionWorkForm.pdf http://www.libraries.phila.k12.pa.us/pdf/EmphasisWorkForm.pdf Source: http://www.libraries.phila.k12.pa.us/misc/docs-collecmapping.html

A collection map is a graphical representation of the strengths and weaknesses of a library collection. Technique used primarily in school libraries for evaluating the collection. Provides both a qualitative and quantitative picture of the collection.

Examples of Quantitative Data: Number of titles: A manual or automated shelflist count, a physical count or estimate of titles from the s acquisitions and expenditures, the percent of each subjects yearly growth, the percent of acquisitions co titles, and the percent of acquisitions compared to published titles. Age and timeliness of materials: The materials median or mean age, the range and distribution of pub most common publication date range (i.e., 1972-1976 = 56% of the nonfiction). Use: Circulation statistics by type or subject and interlibrary loan borrowing statistics in each general sub Per capita measures: How many titles or items per community member.

Examples of Qualitative Data: Percent of standard titles or items: Calculated by consulting best lists. Individual or group evaluation: Shelf scanning by the librarian, observation by an outside expert, or observation by a committee. Source http://www.lib.az.us/cdt/collass.aspx Since the primary purpose of the school library is to support the school's curriculum, the categories of the based on the currriculum needs of the school. Questions to consider What is the size of the current collection? What is the quality of the current collection? What is the condition of the collection? How does the collection compare with national and state collection standards, other districts, other schoo What funding trends have impacted collection development? Source: http://www.bcps.org/offices/lis/office/admin/cm/mapping.html

Through these ongoing methods the library managers and director can monitor the collection to see that it is ser Collection Development Policy should be reviewed as needed to insure a document that continues to answer th the 21st century. Collection evaluation and maintenance is a high priority job duty for library managers. Statistic circulation reports, collection turnover rates, and State Library reports should be used to determine how the colle how it should change to answer student needs. The materials themselves should be assessed for their physical You should repeat the basic process every three to four years because technology and other societal changes i politics, and demographics continue to change the ways in which libraries are used and the types and formats u through their libraries. Source: http://ccpls.org/coldev/html/iv.html http://www.lib.az.us/cdt/collass.aspx

Weeding the Collection

What is weeding? Weeding a library is like weeding a garden; one looks over everything and carefully selects those things which n library, weeding is a shelf-by-shelf and book-by-book review and withdrawal of certain books in a library's colle either scheduled regularly or irregularly, as the need arises, or can be constantly ongoing.

Source : http://www.library.ehc.edu/weeding.html Why Weed? To put it more succinctly, there are a number of reasons for weeding your collection. 1) It makes your collection more attractive since it removes older, dilapidated materials. 2) It makes your collection more useful, since it removes materials that are out-of-date, and therefore no longer 3) It makes your collection easier to use, because useful materials are no longer "hidden" among materials that 4) It makes room for newer and more useful materials. 5) It helps the staff know their collection better. 6) It can serve as a collection assessment technique since it requires the staff to really look at the collection, wh better know the collection's strengths and weaknesses. Source: http://lili.org/forlibs/ce/able/course4/04summarywhy.htm

Procedure for Weeding

1. The area to be weeded is determined, and the process begins. The librarian will pull items based on agree will fill out the prescribed form for each title taken off the shelf. The form for each book will then be secured to th a book truck has been filled with weeded titles, it will be taken to the tech services room on the second floor. 2. The librarian who weeds the books will notify the affected academic department or discipline/s and library will be sent to the appropriate chair/s and faculty library representatives. They will be asked to notify the entire fa departments. Interested faculty will be directed to the tech services room where they should ask to view the boo will be available for review during all hours that the library is open. The material will remain in the tech services r after the notice is sent to the department/s. 3. After the two-week time period, the librarian who initially weeded the books will review faculty input and pla weeded on a book truck. 4. Books that the librarian determines should be kept are given to the tech services librarian to return to the c there is any disagreement about whether a book should be retained or weeded at this point, the collection devel consulted. In such cases, the director of library services will make the final decision about the disposition of the 5. At this point the items will be withdrawn from the catalog, and such items will be deleted from the collection Source: http://library.lsco.edu/01_ImportantInfo/ServicesPolicies/CollectionDev/WeedingProcedures.htm Guidelines

Weeding by Appearance Worn-out volumes: dirty, brittle, yellow pages; missing pages; tattered covers; etc. Badly bound volumes: soft, pulpy paper and/or shoddy binding Badly printed works Books of antiquated appearance which might discourage use Audio-visual materials with missing or broken pieces Weeding of Superfluous or Duplicate Volumes Unneeded duplicate titles Older editions Highly specialized books (when library holds more general or up-to-date volumes on the sam Books on subjects of little interest to the local community Books which no longer relate to the curriculum (if specialized) Weeding Based on Poor Content Information is dated Information is inaccurate Stereotypes are present Book is poorly written Weeding According to Use Nonfiction: Book has not been checked out within last 10 years Fiction: Book has not been checked out within last 5 years (classics excluded) Categories of Books which may be quickly outdated: 000s: computer 100s: psychology (especially popular literature)

300s: college & career materials 400s: grammars with dated examples and/or illustrations 500s: astronomy, chemistry, physics, biology 600s: electronics, engineering, health, technology 900s: popular biographies Mistakes in selection/acquisition Categories of Books which are not quickly outdated: dictionaries biographical sources literary criticism classics of literature foreign language literature art books local history/geography books providing general principles of a subject or discipline

Source: http://www.uni.illinois.edu//library/policies/collectiondevelopment.php

This is the original policy we chose to modify. Clarke County Middle School http://www.clarke.k12.ga.us/webpages/shinger/index.cfm?subpage=41407