CHAPTER 1

THE PROBLEM AND ITS BACKGROUND

A. Introduction
Although that the computer industry is still young compared to other industries,
computers have made a spectacular progress in short time. During the first two decades
of their existence, computer system was highly centralized, usually within a single large
room. A medium sized company or university might have has one or two computers,
while large institution had at most a few dozen.
The merging of computers and communications has had a profound influence on the
way computer systems are organized. The old model of single computer serving all of the
organization’s computational needs has been replaced by one in which a large number of
separate but interconnected computers do the job. These systems are called Computer
Networks.
A computer networks can provide a powerful communication medium among
employees. Virtually every company that has two or more computers now has an E-mail
(Electronic Mail), which employees generally use for a great deal of daily
communication with a network, it is easy for two or more people who work far apart to
write a report together. Also computer networks can provide another communication
medium like Chat, which lets you communicate with others in a public arena called “Chat
room” on real time through type words or messages. These messages typed are instantly
seen by others in the chat room and thus, immediately responds to you.
For the most part, network computers eliminate the need for telepathy in the business
environment. For instance employees in various part of the building can be “invited” to
the meeting on other top floor without sending a runner. Also, group projects are made
much easier when networked as well. Thus, coordination and efficiency are greatly
improved.

The LSPU>>>>>>>>>>>>>>>>>>>>>>>>>>>>

Like other department or buildings, LSPU has employees work in different

department, which are far apart. Since they were far apart, they need to walk for about
five to ten minutes before reaching one department when they want to talk or submit
reports and exchange some information with other faculty members. And sometimes,
when they arrived to that department the person that they need wasn’t there, so, they will
go back again later if that particular person was arrived, but it will cause delays and
sometimes trouble, too. Aside from this, there’s also other factors that may cause delays
and problems in exchanging information of each faculty members. Like the questions,
(1.)What if it rains?,(2.) What if the information or reports is not only for one faculty
member but for all the departments’ faculty members?,(3.) What if in some case, a faculty
member just ask a runner to deliver the reports or information; can they assure that
confidentiality and secureness of that reports or information is not being damage. LSPU
Siniloan campus is not only the one who suffer with this kind of problems because other
firms, offices, establishments, companies, buildings, and also other schools were also
suffering with this kind of problems.
 So due to these problems that the researchers observed and found out, the system
entitled “LSPU eMessenger: A Network-Based Utility Software for LSPU Siniloan
campus” is being proposed.
This system works like the Email and Chat, but connected using LAN, meaning it
is for inside the school use only (intranet) and not for outside use. The researchers will
develop the system because it will be fit to solve those kinds of problems. The system has
the abilities of the Email that can create, send, receive, store, attach files, and delete
electronic mail. Also, it use the abilities of chat that lets you communicate with others in
a public arena called “Chat room” on real time through type words or messages as well as
making an Instant of Private messages to other faculty employees. The system will assure
that secure ness and confidentiality of reports and information will not be damage. And
since, it is a Network-based system you can assure that there’s no other user except you
and the other faculty members of the school will use it; so, you can assure that almost all
of the transaction happenings is purely about the school. But unlike, Email and Chat
services of internet which have great possibility of having computer viruses and computer
hackers that can lead to the damage or even destruction of your computer units including
your most confidential files and documents, the proposed system will reduce that
possibility.

B. Theoretical Framework

The main purpose of the proposed system entitled “LSPU E-Messenger” is to

have an alternative way of communication among the faculty members of LSPU Siniloan
campus. So, theories were gathered and collected by the researchers to support this study.
Connectivity is defined as the design and assembly of the system of a computer
that meets specific sets of user communications needs. The needs usually include the
sharing of data or resources among computers.
Computer is a fast and accurate electronic device that manipulates data. It
automatically accepts and store the input data and process the produce result under the
direction of the stored instruction or programs.
Intercommunication among computer terminals via networking gave rise to faster
data or information processing which in turn, enable the interaction among different
information sources.
Local Area Network (LAN) is a collection of interrelated computers that can share
data applications and resources to each other.
Database Management System (DBMS) is consist of interrelated sets of functions
to access data.
Database system would be a great help for searching information and it is
advantageous. First, it is possible for the database to have control of data and reduce data
redundancy at work. And the data can be maintained during the operation procedure until
it was fully done by the system.
Network attached storage is a dedicated hard disk based storage technology
designed to be connected directly to a computer network providing centralized data
access to multiply network clients.
 A relational database management system is a system that allows both end-user
and application programmers to store data in, and retrieve data from, databases that are
perceived as collection of relations or tables.

Apache is used for many other tasks where content needs to be made available in
a secure and reliable way. One example is sharing files from a personal computer over the
Internet. A user who has Apache installed on their desktop can put arbitrary files in the
Apache's document root which can then be shared.

C. Conceptual Framework

Computers can hold large amount of data and can access data more accurately and
effectively. It has the capacity to create special reports: online system and network-based
systems that are adapted to this modern innovative. The system is develop using the high-
level programming languages like PHP and Java, and used MySQL database to store data
and information more efficient and accurate. It also used the picture editing program like
adobe Photoshop to improve the appearance of the system.

To fully understand the system the researchers made a conceptual paradigm

D. Statement of the Problems

Generally, the researchers found-out that the faculty members in different

department of LSPU Siniloan campus faced problems using the manual or physical
delivery of reports or exchanging information, which in turn, becomes a tire some and
redundant task. And in some instance, due to some environmental elements and other
personal reasons, the exchange of information and reports becomes delay and sometimes,
neglected.

Specific problems
Specifically, this study attempts to answer the following questions:

1. How to lessen the time and effort of each faculty members, in LSPU Siniloan campus,
in terms of submitting reports or exchanging information to each others.

2. How the privacy and confidentiality of files and documents, when submitting reports,
files, and other documents of each employee be more protected and secure?

3. How the system will make the faculty members more productive, and improve their
relation with each other as well as satisfaction in their work?
E. Objectives of the Study

General objectives
The study aims to develop a system, in which can help each faculty members to
have a faster, secure, and more efficient way of communication, and in terms of
submission of their reports or exchanging information with each other. It also aims to
minimize the delays and problems occur using the manual or physical delivery, if not
totally eliminated. Having this system, the LSPU Siniloan campus can say that they have
such system that they own.

Specific objectives:
Specifically, this study aims to meet the following objectives:

1. To lessen the time and effort of each faculty members, in LSPU Siniloan campus,
in terms of submitting reports or exchanging information to each others.

2. To have a system that will give assurance that the privacy and confidentiality of when
submitting reports, files and documents of each employee be more protected and
secure.
3. To make a system for faculty members to be more productive, and improve their
relation with each other as well as satisfaction in their work.

F. Significance of the Study

 The study would be a great help to each faculty members to have a fastest, secure,
and more efficient way of communication to each other. Also this study can help other
students to have a guide in conducting their studies which has relevant to this study.
Since, this proposed system is not an online system like the Email and Chat,
Using the system can minimized the harmful effect of virus, and possible attacks from
different computer hackers as well as focus of each faculty members work will be
restored.

G. Scope and Limitations of the Study

The researchers focus their study in the development of the system entitled
“LSPU E-Messenger” that will help each faculty members to have an alternative way of
communication. Also, it has the capability of attaching any files save on your computer
and send it to other user.
But like other work of man, this study has also limitations. Since it is a Network-
based system, it is intended for inside the school use only and not for outside. It means
that, the user must be inside their faculty or school when using this system. Also, if there
are reports or documents that needs a signature the system is not applicable so, they must
use again the traditional way of delivering the reports or else send it to the person who
need to sign that report and print the report to the printer inside that faculty then, ask him
that if he finished signing it, send you a message saying that you can get it to at least
minimize your time.
H. Definition of Terms

To fully understand some of the terminologies used in this study, the researchers
give the definition of each term stated as follows:

Accounts- it is the thing or something that will determine if you have already registered
Or the qualified user of the system.
Attach files- the feature of the system that ca be used to attach any file o even documents
That you made in any applications in your computers including your
personal messages.
Chat- a service in the internet which allows people to connect to the chat room and send
or exchange information to other person in the chat room.
Chat room- the place or arena in the chat where users can communicate with other user.
Communication – the way of exchanging information or even messages of two or more
person with or without the help of the computers.
Computer – an electronic device which is capable of doing something that can help to
make man ‘s work easier and faster.
Confidentiality – the value of something in which the person cannot easily show or even
see what was that unless he/she has a permission to the owner.
Database Management System - is consist of interrelated sets of functions use to access
data.
Email – another internet service which allows people to create, send, receive, store, print,
and delete electronic messages.
Hackers – the person or persons who commit in hacking.
Intercommunication – the other way of extending the ability of computers
- it allows the exchanging of information and resources of each computers to
one another via networking.
Local Area Network (LAN) - is a collection of interrelated computers that can share data
applications and resources to each other.
LSPU E-messenger – the proposed system of the researchers which has the ability of
email and chat services of the internet.
Network-based System – is connection among computers via use of LAN.
Privacy – the right of a person(s) to keep their personal things or information.
Private Messages – personal messages of two a person to each other.
Virus – a program that was created to damaged or even destroyed the computers sytem.
CHAPTER II
Review of Related Literature and Studies

In this chapter the researchers review related literature and studies in order to
support their study. Through this, the researchers may understand the concept of
constructing their system.

A. Related Literature

Hutchinson et al. (1996) stated that software is designed to allow the computer to
manages its own resources and run its own applications, which is called system software.
It tells the hardware what to do, how to do, and when to do it.

Sander mentioned that the computer is an intelligence amplifier that can free
human to use their time effectively. In a formal sense, computer is a fast and accurate
electronic symbol that design to automatically accept and store input data process and
procedure output result under the direction of the stored programs instructions.

Microsoft Encarta (1993-2001) Computer Networks are collection of computers

and intelligent peripherals equipment that are interconnected by telephones line,
microwave relays and other high-speed communication links for the purpose of
exchanging data and sharing equipment.

Towsand (1998) stated that database is structured collection of data. The data
maybe about people, products, events in short, or any type of information is to mange the
collection of data for reporting and making decisions.

B. Related Studies

Viri (2000) developed a special problem entitled “The Deep Impact of

Technology on Planet Earth” Micro based Telecommunication Networks which derive
digital signals for voice, text, video, and graphs across fiber optic of information through
the air to human habitations will be built.

Villaruz (1999) proposed the title “The Information Super Highway” a computer
network is the interconnection of numerous individual computers. Many separated
computers linked in a network have provided a lot of advantages to organizations such as
business and universities.

Dela Cruz – Mapanao explains in “Manila Bulletin” that generally the sites that
are blocked, are those that the company has no use for or find undesirable such as
pornography sites, dating sites, game sites, and even chat sites. To ensure that employees
are not distracted from their work some companies even block Yahoo Messenger. This
blocking is done not only to restrict access to personal email but also to protect the
companies’ secret from virus attacks.
 Bryan Grayek (2007) explains in “Manila Bulletin” that Cyber criminals go where
opportunities lie and take advantage of any vulnerability. The number of computers
infected by botnets will increase sharply in 2008. In an effort became harder to detect, bot
herders are changing their tactics and decentralizing via peer-to-peer architectures. They
are increasingly using instant messaging as their main vehicle for spreading botnets.
CHAPTER III
Methodology

A. The Research Design

The researchers use the descriptive method of research. According to Kuman
(1996), it is an objective type of research that attempts to describe the situations,
problems or conditions of the study. It also involves collection of data to test the
hypothesis, or to answer a question concerning the subject with the assessment of
attitudes, opinions, demographic information, conditions, and procedures. Its data was
collected through questionnaire, survey, interviews, or observations.

B. The Research Procedure

Library technique was done in acquiring the primary sources of information.

Also in order to have an idea on how to conduct the study, the researchers read and use
different kinds of book, unpublished materials, surf the net and other documents which
were related to their study and to have an appropriate information to make the design and
implementation of the study.
Also, they personally experience and observe some situation occurs in other
establishments that are related to their study.

C. The Collection of Data

The researchers gathered information through the internet to be able to get
information on how to solve the problems that they found . The researchers were able to
conduct the program after analysis. The researchers also do library works in collecting
data. This is done to gather more information, pertinent to the study.

D. The Design and Development of the System

The researchers used the System Development Life Cycle (SDLC) methods for
the creation this study. It has five procedures to follows in order to obtain the quality and
structure.

E. Tools and Requirements

To fully used the system the researchers/users must know what must be the tools
and requirements that they need to prepare before using the system. And these are as
follows:

1. Hardware
a. Set of Personal Computers.
b. At least Pentium III processor or higher
c. RAM/CE ROM
2. Software
a. Operating System (atleast Windows 98 or higher).
b. Php
c. Java
d. MySQL database
 CHAPTER IV
RESULT AND DISCUSSION

A. The Developed System

The LSPU E-messenger was created by the researchers to have an alternative

means of communication and also, to minimize the time and effort of LSPU faculty
members in terms of submitting their reports and other documents to each other in a
secure way.
The system has a user-friendly interface so that the users can easily understand
and use the system.

B. The Operation of the System

The “LSPU E-Messenger” have several options and sub-options, menus and sub
menus.

1. Options and Sub-options

a. Chat

C. The Features of the System

The system was created and programmed with the used of Java programming
language, Php, MySQL as database, and Adobe Photoshop. It was developed to improved
the process of manual submission of reports as well as sending messages between faculty
members in different departments. The system has a user-friendly interface so that the
users can easily understand how it works. Also, it was provided by a username and a
password to ensure that the communication and exchanging of information was protected.
The system has the abilities of the Email that can create, send, receive, store, attach files,
and delete electronic mail. Also, it use the abilities of chat that lets you communicate with
others in a public arena called “Chat room” on real time through type words or messages
as well as making an Instant of Private messages to other faculty employees.

D. The Effectiveness and Efficiency of the System

The system will help in improving the process of submission of reports of LSPU
faculty members and to provide another way of communication inside the campus.
CHAPTER V
SUMMARY, CONCLUSION, AND RECOMMENDATIONS

A. Summary

The Laguna State Polytechnic University was first establish as Baybay Provincial
High School in 1952.As the institution became more improved