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  • SNPEMC Procurement Workflow Project Plan

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    johnknight000
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    The document outlines the procurement workflow process at SNPEMC including 4 main phases: project planning, execution/implementation, close-out, and vendor selection. It details the steps, entrance/exit criteria, and responsibilities for each phase including requisition, solicitation, contract administration, and close-out. Key roles of the SNPEMC director, procurement manager, and procurement team are defined at each stage of the process.

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    Procurement Workflow

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    The document outlines the procurement workflow process at SNPEMC including 4 main phases: project planning, execution/implementation, close-out, and vendor selection. It details the steps, entrance/exit criteria, and responsibilities for each phase including requisition, solicitation, contract administration, and close-out. Key roles of the SNPEMC director, procurement manager, and procurement team are defined at each stage of the process.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    432 views1 page

    SNPEMC Procurement Workflow Project Plan

    Uploaded by

    johnknight000
    The document outlines the procurement workflow process at SNPEMC including 4 main phases: project planning, execution/implementation, close-out, and vendor selection. It details the steps, entrance/exit criteria, and responsibilities for each phase including requisition, solicitation, contract administration, and close-out. Key roles of the SNPEMC director, procurement manager, and procurement team are defined at each stage of the process.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    of 1

    SNPEMC Procurement Workflow

    Project Plan Phase


    Initiation Planning and Design (Requisition)
    Solicitation Plan Approval

    Execution and Implementation (Contract Administration)


    Approval Administration Phase by Issuing Approval to Contracts Department Approval Contracts Modifications

    Close-Out (Close-Out)

    Procurement Plan Step


    (Requirement)
    SNPEMC DIRECTOR

    (Solicitation Selection))

    SNPEMC PROCUREMENT MANAGER

    Requisition Phase Approved

    Solicitation Plan Review and Approve

    Post RFP and Receive Proposals

    Approve and issue for (BAFOs)

    Review and Approve Send to Director

    Sign PO and Review Contract

    Approve and Send Change Approval

    Issue PO Change Order

    Close PO

    SNPEMC PROCUREMENT TEAM

    Manage Contract Procurement Plan Sign-off Solicitation Plan Sign-off Evaluate Responses Route for Approval Evaluate (BAFOs) Make Recommendations Manage Contract and Request Modifications Close Contract and Up-date Records

    Change Specification Route

    Requirement Phase Exit Criteria and Requisition Phase Exit Criteria Requisition Phase Entrance Criteria Solicitation Phase Entrance Project initiation has been approved Procurement Manager and Procurement team preparing for stage Procurement team Required approval Requirements Step
    Make Vs buy analysis Analyses internal technical experience Analysis market of procurement Risk management plan developed Resources plan developed High level schedule availability Cost estimate developed

    Solicitation Phase Exit Criteria Contract Administration Phase Entrance Criteria Procurement Manager and Procurement team Required

    Contract Administration Phase Exit Criteria Close-Out Entrance Criteria Procurement Manager and Procurement team Required

    Close-Out Exit Criteria

    Procurement Manager Procurement team

    Requisition Step
    Create RFP (Best Value Trade-off) Outline scope of work Develop risk analysis Business Technical (Consultants required) Legal (Consult legal department) Develop evaluation criteria scoring Technical requirements Security requirements Business requirements Vendor profile and approval Cost requirement Risk Select contract type Cost-plus Time and Materials Fixed price and period

    Solicitation Step
    Issue proposal Questions and answers Receive and evaluate proposals Establish competitive range and send in-range proposals for approval Negotiate with in-range vendors and request (Best And Final Offer) Evaluate (BAFO) and make selection recommendations

    Contract Administration Step


    Ensure vendors performance meets contractual requirements (Scope of Work); if not, document problems and file formal vendor complaint with procurement manager Send SNPEMC complaint documents to vendor Contract change management Manage weekly payment approval structure Risk management

    Close-Out Step
    Product verification Financial closure Update records Archive contract and documents

    Vendor Selection
    SNPEMC director and SNPEMC procurement manager approvals Contract awarded Procurement manager sign contract Procurement manager issues PO

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