LIST OF FORMS/RETURNS/REGISTERS TO BE SUBMITTED/MAINTAINED AT FACTORY UNDER VARIOUS LABOUR LAWS

S,NO. NAME OF FORM/REGISTER/RETURN FORM NO. PERIOD AUTHORITY/PLACE

FACTORIES' ACT, 1948 1 Application for permission to construct, extend or take in to Form 1 alongwith Commencement (Beginning/Extension) Chief inspector of factories use any building as a factory 1-A

Application for registration and grant or renewal of license. Form No. 03

By oct 31st every year

Chief inspector of factories

Half yearly return

Form no. 35

By July 31st every year

Chief inspector of factories

Yearly return

Form no. 34

By Jan 31st every year

Chief inspector of factories

Abstract of the Factories' Act, 1948 and the Factories' Rules, 1950

Form no. 34

Once& to be displayed permanently at comon entrance/ workplace in factory

Notice of period sof work for adult workers

Form no 11

Once& to be displayed permanently at comon entrance/ workplace in factory

Register of adult workers

Form no 12

Regularly field and kept in possession of authorised person

Notice of periods of work for child workers

Form no. 13

Once& to be displayed permanently at comon entrance/ workplace in factory

Register of child workers

Form no 14

monthly by P& IR

Labour authorities

10

Muster roll

Form no.25

monthly by P& IR

Labour authorities

11

Register of leave with wages

Form no.15

to be maintained regularly by P & IR

Labour authorities

12

Certificate of fitness(adolescent workers)

Form no.05

if deploying adloescent workmen

Labour authorities

13

Humidity register

Form no.06

To be maintained regularly

Labour authorities

14

Record of lime washing, painting etc.

Form no.07

To be maintained regularly

Labour authorities

15

Report of examinationof presssure vessels

Form no.08

6 monthly

Labour authorities

16

Register of compensatory holidays

Form no.09

To be maintained regularly

Labour authorities

17

Overtime muster roll

Form No.10

To be maintained regularly

Labour authorities

18

Health register

Form no.17

To be maintained regularly

Labour authorities

19

Notice of accident or dangerous occurrence

Form no.18

as & when required

Labour authorities

20

Notice of poisoning or disease

Form no.19

as & when required

Labour authorities

21

Register of accidents & dangerous occurences

Form no.26

To be maintained regularly

Labour authorities

22

Inspection book

to be maintained regularly by P& IR

Labour authorities

PAYMENT OF WAGES ACT, 1936 1 Payment of wages register 2 3 Abstract of the payment of wages act, 1936 and the ruels made thereunder Register of advances made to employees

Form no 15 Form 5 Form V

monthly by P& IR once and to be displayed permanently at common entrance/workplace in factory monthly by P & IR

Labour authorities

Labour Authorities

MINIMUM WAGES' ACT, 1948 1 2 3 4 5

Register of fines

Form I Form II Form X Form IV Form IX-A

monthly by P & IR monthly by P & IR monthly by P & IR monthly by P & IR once and to be displayed permanently at common entrance/workplace in factory

labour authorities labour authorities labour authorities labour authorities

Caused to employer by neglect or default of employee Payment of wages register Overtme register for workers The rules made thereunder including rates of wages fixed by Govt. and the name and address of the inspector EMPLOYEES PROVIDENT FUND & M.P.ACT 1952

1 2 3 4 5 6 7 8 9

Eligibility Register Nomination & Declaration Form Return of ownership Monthly returns Monthly Deposits(challans) Annual Returns Register of employee contribution Details of employee at the time of coerage Inspection Book Form 2 (revised) Form 5A Form 5/10 & 12A Form 01, 02, 10, 21, 22 Form 3A & 6A Form 3A Form 09

Updation on joining and kept in P & IR Joining or on change of nominee once on coverage under Act By 25th of every month in PF office By 25th of every month in Bank By 30th of every month in PF office To be maintained by P & IR regularly Once at coverage time of factory To be maintained by P & IR regularly

P.F.Authorities P.F.Authorities P.F.Authorities P.F.Authorities P.F.Authorities P.F.Authorities P.F.Authorities P.F.Authorities P.F.Authorities

EMPLOYEES STATE INSURANCE ACT, 1949

1 2 3 4

Employer's registration form Declaration Form Return of declaration form Returns

Form 01 Form 1 Form 3 Form 6

Once at coverage time of factory once if employee joins first ime within 10 days of new joinings every 6 months within 42 days of closing cont. period

E.S.I Authorities E.S.I Authorities E.S.I Authorities E.S.I Authorities

5 6 7 8 9

Register of employees (contribution details) Monthly contributions Accident Book Accident Report from Employer Inspection Book

Form 7 challan Form 15 Form 16

every month by 21st of every month regularly on accident on accident to be maintained by P & IR regularly

E.S.I Authorities E.S.I Authorities E.S.I Authorities Local office or ESI Authorities E.S.I Authorities

PAYMENT OF GRATUITY ACT, 1972 1 Gratuity Payment Register Abstracts of the Act 2 3 4 5 Notice of opening Nomination Notice for payment of Gratuity Form U Form A Form F Form L

Regularly by P & IR payment once and to be displayed permanently at common entrance/workplace in factory Within 30 days of opening By employee on joining Application by claimant

Controlling Authority

Controlling Authority Controlling Authority Controlling Authority

PAYMENT OF BONUS ACT, 1965 1 Bonus Payment Register 2 Computation of allocable surplus 3 Set on & set off on allocble surplus INDUSTRIAL EMPLOYMENT (STANDING ORDERS) ACT, 1946 5 copies of draft standing orders under section3 1 Positioning of certified standing orders under section 9 2 OTHERS 1 Name and addresses of inspecting authoities under the various enactments Notices showing rates of minimum wages, hours for work, wage period, dates of payment of wages, inspector's name & address, date of payment of un-paid wages - under contract labour (Reg & Abo.) Act, 1970

Form C Form A Form B

For every year For every year For every year

Controlling Authority Controlling Authority Controlling Authority

Once on coverage under Act within 6 months To be permanently displayed on special boards maintained for the purpose or near main entrance

Labour Commissoner

To be permanently displayed on special boards maintained for the purpose or near main entrance To be permanently displayed on special boards maintained for the purpose or near main entrance

MONTHLY RETURNS CHE

NAME OF THE STATUTE

ESIC ACT 1948 EMPLOYEE PROVIDENT FUND ACT 1952 EMPLOYEE PROVIDENT FUND ACT 1952 PROFESSION TAX ACT 1975 ESIC ACT 1948 MATERNITY BENEFIT ACT 1961 ESIC ACT 1948 BOMBAY SHOPS & ESTABLISHMENT ACT 1975 PAYMENT OF WAGES ACT 1965 EMPLOYEE PROVIDENT FUND ACT 1952 THE MINIMUM WAGES ACT 1948 THE PAYMENT OF WAGES ACT 1936 THE PAYMENT OF BONUS ACT 1965

FORM
CHALLANS CHALLANS 5,10 & 12A 5 16 11 6 B D 3A & 6A III V D

NAME OF RETURN/COMPLIAN

REMITTANCE OF CONTRIBUTION

REMITTANCE OF CONTRIBUTION

RETURN OF EMPLOYEES QUALIFYING L REMITTANCE STATEMENT MONTHLY RETURN ACCIDENT REPORT ANNUAL RETURN

SUMMARY OF CONTIBUTION IN QUADRU a/w CHEQUE

RENEWAL OF REGISTRATION CERTIF ANNUAL RETURN

ANNUAL INDIVIDUAL RETURNS & RETU CONTRIBUTIONS ANNUAL RETURN ANNUAL RETURNS ANNUAL RETURNS

MONTHLY RETURNS CHECKLIST

ME OF RETURN/COMPLIANCE

TIME LIMIT
EVERY MONTH 21 EVERY MONTH 15 EVERY MONTH 15 EVERY MONTH 30 IMMEDIATELY ON DEATH 31-Jan

TO BE SEND TO
STATE BANK OF INDIA STATE BANK OF INDIA PROVIDENT FUND OFFICE AREAWISE ASST.PROFESSIONAL TAX MAZGAON ESI LOCAL OFFICE/DISPENSARY DIRECTORATE OF INDUSTRIAL SAFETY & RESPECTIVE LOCAL OFFICE RESPECTIVE MUNICIPAL WARD OFFICE ASST.LABOUR COMMISSIONER TARDEO REGIONAL PF COMMISSIONER LABOUR INSPECTOR COMMISSIONER ASST.LABOUR COMMISSIONER

DONE

REMITTANCE OF CONTRIBUTIONS

REMITTANCE OF CONTRIBUTIONS

N OF EMPLOYEES QUALIFYING LEAVE & REMITTANCE STATEMENT MONTHLY RETURN ACCIDENT REPORT ANNUAL RETURN

RY OF CONTIBUTION IN QUADRUPLICATE EVERY MONTH 12 a/w CHEQUE Dec-15 Dec-30 Apr-30 Feb-01 Feb-15 Dec-30

WAL OF REGISTRATION CERTIFICATE ANNUAL RETURN

AL INDIVIDUAL RETURNS & RETURN OF CONTRIBUTIONS ANNUAL RETURN ANNUAL RETURNS ANNUAL RETURNS

NOT DONE