Yearly Budget Calculator

HELP Starting Cash Balance:

2010 Vertex42 LLC

JAN
Total Income Total Expenses TO SAVINGS (0%) CHARITY / GIFTS (0%) HOUSING (0%) UTILITIES (0%) FOOD (0%) TRANSPORTATION (0%) HEALTH (0%) DAILY LIVING (0%) CHILDREN (0%) OBLIGATIONS (0%) BUSINESS EXPENSE (0%) ENTERTAINMENT (0%) SUBSCRIPTIONS (0%) MISCELLANEOUS (0%) NET (Income - Expenses) Projected End Balance Actual End Balance INCOME
Wages & Tips Interest Income Dividends Gifts Received Refunds/Reimbursements Fi nancial Aid Rental Income Other Income Total INCOME Budget 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Actual 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Diff 0 0

FEB
Budget 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Actual 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Diff 0 0

MAR
Budget 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Actual 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Diff 0 0

APR
Budget 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Actual 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Diff 0 0

MAY
Budget 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Actual 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Diff 0 0

JUN
Budget 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Actual 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Diff 0 0

JUL
Budget 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Actual 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Diff 0 0

AUG
Budget 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Actual 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Diff 0 0

SEP
Budget 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Actual 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Diff 0 0

OCT
Budget 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Actual 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Diff 0 0

NOV
Budget 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Actual 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Diff 0 0

DEC
Budget 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Actual 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Diff 0 0

[42] TOTAL TOTAL

Budget 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Actual 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

[42]
Budget Actual Diff 0 0 0 0 0 0 0 0 0 Diff 0 0 0 0 0 0 0 0 0 0 0 0 0 Budget Actual Diff 0 0 0 0 0 0 0 0 0 Diff 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Diff 0 0 0 0 0 0 0 0 0 0 Diff 0 0 0 0 0 0 0 Budget Actual Diff 0 0 0 0 0 0 0 0 0 Diff 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Diff 0 0 0 0 0 0 0 Budget Actual Diff 0 0 0 0 0 0 0 0 0 Diff 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Diff 0 0 0 0 0 0 0 Budget Actual Diff 0 0 0 0 0 0 0 0 0 Diff 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Diff 0 0 0 0 0 0 0 Budget Actual Diff 0 0 0 0 0 0 0 0 0 Diff 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Diff 0 0 0 0 0 0 0 Budget Actual Diff 0 0 0 0 0 0 0 0 0 Diff 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Diff 0 0 0 0 0 0 0 Budget Actual Diff 0 0 0 0 0 0 0 0 0 Diff 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Diff 0 0 0 0 0 0 0 Budget Actual Diff 0 0 0 0 0 0 0 0 0 Diff 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Diff 0 0 0 0 0 0 0 Budget Actual Diff 0 0 0 0 0 0 0 0 0 Diff 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Diff 0 0 0 0 0 0 0 Budget Actual Diff 0 0 0 0 0 0 0 0 0 Diff 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Diff 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Budget Actual Diff 0 0 0 0 0 0 0 0 0 Diff 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

TO SAVINGS
Emergency Fund (6-12 mo) Emergency Spending Retirement Fund College Fund Investments Taxes Down Payment Home Repairs Car Replacement Car Repairs Furniture Replacement Vacation Other Total TO SAVINGS % of Income

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CHARITY / GIFTS
Tithing Charitable Donations Religious Donations Gifts Christmas Other Charity Total CHARITY / GIFTS % of Income

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Budget Actual 0 0 0 0 0 0 0

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HOUSING
Mortgage/Rent Home/Rental Insurance Real Estate Taxes Furnishings/Appliances Lawn/Garden Maintenance/Supplies Improvements Other Home Expenses Total HOUSING % of Income

Budget Actual

Budget Actual 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0

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0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 -

0 0 0 0 0 0 0 0 0 -

UTILITIES
Electricity Gas/Oil Water/Sewer/Trash Phone Cable/Satellite Internet Other Utilities Total UTILITIES % of Income

Budget Actual

Budget Actual 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0

0 -

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0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 -

0 0 0 0 0 0 0 0 -

FOOD
Groceries Dining / Eating Out Pet Food Other Food

Budget Actual

Budget Actual 0 0 0 0

Budget Actual 0 0 0 0

Budget Actual 0 0 0 0

Budget Actual 0 0 0 0

Budget Actual 0 0 0 0

Budget Actual 0 0 0 0

Budget Actual 0 0 0 0

Budget Actual 0 0 0 0

Budget Actual 0 0 0 0

Budget Actual 0 0 0 0

Budget Actual 0 0 0 0

0 0 0 0

0 0 0 0

0 0 0 0

JAN
Total FOOD % of Income 0 0 Diff 0 0 0 0 0 0 0 0 0

FEB
0 0 Diff 0 0 0 0 0 0 0 0 0

MAR
0 0 Diff 0 0 0 0 0 0 0 0 0

APR
0 0 Diff 0 0 0 0 0 0 0 0 0

MAY
0 0 Diff 0 0 0 0 0 0 0 0 0

JUN
0 0 Diff 0 0 0 0 0 0 0 0 0

JUL
0 0 Diff 0 0 0 0 0 0 0 0 0

AUG
0 0 Diff 0 0 0 0 0 0 0 0 0

SEP
0 0 Diff 0 0 0 0 0 0 0 0 0

OCT
0 0 Diff 0 0 0 0 0 0 0 0 0

NOV
0 0 Diff 0 0 0 0 0 0 0 0 0

DEC
0 0 Diff 0 0 0 0 0 0 0 0 0

TOTAL TOTAL
0 0 -

TRANSPORTATION
Vehicle Payments Auto Insurance Fuel Bus/Taxi/Train Fare Repairs/Tires Registration/License Other Transportation Total TRANSPORTATION % of Income

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HEALTH
Health Insurance Disability Insurance Doctor/Dentist/Optometrist Medicine/Drugs Health Club Dues Life Insurance Veterinarian/Pet Care Other Health Total HEALTH % of Income

Budget Actual

Budget Actual 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0

0 -

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0 0 0 0 0 0 0 0 0 -

0 0 0 0 0 0 0 0 0 -

DAILY LIVING
Education Clothing Personal Supplies Cleaning Supplies Laundry / Dry Cleaning Salon/Barber Other Daily Living Total DAILY LIVING % of Income

Budget Actual

Budget Actual 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0

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0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 -

0 0 0 0 0 0 0 0 -

CHILDREN
Clothing Medical Music Lessons School Tuition School Lunch School Supplies Babysitting/Child Care Toys/Games Other Total CHILDREN % of Income

Budget Actual

Budget Actual 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0

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0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 -

0 0 0 0 0 0 0 0 0 0 -

OBLIGATIONS
Student Loan Other Loan Credit Card #1 Credit Card #2 Credit Card #3 Alimony/Child Support Federal Taxes State/Local Taxes Legal Fees Other Obligations Total OBLIGATIONS % of Income

Budget Actual

Budget Actual 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 Diff 0 0 0 0 0 Diff 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 -

0 0 0 0 0 0 0 0 0 0 0 -

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BUSINESS EXPENSE
Deductible Expenses Non-Deductible Expenses Other Business Total BUSINESS EXPENSE % of Income

Budget Actual

Budget Actual 0 0 0

Budget Actual 0 0 0

Budget Actual 0 0 0

Budget Actual 0 0 0

Budget Actual 0 0 0

Budget Actual 0 0 0

Budget Actual 0 0 0

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ENTERTAINMENT
Vacation/Travel Videos/DVDs Music Games Rentals Movies/Theater Concerts/Plays Books Hobbies Film/Photos Sports Outdoor Recreation Toys/Gadgets Other Entertainment Total ENTERTAINMENT % of Income

Budget Actual

Budget Actual 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Budget Actual 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

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0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -

SUBSCRIPTIONS

Budget Actual

Budget Actual

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JAN
Newspaper Magazines Dues/Memberships Other Subscriptions Total SUBSCRIPTIONS % of Income 0 0 Diff 0 0 0 0 0 0 0 0 0 0 0

FEB
0 0 0 0 0 0 Diff 0 0 0 0 0 0 0

MAR
0 0 0 0 0 0 Diff 0 0 0 0 0 0 0

APR
0 0 0 0 0 0 Diff 0 0 0 0 0 0 0

MAY
0 0 0 0 0 0 Diff 0 0 0 0 0 0 0

JUN
0 0 0 0 0 0 Diff 0 0 0 0 0 0 0

JUL
0 0 0 0 0 0 Diff 0 0 0 0 0 0 0

AUG
0 0 0 0 0 0 Diff 0 0 0 0 0 0 0

SEP
0 0 0 0 0 0 Diff 0 0 0 0 0 0 0

OCT
0 0 0 0 0 0 Diff 0 0 0 0 0 0 0

NOV
0 0 0 0 0 0 Diff 0 0 0 0 0 0 0

DEC
0 0 0 0 0 0 Diff 0 0 0 0 0 0 0

TOTAL TOTAL
0 0 0 0 0 0 0 0 0 0 -

MISCELLANEOUS
Bank Fees Postage Other Miscellaneous Total MISCELLANEOUS % of Income

Budget Actual

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0 0 0 0 -

0 0 0 0 -

Instructions
HELP INTRO
2010 Vertex42 LLC

This Budget Calculator is designed to help you both create and manage your budget on a monthly basis, all within a single worksheet. This allows you to (1) easily add or remove budget categories, (2) plan for irregular expenses, (3) plan based on a variable income, and (4) make future predictions to aid in decision making. - To aid in scrolling and viewing, I would recommend using Window > Freeze Panes. - Values are formatted to display dollar amounts (like $25 instead of $25.12) to allow for narrower columns. However, you can still enter more exact values, like $25.12. - If you have good eyes, you may want to change the zoom on the worksheet to show more of the budget at one time. 80% is a pretty good zoom value. - In this spreadsheet, SAVING is included as an EXPENSE category, but the formatting is set up similar to INCOME. That is because Saving MORE is usually better. You can track your savings using a separate worksheet. - Before Printing , you may want to hide the columns you don't need to see. Enter your Current Balance as of Month 1. This will usually be the sum of the balances in your spending account(s). How to Handle Credit Cards : If you use a credit card like a debit card, and don't maintain a balance, then your current balance would be the sum of your checking account balances minus your current balance on your credit card(s). In other words, you'd treat your credit card as a spending account just like you would your checking account, and each month the charges you make to your credit card will be entered as expenses just as you would do with bills and expenses you pay from your checking account(s). Credit Card Debt : Payments made to pay off outstanding debt on your credit card would be entered as an expense under the Obligations category. Edit, Add, or Delete sub-categories as needed. I don't recommend you delete major categories, because that will really mess things up. Inserting Rows : When you add a sub-category, copy an existing row (so that the formulas are copied) and make sure to insert the copied row somewhere ABOVE the last row in the group or BELOW the first row in the group so that the formulas stretch to include the row you added. I would recommend checking the TOTAL formulas after adding rows, to ensure that they remain Modify the Month labels as needed (like JAN, FEB, etc. or AUG, SEP, etc.) Create your budget Budget Guideline #1 - Total Allocation or "It All Goes Somewhere" - When creating your budget, you would generally want to make the NET (Income-Expenses) equal to zero. If you have extra (a Positive NET value), then you could allocate that to savings or paying off debt for example. If you have a negative NET, then you'll need to cut back somewhere or earn more money. Budget Guideline #2 - Be Specific - If you have multiple savings goals, add a sub-category for each one. Breaking out your expenses into specific categories will help give you a better idea of where you are spending and therefore where you may be able to cut back. So yes, you could probably get away with a single category for all "Entertainment", but I certainly wouldn't lump regular expenses in with - You can copy and paste cells as needed. For example, enter an average fuel cost in Jan, and copy the value to other cells. But, only copy and paste cells if they have similar formatting. For example, don't copy cells from the BUDGET column and paste into the ACTUAL column. The ACTUAL column uses special conditional formatting to highlight values that are

STEP 1

STEP 2

STEP 3 STEP 4

- Include Irregular Expenses (non-monthly large lump payments) in the months in which they will likely occur, or use the approach of averaging the cost across each month. If you are using the averaging approach, I strongly recommend that you use a special savings account as a holding place for these larger expenses. That way, the balances in your spending accounts will more closely match the balance shown in the ACTUAL column each month. For example, if you are planning to spend $600 for Christmas, then put away $50 each month into a special savings account, and budget $50 each month in the Christmas category. - Enter an average monthly value for Variable Expenses (monthly expenses that change from month to month, like groceries). To calculate an average, you can find the total for the past 3 months and divide the value by 3. For groceries, especially, it's good to use the past 3-6 months. Make sure to maintain a good cushion in your spending account to handle these - Use FORMULAS to do basic calculations like "=245/6" to divide 245 by 6 or "=34*2" to multiple 34 by 2, or "=34+12+45" to add a bunch of numbers. Formulas are entered using the - Add cell comments as needed to help explain costs. Cell comments show up as little red triangles, like the one to the left. This is one of the benefits of using a spreadsheet. For example, enter the names of Birthdays in comments for the Gifts Given category. STEP 5 Enter Actual Income and Expenses - You can do this on a day-to-day, week-by-week, or monthly basis. Use formulas like "=23+12+43" to add multiple values to a particular category. Add cell comments to explain purchases as needed. This will be particularly helpful when you go back to review the year in preparation for preparing your next-year's budget. - I would recommend using software like Quicken to enter your transactions and assign transactions to specific categories. You can set up your categories in Quicken to be like those in this spreadsheet. Then, you can run reports in Quicken to summarize your monthly expenditures and then enter those actual amounts into this spreadsheet. EACH MONTH: Enter the Actual Ending Balance Just like you did with Step 1, look at your bank and credit card statements to enter your actual ending balance. You will now need to resolve any differences between this value and the Projected Actual End Balance, by looking to see if you made any mistakes, left out any

STEP 6