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Baljinder singh

Creating, Editing and Formatting documents using MS Word

f you are planning to invite your friends on your birthday party and want to se10/18/2011Tuesday, October 18, 2011nd invitation letters to them then you can use MS-Word for this purpose. To begin a letter start typing just you do on typewriter. The line which blinks on the left top most indicates insertion point. Once you have completed your document or paragraph now you can edit your document. When typing long sentences, you dont press enter key after each line you automatically jump to next line this feature is called Word Wrapping. Now we will type our invitation letters:Make sure that new document is open, Otherwise go on file and select New from it and then select blank document from it. (File>New>Blank Document) Type Your Friends name and press enter to go on next line. Type his/her address and press enter. Type city/state name and press enter. Press enter once more two create two blank lines. A red/green wavy line under a word means that the automatic spelling and gramer checker is active.

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Type body of your letter:Hi! How are you, hope you will be fine I am also fine here. Hey I have written this letter to remember you that today is my birthday I know you will forgot that but that doesnt mind, I have organize a party in my home today at night 9 pm. Hope you will come in my party to enjoy and.. You can delete your text by pressing Del or Backspace key Once you have created your document or you have finished working now you can save your document or text by going to file and then select Save from it, now you can give your document a name and save it.(File>Save) After saving your document if you want it to view it later then you can go on file and select open from it then type your document name and then click on open it will open your document.(File>Open)

EDITING A DOCUMENT
CUT To cut the word or sentence from a line first we select that line then we can use shortcut key or go on edit and use cut command to cut that part. Shortcut:- Ctrl + X COPY To copy the word or sentence from a line first we select that line then we can use shortcut key or go on edit and use copy command to copy that part. Shortcut:- Ctrl + C PASTE To paste the word or sentence that is cut or copied, first select a location and than paste that word by using shortcut or going on edit and select paste from there. Shortcut:- Ctrl + V
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Baljinder singh

Mail Merge
Launch Word and open a new blank document. Go to the Tools Menu and select "Mail Merge". In this dropdown list, you will see four choices: Letters, Mailing Labels, and Envelopes, for this tutorial, select "Letters".

You will see a box which asks you if you want to use the active window or a new main document......since you have a blank document on your screen, you will select "active window".

Baljinder singh

After this dropdown list, you will see three choices again: Use an existing list, Select from outlook, Type a new list (If you already have a database of addresses that you created previously in Word, Excel, or Access, you would choose "Use an existing list" and browse to find that file". If you want to use your Outlook Contacts for your addresses, you would choose "Select from outlook". Ignore the "Header Options" choice for now, since that is an advanced feature which is not covered in this tutorial".). For this exercise, you will choose "Type a new list" and will make a new database of Addresses in Word. So, click on " Type a new list ".

This box will show you a list of fields that will be used by default. You can add or remove fields. To remove fields, simply highlight them in the list on the right and click on the "Remove field name" button on the left. Click on OK and you will see the Save As dialog box. Name your address database file with a name you will remember and recognize and save it in a location where you can find it when you want to use it again in the future for another mail merge (see step 7 above where "Open Data Source" is discussed.). Click on "Save".

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Now, you see a new box asking if you want to edit your data source or your main document. (If you were using a data source that was already complete, you would choose "Edit main document".) Now, you see the Data Form box. Fill in the information for the first person you want to add to your database. You may leave any of these fields empty if you do not have that field's info for any particular person. Once you have all the info filled in for the first person, click on the "Add New" button. After you click on the "Add New" button, your fields will be empty and you can add the second person. Continue adding people, clicking "Add New" after each one, until you have all of the people in your database. When you are done, click on "OK". Now, you are returned to your blank document and you will notice a new toolbar at the top of your screen, which includes a button that says "Insert Merge Field". This is your Mail Merge toolbar and if you hover your mouse pointer over the various buttons you will see little popup windows which tell you what these buttons do. Notice there is a button for the Mail Merge Helper that will take you to the same place as going to the Tools menu and clicking on Mail Merge. Also there is a button for Edit data source, which will take you back into the Data Form box where you can add more addresses or edit any existing addresses. Put your flashing cursor at the beginning of your blank document and click on the button that says "Insert Merge Field". From this dropdown list, click on Title. Notice that this inserts the title field into your document (It looks like <<Title>>) and your mouse pointer is blinking just to the right of this field. Hit your spacebar once to put a space between this field and your next field. Now, go back to the "Insert Merge Field" button and select the FirstName field, hit your space bar again, then go back and insert the LastName field. You should now have a line in your document which looks like this: <<Title>> <<FirstName>> <<LastName>>. Now, hit your Enter key on your keyboard to move to the next line and insert your Address1 field. Hit Enter again to drop to the next
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line and insert your City field. Following your city field, type a comma (,), then hit the spacebar, then insert your State field. Now, hit your Enter key a couple times to drop down a few lines and type the word, Dear. Now go back to your Insert Merge Field button and insert the Title field, hit the spacebar, insert the LastName field and type a comma. Now, hit Enter a couple times to drop down a few lines and type the body of your letter. Once you finish the body of the mail, type your sign off line and signature and your form letter is complete. Now, go back up to your Mail Merge toolbar and click on the button that says "Merge". When the Merge box comes up, leave the settings as they are and click on the button that says "Merge". Now you will see a new document with the information filled in for the first person in your database. Use your scrollbar and scroll down and you will see an individual letter for each person in your database with individual information filled in wherever you put fields. Your mail merge is now complete and all you need to do is print it. When you are finished printing it, you can close all of these files and save the ones you want. You probably will not want to save the individual letters with the personalized info in them, but you should save the letter with the merge fields in it, in case you want to send this same letter to another group of people in the future, and you must save your database of addresses if you ever want to use this database with a different form letter or envelopes or mailing labels.

Baljinder singh

Manipulating Tables using MS-Word

First select Tables from menu bar, a drop down list will appear. Then select Insert Tables from it. A dialog box will appear which will ask from you the number of rows and number of column, after giving rows and columns a value click ok, a table is formed. If we have to delete a row/column we can delete it by selecting delete row/column from Table option in menu bar.

Baljinder singh

Creating and Manipulating Worksheet using MS-Excel

First open MS-Excel from MS-Office. Default it will open a worksheet. A worksheet contain of rows and columns. One row and one column combine to form a Cell, There are 65,536 rows and 256 columns and 16777216 Cell. To add data you can click on desired cell and writ your data in it. If you want to do arithmetic operations on cells then click on cell and write your data in cell to write formula go to formula bar and write your function there.

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Analyzing Data using MS-Excel Function and Formulas

Lets take an example of making a report card of a student of class 10th. Having five subjects, and got three tests in a year. We have to calculate average of all subjects, total and percentage of student.

Name Class Roll No. Year

Sonu Verma 10th 13 2008-2009 Subjects Name Hindi English Mathematics Science Social Studies Total Percentage MARKS 2nd test 66 59 75 50 72 322 64.4

1st test 67 58 72 55 77 329 65.8

3rd test 83 58 80 88 86 395 79

Average 72 58.33333 75.66667 64.33333 78.33333 348.6667 69.73333

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To write a formula we first of all write equals = And then we write the formula (it depends on us which operation we want to do).
Average =(D11+F11+H11)/3 =(D13+F13+H13)/3 =(D15+F15+H15)/3 =(D17+F17+H17)/3 =(D19+F19+H19)/3 =SUM(J11:J19)

This is how we write a formula

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Control Panel
Control Panel is mainly use to customize the settings of computer. Its the place to go to install new hardware, add and remove programs, change the look of your screen, and much, much more. Control Panel also includes a number of administrative tools in Administrative Tools. It provide user to change settings, it has eight option:Appearance and theme Network and internet connections Add or Remove programs Sounds, Speech and Audio devices Performance and Maintenance Printer and other hardware User Accounts Date, Time, Language and regional options Accessibility options Security Center

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We can view it in two form:Category view

In this view the same types of settings are put in a category .

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Classic view

Classic view display all control panel icons

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